Health & Safety Services Project Co-ordinator, University Campus based in Kent, temporary, 3 days per week until the end of July 2026 with a possible extension, £17.60 per hour plus holiday pay, hybrid (minimum 1 day per week office based) Renowned University, requires a part time Health & Safety Services Project Co-ordinator.This role is 3 days per week until the end of July, hybrid working and you will be required to work in the office at least 1 day per week. They have a number of Health and Safety projects at the campus and you will be an organised team member keeping everyone on track. You will be a strong Administrator pulling together the action plan, KPIs and deadlines. Health and Safety experience is not essential for this role but it would suit you if you are a first class Administrator with a project focused approach. Duties of the Health & Safety Services Administrator will include Providing administrative support in the delivery of health and safety projects including minute taking, action tracking and collation of papers for meetings Drafting internal and external correspondence Liaising with contractors and university staff as necessary to arrange provision of project costs Contribute to cross-functional team working across the Directorate and University Responding to enquiries Helping to Co-ordinate the implementation of new health and safety software Establishing, maintaining, and monitoring project trackers, dashboards and status reports ensuring clear visibility of progress Coordinating project documentation including risk registers, issue logs, action logs and project plans Monitoring performance of consultants and software providers to meet the University's requirements and provide reports on action required Adhering to legal requirements and best practice relating to digital content and accessibility Skills and experience Administration experience within a complex environment Customer focussed Consistent ability to meet tight deadlines and to manage own workload Diary Management and meetings coordinating Accurate data input and team work If you have an understanding of the work of Health & Safety and/or Estates & Facilities professionals that would be useful as would experience of working as part of a project management team. APM, Prince II, PMI or similar would be useful but not essential. Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.
Apr 23, 2026
Seasonal
Health & Safety Services Project Co-ordinator, University Campus based in Kent, temporary, 3 days per week until the end of July 2026 with a possible extension, £17.60 per hour plus holiday pay, hybrid (minimum 1 day per week office based) Renowned University, requires a part time Health & Safety Services Project Co-ordinator.This role is 3 days per week until the end of July, hybrid working and you will be required to work in the office at least 1 day per week. They have a number of Health and Safety projects at the campus and you will be an organised team member keeping everyone on track. You will be a strong Administrator pulling together the action plan, KPIs and deadlines. Health and Safety experience is not essential for this role but it would suit you if you are a first class Administrator with a project focused approach. Duties of the Health & Safety Services Administrator will include Providing administrative support in the delivery of health and safety projects including minute taking, action tracking and collation of papers for meetings Drafting internal and external correspondence Liaising with contractors and university staff as necessary to arrange provision of project costs Contribute to cross-functional team working across the Directorate and University Responding to enquiries Helping to Co-ordinate the implementation of new health and safety software Establishing, maintaining, and monitoring project trackers, dashboards and status reports ensuring clear visibility of progress Coordinating project documentation including risk registers, issue logs, action logs and project plans Monitoring performance of consultants and software providers to meet the University's requirements and provide reports on action required Adhering to legal requirements and best practice relating to digital content and accessibility Skills and experience Administration experience within a complex environment Customer focussed Consistent ability to meet tight deadlines and to manage own workload Diary Management and meetings coordinating Accurate data input and team work If you have an understanding of the work of Health & Safety and/or Estates & Facilities professionals that would be useful as would experience of working as part of a project management team. APM, Prince II, PMI or similar would be useful but not essential. Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.
People & Operations Assistant We are seeking a highly organised and proactive People & Operations Assistant to support our client a growing, purpose led organisation at a key point of delivery and impact. Job title: People & Operations Assistant Salary: £34,000 - £43,000 FTE (pro rata) Hours: Part-time, 20 hours per week Contract: 6 month fixed-term contract Location: Office based in Central London Closing date: Applications reviewed on a rolling basis. We reserve the right to close the role early if a suitable candidate is found. About the role This is a hands-on, varied role providing high quality administrative and operational support across people operations, IT systems and office management. Working closely with the Head of HR, IT and Operations, you'll play a key role in ensuring smooth day to day operations and a positive staff experience. Key responsibilities include: Coordinating onboarding and offboarding for employees, interns, secondees and contractors Maintaining accurate employee records within the HR system Supporting recruitment administration, training coordination and performance review cycles Acting as a first point of contact for day to day IT and systems queries, liaising with an external IT provider Coordinating IT setup and access, maintaining asset registers and supporting cyber and compliance processes Supporting office and facilities administration, including supplies, meeting rooms and hybrid working needs Assisting with staff wellbeing, engagement initiatives, team events and board administration About you You'll bring strong organisational skills, attention to detail and a proactive mindset. You're comfortable juggling priorities and enjoy supporting colleagues across a range of activities. You'll likely have: Experience in an HR, operations, office or administrative role Confidence using HR systems and Microsoft 365 tools Strong written and verbal communication skills Discretion when handling confidential information An interest in people, culture and inclusive ways of working Experience in a small organisation, charity or purpose led environment is helpful but not essential. About the organisation The organisation is an independent, mission driven non profit working to support a fairer, greener and more resilient future. It is a small, collaborative team with big ambitions, working closely with partners across finance, policy and impact focused sectors. Flexible and inclusive working is actively supported, and applications are welcomed from candidates with diverse backgrounds and non linear career paths. Other roles you may have experience of could include: HR Assistant, People Operations Assistant, Office Manager, Operations Assistant, HR Administrator, People Coordinator, Business Support Officer, Office & Facilities Assistant, Junior HR Advisor, HR Co-ordinator, HR and Office Assistant, People Assistant We recognise that AI tools are part of many people's working lives and may be used in preparing applications. That said, applications are assessed on the basis of your personal experience, judgement and examples. We score for specificity and authenticity; responses that appear generic or indistinguishable from standard AI-generated content will be scored lower.
Apr 23, 2026
Full time
People & Operations Assistant We are seeking a highly organised and proactive People & Operations Assistant to support our client a growing, purpose led organisation at a key point of delivery and impact. Job title: People & Operations Assistant Salary: £34,000 - £43,000 FTE (pro rata) Hours: Part-time, 20 hours per week Contract: 6 month fixed-term contract Location: Office based in Central London Closing date: Applications reviewed on a rolling basis. We reserve the right to close the role early if a suitable candidate is found. About the role This is a hands-on, varied role providing high quality administrative and operational support across people operations, IT systems and office management. Working closely with the Head of HR, IT and Operations, you'll play a key role in ensuring smooth day to day operations and a positive staff experience. Key responsibilities include: Coordinating onboarding and offboarding for employees, interns, secondees and contractors Maintaining accurate employee records within the HR system Supporting recruitment administration, training coordination and performance review cycles Acting as a first point of contact for day to day IT and systems queries, liaising with an external IT provider Coordinating IT setup and access, maintaining asset registers and supporting cyber and compliance processes Supporting office and facilities administration, including supplies, meeting rooms and hybrid working needs Assisting with staff wellbeing, engagement initiatives, team events and board administration About you You'll bring strong organisational skills, attention to detail and a proactive mindset. You're comfortable juggling priorities and enjoy supporting colleagues across a range of activities. You'll likely have: Experience in an HR, operations, office or administrative role Confidence using HR systems and Microsoft 365 tools Strong written and verbal communication skills Discretion when handling confidential information An interest in people, culture and inclusive ways of working Experience in a small organisation, charity or purpose led environment is helpful but not essential. About the organisation The organisation is an independent, mission driven non profit working to support a fairer, greener and more resilient future. It is a small, collaborative team with big ambitions, working closely with partners across finance, policy and impact focused sectors. Flexible and inclusive working is actively supported, and applications are welcomed from candidates with diverse backgrounds and non linear career paths. Other roles you may have experience of could include: HR Assistant, People Operations Assistant, Office Manager, Operations Assistant, HR Administrator, People Coordinator, Business Support Officer, Office & Facilities Assistant, Junior HR Advisor, HR Co-ordinator, HR and Office Assistant, People Assistant We recognise that AI tools are part of many people's working lives and may be used in preparing applications. That said, applications are assessed on the basis of your personal experience, judgement and examples. We score for specificity and authenticity; responses that appear generic or indistinguishable from standard AI-generated content will be scored lower.
