Join Rainbow Trust Children s Charity and play a vital role in ensuring our teams can support families facing the unimaginable, helping us make a real difference. We are looking for an experienced and highly organised Operations Manager to keep our offices, systems, and services running smoothly across the UK. This is a varied and impactful role where your work directly enables frontline teams to deliver life-changing support. About the role: Reporting to the Director of Finance and Operations, you will take ownership of the day-to-day operational infrastructure of the organisation, including: Managing office facilities, leases, and contracts across our head office and nine regional sites. Overseeing IT systems and supplier contracts to ensure reliability and security. Leading on contract negotiation and supplier management. Managing a central administration budget. Overseeing our fleet of 80 leased vehicles (with support from a Fleet Administrator). Improving efficiency of our systems, processes, and ways of working. Project managing office moves and operational projects. This is a hands-on role with real responsibility and variety. What we re looking for: Applications will be particularly welcome from those who have demonstrable experience of negotiating and managing contracts - including managed IT service contracts, budgets and holds a qualification in cyber security or IT. A systematic and effective problem solver you are self-disciplined and analytical and you thrive on providing solutions, delivering high standards, and are skilled in appropriately tailoring your output to a range of different stakeholders for decision-making. A self-disciplined multi-tasker who is able to work independently and at a fast pace to meet deadlines you are someone who perseveres and ensures close follow-up of delegated tasks to deliver consistently high-quality work through to completion. A strong verbal and written communicator with a high level of attention to detail you re a quick decision maker, who operates well within a defined area of control, basing your decisions on policy and procedures. You build strong working relationships both internally and externally you are driven to achieve results and have the ability to train and support others to make correct decisions You work well within established systems, standards and procedures you are accurate, highly numerate with excellent Excel skills and make fact-based and solution orientated decisions What we offer: We re proud to be a Two-Star Best Companies Top 50 mid-sized organisation and a Top 10 Charity, and we re committed to creating a great place to work. You will benefit from: Flexible working hours to balance home and working life Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Company car for front line care posts 25 days of annual leave plus public holidays rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 years to use in your 10th or 20th year of service (pro rata for part time) Time off in Lieu Access to the Blue Light Card Scheme, and other rewards and discounts Bike to work, season ticket loan and payroll giving schemes A recommend a friend recruitment bonus scheme Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year Pension scheme where we contribute 5% of your salary and you contribute at least 3% The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping Robust training and development programmes to support your learning and growth If you d like to find out more about these benefits and working with us, click here. More information can also be found in our Candidate Pack. About us: Rainbow Trust Children s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that. How to apply: Please send your CV and a covering letter highlighting why your application meets the criteria for the role and should be considered above others to us via the link. Please disclose in your covering letter if you have used AI for any part of your job application. Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. Additional information: Interviews will take place in Leatherhead If you require any adjustments during the interview process, please let us know An enhanced DBS check is required Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. If you re looking for a role where your operational expertise genuinely makes a difference, we d love to hear from you. Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.
May 05, 2026
Full time
Join Rainbow Trust Children s Charity and play a vital role in ensuring our teams can support families facing the unimaginable, helping us make a real difference. We are looking for an experienced and highly organised Operations Manager to keep our offices, systems, and services running smoothly across the UK. This is a varied and impactful role where your work directly enables frontline teams to deliver life-changing support. About the role: Reporting to the Director of Finance and Operations, you will take ownership of the day-to-day operational infrastructure of the organisation, including: Managing office facilities, leases, and contracts across our head office and nine regional sites. Overseeing IT systems and supplier contracts to ensure reliability and security. Leading on contract negotiation and supplier management. Managing a central administration budget. Overseeing our fleet of 80 leased vehicles (with support from a Fleet Administrator). Improving efficiency of our systems, processes, and ways of working. Project managing office moves and operational projects. This is a hands-on role with real responsibility and variety. What we re looking for: Applications will be particularly welcome from those who have demonstrable experience of negotiating and managing contracts - including managed IT service contracts, budgets and holds a qualification in cyber security or IT. A systematic and effective problem solver you are self-disciplined and analytical and you thrive on providing solutions, delivering high standards, and are skilled in appropriately tailoring your output to a range of different stakeholders for decision-making. A self-disciplined multi-tasker who is able to work independently and at a fast pace to meet deadlines you are someone who perseveres and ensures close follow-up of delegated tasks to deliver consistently high-quality work through to completion. A strong verbal and written communicator with a high level of attention to detail you re a quick decision maker, who operates well within a defined area of control, basing your decisions on policy and procedures. You build strong working relationships both internally and externally you are driven to achieve results and have the ability to train and support others to make correct decisions You work well within established systems, standards and procedures you are accurate, highly numerate with excellent Excel skills and make fact-based and solution orientated decisions What we offer: We re proud to be a Two-Star Best Companies Top 50 mid-sized organisation and a Top 10 Charity, and we re committed to creating a great place to work. You will benefit from: Flexible working hours to balance home and working life Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Company car for front line care posts 25 days of annual leave plus public holidays rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 years to use in your 10th or 20th year of service (pro rata for part time) Time off in Lieu Access to the Blue Light Card Scheme, and other rewards and discounts Bike to work, season ticket loan and payroll giving schemes A recommend a friend recruitment bonus scheme Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year Pension scheme where we contribute 5% of your salary and you contribute at least 3% The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping Robust training and development programmes to support your learning and growth If you d like to find out more about these benefits and working with us, click here. More information can also be found in our Candidate Pack. About us: Rainbow Trust Children s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that. How to apply: Please send your CV and a covering letter highlighting why your application meets the criteria for the role and should be considered above others to us via the link. Please disclose in your covering letter if you have used AI for any part of your job application. Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. Additional information: Interviews will take place in Leatherhead If you require any adjustments during the interview process, please let us know An enhanced DBS check is required Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. If you re looking for a role where your operational expertise genuinely makes a difference, we d love to hear from you. Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.
The Shrine of Our Lady of Walsingham is one of England's most important Christian pilgrimage destinations, welcoming thousands of pilgrims and visitors each year from the UK and overseas. Alongside its devotional life, the Shrine operates a range of activities including accommodation, catering, retail, education, events and visitor services, all supporting its charitable mission. Governed by the Walsingham College Trust Association, the Shrine is now strengthening its operational and financial foundations to ensure long term sustainability while remaining faithful to its spiritual purpose. The creation of the Chief Operating Officer (COO) is in response to this context. The COO will act as deputy to the Priest Administrator and provide professional leadership across finance, operations and organisational systems. This is a broad and influential role, combining financial stewardship, commercial oversight and operational leadership, enabling the Priest Administrator to focus on mission, worship and pilgrimage. This is a rare opportunity to play a pivotal role in the long-term sustainability of a nationally significant spiritual institution. Essential experience includes: Qualified accountant (ACA, ACCA, CIMA or equivalent) Senior level experience covering finance and operations Knowledge of charity finance, governance and compliance Commercial acumen and experience overseeing trading or income generating activities Strong leadership, communication and stakeholder engagement skills A collaborative leadership style aligned with Christian ethos and values Preparedness to live within reasonable / practicable travelling distance of Walsingham. For an informal and confidential discussion, please speak with our advisors at Berwick Partners; Katie McEvoy - Consultant - Berwick Partners E: T: (0)
May 05, 2026
Full time
