Macildowie Recruitment and Retention
Wellingborough, Northamptonshire
Job Description/Notes Job Advert Admin and Data Processing Support Officer £25,000 pro rata Part-time or full-time negotiable Temp with potential to become permanent Office-based with flexible working patterns Wellingborough Macildowie are working with this client based in Wellingborough to recruit an Admin and Data Processing Support Officer for a growing business operating within the sustainable packaging, warehouse storage and logistics space. This is a varied support role offering flexibility on hours, with the opportunity for a temporary assignment to develop into a permanent position. This is a great opportunity for someone who enjoys keeping processes moving, working across teams and delivering a high standard of administrative support in a busy operational environment. The role will involve: Logging new and existing customer bookings accurately into internal systems Completing customer and supplier documentation Supporting with document and information requests Arranging and rescheduling jobs with customers and suppliers Handling inbound calls professionally and directing queries appropriately Supporting day-to-day administrative activity across customer and production teams Liaising with internal departments and external suppliers to maintain smooth workflow What we are looking for: Strong organisational skills with the ability to manage multiple priorities Good IT capability, including MS Office and CRM systems High attention to detail and a methodical approach Confident communication skills and the ability to work with a range of stakeholders A proactive and collaborative approach, with the ability to work independently when needed What is on offer: £25,000 pro rata Part-time or full-time hours negotiable Temp to perm potential Flexible working patterns Company pension On-site parking Casual dress This role would suit an experienced administrator, data processing assistant or customer support professional looking for a broad position within a business that values flexibility and teamwork.
May 13, 2026
Full time
Job Description/Notes Job Advert Admin and Data Processing Support Officer £25,000 pro rata Part-time or full-time negotiable Temp with potential to become permanent Office-based with flexible working patterns Wellingborough Macildowie are working with this client based in Wellingborough to recruit an Admin and Data Processing Support Officer for a growing business operating within the sustainable packaging, warehouse storage and logistics space. This is a varied support role offering flexibility on hours, with the opportunity for a temporary assignment to develop into a permanent position. This is a great opportunity for someone who enjoys keeping processes moving, working across teams and delivering a high standard of administrative support in a busy operational environment. The role will involve: Logging new and existing customer bookings accurately into internal systems Completing customer and supplier documentation Supporting with document and information requests Arranging and rescheduling jobs with customers and suppliers Handling inbound calls professionally and directing queries appropriately Supporting day-to-day administrative activity across customer and production teams Liaising with internal departments and external suppliers to maintain smooth workflow What we are looking for: Strong organisational skills with the ability to manage multiple priorities Good IT capability, including MS Office and CRM systems High attention to detail and a methodical approach Confident communication skills and the ability to work with a range of stakeholders A proactive and collaborative approach, with the ability to work independently when needed What is on offer: £25,000 pro rata Part-time or full-time hours negotiable Temp to perm potential Flexible working patterns Company pension On-site parking Casual dress This role would suit an experienced administrator, data processing assistant or customer support professional looking for a broad position within a business that values flexibility and teamwork.
Sales Administrator We are seeking a proactive and detail-focused Sales Order Processing Administrator to support a growing medical technology business in a busy, customer-led environment. Salary: £28,000 per annum Location: Moulton Park, Northampton (office-based) Hours: Full-time, Monday to Friday, 9:00am-5:00pm (35 hours per week) Contract: Permanent Closing date: CV's will be reviewed on a rolling basis Start: Immediate start preferred About the role This is a varied and hands-on opportunity for an experienced administrator with strong customer service skills. Working at the heart of operations, you will ensure customer orders are processed accurately and delivered on time, while supporting stock control and finance-related tasks. Key responsibilities include: Processing sales orders and data entry using SAGE 200 Accounts and Microsoft 365 Providing high-quality customer service via phone and email Managing stock control, inventory updates and assisting with regular stock takes Picking and packing medical equipment within the warehouse Coordinating deliveries and liaising with couriers Producing shipping labels and documentation, including for international orders Supporting invoicing and payment follow-ups Maintaining accurate records and responding proactively to issues as they arise This role combines office-based administration with practical warehouse activity and suits someone who enjoys variety and responsibility. About you You will bring a professional, can-do approach and be comfortable working both independently and as part of a team. You'll be organised, detail-oriented and confident communicating with customers and colleagues alike. You will ideally have: Proven customer service or administrative experience Excellent attention to detail and strong typing skills A confident and polished telephone and email manner A proactive, problem-solving mindset The physical capability to lift, carry, bend and manage stairs as part of warehouse duties Experience using SAGE or similar systems would be an advantage, but training can be provided. About the organisation Our client is an established international manufacturer within the medical diagnostics and monitoring sector, supplying essential equipment to healthcare providers across the UK and globally. With decades of expertise and a strong commitment to quality and innovation, the organisation offers a supportive culture, long-term stability and genuine opportunities for career development. Benefits include: Free on-site parking and casual dress code Company meals and social events After six months: company pension and private healthcare 25 days' annual leave plus your birthday off Ongoing training and internal progression opportunities Other roles you may have experience of could include: Sales Administrator, Order Processing Administrator, Customer Service Administrator, Logistics Administrator, Operations Administrator, Accounts Administrator, Supply Chain Assistant.