Procurement Officer / Procurement Coordinator / Sales Support Advisor required to join a global, leading engineering manufacturer. The Procurement Officer / Procurement Coordinator / Sales Support Advisor will be responsible for managing procurement processes, liaising with the supply chain, sourcing materials, negotiating supplier terms, and ensuring efficient inventory control for the companies hydraulic products and solutions. Full product training provided. The Procurement Officer / Procurement Coordinator / Sales Support Advisor will ideally have procurement experience, along with the enthusiasm and willingness to progress within a global company. Package: 30,000- 35,000 depending on experience Company pension 25 days holiday plus bank holidays Additional benefits Procurement Officer / Procurement Coordinator / Sales Support Advisor Role: Manage end-to-end procurement, ensuring cost-effective purchasing and inventory management. Liaise with the supply chain to ensure timely deliveries and resolve any supply issues for the companies hydraulic products and solutions. Actively chase leads, track orders, and keep customers informed of order status and delays. Negotiate supplier terms, pricing, and contracts to meet company needs. Solve procurement challenges by identifying solutions to minimize delays and optimize efficiency. Office based in Gloucester. Procurement Officer / Procurement Coordinator / Sales Support Advisor Requirements: Proven experience in procurement or purchasing roles such as Buyer, Procurement Coordinator, Supply Chain assistant, Inventory Specialist or similar. Strong ability to communicate with suppliers and internal teams to resolve issues quickly. Expertise in managing inventory, tracking orders, and ensuring product availability. Proficient in Microsoft Excel and using procurement software. An engineering background would be highly advantageous. Experience in procurement, with a solid understanding of supply chain processes. Commutable daily to the office in Gloucester.
Apr 23, 2026
Full time
Procurement Officer / Procurement Coordinator / Sales Support Advisor required to join a global, leading engineering manufacturer. The Procurement Officer / Procurement Coordinator / Sales Support Advisor will be responsible for managing procurement processes, liaising with the supply chain, sourcing materials, negotiating supplier terms, and ensuring efficient inventory control for the companies hydraulic products and solutions. Full product training provided. The Procurement Officer / Procurement Coordinator / Sales Support Advisor will ideally have procurement experience, along with the enthusiasm and willingness to progress within a global company. Package: 30,000- 35,000 depending on experience Company pension 25 days holiday plus bank holidays Additional benefits Procurement Officer / Procurement Coordinator / Sales Support Advisor Role: Manage end-to-end procurement, ensuring cost-effective purchasing and inventory management. Liaise with the supply chain to ensure timely deliveries and resolve any supply issues for the companies hydraulic products and solutions. Actively chase leads, track orders, and keep customers informed of order status and delays. Negotiate supplier terms, pricing, and contracts to meet company needs. Solve procurement challenges by identifying solutions to minimize delays and optimize efficiency. Office based in Gloucester. Procurement Officer / Procurement Coordinator / Sales Support Advisor Requirements: Proven experience in procurement or purchasing roles such as Buyer, Procurement Coordinator, Supply Chain assistant, Inventory Specialist or similar. Strong ability to communicate with suppliers and internal teams to resolve issues quickly. Expertise in managing inventory, tracking orders, and ensuring product availability. Proficient in Microsoft Excel and using procurement software. An engineering background would be highly advantageous. Experience in procurement, with a solid understanding of supply chain processes. Commutable daily to the office in Gloucester.
We're looking for a highly organised Pricing Project Coordinator to join a Commercial Pricing Team on a temporary basis, starting as soon as possible and until October. This role plays a key part in the day-to-day delivery of pricing projects, coordinating activities across Procurement and Pricing, collating supplier prices, tracking milestones, and keeping colleagues informed of progress. You'll also support reporting and data provision for the wider business. Key Responsibilities Set up pricing projects within Gold Vision (CRM / Activity Management System) Assign pricing activities and track project milestones Collate and accurately enter supplier pricing into pricing documents Support the pricing team in obtaining prices from suppliers Produce regular project updates for stakeholders Manage incoming samples Support the Projects Manager with reporting and updates About You Highly organised with excellent attention to detail and accuracy Confident working with large volumes of data from multiple sources Strong communicator with a collaborative working style Able to work calmly and effectively in a fast-paced environment Numerate, literate, and deadline-driven Proficient in Microsoft Excel and MS Office Experience with CRM or activity management systems is advantageous Positive, proactive, and solution-focused This is an office based role working either 8am until 5pm or 7.30am until 4.30pm. This is a great opportunity to join a busy commercial team and make an immediate impact in a fast-paced environment. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Apr 23, 2026
Seasonal
We're looking for a highly organised Pricing Project Coordinator to join a Commercial Pricing Team on a temporary basis, starting as soon as possible and until October. This role plays a key part in the day-to-day delivery of pricing projects, coordinating activities across Procurement and Pricing, collating supplier prices, tracking milestones, and keeping colleagues informed of progress. You'll also support reporting and data provision for the wider business. Key Responsibilities Set up pricing projects within Gold Vision (CRM / Activity Management System) Assign pricing activities and track project milestones Collate and accurately enter supplier pricing into pricing documents Support the pricing team in obtaining prices from suppliers Produce regular project updates for stakeholders Manage incoming samples Support the Projects Manager with reporting and updates About You Highly organised with excellent attention to detail and accuracy Confident working with large volumes of data from multiple sources Strong communicator with a collaborative working style Able to work calmly and effectively in a fast-paced environment Numerate, literate, and deadline-driven Proficient in Microsoft Excel and MS Office Experience with CRM or activity management systems is advantageous Positive, proactive, and solution-focused This is an office based role working either 8am until 5pm or 7.30am until 4.30pm. This is a great opportunity to join a busy commercial team and make an immediate impact in a fast-paced environment. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
We are looking for a Mentor Services Coordinator to support our volunteer mentors in the South East of England consisting of Hertfordshire, Surrey, North London and West London. About the role Our Mentor Services Coordinators are the main point of contact for volunteer mentors throughout their journey with MCR - from their initial enquiry and onboarding, to ongoing support once they are matched with a young person. They carry out in-depth interviews with prospective mentors, arrange training, and coordinate DBS and reference checks, ensuring the entire process is as smooth and well-supported as possible. Key responsibilities: Providing excellent customer service to prospective and existing mentors using strong communication skills on the telephone, in virtual meetings, by email and sometimes in person Ensure all of our volunteer mentors are individually supported and fully engaged at every stage of their mentor journey Manage DBS checks and support the ID verification process Conduct mentor one-to-one conversations and facilitate mentor training sessions and other mentor engagement activities. About you Customer service experience Based in the South East of England and able to travel to the Stevenage office 2 days a week Experience of or strong interest in working or volunteering in the charity or third sectors An understanding of young people and educational settings People person with excellent communication and listening skills and empathy Well organised with great administrative skills and attention to detail Excellent desktop and database skills About us MCR Pathways is an award-winning charity established in Glasgow in 2007. Our mentoring programme is now delivered in schools across the whole of Scotland as well as South East England. We are delighted that we are now launching the MCR programme in the North East of England and we are committed to helping the region s most vulnerable young people gain self-confidence, identify their skills and recognise and fulfil their potential. Our vision is for all young people to experience equality of education outcomes, career opportunities and life chances. Our mentoring programme has profound impacts on school pupils in their confidence, wellbeing and post-school progression. MCR Mentors are volunteers who make and experience a life-changing difference. You will be joining a friendly and supportive team who love what they do and enjoy working with each other. We model our values and many of us are also mentors ourselves. Benefits of working for MCR Pathways include: 33 days annual leave in first year rising to 38 days from 2nd year of employment, 7% Employer Pension Contribution, additional day off for your birthday, Life Assurance - 4 x salary, Employee Assistance Programme.