The Shrine of Our Lady of Walsingham is one of England's most important Christian pilgrimage destinations, welcoming thousands of pilgrims and visitors each year from the UK and overseas. Alongside its devotional life, the Shrine operates a range of activities including accommodation, catering, retail, education, events and visitor services, all supporting its charitable mission. Governed by the Walsingham College Trust Association, the Shrine is now strengthening its operational and financial foundations to ensure long term sustainability while remaining faithful to its spiritual purpose. The creation of the Chief Operating Officer (COO) is in response to this context. The COO will act as deputy to the Priest Administrator and provide professional leadership across finance, operations and organisational systems. This is a broad and influential role, combining financial stewardship, commercial oversight and operational leadership, enabling the Priest Administrator to focus on mission, worship and pilgrimage. This is a rare opportunity to play a pivotal role in the long-term sustainability of a nationally significant spiritual institution. Essential experience includes: Qualified accountant (ACA, ACCA, CIMA or equivalent) Senior level experience covering finance and operations Knowledge of charity finance, governance and compliance Commercial acumen and experience overseeing trading or income generating activities Strong leadership, communication and stakeholder engagement skills A collaborative leadership style aligned with Christian ethos and values Preparedness to live within reasonable / practicable travelling distance of Walsingham. For an informal and confidential discussion, please speak with our advisors at Berwick Partners; Katie McEvoy - Consultant - Berwick Partners E: T: (0)
Our client, operating in the Transmission and Distribution sector, is seeking a Contract Manager to join their team in a UK-wide capacity. This role involves remote work with nationwide travel and reports directly to the Senior Contract Manager. Role Purpose: The Contract Manager will be responsible for supporting contract coordination activities, commercial governance, cost management, and contract administration across multiple projects. Key Responsibilities: Administer predominantly NEC3/4 contracts, including early warnings, notification of compensation events, compensation events, payment applications, and change control logs. Read and interpret contract documentation; highlight key points to the project delivery team for execution planning. Liaise with clients, subcontractors, and internal departments to clarify contractual interpretations and milestones. Set up projects from inception to execution, managing all commercial and administrative actions required to mobilise works, including procurement, logistics, and financial controls. Obtain and evaluate supplier and subcontractor quotations; prepare comparisons and recommendations in line with budget, scope, and programme requirements. Raise purchase orders via SAP and manage end-to-end ordering, goods receipt, and invoice approval processes, ensuring compliance with internal controls and audit requirements. Liaise directly with factories and suppliers on lead times, manufacturing progress, delivery schedules, and technical queries to support programme certainty. Ensure contract documents, cost and forecast management, and change control records are audit-ready. Produce cost reports, CVRs, forecasts, cash flow projections, and margin tracking. Manage subcontractor applications, variations, final accounts, and claims negotiations. Conduct project execution cost reviews vs tender budgets; produce lessons learned and cost-saving feedback for the Bid Team. Ensure payment applications and invoices are issued on time to maintain cash flow. Manage retention (monitoring, invoicing, release at warranty end). Provide monthly updates to senior management on progress, risks, and financials. Attend client meetings on progress, issues, commercial matters, and technical queries. Host Factory Acceptance Test visits with Clients. Manage document control operations and document lifecycle management. Support insurance claim processes and defect rectification issues. Manage non-conformance reporting and resolutions. Job Requirements: Working knowledge of NEC3 & NEC4 contracts with hands-on administration experience (e.g. early warnings, compensation events, applications for payment). Experience within power transmission, distribution, civils, or utilities environments; exposure to cable laying, jointing, substations, or linear infrastructure is advantageous. Experience in a Contract Administrator or Contract Manager role. Working knowledge of SAP or similar commercial/ERP systems for ordering and invoice management. Good commercial awareness with an understanding of cost control, forecasting, and contractual risk. Degree in Quantity Surveying, Commercial Management, Engineering, or equivalent (desirable but not essential). Willingness to travel to sites across the UK with overnight stays where required. Strong communication, report writing, and stakeholder engagement skills, with confidence to develop negotiation capability. If you are an experienced Contract Manager looking for a new challenge and have the necessary skills and experience, apply now to join our client's dynamic and dedicated team in the UK.
May 05, 2026
Contractor
Our client, operating in the Transmission and Distribution sector, is seeking a Contract Manager to join their team in a UK-wide capacity. This role involves remote work with nationwide travel and reports directly to the Senior Contract Manager. Role Purpose: The Contract Manager will be responsible for supporting contract coordination activities, commercial governance, cost management, and contract administration across multiple projects. Key Responsibilities: Administer predominantly NEC3/4 contracts, including early warnings, notification of compensation events, compensation events, payment applications, and change control logs. Read and interpret contract documentation; highlight key points to the project delivery team for execution planning. Liaise with clients, subcontractors, and internal departments to clarify contractual interpretations and milestones. Set up projects from inception to execution, managing all commercial and administrative actions required to mobilise works, including procurement, logistics, and financial controls. Obtain and evaluate supplier and subcontractor quotations; prepare comparisons and recommendations in line with budget, scope, and programme requirements. Raise purchase orders via SAP and manage end-to-end ordering, goods receipt, and invoice approval processes, ensuring compliance with internal controls and audit requirements. Liaise directly with factories and suppliers on lead times, manufacturing progress, delivery schedules, and technical queries to support programme certainty. Ensure contract documents, cost and forecast management, and change control records are audit-ready. Produce cost reports, CVRs, forecasts, cash flow projections, and margin tracking. Manage subcontractor applications, variations, final accounts, and claims negotiations. Conduct project execution cost reviews vs tender budgets; produce lessons learned and cost-saving feedback for the Bid Team. Ensure payment applications and invoices are issued on time to maintain cash flow. Manage retention (monitoring, invoicing, release at warranty end). Provide monthly updates to senior management on progress, risks, and financials. Attend client meetings on progress, issues, commercial matters, and technical queries. Host Factory Acceptance Test visits with Clients. Manage document control operations and document lifecycle management. Support insurance claim processes and defect rectification issues. Manage non-conformance reporting and resolutions. Job Requirements: Working knowledge of NEC3 & NEC4 contracts with hands-on administration experience (e.g. early warnings, compensation events, applications for payment). Experience within power transmission, distribution, civils, or utilities environments; exposure to cable laying, jointing, substations, or linear infrastructure is advantageous. Experience in a Contract Administrator or Contract Manager role. Working knowledge of SAP or similar commercial/ERP systems for ordering and invoice management. Good commercial awareness with an understanding of cost control, forecasting, and contractual risk. Degree in Quantity Surveying, Commercial Management, Engineering, or equivalent (desirable but not essential). Willingness to travel to sites across the UK with overnight stays where required. Strong communication, report writing, and stakeholder engagement skills, with confidence to develop negotiation capability. If you are an experienced Contract Manager looking for a new challenge and have the necessary skills and experience, apply now to join our client's dynamic and dedicated team in the UK.
We're pleased to be recruiting for a Part-time Finance Administrator to join our London based client, working 3 days per week for 8-12 weeks. Starting from the beginning of June, this varied role will be providing administrative and finance support, assisting with tasks, maintenance of accurate records and helping ensure the smooth running of finance operations. The role will also include: Processing of purchase invoices Monitoring and responsible for the shared 'accounts' inbox, processing all requests on timely basis Filing and maintaining finance and contract records Generating Purchase Orders Assisting with data entry Supporting accounts payable administration Resolving any payment queries Assisting in the preparation of payment runs and documentation for approval Liaison and updating with key internal and external stakeholders Assisting with month-end administration tasks Previous administration experience and ideally good numerical/finance experience would be ideal, along with excellent attention to detail. You'll have good Microsoft Excel, Outlook and Word skills and be proactive and methodical. Location: London (near Fenchurch Street Station) Hours: 3 days per week Duration: 8-12 weeks Start date: Beginning of June 2026 Hourly rate: Competitive EA First Ltd are acting as an Employment Business for this temporary vacancy.
May 05, 2026
Full time
We're pleased to be recruiting for a Part-time Finance Administrator to join our London based client, working 3 days per week for 8-12 weeks. Starting from the beginning of June, this varied role will be providing administrative and finance support, assisting with tasks, maintenance of accurate records and helping ensure the smooth running of finance operations. The role will also include: Processing of purchase invoices Monitoring and responsible for the shared 'accounts' inbox, processing all requests on timely basis Filing and maintaining finance and contract records Generating Purchase Orders Assisting with data entry Supporting accounts payable administration Resolving any payment queries Assisting in the preparation of payment runs and documentation for approval Liaison and updating with key internal and external stakeholders Assisting with month-end administration tasks Previous administration experience and ideally good numerical/finance experience would be ideal, along with excellent attention to detail. You'll have good Microsoft Excel, Outlook and Word skills and be proactive and methodical. Location: London (near Fenchurch Street Station) Hours: 3 days per week Duration: 8-12 weeks Start date: Beginning of June 2026 Hourly rate: Competitive EA First Ltd are acting as an Employment Business for this temporary vacancy.