May 13, 2026
Full time
Sales Administrator We are seeking a proactive and detail-focused Sales Order Processing Administrator to support a growing medical technology business in a busy, customer-led environment. Salary: £28,000 per annum Location: Moulton Park, Northampton (office-based) Hours: Full-time, Monday to Friday, 9:00am-5:00pm (35 hours per week) Contract: Permanent Closing date: CV's will be reviewed on a rolling basis Start: Immediate start preferred About the role This is a varied and hands-on opportunity for an experienced administrator with strong customer service skills. Working at the heart of operations, you will ensure customer orders are processed accurately and delivered on time, while supporting stock control and finance-related tasks. Key responsibilities include: Processing sales orders and data entry using SAGE 200 Accounts and Microsoft 365 Providing high-quality customer service via phone and email Managing stock control, inventory updates and assisting with regular stock takes Picking and packing medical equipment within the warehouse Coordinating deliveries and liaising with couriers Producing shipping labels and documentation, including for international orders Supporting invoicing and payment follow-ups Maintaining accurate records and responding proactively to issues as they arise This role combines office-based administration with practical warehouse activity and suits someone who enjoys variety and responsibility. About you You will bring a professional, can-do approach and be comfortable working both independently and as part of a team. You'll be organised, detail-oriented and confident communicating with customers and colleagues alike. You will ideally have: Proven customer service or administrative experience Excellent attention to detail and strong typing skills A confident and polished telephone and email manner A proactive, problem-solving mindset The physical capability to lift, carry, bend and manage stairs as part of warehouse duties Experience using SAGE or similar systems would be an advantage, but training can be provided. About the organisation Our client is an established international manufacturer within the medical diagnostics and monitoring sector, supplying essential equipment to healthcare providers across the UK and globally. With decades of expertise and a strong commitment to quality and innovation, the organisation offers a supportive culture, long-term stability and genuine opportunities for career development. Benefits include: Free on-site parking and casual dress code Company meals and social events After six months: company pension and private healthcare 25 days' annual leave plus your birthday off Ongoing training and internal progression opportunities Other roles you may have experience of could include: Sales Administrator, Order Processing Administrator, Customer Service Administrator, Logistics Administrator, Operations Administrator, Accounts Administrator, Supply Chain Assistant.
A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office. In this role, you will be responsible for delivering vital administrative and clerical support to a team of 70, ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. The ideal candidate would be organised, proactive, and able to support day to day operational activities effectively. Experience in a fast paced environment and strong attention to detail will be key. Job Details Ref: CC47296 TYPE: Full time, Permanent WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: Depending on experience LOCATION: City of London Responsibilities Provide comprehensive administrative support to internal divisions. Arrange travel, accommodations, and process expense claims for staff as required. Coordinate travel logistics for overseas visitors. Manage administration for staff training sessions, conferences, and bookings. Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed. Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries. Provide administrative assistance to Senior management. Organise internal and external meetings, as well as team building events, ensuring all necessary arrangements are in place. Maintain accurate records and manage databases as needed. Undertake any other administrative tasks as directed by Division management. Assist in coordinating and arranging external office events. Raise POs and arrange invoice payments. Create new suppliers and change bank details in the system. Create service fee invoices quarterly basis. Enter company card claim details in Focal Point. Maintain divisions records and manage databases as needed. Manage business card ordering as an administrator. Book meeting rooms, restaurants, and venues for events. Arrange couriers and sorting post. Renew subscriptions annually. Undertake any other administrative tasks as directed by Division management. Ideal Candidate Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds. Excellent inter personal skills. Commitment to the assignment with reliability and flexibility. 1 year Office Administration Experience. Good English written and verbal communication skills. Open, honest approach and a good team player. GCSEs/A Levels or equivalent qualification required; further education or administrative certification is an advantage. High level of written and spoken English. All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from YMS visa, Graduate or Student visa holders.