Apr 23, 2026
Full time
We are looking for a Mentor Services Coordinator to support our volunteer mentors in the South East of England consisting of Hertfordshire, Surrey, North London and West London. About the role Our Mentor Services Coordinators are the main point of contact for volunteer mentors throughout their journey with MCR - from their initial enquiry and onboarding, to ongoing support once they are matched with a young person. They carry out in-depth interviews with prospective mentors, arrange training, and coordinate DBS and reference checks, ensuring the entire process is as smooth and well-supported as possible. Key responsibilities: Providing excellent customer service to prospective and existing mentors using strong communication skills on the telephone, in virtual meetings, by email and sometimes in person Ensure all of our volunteer mentors are individually supported and fully engaged at every stage of their mentor journey Manage DBS checks and support the ID verification process Conduct mentor one-to-one conversations and facilitate mentor training sessions and other mentor engagement activities. About you Customer service experience Based in the South East of England and able to travel to the Stevenage office 2 days a week Experience of or strong interest in working or volunteering in the charity or third sectors An understanding of young people and educational settings People person with excellent communication and listening skills and empathy Well organised with great administrative skills and attention to detail Excellent desktop and database skills About us MCR Pathways is an award-winning charity established in Glasgow in 2007. Our mentoring programme is now delivered in schools across the whole of Scotland as well as South East England. We are delighted that we are now launching the MCR programme in the North East of England and we are committed to helping the region s most vulnerable young people gain self-confidence, identify their skills and recognise and fulfil their potential. Our vision is for all young people to experience equality of education outcomes, career opportunities and life chances. Our mentoring programme has profound impacts on school pupils in their confidence, wellbeing and post-school progression. MCR Mentors are volunteers who make and experience a life-changing difference. You will be joining a friendly and supportive team who love what they do and enjoy working with each other. We model our values and many of us are also mentors ourselves. Benefits of working for MCR Pathways include: 33 days annual leave in first year rising to 38 days from 2nd year of employment, 7% Employer Pension Contribution, additional day off for your birthday, Life Assurance - 4 x salary, Employee Assistance Programme.
Job Title: Customer Service Coordinator Location: Horsham Hours: Full-time, Monday to Friday Salary: 28k About the Role We are looking for a friendly, organised, and customer-focused Customer Service Administrator to join our clients friendly team. This role is ideal for someone who enjoys working with people, is confident handling enquiries, and can manage administrative tasks efficiently while delivering excellent customer service. Key Responsibilities Acting as a first point of contact for customers via phone, email, and online enquiries Providing accurate information and resolving customer issues in a professional and timely manner Processing orders, bookings, or requests using internal systems Maintaining accurate customer records and updating databases Liaising with internal teams to ensure customer queries are followed through Supporting the wider team with general administrative duties About You Previous experience in a customer service or administrative role is desirable Strong communication skills, both written and verbal Excellent attention to detail and organisational skills Confident using Microsoft Office and/or customer management systems Ability to manage multiple tasks and prioritise workload A positive, friendly, and professional approach Next steps: Apply today, the client is looking for someone to interview and start immediately! Please apply today with your up to date CV If you experience any issues applying, please send your CV along with the name of the role you are applying for to (url removed) Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 23, 2026
Full time
Job Title: Customer Service Coordinator Location: Horsham Hours: Full-time, Monday to Friday Salary: 28k About the Role We are looking for a friendly, organised, and customer-focused Customer Service Administrator to join our clients friendly team. This role is ideal for someone who enjoys working with people, is confident handling enquiries, and can manage administrative tasks efficiently while delivering excellent customer service. Key Responsibilities Acting as a first point of contact for customers via phone, email, and online enquiries Providing accurate information and resolving customer issues in a professional and timely manner Processing orders, bookings, or requests using internal systems Maintaining accurate customer records and updating databases Liaising with internal teams to ensure customer queries are followed through Supporting the wider team with general administrative duties About You Previous experience in a customer service or administrative role is desirable Strong communication skills, both written and verbal Excellent attention to detail and organisational skills Confident using Microsoft Office and/or customer management systems Ability to manage multiple tasks and prioritise workload A positive, friendly, and professional approach Next steps: Apply today, the client is looking for someone to interview and start immediately! Please apply today with your up to date CV If you experience any issues applying, please send your CV along with the name of the role you are applying for to (url removed) Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Sales Administrator / Customer Service Coordinator Avonmouth, Bristol £25,000 per annum Monday-Friday, 37.5 hours per week 1 stage f2f interview About the Role Our client has an exciting opportunity for the right person to join their busy, growing office as a Sales Administrator based in North Bristol. You will be responsible for building relationships with their key client, who have over 400 branches over the UK. This is a fantastic opportunity for someone who is looking to have a career in customer service, and who is looking to get a good work/life balance Working Hours & Shift Pattern This position operates across three rotating shifts , Monday to Friday: 9:00-5:30 - leave the office at 3:00pm and work from home 3:30-5:30 7:30-4:00 - includes an hour at home first, then travel in 8:30 to travel into the office 8:30-5:00 - no change 1-hour lunch break included. Responsibilities: Processing incoming orders and debits into the system Handling all incoming calls from store managers Building rapport with store managers Maximising sales by providing excellent customer service General administrative duties Individual: Previous experience of working in a customer service role Experience of handling a high amount of calls Ability to be able to multi-task High level of attention to detailOur client has an exciting opportunity for the right person to join their busy, growing office as a Sales Administrator based in North Bristol. You will be responsible for building relationships with their key client, who have over 400 branches over the UK. Requirements Driving licence required (due to shift timings and travel expectations) Must live locally to Avonmouth Own laptop required Strong communication skills and a confident personality Organised, proactive, and able to multitask Previous admin, customer service, or sales coordination experience desirable Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 23, 2026
Full time
Sales Administrator / Customer Service Coordinator Avonmouth, Bristol £25,000 per annum Monday-Friday, 37.5 hours per week 1 stage f2f interview About the Role Our client has an exciting opportunity for the right person to join their busy, growing office as a Sales Administrator based in North Bristol. You will be responsible for building relationships with their key client, who have over 400 branches over the UK. This is a fantastic opportunity for someone who is looking to have a career in customer service, and who is looking to get a good work/life balance Working Hours & Shift Pattern This position operates across three rotating shifts , Monday to Friday: 9:00-5:30 - leave the office at 3:00pm and work from home 3:30-5:30 7:30-4:00 - includes an hour at home first, then travel in 8:30 to travel into the office 8:30-5:00 - no change 1-hour lunch break included. Responsibilities: Processing incoming orders and debits into the system Handling all incoming calls from store managers Building rapport with store managers Maximising sales by providing excellent customer service General administrative duties Individual: Previous experience of working in a customer service role Experience of handling a high amount of calls Ability to be able to multi-task High level of attention to detailOur client has an exciting opportunity for the right person to join their busy, growing office as a Sales Administrator based in North Bristol. You will be responsible for building relationships with their key client, who have over 400 branches over the UK. Requirements Driving licence required (due to shift timings and travel expectations) Must live locally to Avonmouth Own laptop required Strong communication skills and a confident personality Organised, proactive, and able to multitask Previous admin, customer service, or sales coordination experience desirable Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Join Our Team as a Scheduling Coordinator! Full-time, office-based position . There is no hybrid working or working from home available. Working hours are 08:30 - 17:00 (1 hour lunch) with a salary of 28,000 Are you a proactive communicator with a flair for organisation? Do you thrive in a fast-paced environment where customer satisfaction is key? If so, we have an exciting opportunity for you! Our client, a leading player in the Utilities industry, is seeking a Scheduling Coordinator to join their dynamic team in High Wycombe on a permanent basis. About the Role: As a Scheduling Coordinator, you will play a crucial role in arranging, planning, and coordinating the activities of our field engineers. You'll be the first point of contact for customers, ensuring that their queries are resolved efficiently and that service delivery is second to none. Your efforts will directly contribute to maximising engineer utilisation and achieving KPI-based revenue and activity targets. Key Responsibilities: Schedule Preventative Maintenance visits and Reactive Calls, ensuring timely resolutions. Coordinate Remedial Works following PPM and Reactive visits. Liaise with customers and engineers to enhance scheduling productivity and service quality. Manage frontline customer calls, addressing inquiries and concerns promptly. Ensure all service visits are booked efficiently, maximising productivity. Maintain communication with customers regarding KPIs and service updates. Collaborate across teams to manage national and key accounts seamlessly. Handle subcontractor scheduling, ensuring compliance with company standards. Assist in maintaining the service management database and track work completion. What We're Looking For: Essential Skills: - Excellent communication abilities with customers, manufacturers, and internal teams. - Strong problem-solving skills to resolve customer issues effectively. - Numeracy skills to understand and act on KPI information. - Team-oriented attitude with a focus on delivering exceptional customer service. - Proficiency in IT (Word, Excel, and Outlook). - Resilience and adaptability in a busy service environment. Desirable Skills: - Product and parts knowledge (training will be provided). - Quick thinking, organised, and capable of learning swiftly. - Detail-oriented with the ability to work under pressure. Why Join Us? Be part of a team that values excellence and customer satisfaction. Enjoy a supportive work environment that encourages professional growth. Contribute to a company that priorities its employees and fosters a culture of collaboration. If you're ready to take the next step in your career and make a meaningful impact, we want to hear from you! Apply today and bring your passion for organisation and customer service to our client's team! How to Apply: To express your interest, please submit your CV and a brief cover letter detailing your relevant experience. We can't wait to meet you! Location: High Wycombe Contract Type: Permanent Industry: Utilities Join us and help shape the future of customer service in the Utilities sector! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 23, 2026