My client is an international charity operating in the human rights field. Due to internal changes, they are looking for a solid and experienced HR Administrator to join them on an interim basis. This role will run for approximately 6 months but does have potential to become a permanent part of their HR team. The organisation has an office in the City of London and you will be able to work on a hybrid basis. This is a very fast-paced role and you will be working with people around the world so will need a strong communication skills, able to work independently and have strong experience in an HR admin role. Duties to include running the full HR cycle including on-boarding and off-boarding managing and responding to the very busy HR inbox generating monthly reports using Excel administrative support for pensions and payroll functions monitoring and recording annual leave and HR data using Workday assisting with recruitment administration About you you will need a strong background in HR administration will be proficient with Excel experience of managing high volume queries previous experience working in a global environment background and interest in the charity sector would be highly beneficial knowledge of Workday would be preferred As this is a temporary role, you will be required to start ASAP with minimal or no notice following background checks The candidate will be paid approx. £32,800 on an equivalent hourly rate
May 05, 2026
Seasonal
My client is an international charity operating in the human rights field. Due to internal changes, they are looking for a solid and experienced HR Administrator to join them on an interim basis. This role will run for approximately 6 months but does have potential to become a permanent part of their HR team. The organisation has an office in the City of London and you will be able to work on a hybrid basis. This is a very fast-paced role and you will be working with people around the world so will need a strong communication skills, able to work independently and have strong experience in an HR admin role. Duties to include running the full HR cycle including on-boarding and off-boarding managing and responding to the very busy HR inbox generating monthly reports using Excel administrative support for pensions and payroll functions monitoring and recording annual leave and HR data using Workday assisting with recruitment administration About you you will need a strong background in HR administration will be proficient with Excel experience of managing high volume queries previous experience working in a global environment background and interest in the charity sector would be highly beneficial knowledge of Workday would be preferred As this is a temporary role, you will be required to start ASAP with minimal or no notice following background checks The candidate will be paid approx. £32,800 on an equivalent hourly rate
The Shrine of Our Lady of Walsingham
Walsingham, Norfolk
Chief Operating Officer (COO) The Shrine of Our Lady of Walsingham Location: Walsingham, Norfolk Salary: £60,000 £70,000 per annum (plus benefits) The Shrine of Our Lady of Walsingham is one of England s most important Christian pilgrimage destinations, welcoming thousands of pilgrims and visitors each year from the UK and overseas. Alongside its devotional life, the Shrine operates a range of activities including accommodation, catering, retail, education, events and visitor services, all supporting its charitable mission. Governed by the Walsingham College Trust Association, the Shrine is now strengthening its operational and financial foundations to ensure long term sustainability while remaining faithful to its spiritual purpose. The creation of the Chief Operating Officer (COO) is in response to this context. The COO will act as deputy to the Priest Administrator and provide professional leadership across finance, operations and organisational systems. This is a broad and influential role, combining financial stewardship, commercial oversight and operational leadership, enabling the Priest Administrator to focus on mission, worship and pilgrimage. This is a rare opportunity to play a pivotal role in the long-term sustainability of a nationally significant spiritual institution. Essential experience includes: Qualified accountant (ACA, ACCA, CIMA or equivalent) Senior level experience covering finance and operations Knowledge of charity finance, governance and compliance Commercial acumen and experience overseeing trading or income generating activities Strong leadership, communication and stakeholder engagement skills A collaborative leadership style aligned with Christian ethos and values Preparedness to live within reasonable / practicable travelling distance of Walsingham.
May 05, 2026
Full time
Chief Operating Officer (COO) The Shrine of Our Lady of Walsingham Location: Walsingham, Norfolk Salary: £60,000 £70,000 per annum (plus benefits) The Shrine of Our Lady of Walsingham is one of England s most important Christian pilgrimage destinations, welcoming thousands of pilgrims and visitors each year from the UK and overseas. Alongside its devotional life, the Shrine operates a range of activities including accommodation, catering, retail, education, events and visitor services, all supporting its charitable mission. Governed by the Walsingham College Trust Association, the Shrine is now strengthening its operational and financial foundations to ensure long term sustainability while remaining faithful to its spiritual purpose. The creation of the Chief Operating Officer (COO) is in response to this context. The COO will act as deputy to the Priest Administrator and provide professional leadership across finance, operations and organisational systems. This is a broad and influential role, combining financial stewardship, commercial oversight and operational leadership, enabling the Priest Administrator to focus on mission, worship and pilgrimage. This is a rare opportunity to play a pivotal role in the long-term sustainability of a nationally significant spiritual institution. Essential experience includes: Qualified accountant (ACA, ACCA, CIMA or equivalent) Senior level experience covering finance and operations Knowledge of charity finance, governance and compliance Commercial acumen and experience overseeing trading or income generating activities Strong leadership, communication and stakeholder engagement skills A collaborative leadership style aligned with Christian ethos and values Preparedness to live within reasonable / practicable travelling distance of Walsingham.
Team Jobs - Commercial
Nottingham, Nottinghamshire
Office Administrator - 30,000 Location: Nottingham (Bulwell) Hours: Monday to Friday, 7.30am - 3.30pm Type: Permanent We are looking to recruit an Office Administrator to support a growing operations team based in Nottingham. This is a great opportunity to join an expanding utilities business offering long term stability and development opportunities. The Role As an Office Administrator, you will play a key role in supporting the smooth running of day to day operations, with a particular focus on permits and compliance. You will work closely with internal teams and external stakeholders to ensure processes are followed efficiently and projects run smoothly. Key Responsibilities Managing and submitting permits in line with project requirements Liaising with local authorities and relevant bodies Maintaining accurate records and updating internal systems Supporting the wider operations team with administrative tasks Ensuring all work is compliant with regulations and deadlines What We're Looking For Previous experience in an administrative or similar role is desirable but not essential Strong IT skills and confidence using systems Excellent organisation and attention to detail Good communication skills, both written and verbal Ability to work in a fast paced environment COMHP
May 05, 2026
Full time
Office Administrator - 30,000 Location: Nottingham (Bulwell) Hours: Monday to Friday, 7.30am - 3.30pm Type: Permanent We are looking to recruit an Office Administrator to support a growing operations team based in Nottingham. This is a great opportunity to join an expanding utilities business offering long term stability and development opportunities. The Role As an Office Administrator, you will play a key role in supporting the smooth running of day to day operations, with a particular focus on permits and compliance. You will work closely with internal teams and external stakeholders to ensure processes are followed efficiently and projects run smoothly. Key Responsibilities Managing and submitting permits in line with project requirements Liaising with local authorities and relevant bodies Maintaining accurate records and updating internal systems Supporting the wider operations team with administrative tasks Ensuring all work is compliant with regulations and deadlines What We're Looking For Previous experience in an administrative or similar role is desirable but not essential Strong IT skills and confidence using systems Excellent organisation and attention to detail Good communication skills, both written and verbal Ability to work in a fast paced environment COMHP
Role: Ecommerce & Commercial Administrator Location: Cannock Working Hours: 7:30am 4:30pm, Monday to Friday Benefits Competitive Salary, Bonus Scheme, Pension Scheme, Free Lunches, Additional Holiday Allowance We are looking for a highly organised and detail-focused Ecommerce & Commercial Administrator to support the day-to-day operations of a busy and growing online commercial function click apply for full job details
May 05, 2026
Full time
Role: Ecommerce & Commercial Administrator Location: Cannock Working Hours: 7:30am 4:30pm, Monday to Friday Benefits Competitive Salary, Bonus Scheme, Pension Scheme, Free Lunches, Additional Holiday Allowance We are looking for a highly organised and detail-focused Ecommerce & Commercial Administrator to support the day-to-day operations of a busy and growing online commercial function click apply for full job details
Our client is seeking an experienced administrator to provide operational support in the running of a large residential block. The role is part-time and will be for 18 hours per week ideally spread over 3 days. Duties are as follows: Operational & Administrative Support Provide day-to-day administrative support to ensure efficient operations. Monitor and respond to multiple inboxes and handle any incoming phone calls. Liaise with the managing agents, House Manager, Building Surveyor, and Chairman. Maintain accurate records, databases, and filing systems (digital and physical). Prepare reports, correspondence, briefings, and meeting minutes as required. Coordinate meetings, events, and internal communications. Financial & Data Administration Pay and process invoices and refunds. Prepare weekly financial updates for the Chairman. Maintain and update financial and operational spreadsheets. Monitor arrears, trace payments where required, and liaise with relevant stakeholders for clarification. Project & Process Support Support ongoing projects including coordinating meetings, obtaining quotes, and liaising with contractors. Maintain records of lease extensions and liaise with solicitors where required. Identify opportunities to improve processes and contribute to continuous improvement initiatives. Assist with digitisation of records and development of standard operating procedures and templates. Skills & Experience Strong organisational and administrative skills with excellent attention to detail. Ability to manage multiple tasks and meet deadlines independently. Excellent written and verbal communication skills. Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint). Personal Attributes Self-motivated and comfortable working independently. Adaptable and responsive to change in a developing environment. Forward-thinking with a willingness to learn and contribute ideas. Proactive problem-solver. Please send your cv of immediate consideration.