May 11, 2026
Full time
A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office. In this role, you will be responsible for delivering vital administrative and clerical support to a team of 70, ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. The ideal candidate would be organised, proactive, and able to support day to day operational activities effectively. Experience in a fast paced environment and strong attention to detail will be key. Job Details Ref: CC47296 TYPE: Full time, Permanent WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: Depending on experience LOCATION: City of London Responsibilities Provide comprehensive administrative support to internal divisions. Arrange travel, accommodations, and process expense claims for staff as required. Coordinate travel logistics for overseas visitors. Manage administration for staff training sessions, conferences, and bookings. Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed. Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries. Provide administrative assistance to Senior management. Organise internal and external meetings, as well as team building events, ensuring all necessary arrangements are in place. Maintain accurate records and manage databases as needed. Undertake any other administrative tasks as directed by Division management. Assist in coordinating and arranging external office events. Raise POs and arrange invoice payments. Create new suppliers and change bank details in the system. Create service fee invoices quarterly basis. Enter company card claim details in Focal Point. Maintain divisions records and manage databases as needed. Manage business card ordering as an administrator. Book meeting rooms, restaurants, and venues for events. Arrange couriers and sorting post. Renew subscriptions annually. Undertake any other administrative tasks as directed by Division management. Ideal Candidate Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds. Excellent inter personal skills. Commitment to the assignment with reliability and flexibility. 1 year Office Administration Experience. Good English written and verbal communication skills. Open, honest approach and a good team player. GCSEs/A Levels or equivalent qualification required; further education or administrative certification is an advantage. High level of written and spoken English. All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from YMS visa, Graduate or Student visa holders.
Our highly successful global client is looking for a hands-on, organised HR & Office Assistant to support their day-to-day People operations on a part-time basis. You'll work closely with the HR Manager as they scale-helping bring new ideas to life, improve how they do things, and create a culture people genuinely want to be part of. This is a broad role combining HR administration with office and operations management. This role is ideal for someone early in their HR career who's ready to roll up their sleeves, thrive in a fast-paced environment, and get involved across the full employee journey. For the right person, there is real potential for this role to grow into a full-time position as the business continues to expand. We're looking for someone who's methodical but brings personality-someone who can have fun with the team while knowing when to keep things professional and moving forward. Responsibilities include: HR Operations & Employee Lifecycle Maintain accurate employee records, HR systems, and documentation Support onboarding, employee lifecycle changes, and day-to-day HR administration Act as a first point of contact for basic employee queries Assist with maintaining HR policies, procedures, and compliance Recruitment, Benefits & L&D Coordinate recruitment processes, including scheduling and candidate communication Support benefits administration and reward initiatives Assist with L&D coordination, including training logistics and record-keeping Office & Administrative Support Support day-to-day office coordination, ensuring a smooth running environment Assist with travel bookings, meeting logistics, and general administrative tasks Act as a point of contact for office-related queries and external providers Help coordinate new joiner setup, including IT and equipment requests Projects & Improvements Support the HR Manager with process improvements and People initiatives Assist with ad hoc HR and office-related projects as needed What we are looking for: 1-2 years' experience in HR Operations at a high growth startup Strong organisational skills and meticulous attention to detail Good communication skills and a collaborative approach Comfortable working in a fast-paced environment Strong stakeholder management skills Proactive, demonstrates initiative, and is able to identify potential issues before they escalate. Able to handle highly confidential information with discretion, always maintaining trust and confidence. Interest in developing a career in HR / People What's in it for YOU? Competitive salary £28,000-£35,000 per annum (£16,800 - £21,000 per annum pro rata) plus up-to 10% discretionary annual performance-based bonus 24 days of annual leave, with additional days awarded after 3 years of service. (pro-rata 14.5 days of AL) Private healthcare and life insurance provided upon successful completion of probation. Participation in the company pension scheme. Exciting company activities including monthly lunches, corporate gatherings and many other activities A chance to advance professionally inside one of the world's largest iGaming organisations
May 11, 2026
Full time