Full time
Join Our Team as a Scheduling Coordinator! Full-time, office-based position . There is no hybrid working or working from home available. Working hours are 08:30 - 17:00 (1 hour lunch) with a salary of 28,000 Are you a proactive communicator with a flair for organisation? Do you thrive in a fast-paced environment where customer satisfaction is key? If so, we have an exciting opportunity for you! Our client, a leading player in the Utilities industry, is seeking a Scheduling Coordinator to join their dynamic team in High Wycombe on a permanent basis. About the Role: As a Scheduling Coordinator, you will play a crucial role in arranging, planning, and coordinating the activities of our field engineers. You'll be the first point of contact for customers, ensuring that their queries are resolved efficiently and that service delivery is second to none. Your efforts will directly contribute to maximising engineer utilisation and achieving KPI-based revenue and activity targets. Key Responsibilities: Schedule Preventative Maintenance visits and Reactive Calls, ensuring timely resolutions. Coordinate Remedial Works following PPM and Reactive visits. Liaise with customers and engineers to enhance scheduling productivity and service quality. Manage frontline customer calls, addressing inquiries and concerns promptly. Ensure all service visits are booked efficiently, maximising productivity. Maintain communication with customers regarding KPIs and service updates. Collaborate across teams to manage national and key accounts seamlessly. Handle subcontractor scheduling, ensuring compliance with company standards. Assist in maintaining the service management database and track work completion. What We're Looking For: Essential Skills: - Excellent communication abilities with customers, manufacturers, and internal teams. - Strong problem-solving skills to resolve customer issues effectively. - Numeracy skills to understand and act on KPI information. - Team-oriented attitude with a focus on delivering exceptional customer service. - Proficiency in IT (Word, Excel, and Outlook). - Resilience and adaptability in a busy service environment. Desirable Skills: - Product and parts knowledge (training will be provided). - Quick thinking, organised, and capable of learning swiftly. - Detail-oriented with the ability to work under pressure. Why Join Us? Be part of a team that values excellence and customer satisfaction. Enjoy a supportive work environment that encourages professional growth. Contribute to a company that priorities its employees and fosters a culture of collaboration. If you're ready to take the next step in your career and make a meaningful impact, we want to hear from you! Apply today and bring your passion for organisation and customer service to our client's team! How to Apply: To express your interest, please submit your CV and a brief cover letter detailing your relevant experience. We can't wait to meet you! Location: High Wycombe Contract Type: Permanent Industry: Utilities Join us and help shape the future of customer service in the Utilities sector! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Property Lister On target earnings of £50,000 to £100,000. This is a tried and tested self-employed business model. The Directors currently also operate in a highly successful high street Estate Agency so they have experience in building a business. You will effectively be your own boss with full support so, you can work the hours and days you want. We are looking for experienced Estate Agents and Letting Agents with 2 years+ minimum experience who are capable of valuing and listing. Property Lister What's included: Market leading Street CRM. Branch page on high street Estate Agency website. Access to standard listings on Rightmove and Zoopla. Head office support / enquiry call handling. Discounted rates with a number of proptech suppliers. Property Management handled by an award winning team. Pay as you go sales progression (optional). Full training, mentoring and support services provided by the Directors with initial business and marketing planning meeting. Bi weekly zoom calls with the Directors plus other franchisees. Access to Rightmove s training platform to get a qualification for entry to The National Association of Estate Agents or Association of Residential Letting Agents. Do you want to be in charge of your own destiny along with your own salary working as a self-employed Estate Agent or Letting Agent? Have you always wanted to be involved in having a key share in your own Estate Agency? Property Lister Residential Sales - You will receive 70% commission paid on completion. Financial Services and Conveyancing -You will receive 70% commission paid on completion (if you they use theirsuggested providers). Residential Lettings - You will receive 70% commission paid on move in of the tenant subject toa tenancy set up fee £300 plus VAT. Property Management - You will receive 70% commission subject to a monthly management fee of 5% plus VAT (minimum fee £65 plus VAT) so basically anything you charge as a tenant fee over £300 you get to keep and any % above 5% on themonthly management fee is yours and it s a way for someone without the expertise or desire to do Lettings to build a management portfolio and so get a monthly income as well as a valuable asset without having to do the technical stuff. You keep ownership of your Lettings portfolio so you are building a business that you can sell. The Directors will have first refusal to buy this at a pre agreed rate. Property Management is done for you in house at Head Office. You will pay a monthly license fee £295 plus VAT. If in a calendar year your bank £100,000 (on sales bankings only) your commission will increase to 90% for the rest of that year. Property Lister You will be provided with all the tools of the trade for lead generation to include using artificial intelligence, CRM and social media training. You will need to be prepared to door knock both 'on market and 'off market properties to build your profile and be open to filming advertising videos, so as to promote to your core local market. Full support for you to grow your business and you will be shown how to send reminders and also use Facebook to your benefit. You will get heavily involved in marketing in your core postcode area on an ongoing basis. Property Lister On target earnings of £50,000 to £100,000. Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.
Apr 23, 2026
Full time
Property Lister On target earnings of £50,000 to £100,000. This is a tried and tested self-employed business model. The Directors currently also operate in a highly successful high street Estate Agency so they have experience in building a business. You will effectively be your own boss with full support so, you can work the hours and days you want. We are looking for experienced Estate Agents and Letting Agents with 2 years+ minimum experience who are capable of valuing and listing. Property Lister What's included: Market leading Street CRM. Branch page on high street Estate Agency website. Access to standard listings on Rightmove and Zoopla. Head office support / enquiry call handling. Discounted rates with a number of proptech suppliers. Property Management handled by an award winning team. Pay as you go sales progression (optional). Full training, mentoring and support services provided by the Directors with initial business and marketing planning meeting. Bi weekly zoom calls with the Directors plus other franchisees. Access to Rightmove s training platform to get a qualification for entry to The National Association of Estate Agents or Association of Residential Letting Agents. Do you want to be in charge of your own destiny along with your own salary working as a self-employed Estate Agent or Letting Agent? Have you always wanted to be involved in having a key share in your own Estate Agency? Property Lister Residential Sales - You will receive 70% commission paid on completion. Financial Services and Conveyancing -You will receive 70% commission paid on completion (if you they use theirsuggested providers). Residential Lettings - You will receive 70% commission paid on move in of the tenant subject toa tenancy set up fee £300 plus VAT. Property Management - You will receive 70% commission subject to a monthly management fee of 5% plus VAT (minimum fee £65 plus VAT) so basically anything you charge as a tenant fee over £300 you get to keep and any % above 5% on themonthly management fee is yours and it s a way for someone without the expertise or desire to do Lettings to build a management portfolio and so get a monthly income as well as a valuable asset without having to do the technical stuff. You keep ownership of your Lettings portfolio so you are building a business that you can sell. The Directors will have first refusal to buy this at a pre agreed rate. Property Management is done for you in house at Head Office. You will pay a monthly license fee £295 plus VAT. If in a calendar year your bank £100,000 (on sales bankings only) your commission will increase to 90% for the rest of that year. Property Lister You will be provided with all the tools of the trade for lead generation to include using artificial intelligence, CRM and social media training. You will need to be prepared to door knock both 'on market and 'off market properties to build your profile and be open to filming advertising videos, so as to promote to your core local market. Full support for you to grow your business and you will be shown how to send reminders and also use Facebook to your benefit. You will get heavily involved in marketing in your core postcode area on an ongoing basis. Property Lister On target earnings of £50,000 to £100,000. Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.