May 05, 2026
Full time
Our client is seeking an experienced administrator to provide operational support in the running of a large residential block. The role is part-time and will be for 18 hours per week ideally spread over 3 days. Duties are as follows: Operational & Administrative Support Provide day-to-day administrative support to ensure efficient operations. Monitor and respond to multiple inboxes and handle any incoming phone calls. Liaise with the managing agents, House Manager, Building Surveyor, and Chairman. Maintain accurate records, databases, and filing systems (digital and physical). Prepare reports, correspondence, briefings, and meeting minutes as required. Coordinate meetings, events, and internal communications. Financial & Data Administration Pay and process invoices and refunds. Prepare weekly financial updates for the Chairman. Maintain and update financial and operational spreadsheets. Monitor arrears, trace payments where required, and liaise with relevant stakeholders for clarification. Project & Process Support Support ongoing projects including coordinating meetings, obtaining quotes, and liaising with contractors. Maintain records of lease extensions and liaise with solicitors where required. Identify opportunities to improve processes and contribute to continuous improvement initiatives. Assist with digitisation of records and development of standard operating procedures and templates. Skills & Experience Strong organisational and administrative skills with excellent attention to detail. Ability to manage multiple tasks and meet deadlines independently. Excellent written and verbal communication skills. Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint). Personal Attributes Self-motivated and comfortable working independently. Adaptable and responsive to change in a developing environment. Forward-thinking with a willingness to learn and contribute ideas. Proactive problem-solver. Please send your cv of immediate consideration.
Are you highly organised, maybe slightly obsessed with details, can multitask effectively & are able to operate with pinpoint accuracy, in a fast-paced environment but are also pretty good at working in harmony within a small payroll team Then you may just be the Payroll Administrator we are looking for! Join this small team of six payroll experts who work as an excellent team we work hard, quickly & with accuracy, but always as a team . We work as a stand-alone payroll team, as part of a larger technology & software company, so have excellent systems & support in this area! Title: Payroll Administrator. Could also be known as Payroll Officer or Payroll Executive Location: Birmingham East Birmingham, Coleshill area. This role is 3 days onsite in the office (typically Mon-Wed, but flexible), so commutable to this area of Birmingham is essential! Good for: Birmingham, Coventry, Solihull, Warwick, Leamington Spa, etc Salary: £30 - £33K Basic + Benefits package (private health, pension, enhanced holiday allowance, etc) If you re an experienced payroll individual, you ll know what good looks like, but see below for an idea of what we d look for in someone s experience & also what you d be getting into: - Around 3 years' experience (or more of course!) of end-to-end payroll preparation - Experience of high-volume payrolls, circa 2000 payslips, multi frequency payrolls and/or payroll bureau type service operations . - Good understanding of statutory deductions to include tax, national insurance, pensions and auto enrolment. - Competent using Excel, extracting and reconciling data, importing CSV data files So, if you are looking for a strong, established, unique & friendly team / company, experiencing growth in the UK we d like to hear from you! Please hit the apply now button or otherwise get in touch for a confidential conversation to see if it could be for you.
May 05, 2026
Full time
Are you highly organised, maybe slightly obsessed with details, can multitask effectively & are able to operate with pinpoint accuracy, in a fast-paced environment but are also pretty good at working in harmony within a small payroll team Then you may just be the Payroll Administrator we are looking for! Join this small team of six payroll experts who work as an excellent team we work hard, quickly & with accuracy, but always as a team . We work as a stand-alone payroll team, as part of a larger technology & software company, so have excellent systems & support in this area! Title: Payroll Administrator. Could also be known as Payroll Officer or Payroll Executive Location: Birmingham East Birmingham, Coleshill area. This role is 3 days onsite in the office (typically Mon-Wed, but flexible), so commutable to this area of Birmingham is essential! Good for: Birmingham, Coventry, Solihull, Warwick, Leamington Spa, etc Salary: £30 - £33K Basic + Benefits package (private health, pension, enhanced holiday allowance, etc) If you re an experienced payroll individual, you ll know what good looks like, but see below for an idea of what we d look for in someone s experience & also what you d be getting into: - Around 3 years' experience (or more of course!) of end-to-end payroll preparation - Experience of high-volume payrolls, circa 2000 payslips, multi frequency payrolls and/or payroll bureau type service operations . - Good understanding of statutory deductions to include tax, national insurance, pensions and auto enrolment. - Competent using Excel, extracting and reconciling data, importing CSV data files So, if you are looking for a strong, established, unique & friendly team / company, experiencing growth in the UK we d like to hear from you! Please hit the apply now button or otherwise get in touch for a confidential conversation to see if it could be for you.
Join Our Team - Sales & Lettings Administrator Full-Time Monday to Friday 9:00am - 5:00pm Salary: £40,000 Are you an experienced Sales Progressor or Lettings & Sales Administrator looking for your next exciting opportunity? We're seeking a highly organised and proactive professional to join our busy property team and play a key role in our day-to-day operations click apply for full job details
May 05, 2026
Full time
Join Our Team - Sales & Lettings Administrator Full-Time Monday to Friday 9:00am - 5:00pm Salary: £40,000 Are you an experienced Sales Progressor or Lettings & Sales Administrator looking for your next exciting opportunity? We're seeking a highly organised and proactive professional to join our busy property team and play a key role in our day-to-day operations click apply for full job details
HR Administrator Permanent North Swindon Salary: up to £26,500 DOE + Benefits. Office based and Full-time Our Ref: ADW00606SW Henlee Resourcing is delighted to be partnering with a fast-paced, rapidly growing SME based just north of Swindon, to recruit an HR Administrator. This is a fantastic opportunity to join a business during an exciting period of growth, where the HR function plays a key role in supporting operational success across a large and busy workforce. Reporting to the HR Manager, you will work closely with HR, Operations, Payroll, Recruitment and Training, to ensure key weekly deadlines are met and processes run smoothly. The role is varied and fast-paced, with responsibility for supporting onboarding of employees, including right to work checks, contract issuing and tracking, and reference gathering. You will also manage general HR administration, such as contractual changes, employment letters and holiday requests, ensuring accuracy and consistency throughout. You will act as a key point of coordination between departments, to support smooth weekly payroll processing, while also handling the HR inbox, maintaining accurate employee records, and responding to day-to-day questions from staff in a professional and timely manner. We are looking for someone highly organised, proactive and able to work well under pressure, with strong communication skills and the ability to manage competing priorities. Previous office administration experience is highly desirable, particularly in a fast-paced / operational environment. Previous HR experience is not essential ; candidates with a strong administrative or customer service background will be fully supported with training and development. This is an excellent opportunity for someone looking to build a career in HR, within a growing organisation, where your contribution will be genuinely valued. If this sounds like a bit of you, we'd love to hear from you Henlee Resourcing is a specialist full-service HR recruitment consultancy operating across the Southwest, M3, M4, and M5 corridors.
May 05, 2026
Full time
HR Administrator Permanent North Swindon Salary: up to £26,500 DOE + Benefits. Office based and Full-time Our Ref: ADW00606SW Henlee Resourcing is delighted to be partnering with a fast-paced, rapidly growing SME based just north of Swindon, to recruit an HR Administrator. This is a fantastic opportunity to join a business during an exciting period of growth, where the HR function plays a key role in supporting operational success across a large and busy workforce. Reporting to the HR Manager, you will work closely with HR, Operations, Payroll, Recruitment and Training, to ensure key weekly deadlines are met and processes run smoothly. The role is varied and fast-paced, with responsibility for supporting onboarding of employees, including right to work checks, contract issuing and tracking, and reference gathering. You will also manage general HR administration, such as contractual changes, employment letters and holiday requests, ensuring accuracy and consistency throughout. You will act as a key point of coordination between departments, to support smooth weekly payroll processing, while also handling the HR inbox, maintaining accurate employee records, and responding to day-to-day questions from staff in a professional and timely manner. We are looking for someone highly organised, proactive and able to work well under pressure, with strong communication skills and the ability to manage competing priorities. Previous office administration experience is highly desirable, particularly in a fast-paced / operational environment. Previous HR experience is not essential ; candidates with a strong administrative or customer service background will be fully supported with training and development. This is an excellent opportunity for someone looking to build a career in HR, within a growing organisation, where your contribution will be genuinely valued. If this sounds like a bit of you, we'd love to hear from you Henlee Resourcing is a specialist full-service HR recruitment consultancy operating across the Southwest, M3, M4, and M5 corridors.