Our highly successful global client is looking for a hands-on, organised HR & Office Assistant to support their day-to-day People operations on a part-time basis. You'll work closely with the HR Manager as they scale-helping bring new ideas to life, improve how they do things, and create a culture people genuinely want to be part of. This is a broad role combining HR administration with office and operations management. This role is ideal for someone early in their HR career who's ready to roll up their sleeves, thrive in a fast-paced environment, and get involved across the full employee journey. For the right person, there is real potential for this role to grow into a full-time position as the business continues to expand. We're looking for someone who's methodical but brings personality-someone who can have fun with the team while knowing when to keep things professional and moving forward. Responsibilities include: HR Operations & Employee Lifecycle Maintain accurate employee records, HR systems, and documentation Support onboarding, employee lifecycle changes, and day-to-day HR administration Act as a first point of contact for basic employee queries Assist with maintaining HR policies, procedures, and compliance Recruitment, Benefits & L&D Coordinate recruitment processes, including scheduling and candidate communication Support benefits administration and reward initiatives Assist with L&D coordination, including training logistics and record-keeping Office & Administrative Support Support day-to-day office coordination, ensuring a smooth running environment Assist with travel bookings, meeting logistics, and general administrative tasks Act as a point of contact for office-related queries and external providers Help coordinate new joiner setup, including IT and equipment requests Projects & Improvements Support the HR Manager with process improvements and People initiatives Assist with ad hoc HR and office-related projects as needed What we are looking for: 1-2 years' experience in HR Operations at a high growth startup Strong organisational skills and meticulous attention to detail Good communication skills and a collaborative approach Comfortable working in a fast-paced environment Strong stakeholder management skills Proactive, demonstrates initiative, and is able to identify potential issues before they escalate. Able to handle highly confidential information with discretion, always maintaining trust and confidence. Interest in developing a career in HR / People What's in it for YOU? Competitive salary £28,000-£35,000 per annum (£16,800 - £21,000 per annum pro rata) plus up-to 10% discretionary annual performance-based bonus 24 days of annual leave, with additional days awarded after 3 years of service. (pro-rata 14.5 days of AL) Private healthcare and life insurance provided upon successful completion of probation. Participation in the company pension scheme. Exciting company activities including monthly lunches, corporate gatherings and many other activities A chance to advance professionally inside one of the world's largest iGaming organisations
Overview We are seeking an Assistant to join a Corporate Access team supporting the coordination and execution of non-deal roadshows for institutional clients. The role focuses on delivering seamless logistical support for investor engagement events, ensuring a high standard of execution across in-person and virtual meetings. The Corporate Access function connects corporate clients with institutional investors, facilitating engagement through carefully planned roadshows and meetings across global markets. This role is central to ensuring these interactions are delivered smoothly, efficiently, and with a high level of professionalism. Key Responsibilities Roadshow Logistics & Coordination Manage end-to-end logistics for non-deal roadshows, ensuring seamless execution across all stages Maintain accuracy and integrity of scheduling systems, ensuring all event information is current Handle last-minute changes and schedule adjustments, ensuring all stakeholders are informed in real time Update internal systems post-event with final attendance and meeting outcomes Travel & Event Management (In-Person Roadshows) Coordinate travel arrangements including flights, hotel bookings, and ground transportation Organize visa requirements and ensure compliance with travel documentation needs Arrange catering, meeting facilities, and AV requirements as needed Print and prepare presentation materials and investor documentation Prepare investor profiles and supporting materials for meetings Virtual Roadshows Ensure accuracy of calendar invites across both investor and corporate calendars Coordinate virtual meeting logistics, including connection setup and troubleshooting support Post-Event Administration Process and reconcile expenses related to roadshow activity Ensure accurate recordkeeping of meetings, attendees, and event data Stakeholder & Team Coordination Work closely with internal teams, corporate clients, and investors to ensure smooth execution of events Collaborate effectively with assistant teams across multiple regions and time zones Maintain clear and consistent communication with all stakeholders Basic Qualifications Previous experience in an administrative or coordination role within financial services or a corporate environment Strong organizational and multitasking abilities with excellent attention to detail Ability to prioritize competing tasks in a fast-paced, time-sensitive environment Strong interpersonal and teamwork skills, with experience collaborating across global teams Clear, confident, and professional communication skills (written and verbal) Proactive approach with the ability to take initiative and follow through independently Strong judgment, discretion, and professionalism in handling sensitive information Calm under pressure with the ability to manage multiple concurrent deadlines Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools such as Zoom Preferred Attributes Experience supporting events, roadshows, or investor relations functions is advantageous Strong service orientation with a client-focused mindset High level of diplomacy, integrity, and professionalism Willingness to travel to London during peak periods (approximately 6 weeks per year) and occasionally throughout the year Additional Information This role is part of a high-performing Corporate Access team responsible for delivering best-in-class investor engagement experiences. The position requires strong coordination skills, attention to detail, and the ability to operate effectively in a high-pressure, client-facing environment.