Supply Chain Coordinator - Tonbridge (office based, with 1 day WFH after probation passed) Mon-Fri 8.30am-5.30pm. Role Purpose The Supply Chain Coordinator supports the effective day-to-day operation of the group's supply chain across core fulfilment, contract packing operations, custom packaging, manufacturing, logistics, and packaging. The role is responsible for coordinating operational workflows, managing supply chain administration, supporting packaging procurement and Vendor Managed Inventory processes. Key Responsibilities Support day-to-day supply chain operations across all group business units, including core fulfilment operations, contract packing operations, custom packaging, manufacturing, logistics, and packaging, ensuring orders, materials, and services flow efficiently across the group. Coordinate contract packing operations by working closely with customers and internal planning teams to schedule jobs in line with capacity, timelines, and material availability, ensuring smooth execution from order confirmation through to completion. This includes raising, processing, and progressing production orders, managing job administration, and coordinating associated invoicing. Manage the end-to-end administrative processing of contract packing and wider supply chain activities, including order entry and progressing, maintaining job and order documentation. Monitor group-wide raw material requirements, including packaging and manufacturing inputs, and manage the replenishment process. Support logistics operations by arranging and booking transport for inbound and outbound shipments, preparing and issuing relevant shipping documentation, tracking and progressing deliveries, and proactively following up on delays, discrepancies, or service issues with logistics partners. Maintain accurate and up-to-date supply chain, order, and financial data across systems. Provide general supply chain, customer service, and operational administration support. Essential Previous experience in a supply chain, logistics and / or procurement Experience with order processing and order progressing, including customer-facing communication Live mid Kent Experience raising and processing purchase orders, production orders, and invoices
Apr 23, 2026
Full time
Supply Chain Coordinator - Tonbridge (office based, with 1 day WFH after probation passed) Mon-Fri 8.30am-5.30pm. Role Purpose The Supply Chain Coordinator supports the effective day-to-day operation of the group's supply chain across core fulfilment, contract packing operations, custom packaging, manufacturing, logistics, and packaging. The role is responsible for coordinating operational workflows, managing supply chain administration, supporting packaging procurement and Vendor Managed Inventory processes. Key Responsibilities Support day-to-day supply chain operations across all group business units, including core fulfilment operations, contract packing operations, custom packaging, manufacturing, logistics, and packaging, ensuring orders, materials, and services flow efficiently across the group. Coordinate contract packing operations by working closely with customers and internal planning teams to schedule jobs in line with capacity, timelines, and material availability, ensuring smooth execution from order confirmation through to completion. This includes raising, processing, and progressing production orders, managing job administration, and coordinating associated invoicing. Manage the end-to-end administrative processing of contract packing and wider supply chain activities, including order entry and progressing, maintaining job and order documentation. Monitor group-wide raw material requirements, including packaging and manufacturing inputs, and manage the replenishment process. Support logistics operations by arranging and booking transport for inbound and outbound shipments, preparing and issuing relevant shipping documentation, tracking and progressing deliveries, and proactively following up on delays, discrepancies, or service issues with logistics partners. Maintain accurate and up-to-date supply chain, order, and financial data across systems. Provide general supply chain, customer service, and operational administration support. Essential Previous experience in a supply chain, logistics and / or procurement Experience with order processing and order progressing, including customer-facing communication Live mid Kent Experience raising and processing purchase orders, production orders, and invoices
About the opportunity Are you ready to turn your passion for social media and digital content into a career? Netcom Training s fully-funded IT & Digital Skills course is designed to give you the real-world skills employers are actively hiring for. From content creation and social media management to SEO, analytics, and website design, you ll learn exactly what today s digital roles demand. Our learners have successfully moved into roles such as social media executives, marketing and communications officers creative services coordinators, digital marketing support roles giving them hands-on experience across digital, creative, and administrative sectors. Complete the course and gain a guaranteed interview with a leading employer, including 5RV Digital helping you kickstart your career in social media, marketing, or web design. Course details Duration: 13 weeks Format: Online workshops Schedule: Mon-Thurs 6-9PM What you ll learn Build your personal brand & create engaging social content Master AI tools relevant to marketing and design Manage social media platforms: Meta, TikTok, Pinterest Boost visibility using SEO strategies Design and build websites with no-code tools Craft user-friendly UX/UI experiences Explore areas like affiliate marketing Use professional tools: Canva, CMS, analytics Additional benefits High-impact employability workshops to prepare for interviews Tailored mentoring & support to grow or launch your own business Six months access to online employability courses Ongoing career and entrepreneurial guidance Eligibility To apply, you must: Live in the West Midlands Be aged 19 or over Earn below the gross annual wage cap of £34,194 Not currently be undertaking other government-funded training Not be in the UK on a student, graduate, postgraduate, or sponsored visa, or as a dependent Next course Course start date 22/04/2026 Duration: 13 weeks Days: Mon-Thurs Times: 6-9PM Cost This is a fully-funded course with no fees complete the training, gain essential digital skills.
Apr 23, 2026
Full time
About the opportunity Are you ready to turn your passion for social media and digital content into a career? Netcom Training s fully-funded IT & Digital Skills course is designed to give you the real-world skills employers are actively hiring for. From content creation and social media management to SEO, analytics, and website design, you ll learn exactly what today s digital roles demand. Our learners have successfully moved into roles such as social media executives, marketing and communications officers creative services coordinators, digital marketing support roles giving them hands-on experience across digital, creative, and administrative sectors. Complete the course and gain a guaranteed interview with a leading employer, including 5RV Digital helping you kickstart your career in social media, marketing, or web design. Course details Duration: 13 weeks Format: Online workshops Schedule: Mon-Thurs 6-9PM What you ll learn Build your personal brand & create engaging social content Master AI tools relevant to marketing and design Manage social media platforms: Meta, TikTok, Pinterest Boost visibility using SEO strategies Design and build websites with no-code tools Craft user-friendly UX/UI experiences Explore areas like affiliate marketing Use professional tools: Canva, CMS, analytics Additional benefits High-impact employability workshops to prepare for interviews Tailored mentoring & support to grow or launch your own business Six months access to online employability courses Ongoing career and entrepreneurial guidance Eligibility To apply, you must: Live in the West Midlands Be aged 19 or over Earn below the gross annual wage cap of £34,194 Not currently be undertaking other government-funded training Not be in the UK on a student, graduate, postgraduate, or sponsored visa, or as a dependent Next course Course start date 22/04/2026 Duration: 13 weeks Days: Mon-Thurs Times: 6-9PM Cost This is a fully-funded course with no fees complete the training, gain essential digital skills.
TRAVEL COORDINATOR Salary: up to £35,000 Location: Birmingham, Hybrid Job Type: Full time, Permanent We're looking for an experienced Travel Coordinator to manage and continually improve our business travel programme within the professional services sector. This role plays a key part in ensuring travel is safe, cost-effective, sustainable, and fully compliant with internal policies. You'll oversee travel suppliers and booking processes, manage travel spend and reporting, support traveller safety requirements, and act as the main point of contact for travel-related queries across the organisation. You'll also work closely with Finance, Risk, and ESG stakeholders, deliver policy guidance and training, and provide hands-on support for complex international travel. Responsibilities: Develop, implement, and maintain travel policies and procedures, ensuring alignment with corporate travel agreements and best practice. Continuously review and enhance the travel programme to support operational resilience, sustainability objectives, and budget control. Act as the central point of contact for all travel-related queries across the organisation. Deliver training and guidance on travel systems, processes, and policy updates. Offer hands-on assistance for complex or high-risk international travel arrangements. About you: Proven experience in corporate travel coordination or travel management Strong supplier and stakeholder management skills Confident using travel booking systems and Microsoft Office Knowledge of travel risk, sustainability reporting, and UK/international travel regulations This is a great opportunity for a proactive, organised professional who enjoys improving processes and delivering an excellent travel experience. Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
Apr 23, 2026
Full time
TRAVEL COORDINATOR Salary: up to £35,000 Location: Birmingham, Hybrid Job Type: Full time, Permanent We're looking for an experienced Travel Coordinator to manage and continually improve our business travel programme within the professional services sector. This role plays a key part in ensuring travel is safe, cost-effective, sustainable, and fully compliant with internal policies. You'll oversee travel suppliers and booking processes, manage travel spend and reporting, support traveller safety requirements, and act as the main point of contact for travel-related queries across the organisation. You'll also work closely with Finance, Risk, and ESG stakeholders, deliver policy guidance and training, and provide hands-on support for complex international travel. Responsibilities: Develop, implement, and maintain travel policies and procedures, ensuring alignment with corporate travel agreements and best practice. Continuously review and enhance the travel programme to support operational resilience, sustainability objectives, and budget control. Act as the central point of contact for all travel-related queries across the organisation. Deliver training and guidance on travel systems, processes, and policy updates. Offer hands-on assistance for complex or high-risk international travel arrangements. About you: Proven experience in corporate travel coordination or travel management Strong supplier and stakeholder management skills Confident using travel booking systems and Microsoft Office Knowledge of travel risk, sustainability reporting, and UK/international travel regulations This is a great opportunity for a proactive, organised professional who enjoys improving processes and delivering an excellent travel experience. Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
A major transportation provider in Wakefield is seeking an administrative support professional for the Engineering management team. The role involves inputting job sheets, maintaining records, and ensuring proper filing of documents. Candidates should possess strong organizational skills and a good working knowledge of MS Office, specifically Word and Excel. You will also engage with various departments and external service providers. This position is suitable for individuals who thrive in a busy environment and can manage confidential information with professionalism.