Operations & Sales Administrator Location: Herts Ref: ABJ6526 Salary: up to 28k+ Bonus As an Operations Administrator reporting to the Scheduling & Planning Manager, you will join a dynamic organisation supporting multiple departments to ensure the smooth and efficient day-to-day running of the business. As an operation administrator and sales order planner this will involve providing comprehensive administrative support on client orders maintaining accurate data, and facilitating effective coordination across teams including Projects, Manufacturing, Procurement, and Test & Termination. As Operations and Sale Orders Administrator you will have experience within an office or manufacturing environment, strong organisational skills, and the ability to manage multiple administrative tasks simultaneously working closely with the operations and production team ONSITE 5 days Key Responsibilities • Input and manage orders across internal systems • Maintain and update system trackers and documentation • Provide after-sales administrative support, including timesheets and purchase order follow-ups • Create and maintain Excel worksheets to support manufacturing processes • Print, scan, and distribute production documentation to the shop floor • Issue production schedules and update operational meeting records • Input and manage labour hours within the ERP system • Support monitoring of labour efficiency against planned targets • Manage and close purchase orders and shop floor orders • Handle document control, including scanning and uploading records • Support routing creation and release Bills of Materials (BOMs) to production Qualifications & Experience GCSEs in English and Maths (minimum grade C/4 or above) Experience within an office or manufacturing environment (preference), strong organisational skills Experience sales order / after sales Previous experience in an administrative or office-based role Experience within a manufacturing environment is advantageous Strong organisational and time management skills Excellent attention to detail and accuracy Ability to work independently and collaboratively Proficient in Microsoft Office, particularly Excel Experience with ERP systems is beneficial Working Hours: Monday to Friday, 8:30am 5:00pm - onsite Benefits: 25 days holiday, private medical insurance, medical cash plan, pension scheme, bonus scheme (c5%), employee discounts, free parking Base Salary: up to 28k + Bonus : To Apply - Please contact Alison Basson, Ref ABJ6526, on (phone number removed) or preferably email
May 05, 2026
Full time
Operations & Sales Administrator Location: Herts Ref: ABJ6526 Salary: up to 28k+ Bonus As an Operations Administrator reporting to the Scheduling & Planning Manager, you will join a dynamic organisation supporting multiple departments to ensure the smooth and efficient day-to-day running of the business. As an operation administrator and sales order planner this will involve providing comprehensive administrative support on client orders maintaining accurate data, and facilitating effective coordination across teams including Projects, Manufacturing, Procurement, and Test & Termination. As Operations and Sale Orders Administrator you will have experience within an office or manufacturing environment, strong organisational skills, and the ability to manage multiple administrative tasks simultaneously working closely with the operations and production team ONSITE 5 days Key Responsibilities • Input and manage orders across internal systems • Maintain and update system trackers and documentation • Provide after-sales administrative support, including timesheets and purchase order follow-ups • Create and maintain Excel worksheets to support manufacturing processes • Print, scan, and distribute production documentation to the shop floor • Issue production schedules and update operational meeting records • Input and manage labour hours within the ERP system • Support monitoring of labour efficiency against planned targets • Manage and close purchase orders and shop floor orders • Handle document control, including scanning and uploading records • Support routing creation and release Bills of Materials (BOMs) to production Qualifications & Experience GCSEs in English and Maths (minimum grade C/4 or above) Experience within an office or manufacturing environment (preference), strong organisational skills Experience sales order / after sales Previous experience in an administrative or office-based role Experience within a manufacturing environment is advantageous Strong organisational and time management skills Excellent attention to detail and accuracy Ability to work independently and collaboratively Proficient in Microsoft Office, particularly Excel Experience with ERP systems is beneficial Working Hours: Monday to Friday, 8:30am 5:00pm - onsite Benefits: 25 days holiday, private medical insurance, medical cash plan, pension scheme, bonus scheme (c5%), employee discounts, free parking Base Salary: up to 28k + Bonus : To Apply - Please contact Alison Basson, Ref ABJ6526, on (phone number removed) or preferably email
We are looking for a Finance & Office Administrator to support daily operations across both the private office and wider business. This is a varied role combining administration duties with finance support, ideal for someone organised, accurate, and keen to develop. Benefits: Work from home Fridays 35-hour working week 26 days holiday plus bank holidays Development opportunities within a supportive team Key Responsibilities of Finance & Office Administrator Managing shared finance inboxes and responding to queries Processing supplier invoices and maintaining accurate records Filing, document management, and system updates Assisting with payment runs, expenses, and reconciliations Chasing approvals and required documentation Data entry and ledger/admin support Supporting month-end tasks General office administration and ad hoc support Essential: Previous administration and finance experience Strong organisation skills with good attention to detail Confident using Microsoft Excel and Outlook Comfortable handling data and working across multiple tasks Good communication skills and professional approach
May 05, 2026
Full time
We are looking for a Finance & Office Administrator to support daily operations across both the private office and wider business. This is a varied role combining administration duties with finance support, ideal for someone organised, accurate, and keen to develop. Benefits: Work from home Fridays 35-hour working week 26 days holiday plus bank holidays Development opportunities within a supportive team Key Responsibilities of Finance & Office Administrator Managing shared finance inboxes and responding to queries Processing supplier invoices and maintaining accurate records Filing, document management, and system updates Assisting with payment runs, expenses, and reconciliations Chasing approvals and required documentation Data entry and ledger/admin support Supporting month-end tasks General office administration and ad hoc support Essential: Previous administration and finance experience Strong organisation skills with good attention to detail Confident using Microsoft Excel and Outlook Comfortable handling data and working across multiple tasks Good communication skills and professional approach
Export Sales Administrator NG17 - on site £27,300 - £30,000 neg (salary reviewed every 6 months up to the current 2-year salary of £36,000) About them: My client is a well-established, global trader operating from multi million pound premises in the Mansfield area of Nottingham. They are a family-owned business with solid values and many of their workforce stay at the company for the whole of their career. The role: They are looking for an Export Sales Administrator to join their team. The role is to provide full administrative support to overseas agents, distributors and customers. The role requires a high level of accuracy and customer service whilst dealing with a wide variety of customer enquiries, order processing, quotations and despatch. There is full interaction at all levels within the role including team members, export management and Directors. Key Duties for the Export Sales Administrator: Respond to customer enquiries in a timely manner, providing a customer focused resolution to all customer queries. Provide effective resolution to all orders held on query by the system Communicate delivery date information to agents and distributors, keeping them fully advised of any backorder changes. Develop excellent product knowledge Directly communicate with customers regarding consumer complaints Video conference calls, building effective relationships with agents and distributors and developing an understanding of their market. Communicating feedback on product & service/operations to Export Management, identifying opportunities for improvement. Develop pro-active engagement with key parcel service providers. Accurately processing orders in the most efficient manner and analysing cost effective shipping. Resolving order completion issues Proactive follow-up of parcel tracking information Manage orders for weekly consolidated despatches to distributors, booking forwarders and keeping distributors informed. Processing credit & return requests and arranging replacements. Organise cost effective quarterly return shipments from distributor markets. Understanding of the Export Process & Customs: Develop and maintain a working knowledge of customs and exporting to include, key export documents, Incoterms, Rules of Origin, commodity codes, trade agreements and preference. Utilise this knowledge to support accurate order quotations, despatch of orders, resolving customs delays in transit and import queries in destination country. Person Specification: High level Customer Service / Account Management experience is essential and able to demonstrate outstanding Customer Service experience Knowledge of Export Sales Admin desirable Highly motivated, organised, and proactive, with the experience of working in a fast-moving business environment. Have meticulous attention to detail Enjoys working as part of a wider team Ability to perform under pressure and remain calm Work using own initiative IT competent Excellent planning and organisational skills with the ability to prioritise and respond to time frames and deadlines Able to adapt to change at short notice Strong communication skills both written and verbal Other Information : The core hours of work are Monday - Friday, 8.30am - 5pm - with flexibility on either side of this. The company offers a number of benefits such as Profit Related Pay Scheme (after 1 year of service), a Group Personal pension plan, subsidised restaurant and car parking facilities. Please note that due to a high volume of applications across all our adverts we are only able to respond to those who have been shortlisted. If you haven't had a response within 48 hrs, please assume you have been unsuccessful.