May 11, 2026
Seasonal
Overview We are seeking an Assistant to join a Corporate Access team supporting the coordination and execution of non-deal roadshows for institutional clients. The role focuses on delivering seamless logistical support for investor engagement events, ensuring a high standard of execution across in-person and virtual meetings. The Corporate Access function connects corporate clients with institutional investors, facilitating engagement through carefully planned roadshows and meetings across global markets. This role is central to ensuring these interactions are delivered smoothly, efficiently, and with a high level of professionalism. Key Responsibilities Roadshow Logistics & Coordination Manage end-to-end logistics for non-deal roadshows, ensuring seamless execution across all stages Maintain accuracy and integrity of scheduling systems, ensuring all event information is current Handle last-minute changes and schedule adjustments, ensuring all stakeholders are informed in real time Update internal systems post-event with final attendance and meeting outcomes Travel & Event Management (In-Person Roadshows) Coordinate travel arrangements including flights, hotel bookings, and ground transportation Organize visa requirements and ensure compliance with travel documentation needs Arrange catering, meeting facilities, and AV requirements as needed Print and prepare presentation materials and investor documentation Prepare investor profiles and supporting materials for meetings Virtual Roadshows Ensure accuracy of calendar invites across both investor and corporate calendars Coordinate virtual meeting logistics, including connection setup and troubleshooting support Post-Event Administration Process and reconcile expenses related to roadshow activity Ensure accurate recordkeeping of meetings, attendees, and event data Stakeholder & Team Coordination Work closely with internal teams, corporate clients, and investors to ensure smooth execution of events Collaborate effectively with assistant teams across multiple regions and time zones Maintain clear and consistent communication with all stakeholders Basic Qualifications Previous experience in an administrative or coordination role within financial services or a corporate environment Strong organizational and multitasking abilities with excellent attention to detail Ability to prioritize competing tasks in a fast-paced, time-sensitive environment Strong interpersonal and teamwork skills, with experience collaborating across global teams Clear, confident, and professional communication skills (written and verbal) Proactive approach with the ability to take initiative and follow through independently Strong judgment, discretion, and professionalism in handling sensitive information Calm under pressure with the ability to manage multiple concurrent deadlines Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools such as Zoom Preferred Attributes Experience supporting events, roadshows, or investor relations functions is advantageous Strong service orientation with a client-focused mindset High level of diplomacy, integrity, and professionalism Willingness to travel to London during peak periods (approximately 6 weeks per year) and occasionally throughout the year Additional Information This role is part of a high-performing Corporate Access team responsible for delivering best-in-class investor engagement experiences. The position requires strong coordination skills, attention to detail, and the ability to operate effectively in a high-pressure, client-facing environment.