Apr 23, 2026
Full time
A major transportation provider in Wakefield is seeking an administrative support professional for the Engineering management team. The role involves inputting job sheets, maintaining records, and ensuring proper filing of documents. Candidates should possess strong organizational skills and a good working knowledge of MS Office, specifically Word and Excel. You will also engage with various departments and external service providers. This position is suitable for individuals who thrive in a busy environment and can manage confidential information with professionalism.
Position: Bid Administrator/Coordinator Location: North London Salary: up to 40k plus benefits The company Our client is part of a large group of companies that operate within the Energy market where they offer their services to Housing Associations and Local Authority's throughout the UK. Bid Coordinator Role The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid and Business development team to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented. Bid Coordinator Main Duties & responsibilities Support the Bid & Business Development team throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedback Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team Create and maintain bid folders, file structures and document naming conventions for each opportunity Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders) Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc. Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises Manage any post submission correspondence with client team, through to conclusion Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use. Bid Coordinator Skills & Knowledge Experience in a coordination, administration or support role, ideally within bidding environment Experience of using portals would be advantageous but is not essential. Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders High attention to detail and accuracy, with strong document control and version management skills Strong written communication and proofreading ability, with good grammar and presentation Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting Familiarity with e-tendering portals and basic understanding of public sector procurement processes Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early Comfortable working under pressure and to tight deadlines. Please click apply to register your interest or contact Gary Sewell for more information (phone number removed) Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed). Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
Apr 23, 2026
Full time
Position: Bid Administrator/Coordinator Location: North London Salary: up to 40k plus benefits The company Our client is part of a large group of companies that operate within the Energy market where they offer their services to Housing Associations and Local Authority's throughout the UK. Bid Coordinator Role The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid and Business development team to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented. Bid Coordinator Main Duties & responsibilities Support the Bid & Business Development team throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedback Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team Create and maintain bid folders, file structures and document naming conventions for each opportunity Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders) Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc. Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises Manage any post submission correspondence with client team, through to conclusion Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use. Bid Coordinator Skills & Knowledge Experience in a coordination, administration or support role, ideally within bidding environment Experience of using portals would be advantageous but is not essential. Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders High attention to detail and accuracy, with strong document control and version management skills Strong written communication and proofreading ability, with good grammar and presentation Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting Familiarity with e-tendering portals and basic understanding of public sector procurement processes Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early Comfortable working under pressure and to tight deadlines. Please click apply to register your interest or contact Gary Sewell for more information (phone number removed) Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed). Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
Operations Coordinator - Engineering Consultancy Our client is a dynamic, multi-sector, independent international consultancy with an enviable portfolio of projects to their name. Due to continued growth, they are now looking for a high calibre Operations Coordinator to join their team in Central London. This is a key role in the day-to-day operation of the business and will get involved in many different activities. This is definitely the kind of role for someone who thrives on variety! The role will support various business divisions including: HR & recruitment, finance administration, general support and occasional front of house duties. The position would suit someone with previous experience in these areas - ideally gained in a construction or civil engineering related environment. The role is based at our clients UK office in Central London. Salary is negotiable on experience, but will be competitive. Plus it comes with a number of nice benefits, including hybrid working. If you match the above criteria and would be interested in finding out more, please apply today for more details. Operations Coordinator - Engineering Consultancy
Apr 23, 2026
Full time
Operations Coordinator - Engineering Consultancy Our client is a dynamic, multi-sector, independent international consultancy with an enviable portfolio of projects to their name. Due to continued growth, they are now looking for a high calibre Operations Coordinator to join their team in Central London. This is a key role in the day-to-day operation of the business and will get involved in many different activities. This is definitely the kind of role for someone who thrives on variety! The role will support various business divisions including: HR & recruitment, finance administration, general support and occasional front of house duties. The position would suit someone with previous experience in these areas - ideally gained in a construction or civil engineering related environment. The role is based at our clients UK office in Central London. Salary is negotiable on experience, but will be competitive. Plus it comes with a number of nice benefits, including hybrid working. If you match the above criteria and would be interested in finding out more, please apply today for more details. Operations Coordinator - Engineering Consultancy
EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Compliance Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Compliance Coordinator to join the team located in Glasgow The successful candidate will be ensuring the site is compliant with all aspects of the contract, including Statutory Aspects, QHSE aspects and the Company logbook systems. Role Summary Demonstrate integrity and ensure compliance with all business wide policy and strategy through QHSE Management System Audit Provide the administrative guidance for the whole contract and team members in terms of compliance Manage all record keeping on compliance activities (L8, Loler, PSSR, Gas safe etc) Ensuring business policies and processes are effectively communicated and implemented within the contract Aide in the development and maintenance of the training strategy including project delivery where required Ensure the achievement of agreed functional standards and service level agreement by working in collaboration with account leadership team peers Compile and maintain reporting and performance monitoring, analysis, and review against established metrics to coach and educate account-based staff Support effective business communication through advice, review, leadership, and direct contribution to management Assist as necessary with reviews of existing Policies, Procedures, Risk Assessments and Safe Systems of Work Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant management processes are in place and being adhered to Details 8am - 5pm Monday to Friday Site based Email for more information or apply today! Experience Required Experience in Facilities Management Knowledge of Health & Safety procedures Familiar with Permit to Work systems Strong organisation & communication skills About CBRE Global Workplace Solutions As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete lifecycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years. CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide
Apr 23, 2026
Full time
EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Compliance Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Compliance Coordinator to join the team located in Glasgow The successful candidate will be ensuring the site is compliant with all aspects of the contract, including Statutory Aspects, QHSE aspects and the Company logbook systems. Role Summary Demonstrate integrity and ensure compliance with all business wide policy and strategy through QHSE Management System Audit Provide the administrative guidance for the whole contract and team members in terms of compliance Manage all record keeping on compliance activities (L8, Loler, PSSR, Gas safe etc) Ensuring business policies and processes are effectively communicated and implemented within the contract Aide in the development and maintenance of the training strategy including project delivery where required Ensure the achievement of agreed functional standards and service level agreement by working in collaboration with account leadership team peers Compile and maintain reporting and performance monitoring, analysis, and review against established metrics to coach and educate account-based staff Support effective business communication through advice, review, leadership, and direct contribution to management Assist as necessary with reviews of existing Policies, Procedures, Risk Assessments and Safe Systems of Work Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant management processes are in place and being adhered to Details 8am - 5pm Monday to Friday Site based Email for more information or apply today! Experience Required Experience in Facilities Management Knowledge of Health & Safety procedures Familiar with Permit to Work systems Strong organisation & communication skills About CBRE Global Workplace Solutions As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete lifecycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years. CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide
Customer Service Coordinator Opportunity Oxford Opportunity: Do you have experience in dealing with customers or patients directly on the phone and email? Have you got good IT, attention to details and administration skills? Looking for a new contract role? If yes then this is the role for you. My client a global pharmaceutical manufacturing company are looking to recruit an experienced Customer Service Coordinator where you will be operating as the first point of contact within the Compounding Customer Services team for internal and external customers. You will be responsible for delivering an outstanding level of customer services by assisting the teams in a variety of tasks including drugs order processing, reviewing and scheduling of drug orders, answering customer queries, and general office activities and invoicing. Duties and responsibilities include: Processing customer drugs orders. Inputting data and updating information with high attention to detail. Accurate review of data entry orders. Allocating and scheduling work to the correct location. Regular communication with internal departments and customers via phone and emails. Building internal and external relationships. Booking of couriers for product shipping. Filing and archiving of information. Stock management. This is a 12 months contract role based in Oxford paying an hourly PAYE rate of £13.40. There is a potential that this role could get extended or go permanent however this is dependent on the individual and business performance. Skills: To apply for the role of Customer Service Coordinator you will have: Worked in a similar Customer Service role dealing directly with customers on the phone, data entry and administration. Intermediate level with Microsoft Office programs such as Word, Outlook and Excel. Excellent attention to detail. Skills: To apply for the role of Customer Service Coordinator you will have: Worked in a similar Customer Service role dealing directly with customers on the phone, data entry and administration. Intermediate level with Microsoft Office programs such as Word, Outlook and Excel. Excellent attention to detail. How to Apply: To apply for this one off opportunity, please send a word copy of your CV to me now by clicking on the Apply button or call me for a confidential chat. Please ensure you have read and agree to our Privacy Policy which can be found on the Quality Start website. If this sounds like the role for you or a colleague then please do not hesitate to contact us. If we manage to successfully fill a permanent placement from your recommendation then we will send you a cheque of £300. We also have many incentive schemes for referring contractors/temp staff so please contact us with the referral and we can provide you with more information. For a list of our current vacancies, please visit the Quality Start website. If you do not hear from Quality Start within 2 weeks your CV has not been short listed for this role. Quality Start are acting as a specialist recruitment consultancy for this role.