May 05, 2026
Full time
Export Sales Administrator NG17 - on site £27,300 - £30,000 neg (salary reviewed every 6 months up to the current 2-year salary of £36,000) About them: My client is a well-established, global trader operating from multi million pound premises in the Mansfield area of Nottingham. They are a family-owned business with solid values and many of their workforce stay at the company for the whole of their career. The role: They are looking for an Export Sales Administrator to join their team. The role is to provide full administrative support to overseas agents, distributors and customers. The role requires a high level of accuracy and customer service whilst dealing with a wide variety of customer enquiries, order processing, quotations and despatch. There is full interaction at all levels within the role including team members, export management and Directors. Key Duties for the Export Sales Administrator: Respond to customer enquiries in a timely manner, providing a customer focused resolution to all customer queries. Provide effective resolution to all orders held on query by the system Communicate delivery date information to agents and distributors, keeping them fully advised of any backorder changes. Develop excellent product knowledge Directly communicate with customers regarding consumer complaints Video conference calls, building effective relationships with agents and distributors and developing an understanding of their market. Communicating feedback on product & service/operations to Export Management, identifying opportunities for improvement. Develop pro-active engagement with key parcel service providers. Accurately processing orders in the most efficient manner and analysing cost effective shipping. Resolving order completion issues Proactive follow-up of parcel tracking information Manage orders for weekly consolidated despatches to distributors, booking forwarders and keeping distributors informed. Processing credit & return requests and arranging replacements. Organise cost effective quarterly return shipments from distributor markets. Understanding of the Export Process & Customs: Develop and maintain a working knowledge of customs and exporting to include, key export documents, Incoterms, Rules of Origin, commodity codes, trade agreements and preference. Utilise this knowledge to support accurate order quotations, despatch of orders, resolving customs delays in transit and import queries in destination country. Person Specification: High level Customer Service / Account Management experience is essential and able to demonstrate outstanding Customer Service experience Knowledge of Export Sales Admin desirable Highly motivated, organised, and proactive, with the experience of working in a fast-moving business environment. Have meticulous attention to detail Enjoys working as part of a wider team Ability to perform under pressure and remain calm Work using own initiative IT competent Excellent planning and organisational skills with the ability to prioritise and respond to time frames and deadlines Able to adapt to change at short notice Strong communication skills both written and verbal Other Information : The core hours of work are Monday - Friday, 8.30am - 5pm - with flexibility on either side of this. The company offers a number of benefits such as Profit Related Pay Scheme (after 1 year of service), a Group Personal pension plan, subsidised restaurant and car parking facilities. Please note that due to a high volume of applications across all our adverts we are only able to respond to those who have been shortlisted. If you haven't had a response within 48 hrs, please assume you have been unsuccessful.
Your New Role We are seeking a professional and proactive Administrator / Receptionist to provide exceptional front-of-house service and efficient administrative support. This is a varied role where you will be the first point of contact for visitors and callers, ensuring a positive experience while maintaining security and smooth operations. Key Vacancy information Immediate start in April required2-3 months temporary £28,000Sheffield city centre locationOffice based 100% ( Not hybrid)37 hours a week 9am - 5pm Monday to Friday Key Responsibilities Act as the first point of contact for visitors and switchboard callers, delivering excellent customer service and resolving queries. Manage visitor booking systems, conference room coordination, and maintain accurate visitor records. Ensure reception area security and operate access control systems. Handle incoming and outgoing mail, including franking and bulk mail-outs Facilities admin duties, routine checks, and reporting to the facilities manager Process income securely and maintain accurate financial records. Maintain photocopier/scanning machines and assist with stock control. Update intranet content and noticeboards, and provide general administrative support including meeting organisation and minute-taking. You'll Need to Succeed Proven experience in reception and administration roles. Strong customer service skills and ability to communicate effectively at all levels. Proficiency in MS Office (Word, Excel, Outlook). Ability to plan, prioritise and meet deadlines. What You'll Get in ReturnImmediate start in April required 2-3 months temporary£28,000Sheffield city centre locationOffice based 100% ( Not hybrid)37 hours a week 9am - 5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 05, 2026
Seasonal
Your New Role We are seeking a professional and proactive Administrator / Receptionist to provide exceptional front-of-house service and efficient administrative support. This is a varied role where you will be the first point of contact for visitors and callers, ensuring a positive experience while maintaining security and smooth operations. Key Vacancy information Immediate start in April required2-3 months temporary £28,000Sheffield city centre locationOffice based 100% ( Not hybrid)37 hours a week 9am - 5pm Monday to Friday Key Responsibilities Act as the first point of contact for visitors and switchboard callers, delivering excellent customer service and resolving queries. Manage visitor booking systems, conference room coordination, and maintain accurate visitor records. Ensure reception area security and operate access control systems. Handle incoming and outgoing mail, including franking and bulk mail-outs Facilities admin duties, routine checks, and reporting to the facilities manager Process income securely and maintain accurate financial records. Maintain photocopier/scanning machines and assist with stock control. Update intranet content and noticeboards, and provide general administrative support including meeting organisation and minute-taking. You'll Need to Succeed Proven experience in reception and administration roles. Strong customer service skills and ability to communicate effectively at all levels. Proficiency in MS Office (Word, Excel, Outlook). Ability to plan, prioritise and meet deadlines. What You'll Get in ReturnImmediate start in April required 2-3 months temporary£28,000Sheffield city centre locationOffice based 100% ( Not hybrid)37 hours a week 9am - 5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
We're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis. Ideal candidates will have a water hygiene/legionella/water treatment background. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
May 05, 2026
Full time
We're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis. Ideal candidates will have a water hygiene/legionella/water treatment background. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
Sewell Wallis is currently working with a reputable and community-focused local business based in Sheffield, South Yorkshire, who are looking for an Administrator/Rota Coordinator on a part-time (25 hours per week) basis. They can be flexible around working days and hours, making it ideal for someone looking for a role that can fit around other commitments. This is a fantastic opportunity for an experienced administrator to take on a varied and responsible role within a supportive and collaborative team. You will play a key role in supporting the day-to-day operations of the business, with a strong focus on rota coordination, scheduling and administrative support. What will you be doing? Creating, managing and updating staff rotas to ensure effective service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and working regulations. Managing rota changes, including annual leave, sickness and absences. Communicating updates clearly to staff and internal teams. Liaising with colleagues across the business to ensure smooth day-to-day operations. Maintaining accurate records and supporting with reporting and administration. Supporting compliance with working time regulations and internal policies. Assisting with general administrative duties and supporting the wider team as required. Providing occasional out-of-hours support on a rota basis. What skills are we looking for? Experience within a busy and varied administrative role. Previous experience dealing with rotas, or within a coordination, scheduling or similar role would be highly beneficial. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to work in a fast-paced environment and manage changing priorities. A proactive and adaptable approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established organisation where you can make a real impact. Additional on-call payment for out-of-hours support If you are an experienced administrator with strong organisational skills, looking for a flexible role in Sheffield, please apply below or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 05, 2026
Full time
Sewell Wallis is currently working with a reputable and community-focused local business based in Sheffield, South Yorkshire, who are looking for an Administrator/Rota Coordinator on a part-time (25 hours per week) basis. They can be flexible around working days and hours, making it ideal for someone looking for a role that can fit around other commitments. This is a fantastic opportunity for an experienced administrator to take on a varied and responsible role within a supportive and collaborative team. You will play a key role in supporting the day-to-day operations of the business, with a strong focus on rota coordination, scheduling and administrative support. What will you be doing? Creating, managing and updating staff rotas to ensure effective service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and working regulations. Managing rota changes, including annual leave, sickness and absences. Communicating updates clearly to staff and internal teams. Liaising with colleagues across the business to ensure smooth day-to-day operations. Maintaining accurate records and supporting with reporting and administration. Supporting compliance with working time regulations and internal policies. Assisting with general administrative duties and supporting the wider team as required. Providing occasional out-of-hours support on a rota basis. What skills are we looking for? Experience within a busy and varied administrative role. Previous experience dealing with rotas, or within a coordination, scheduling or similar role would be highly beneficial. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to work in a fast-paced environment and manage changing priorities. A proactive and adaptable approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established organisation where you can make a real impact. Additional on-call payment for out-of-hours support If you are an experienced administrator with strong organisational skills, looking for a flexible role in Sheffield, please apply below or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Native Digital Talent Ltd
Leicester, Leicestershire
A premier provider of tailored wealth management and investment solutions based in Leicester have an urgent requirement for Operations Estate Assistant/Administrator to join their team. That's managing their company fleet end to end - servicing, MOTs, repairs, and vehicle handovers That's coordinating travel logistics, office facilities, and central services (security, cleaning, maintenance, waste) That's building supplier and contractor relationships, reviewing contracts and ensuring compliance and quality standards That's supporting planned maintenance, and emergency response across all locations That's keeping accurate records across fleet, equipment, office moves, and financial reconciliation To thrive in this role, candidates should have demonstrable experience in the following areas: Experience of working in a similar position previously. Proficient in Microsoft Office (Outlook, Word, Excel) with strong administrative skills A confident communicator at all levels - contractors, suppliers, and colleagues alike Comfortable with occasional travel, including overnight stays to other locations strong organisational skills with the ability to juggle multiple priorities Please get in touch for an immediate and confidential discussion. Administrator. Operations Assistant. Full-Time. Leicester. £27,000 - £30,000. Logistics. Facilities. Compliance.