The Executive Assistant will provide high-level administrative support to senior leadership within the professional services sector, ensuring the smooth operation of daily activities. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion. Client Details This is far more than diary management. You'll become a trusted partner, proactively supporting the senior executive and wider function, ensuring activity runs with precision, pace, and professionalism. Description Managing a complex and ever-changing diary Acting as a strategic gatekeeper and trusted point of contact internally and externally Liaising with C-Suite and Board level as required Coordinating senior leadership meetings, board papers, agendas and follow-up actions Collating data, papers and input as required Organising travel and logistics Anticipating challenges before they arise and keeping priorities moving seamlessly Building strong relationships across the business with credibility and discretion Profile A successful Executive Assistant should have: Significant experience supporting senior executives in a professional services or corporate environment Exceptional organisational skills with the ability to juggle competing priorities calmly and efficiently Strong commercial awareness and professional judgement Outstanding communication skills with confidence interacting at executive level High attention to detail and absolute discretion handling sensitive information A proactive, solutions-focused mindset with the confidence to challenge and influence where needed Advanced Microsoft Office skills and comfort working at pace Job Offer A competitive salary ranging between 35,000 and 37,000 per annum. Excellent benefits package to support your professional and personal needs. Stable, permanent position in the public sector. Opportunities to work in a supportive and structured environment in Leeds. If you're an experienced Executive Assistant looking to make a meaningful contribution in the public sector, we encourage you to apply for this Leeds-based opportunity.
May 10, 2026
Full time
The Executive Assistant will provide high-level administrative support to senior leadership within the professional services sector, ensuring the smooth operation of daily activities. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion. Client Details This is far more than diary management. You'll become a trusted partner, proactively supporting the senior executive and wider function, ensuring activity runs with precision, pace, and professionalism. Description Managing a complex and ever-changing diary Acting as a strategic gatekeeper and trusted point of contact internally and externally Liaising with C-Suite and Board level as required Coordinating senior leadership meetings, board papers, agendas and follow-up actions Collating data, papers and input as required Organising travel and logistics Anticipating challenges before they arise and keeping priorities moving seamlessly Building strong relationships across the business with credibility and discretion Profile A successful Executive Assistant should have: Significant experience supporting senior executives in a professional services or corporate environment Exceptional organisational skills with the ability to juggle competing priorities calmly and efficiently Strong commercial awareness and professional judgement Outstanding communication skills with confidence interacting at executive level High attention to detail and absolute discretion handling sensitive information A proactive, solutions-focused mindset with the confidence to challenge and influence where needed Advanced Microsoft Office skills and comfort working at pace Job Offer A competitive salary ranging between 35,000 and 37,000 per annum. Excellent benefits package to support your professional and personal needs. Stable, permanent position in the public sector. Opportunities to work in a supportive and structured environment in Leeds. If you're an experienced Executive Assistant looking to make a meaningful contribution in the public sector, we encourage you to apply for this Leeds-based opportunity.
The Company: A dynamic Fashion Administration Assistant is needed to join an established supplier and wholesaler to fashion retailers in both the UK and Europe. You must be enthusiastic and professional with excellent customer service skills and have a keen interest in fashion. The Role: In charge of dealing with customer orders / queries, either via email or telephone. Dealing with customers who visit the showroom, making sure to provide excellent service. Building / maintaining working relationships with Buyer and key accounts, which will help any future business potential. Assisting the Branch Sales Manager with any administrative duties as and when required. Meet and greet visitors, showing them to the relevant member of staff. Dealing with data entry. Liaising with logistics and warehouse departments, managing and coordinating the deliveries and couriers. Any other ad-hoc admin duties. Skills Required: Experience gained within customer service / Sales Admin / busy reception is advantageous. Ideally 2 - 3 years within retail / wholesale background in the fashion industry is highly desirable with prior experience gained within a supplier / manufacturer. Proven ability to deal with multiple issues and prioritise workloads accordingly. Excellent organisation skills. Excellent timekeeping, attendance, appearance and attitude. Strong interpersonal and communication skills. Tagged Resources Limited acts as an employment agency. We have 25 years of Recruitment and Industry experience, working with Retail and Supply Chain markets and have various positions available. If this vacancy does not suit your experience and you are looking for a suitable role please look at our website or follow us on social networking sites. All are updated on a daily basis.