Apr 23, 2026
Contractor
Customer Service Coordinator Opportunity Oxford Opportunity: Do you have experience in dealing with customers or patients directly on the phone and email? Have you got good IT, attention to details and administration skills? Looking for a new contract role? If yes then this is the role for you. My client a global pharmaceutical manufacturing company are looking to recruit an experienced Customer Service Coordinator where you will be operating as the first point of contact within the Compounding Customer Services team for internal and external customers. You will be responsible for delivering an outstanding level of customer services by assisting the teams in a variety of tasks including drugs order processing, reviewing and scheduling of drug orders, answering customer queries, and general office activities and invoicing. Duties and responsibilities include: Processing customer drugs orders. Inputting data and updating information with high attention to detail. Accurate review of data entry orders. Allocating and scheduling work to the correct location. Regular communication with internal departments and customers via phone and emails. Building internal and external relationships. Booking of couriers for product shipping. Filing and archiving of information. Stock management. This is a 12 months contract role based in Oxford paying an hourly PAYE rate of £13.40. There is a potential that this role could get extended or go permanent however this is dependent on the individual and business performance. Skills: To apply for the role of Customer Service Coordinator you will have: Worked in a similar Customer Service role dealing directly with customers on the phone, data entry and administration. Intermediate level with Microsoft Office programs such as Word, Outlook and Excel. Excellent attention to detail. Skills: To apply for the role of Customer Service Coordinator you will have: Worked in a similar Customer Service role dealing directly with customers on the phone, data entry and administration. Intermediate level with Microsoft Office programs such as Word, Outlook and Excel. Excellent attention to detail. How to Apply: To apply for this one off opportunity, please send a word copy of your CV to me now by clicking on the Apply button or call me for a confidential chat. Please ensure you have read and agree to our Privacy Policy which can be found on the Quality Start website. If this sounds like the role for you or a colleague then please do not hesitate to contact us. If we manage to successfully fill a permanent placement from your recommendation then we will send you a cheque of £300. We also have many incentive schemes for referring contractors/temp staff so please contact us with the referral and we can provide you with more information. For a list of our current vacancies, please visit the Quality Start website. If you do not hear from Quality Start within 2 weeks your CV has not been short listed for this role. Quality Start are acting as a specialist recruitment consultancy for this role.
Our client is looking for an experienced Dutch speaking Consular Officer to join their team on a 8 month temporary contract. Within this role you will be provide a wide range of guidance, logistic and administrative support. This position is a 8 month contract with a start date in May and is office based. Your responsibilities will include: Providing general administrative and logistical support, consular advice, and assistance Reviewing and receiving applications /documents Ensuring all materials and documents are accurate and are documented efficiently and correctly on the database Maintaining and updating all files and project documents Ensuring smooth communication between departments within the company About you: The successful candidate will be expected to deliver professional and efficient consular services to Dutch speaking residents. In order to succeed in this role you will have previous experience in an administrative environment and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Dutch speaker who sought to develop their career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Consular Officer, Administrator, Administration Executive, Administration Coordinator Experience working in the government sector would be beneficial. Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment. Able to commute into the office 5 days a week. Available to start in May 2026 To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Apr 23, 2026
Seasonal
Our client is looking for an experienced Dutch speaking Consular Officer to join their team on a 8 month temporary contract. Within this role you will be provide a wide range of guidance, logistic and administrative support. This position is a 8 month contract with a start date in May and is office based. Your responsibilities will include: Providing general administrative and logistical support, consular advice, and assistance Reviewing and receiving applications /documents Ensuring all materials and documents are accurate and are documented efficiently and correctly on the database Maintaining and updating all files and project documents Ensuring smooth communication between departments within the company About you: The successful candidate will be expected to deliver professional and efficient consular services to Dutch speaking residents. In order to succeed in this role you will have previous experience in an administrative environment and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Dutch speaker who sought to develop their career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Consular Officer, Administrator, Administration Executive, Administration Coordinator Experience working in the government sector would be beneficial. Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment. Able to commute into the office 5 days a week. Available to start in May 2026 To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Workplace Coordinator page is loaded Workplace Coordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Opublikowano dzisiajjob requisition id: REQ491622 JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Management What this job involves The Workplace Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where required. What your day will look like Provides hospitality and support for guests, visitors, and employees at client location Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA) Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standard Take ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs) Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved Complete detailed inspections to discover all issues and assign tickets Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channels Create and implement site operational rules and standard operating procedures. Identify opportunities for improved operational standards Proactive in finding improvements and following through on a plan to complete Complete short and long-term projects for the client Ensure all work completed stays within the client's budget Identify costs saving ideas Coordinates special events in support of client or JLL Pick-up, drop-off, prepare postage/labels Support the client event team with coordinating JLL onsite vendors to set up events Coordinate with the relevant client teams to set up co-location spaces Manage office supplies and reorder stock as required Maintain premises in neat and good working condition at all times Liaising with other teams to provide a consistent and seamless experience to all location end users. Support location leads with local events within the assigned event spaces and areas Support and manage catering requests for events Support and maintain an accurate Space Planning overview for the client occupied space Assist the wider CRE Team with remote Client Remote sites Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Support to track all site relevant actual spends vs. budget Ensure prompt and accurate management of purchase orders Raising and receipting of purchase orders in systems as required Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Ensure all records are kept up to date in relevant locations Ensure H&S Roles and Responsibilities for the account are understood and in place on site. Assist in carrying out safety procedures when needed Reporting on JLL H&S platforms as required Vendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management Assist in the procurement of vendors and services as required Account Performance Develop and maintain strong and healthy relationships with the client and key stakeholders Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction Complete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvement Accomplish Key Performance Indicators (KPIs) as identified by the Account Lead Ensure compliance with JLL minimum audit standards Update facilities related information as requested. Other duties as assigned by the Account Lead / Real Estate Identify any innovations and best practises that can support the account Contribute to the JLL H&S standards and work within the agreed H&S roles and responsibilities Client Focus & Relationship Management Demonstrates proactive & professional approach to customer service and stakeholder engagement Ability to interact with a wide range of client staff, including senior levels Has a customer service oriented attitude Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment
Apr 23, 2026
Full time
Workplace Coordinator page is loaded Workplace Coordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Opublikowano dzisiajjob requisition id: REQ491622 JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Management What this job involves The Workplace Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where required. What your day will look like Provides hospitality and support for guests, visitors, and employees at client location Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service Assist with the coordination and scheduling of maintenance activities to ensure completion within the defined Service Level Agreement (SLA) Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standard Take ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs) Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved Complete detailed inspections to discover all issues and assign tickets Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channels Create and implement site operational rules and standard operating procedures. Identify opportunities for improved operational standards Proactive in finding improvements and following through on a plan to complete Complete short and long-term projects for the client Ensure all work completed stays within the client's budget Identify costs saving ideas Coordinates special events in support of client or JLL Pick-up, drop-off, prepare postage/labels Support the client event team with coordinating JLL onsite vendors to set up events Coordinate with the relevant client teams to set up co-location spaces Manage office supplies and reorder stock as required Maintain premises in neat and good working condition at all times Liaising with other teams