May 05, 2026
Full time
A premier provider of tailored wealth management and investment solutions based in Leicester have an urgent requirement for Operations Estate Assistant/Administrator to join their team. That's managing their company fleet end to end - servicing, MOTs, repairs, and vehicle handovers That's coordinating travel logistics, office facilities, and central services (security, cleaning, maintenance, waste) That's building supplier and contractor relationships, reviewing contracts and ensuring compliance and quality standards That's supporting planned maintenance, and emergency response across all locations That's keeping accurate records across fleet, equipment, office moves, and financial reconciliation To thrive in this role, candidates should have demonstrable experience in the following areas: Experience of working in a similar position previously. Proficient in Microsoft Office (Outlook, Word, Excel) with strong administrative skills A confident communicator at all levels - contractors, suppliers, and colleagues alike Comfortable with occasional travel, including overnight stays to other locations strong organisational skills with the ability to juggle multiple priorities Please get in touch for an immediate and confidential discussion. Administrator. Operations Assistant. Full-Time. Leicester. £27,000 - £30,000. Logistics. Facilities. Compliance.
TL;DR We're looking for a seasoned executive who can build and scale Convergent's UK presence while navigating the intersection of breakthrough science, institutional design, and UK science policy. As our Partner for UK Operations & Programs, you'll lead our ARIA partnership, run our UK Residency program, build our on-the-ground team and infrastructure, sit on FRO boards, and represent Convergent across the UK science and policy ecosystem. You'll interface with ARIA, UKRI, Innovate UK, and government leadership while maintaining our standards for ambitious, high-integrity science. If you've built teams and organizations from the ground up, understand both startup velocity and UK public sector dynamics, and believe British science policy can actually enable moonshots rather than just talk about them, you'll fit in great here. Why Join Now? Convergent Research exists to bring entirely new scientific institutions into the world: Focused Research Organizations (FROs). These are purpose-built, mission-driven orgs designed to solve technological bottlenecks, unlock whole new fields, and lead to scaled revolutions. Think: "What if Bell Labs, but for single-cell proteomics?" We've launched more than 10 FROs globally and proven that the model works. We've raised over $350 million and catalyzed $300+ million in follow on investment. Now we're scaling intentionally into the UK, and this is a critical inflection point for that expansion. Last year, we became an ARIA Activation Partner and ran our first UK Residency program for prospective FRO founders, through which we incubated and selected two new UK FROs for ARIA funding. We also established a legal presence in the UK. This year, we're running Version 2 of the Residency, expanding our physical and operational footprint, deepening our networks across British research institutions and funding bodies, and building the team that will make Convergent a permanent fixture of the UK science ecosystem. This role is critical because UK expansion represents both massive opportunity and serious operational complexity. The person who joins in this role will be setting a lot of where our UK (and broader European) strategy goes. In addition to a strong strategic leader, we need someone who can work hand in hand with our US-based team to help manage UK-specific infrastructure around hiring, systems, governance, and partnerships while also growing a portfolio of world class FROs that maintain the speed, ambition, and scientific rigor Convergent is known for. You're joining at a moment that is neither all risk nor all rote-we have early traction and strong partnerships, but plenty of room for experimentation. You'll be joining a team that is ambitious, irreverent, and deeply committed to enabling breakthrough science. If you're excited about building institutions from scratch, UK science policy and innovation ecosystems, and helping founders build lasting organizations without drowning in bureaucracy, this is your role. The Role As our Partner for UK Operations & Programs, you'll be part strategic operator, part ecosystem builder, part founder boss, part diplomatic envoy, part chief of staff for UK activities. You will: Lead UK Residency & FRO pipeline Own the execution of our UK Residency program. Identify and source breakthrough research concepts from across British universities and institutes, recruit stellar founding teams, shepherd them through the Residency, and launch new FROs in partnership with ARIA and other funders. Manage UK Office and Hiring Help our team continue to build the operational foundations Convergent needs in the UK, supporting recruitment of new team members and ensuring our UK entity can support a growing FRO portfolio. Grow UK government and funding relationships Deepen our partnership with ARIA while building relationships with UKRI, Innovate UK, DSIT, and other agencies funding high risk research. Position Convergent as the trusted operating partner for ambitious public good science across the UK funding landscape. Represent Convergent in UK policy and science circles Be Convergent's face in London, Cambridge, and beyond. Speak at conferences, engage with policymakers, build relationships with university leadership and research directors, and ensure the FRO model is understood and valued by the UK science establishment. Provide board governance Serve as voting board member on multiple UK-based FROs, bringing strategic oversight, removing blockers, ensuring milestones align with both scientific ambition and funder requirements, and helping founders navigate the unique challenges of the UK research landscape. Shape Convergent's UK/Europe strategy Work with Convergent leadership to refine our UK expansion roadmap, identify which partnerships and programs align with our mission, and ensure we scale our UK/Europe presence without losing what makes us effective. A Non MECE Overview of a Day In Your Life UK Residency Leadership: Own strategy and execution for Version 2 (and beyond) of the UK Residency program. This means sourcing candidates from across UK research institutions, designing programming that converts ideas into fundable FROs, managing relationships with ARIA and other potential funders, running selection processes, and ensuring residents have everything they need to succeed. Report on program outcomes and iterate the model based on what we learn. ARIA Partnership Management: Serve as Convergent's primary point of contact for ARIA. Manage the relationship strategically, understanding ARIA's evolving priorities, positioning Convergent FROs for success within ARIA's portfolio, ensuring compliance with partnership agreements, and identifying opportunities to deepen collaboration. UK Funding Ecosystem Development: Build relationships with UKRI program directors, Innovate UK leads, DSIT officials, and other funders in the UK landscape. Identify funding opportunities for existing and prospective FROs. Help FROs craft compelling proposals that speak to UK funding priorities whilst maintaining scientific ambition. Translate FRO impact into the stories and metrics that unlock sustained UK public and private support. Board & FRO Governance: Represent Convergent on the boards of UK-based FROs. Bring strategic oversight, ensure compliance with UK-specific requirements (charity law, employment law, etc.), call bullshit when needed, and help founders navigate operating in the UK research ecosystem whilst maintaining FRO velocity. Ecosystem Building & External Representation: Attend the right conferences and convenings. Build relationships with university technology transfer offices, research institute directors, and heads of department. Publish in Research Professional, speak on panels, brief parliamentarians and civil servants, and generally make Convergent a known and trusted name in UK science. UK Team Building & Operations: Support organizational design decisions and hiring for Convergent's growing UK team-could include roles in operations, programming, fundraising, communications, or technical support. Where appropriate, directly manage new hires. Work with our US-based operations team to ensure consistency where it matters and localization where it helps. The Ideal Person For This Role You've operated in both the startup world and the UK science/policy world, and you believe research can move much, MUCH faster. You're equally comfortable whiteboarding with a systems biologist and navigating UKRI grant portals. You've built teams and systems from the ground up. You understand that "government funded" doesn't have to mean "endless meetings and no progress," but you also know the UK has particular operational requirements that must be respected. You're comfortable with ambiguity and able to evolve the role as our UK presence matures. Version 1 of Convergent UK is working. Your job is to build Version 2 and set the stage for Version 3. You might be: A former operator who wants to build institutions at larger scale An ex ARIA Program Director or technical specialist who wants to work more directly with founding teams A startup operator who wants to bring the innovation mindset to science A recovering academic administrator who figured out how to make British science move quickly and wants to do it at scale Must Have Superpowers UK science ecosystem fluency: Deep understanding of British research funding (UKRI, ARIA, Innovate UK), university structures, charity/nonprofit regulations, and how to navigate UK science policy without drowning in process. Program management: Experience designing, running, and iterating cohort based programs, accelerators, residencies, or similar. You know how to create transformative experiences for participants. Strategic + ops chops: Can build five year roadmaps and also fix the thing that's broken today. Board experience: Comfort with governance, fiduciary responsibility, and making tough calls. Bonus if you understand UK charity governance specifically. Relationship builder: Extensive network across UK research institutions, funding bodies, or policy circles. People return your emails and actually want to help you. Excellent judgment under uncertainty: Can pressure test strategy, identify red flags, and make calls with incomplete information. Strong written and verbal communication: Can write for Nature, UKRI grant applications, board memos, and Twitter without changing who you are. Empathy for scientists + healthy disrespect for academic incentives . click apply for full job details