May 10, 2026
Full time
The Company: A dynamic Fashion Administration Assistant is needed to join an established supplier and wholesaler to fashion retailers in both the UK and Europe. You must be enthusiastic and professional with excellent customer service skills and have a keen interest in fashion. The Role: In charge of dealing with customer orders / queries, either via email or telephone. Dealing with customers who visit the showroom, making sure to provide excellent service. Building / maintaining working relationships with Buyer and key accounts, which will help any future business potential. Assisting the Branch Sales Manager with any administrative duties as and when required. Meet and greet visitors, showing them to the relevant member of staff. Dealing with data entry. Liaising with logistics and warehouse departments, managing and coordinating the deliveries and couriers. Any other ad-hoc admin duties. Skills Required: Experience gained within customer service / Sales Admin / busy reception is advantageous. Ideally 2 - 3 years within retail / wholesale background in the fashion industry is highly desirable with prior experience gained within a supplier / manufacturer. Proven ability to deal with multiple issues and prioritise workloads accordingly. Excellent organisation skills. Excellent timekeeping, attendance, appearance and attitude. Strong interpersonal and communication skills. Tagged Resources Limited acts as an employment agency. We have 25 years of Recruitment and Industry experience, working with Retail and Supply Chain markets and have various positions available. If this vacancy does not suit your experience and you are looking for a suitable role please look at our website or follow us on social networking sites. All are updated on a daily basis.
Academy of Nutrition & Medicine (AONM) is seeking a reliable and well-organised Administration Assistant / Office Administrator to join our small and friendly logistics team. The role is office-based at our Cambridge office (CB4 area) and is a long-term position, with full-time or part-time applicants considered. Key Responsibilities: Managing incoming and outgoing telephone calls in a professional manner Handling email enquiries and general correspondence Providing customer service and customer support to medical teams, practitioners, and individual clients Accurate data entry and administration of orders, invoices, and payments Raising invoices, sales receipts, and credit notes Processing payments and updating accounting records using QuickBooks Assisting with courier bookings, shipping, and logistics coordination Preparing, packing, and dispatching test kits Providing general office administration and administrative support to wider team Skills & Experience Required: Previous experience in an administration assistant, office administrator, or admin support role Confident using telephone systems, email, and standard computer applications Strong organisational and time-management skills Excellent attention to detail and accuracy Professional, friendly, and customer-focused manner Ability to prioritise tasks and manage workload effectively Ideally based locally within the CB4 area or able to commute within a reasonable time Salary: £12.75 £14.00 per hour (self-employed) Hours: Full-time or part-time considered - flexibility offered Location: Office-based, Cambridge (CB4) Additional Information: Free on-site parking available
May 09, 2026
Full time
Academy of Nutrition & Medicine (AONM) is seeking a reliable and well-organised Administration Assistant / Office Administrator to join our small and friendly logistics team. The role is office-based at our Cambridge office (CB4 area) and is a long-term position, with full-time or part-time applicants considered. Key Responsibilities: Managing incoming and outgoing telephone calls in a professional manner Handling email enquiries and general correspondence Providing customer service and customer support to medical teams, practitioners, and individual clients Accurate data entry and administration of orders, invoices, and payments Raising invoices, sales receipts, and credit notes Processing payments and updating accounting records using QuickBooks Assisting with courier bookings, shipping, and logistics coordination Preparing, packing, and dispatching test kits Providing general office administration and administrative support to wider team Skills & Experience Required: Previous experience in an administration assistant, office administrator, or admin support role Confident using telephone systems, email, and standard computer applications Strong organisational and time-management skills Excellent attention to detail and accuracy Professional, friendly, and customer-focused manner Ability to prioritise tasks and manage workload effectively Ideally based locally within the CB4 area or able to commute within a reasonable time Salary: £12.75 £14.00 per hour (self-employed) Hours: Full-time or part-time considered - flexibility offered Location: Office-based, Cambridge (CB4) Additional Information: Free on-site parking available