to provide a consistent and seamless experience to all location end users. Support location leads with local events within the assigned event spaces and areas Support and manage catering requests for events Support and maintain an accurate Space Planning overview for the client occupied space Assist the wider CRE Team with remote Client Remote sites Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Support to track all site relevant actual spends vs. budget Ensure prompt and accurate management of purchase orders Raising and receipting of purchase orders in systems as required Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Ensure all records are kept up to date in relevant locations Ensure H&S Roles and Responsibilities for the account are understood and in place on site. Assist in carrying out safety procedures when needed Reporting on JLL H&S platforms as required Vendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management Assist in the procurement of vendors and services as required Account Performance Develop and maintain strong and healthy relationships with the client and key stakeholders Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction Complete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvement Accomplish Key Performance Indicators (KPIs) as identified by the Account Lead Ensure compliance with JLL minimum audit standards Update facilities related information as requested. Other duties as assigned by the Account Lead / Real Estate Identify any innovations and best practises that can support the account Contribute to the JLL H&S standards and work within the agreed H&S roles and responsibilities Client Focus & Relationship Management Demonstrates proactive & professional approach to customer service and stakeholder engagement Ability to interact with a wide range of client staff, including senior levels Has a customer service oriented attitude Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment
Job Description - Receptionist & Office Coordinator Reports To - HR Director, EMEA Location - Tottenham court road (full time in the office) Employment Status - Full Time Salary - 38-45k Hours - 9.00am - 5.00pm Job Summary Smooth processes and systems are key to organisational success. We are looking for someone with a strong client focus, excellent organisational skills and a personable disposition to support front-of-house and office operations. This role provides reliable and efficient support across reception and office coordination, with elements of administrative duties that also support the HR function within the London office. The successful candidate will thrive in a fast-paced environment, adapt easily to changing priorities, and contribute to a positive, inclusive workplace culture. Key Responsibilities Office Coordinator / Reception Duties Deal with general office facilities matters and office queries, working closely with the HR team and liaising with other departments Ensure the office runs effectively on a day-to-day basis Manage the switchboard and handle all incoming calls, including forwarded calls and general enquiries Welcome clients and guests, providing refreshments as required Manage meeting rooms, ensuring rooms are refreshed between meetings Take ownership of and manage the hot-desking system Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and accurately record information on internal systems Oversee space and infrastructure planning, including workstation moves, additions and changes, providing timely solutions and support Act as the first point of contact for suppliers and external service providers, including landlord and building management teams Manage building access and security passes for staff and visitors Manage the office operations budget, including invoice processing and liaising with the Finance team Implement and maintain Health & Safety policies and procedures, including PAT testing, fire marshal and first aid training Take full responsibility for maintaining file archives, ensuring information is stored securely and in line with data protection requirements Order and coordinate delivery of office supplies, proactively managing stock levels Order branded company items and prepare welcome packs for new starters Receive and manage office deliveries, including regular food and supply orders Requisition all office consumables (stationery, printer toners, coffee, water supplies, etc.) Manage agreements with hotels and service providers Mail and ship packages; update internal contact databases and employee lists Manage and coordinate meeting room bookings, ensuring rooms are tidy and facilities are in working order Arrange transport and accommodation for colleagues travelling from other offices Organise catering for internal and external meetings and events when required Provide general support to internal and external visitors HR Duties Support the HR team with onboarding and offboarding processes Order and maintain inventory of IT equipment such as keyboards, monitors and other peripherals Assist HR and Marketing teams with organising staff events throughout the year Liaise with regional and international office managers to support knowledge sharing and coordination Coordinate and schedule interviews, interview debriefs, and feedback to agencies and candidates Support company-wide wellbeing initiatives, engagement activities and diversity & inclusion programmes Knowledge, Skills & Abilities Advanced user of Microsoft Office (Word, Excel, PowerPoint) and Apple applications Exceptional attention to detail with strong organisational skills Strong client focus with a commitment to delivering excellent service Ability to thrive in a fast-paced, entrepreneurial environment while managing multiple priorities Proactive mindset with the confidence to take initiative and suggest improvements Flexible communication style, adapting to different individuals and situations Strong relationship-building skills across all levels of the business and with external suppliers Excellent interpersonal, time-management and problem-solving skills Quick learner who enjoys new challenges Calm, logical approach to resolving issues Ability to work independently and complete tasks without close supervision Education & Experience Relevant experience in a fast-paced financial or professional services environment in a front-of-house role Proven ability to perform effectively under pressure Confident English speaker (additional language skills such as German or Spanish would be an advantage) Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 23, 2026
Full time
Job Description - Receptionist & Office Coordinator Reports To - HR Director, EMEA Location - Tottenham court road (full time in the office) Employment Status - Full Time Salary - 38-45k Hours - 9.00am - 5.00pm Job Summary Smooth processes and systems are key to organisational success. We are looking for someone with a strong client focus, excellent organisational skills and a personable disposition to support front-of-house and office operations. This role provides reliable and efficient support across reception and office coordination, with elements of administrative duties that also support the HR function within the London office. The successful candidate will thrive in a fast-paced environment, adapt easily to changing priorities, and contribute to a positive, inclusive workplace culture. Key Responsibilities Office Coordinator / Reception Duties Deal with general office facilities matters and office queries, working closely with the HR team and liaising with other departments Ensure the office runs effectively on a day-to-day basis Manage the switchboard and handle all incoming calls, including forwarded calls and general enquiries Welcome clients and guests, providing refreshments as required Manage meeting rooms, ensuring rooms are refreshed between meetings Take ownership of and manage the hot-desking system Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and accurately record information on internal systems Oversee space and infrastructure planning, including workstation moves, additions and changes, providing timely solutions and support Act as the first point of contact for suppliers and external service providers, including landlord and building management teams Manage building access and security passes for staff and visitors Manage the office operations budget, including invoice processing and liaising with the Finance team Implement and maintain Health & Safety policies and procedures, including PAT testing, fire marshal and first aid training Take full responsibility for maintaining file archives, ensuring information is stored securely and in line with data protection requirements Order and coordinate delivery of office supplies, proactively managing stock levels Order branded company items and prepare welcome packs for new starters Receive and manage office deliveries, including regular food and supply orders Requisition all office consumables (stationery, printer toners, coffee, water supplies, etc.) Manage agreements with hotels and service providers Mail and ship packages; update internal contact databases and employee lists Manage and coordinate meeting room bookings, ensuring rooms are tidy and facilities are in working order Arrange transport and accommodation for colleagues travelling from other offices Organise catering for internal and external meetings and events when required Provide general support to internal and external visitors HR Duties Support the HR team with onboarding and offboarding processes Order and maintain inventory of IT equipment such as keyboards, monitors and other peripherals Assist HR and Marketing teams with organising staff events throughout the year Liaise with regional and international office managers to support knowledge sharing and coordination Coordinate and schedule interviews, interview debriefs, and feedback to agencies and candidates Support company-wide wellbeing initiatives, engagement activities and diversity & inclusion programmes Knowledge, Skills & Abilities Advanced user of Microsoft Office (Word, Excel, PowerPoint) and Apple applications Exceptional attention to detail with strong organisational skills Strong client focus with a commitment to delivering excellent service Ability to thrive in a fast-paced, entrepreneurial environment while managing multiple priorities Proactive mindset with the confidence to take initiative and suggest improvements Flexible communication style, adapting to different individuals and situations Strong relationship-building skills across all levels of the business and with external suppliers Excellent interpersonal, time-management and problem-solving skills Quick learner who enjoys new challenges Calm, logical approach to resolving issues Ability to work independently and complete tasks without close supervision Education & Experience Relevant experience in a fast-paced financial or professional services environment in a front-of-house role Proven ability to perform effectively under pressure Confident English speaker (additional language skills such as German or Spanish would be an advantage) Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