May 05, 2026
Full time
TL;DR We're looking for a seasoned executive who can build and scale Convergent's UK presence while navigating the intersection of breakthrough science, institutional design, and UK science policy. As our Partner for UK Operations & Programs, you'll lead our ARIA partnership, run our UK Residency program, build our on-the-ground team and infrastructure, sit on FRO boards, and represent Convergent across the UK science and policy ecosystem. You'll interface with ARIA, UKRI, Innovate UK, and government leadership while maintaining our standards for ambitious, high-integrity science. If you've built teams and organizations from the ground up, understand both startup velocity and UK public sector dynamics, and believe British science policy can actually enable moonshots rather than just talk about them, you'll fit in great here. Why Join Now? Convergent Research exists to bring entirely new scientific institutions into the world: Focused Research Organizations (FROs). These are purpose-built, mission-driven orgs designed to solve technological bottlenecks, unlock whole new fields, and lead to scaled revolutions. Think: "What if Bell Labs, but for single-cell proteomics?" We've launched more than 10 FROs globally and proven that the model works. We've raised over $350 million and catalyzed $300+ million in follow on investment. Now we're scaling intentionally into the UK, and this is a critical inflection point for that expansion. Last year, we became an ARIA Activation Partner and ran our first UK Residency program for prospective FRO founders, through which we incubated and selected two new UK FROs for ARIA funding. We also established a legal presence in the UK. This year, we're running Version 2 of the Residency, expanding our physical and operational footprint, deepening our networks across British research institutions and funding bodies, and building the team that will make Convergent a permanent fixture of the UK science ecosystem. This role is critical because UK expansion represents both massive opportunity and serious operational complexity. The person who joins in this role will be setting a lot of where our UK (and broader European) strategy goes. In addition to a strong strategic leader, we need someone who can work hand in hand with our US-based team to help manage UK-specific infrastructure around hiring, systems, governance, and partnerships while also growing a portfolio of world class FROs that maintain the speed, ambition, and scientific rigor Convergent is known for. You're joining at a moment that is neither all risk nor all rote-we have early traction and strong partnerships, but plenty of room for experimentation. You'll be joining a team that is ambitious, irreverent, and deeply committed to enabling breakthrough science. If you're excited about building institutions from scratch, UK science policy and innovation ecosystems, and helping founders build lasting organizations without drowning in bureaucracy, this is your role. The Role As our Partner for UK Operations & Programs, you'll be part strategic operator, part ecosystem builder, part founder boss, part diplomatic envoy, part chief of staff for UK activities. You will: Lead UK Residency & FRO pipeline Own the execution of our UK Residency program. Identify and source breakthrough research concepts from across British universities and institutes, recruit stellar founding teams, shepherd them through the Residency, and launch new FROs in partnership with ARIA and other funders. Manage UK Office and Hiring Help our team continue to build the operational foundations Convergent needs in the UK, supporting recruitment of new team members and ensuring our UK entity can support a growing FRO portfolio. Grow UK government and funding relationships Deepen our partnership with ARIA while building relationships with UKRI, Innovate UK, DSIT, and other agencies funding high risk research. Position Convergent as the trusted operating partner for ambitious public good science across the UK funding landscape. Represent Convergent in UK policy and science circles Be Convergent's face in London, Cambridge, and beyond. Speak at conferences, engage with policymakers, build relationships with university leadership and research directors, and ensure the FRO model is understood and valued by the UK science establishment. Provide board governance Serve as voting board member on multiple UK-based FROs, bringing strategic oversight, removing blockers, ensuring milestones align with both scientific ambition and funder requirements, and helping founders navigate the unique challenges of the UK research landscape. Shape Convergent's UK/Europe strategy Work with Convergent leadership to refine our UK expansion roadmap, identify which partnerships and programs align with our mission, and ensure we scale our UK/Europe presence without losing what makes us effective. A Non MECE Overview of a Day In Your Life UK Residency Leadership: Own strategy and execution for Version 2 (and beyond) of the UK Residency program. This means sourcing candidates from across UK research institutions, designing programming that converts ideas into fundable FROs, managing relationships with ARIA and other potential funders, running selection processes, and ensuring residents have everything they need to succeed. Report on program outcomes and iterate the model based on what we learn. ARIA Partnership Management: Serve as Convergent's primary point of contact for ARIA. Manage the relationship strategically, understanding ARIA's evolving priorities, positioning Convergent FROs for success within ARIA's portfolio, ensuring compliance with partnership agreements, and identifying opportunities to deepen collaboration. UK Funding Ecosystem Development: Build relationships with UKRI program directors, Innovate UK leads, DSIT officials, and other funders in the UK landscape. Identify funding opportunities for existing and prospective FROs. Help FROs craft compelling proposals that speak to UK funding priorities whilst maintaining scientific ambition. Translate FRO impact into the stories and metrics that unlock sustained UK public and private support. Board & FRO Governance: Represent Convergent on the boards of UK-based FROs. Bring strategic oversight, ensure compliance with UK-specific requirements (charity law, employment law, etc.), call bullshit when needed, and help founders navigate operating in the UK research ecosystem whilst maintaining FRO velocity. Ecosystem Building & External Representation: Attend the right conferences and convenings. Build relationships with university technology transfer offices, research institute directors, and heads of department. Publish in Research Professional, speak on panels, brief parliamentarians and civil servants, and generally make Convergent a known and trusted name in UK science. UK Team Building & Operations: Support organizational design decisions and hiring for Convergent's growing UK team-could include roles in operations, programming, fundraising, communications, or technical support. Where appropriate, directly manage new hires. Work with our US-based operations team to ensure consistency where it matters and localization where it helps. The Ideal Person For This Role You've operated in both the startup world and the UK science/policy world, and you believe research can move much, MUCH faster. You're equally comfortable whiteboarding with a systems biologist and navigating UKRI grant portals. You've built teams and systems from the ground up. You understand that "government funded" doesn't have to mean "endless meetings and no progress," but you also know the UK has particular operational requirements that must be respected. You're comfortable with ambiguity and able to evolve the role as our UK presence matures. Version 1 of Convergent UK is working. Your job is to build Version 2 and set the stage for Version 3. You might be: A former operator who wants to build institutions at larger scale An ex ARIA Program Director or technical specialist who wants to work more directly with founding teams A startup operator who wants to bring the innovation mindset to science A recovering academic administrator who figured out how to make British science move quickly and wants to do it at scale Must Have Superpowers UK science ecosystem fluency: Deep understanding of British research funding (UKRI, ARIA, Innovate UK), university structures, charity/nonprofit regulations, and how to navigate UK science policy without drowning in process. Program management: Experience designing, running, and iterating cohort based programs, accelerators, residencies, or similar. You know how to create transformative experiences for participants. Strategic + ops chops: Can build five year roadmaps and also fix the thing that's broken today. Board experience: Comfort with governance, fiduciary responsibility, and making tough calls. Bonus if you understand UK charity governance specifically. Relationship builder: Extensive network across UK research institutions, funding bodies, or policy circles. People return your emails and actually want to help you. Excellent judgment under uncertainty: Can pressure test strategy, identify red flags, and make calls with incomplete information. Strong written and verbal communication: Can write for Nature, UKRI grant applications, board memos, and Twitter without changing who you are. Empathy for scientists + healthy disrespect for academic incentives . click apply for full job details
