Job Description
Legal PA Real Estate (8 Month FTC) London Box Solutions Recruitment is hiring an experienced and proactive Legal PA to join an award-winning law firm within their Real Estate division on an 8-month fixed-term contract.
This is an excellent opportunity to work in a fast-paced, collaborative environment supporting a team of six fee earners, including a Partner, while playing a key role in delivering exceptional client service.
The Role You will provide high-quality, proactive Personal Assistant support, ensuring smooth day-to-day operations and contributing to the wider success of the team.
Key Responsibilities
This is an excellent opportunity to work in a fast-paced, collaborative environment supporting a team of six fee earners, including a Partner, while playing a key role in delivering exceptional client service.
The Role You will provide high-quality, proactive Personal Assistant support, ensuring smooth day-to-day operations and contributing to the wider success of the team.
Key Responsibilities
- Provide dedicated support to a team of six fee earners, including a Partner
- Work closely with Finance teams to support billing, reporting, and management of matter balances and working capital
- Collaborate with Business Development on events, conferences, CRM administration, CV updates, and support with bids, tenders, and pitches
- Assist Client Relationship Partners with organising meetings, events, and preparing client reports
- Manage matter processes including engagement letters, matter setup, and liaising with relevant internal teams
- Handle conflict checks and Client Due Diligence, ensuring full compliance with firm procedures
- Oversee file management, including matter closures, billing follow-up, and archiving
- Provide comprehensive diary management, including forward planning and resolving scheduling conflicts
- Coordinate complex travel arrangements, ensuring cost-effective solutions
- Organise meetings, including preparation of packs, itineraries, and logistics
- Manage administrative workflows and ensure timely delivery of tasks
- Delegate document production tasks such as pitches and legal documentation
- Maintain strong technical knowledge and support continuous improvement
- Ensure compliance with all risk and regulatory procedures
- At least 3 years experience in a similar Legal PA or professional services role
- Proven experience supporting multiple stakeholders in a busy environment
- Happy to commit to an 8-month fixed-term contract
- Exceptional communication skills with strong attention to detail
- Highly organised with the ability to manage multiple priorities
- Strong Microsoft Office skills
- Proactive, flexible, and able to work both independently and as part of a team
- A strong commitment to delivering outstanding client service
- 33 days holiday (25 days plus 8 bank holidays)
- Hybrid working 3 days in the office and 2 days from home (flexible, non-fixed days)
- Subsidised travel
- Opportunity to join a highly regarded, award-winning law firm
- Collaborative and supportive working environment
- Exposure to high-quality work within a leading Real Estate team
About Box Recruitment Group