AFECO is an engineering services provider, delivering high quality process and MEICA design and installation projects predominantly across the South of England and Midlands for the water industry. We have excellent inhouse engineering teams capable of delivering all stages of the project cycle, from concept through to commissioning, with a strong focus on process led innovative and robust yet appropriate solutions. We have a portfolio of varied projects covering both wastewater and clean water projects for planned and reactive projects. Due to the expansion of our team, we are currently recruiting for an Administrative Assistant to work within our multi-disciplinary teams. This is a great opportunity for enthusiastic individuals who fit in with our company values and are keen to develop in a forward-thinking organisation Job Description Role Purpose To manage all on-site construction, installation, and commissioning activities for water and wastewater infrastructure projects. The Site Manager ensures safe, compliant, and efficient site operations while delivering projects to the required quality, programme, and budget. The role involves coordination of subcontractors, suppliers, and internal engineering teams to ensure successful project outcomes. Key Responsibilities Lead daily site operations for construction, mechanical, electrical, and ICA installation works. Manage site teams, subcontractors, and suppliers to ensure safe and efficient delivery. Conduct daily briefings, toolbox talks, and site coordination meetings. Maintain a strong safety culture and ensure adherence to company and client standards. Health, Safety, Environment & Quality (HSEQ) Ensure full compliance with CDM Regulations, site safety plans, RAMS, and permit-to-work systems. Carry out site inspections, safety audits, and incident/near-miss reporting. Implement environmental controls relating to water industry works (pollution prevention, drainage, waste handling). Ensure quality of work meets specifications, drawings, and regulatory standards. Supervise civil, mechanical, electrical, and ICA works associated with water/wastewater treatment plants, pipelines, pumping stations, and process upgrades. Ensure construction is carried outin accordance withapproved designs, drawings, and schedules. Coordinate site surveys, temporary works, lifting operations, and commissioning activities. Manage material deliveries, plant usage,logistics, and site readiness. Programme, Cost & Progress Management Track and report progress against programme milestones and adjust plans asrequired. Monitor productivity and resource utilisation. Assistwith cost control, variations, procurement needs, and forecasting. Ensuretimelycompletion of project documentation, daily reports, and site records. Stakeholder Coordination Act as the main site contact for clients, project managers, consultants, and regulatory bodies. Communicate site issues, risks, and progress updates clearly and promptly. Coordinate with multidisciplinary teams (civil, mechanical, electrical, ICA, commissioning). Support community and environmental liaison where work affects public areas Qualifications Essential Qualifications & Experience Significant experienceas a Site Manager or Senior Site Supervisor in the water, wastewater, utilities, or civil engineering sector. Strong understanding of water industry construction activities, including treatment process equipment, pipework installation, pumping systems, and MEICA integration. Proven experience managing subcontractors and multi-disciplinary teams. Good knowledge of H&S regulations, CDM 2015, and quality control. Proficiencyin reading drawings, schedules, RAMS, and technical documentation. Full UK driving licence. Desirable Qualifications SMSTS (Site Management Safety Training Scheme). CSCS Gold/Black Card. IOSH Managing Safely or NEBOSH Certificate. EUSR/SHEA Water card. Confined Space training. Experience with NEC contract environments. Background in MEICA or civil engineering beneficial. Strong leadership and communication skills. Excellent organisational and planning ability. Ability toidentifyrisks and proactively implement mitigation measures. Confident decision-making and problem-solving abilities. Good IT skills (MS Project, site management software, reporting tools). Resilient, calm under pressure, and adaptable to changing site conditions. Working Conditions Primarily site-based at water/wastewater treatment works, pipeline routes, or pumping stations. Work may involve outdoor environments, confined spaces, operational plant areas, and varied weather conditions. Occasional extended hours or weekend work may berequiredbased on project needs. PPE and strict adherence to safety procedures are mandatory. Salary and benefits Life insurance Benefits portal Company pension Additional Information At AFECO, we value our employee's and encourage and support them to development themselves and their career through training and progression. We offer the opportunity to work on a range of project types and size in the water sector including our own internally developed products and solutions. We are a privately owned business with a friendly and open culture and are dedicated to creating andmaintainingand workforce that is highly skilled and motivated. As a Company we are committed to equal opportunities for all and do not discriminate on the grounds of race, religion or belief, sexual orientation, gender reassignment, marital or civil partner status, sex,disabilityor age.
May 09, 2026
Full time
AFECO is an engineering services provider, delivering high quality process and MEICA design and installation projects predominantly across the South of England and Midlands for the water industry. We have excellent inhouse engineering teams capable of delivering all stages of the project cycle, from concept through to commissioning, with a strong focus on process led innovative and robust yet appropriate solutions. We have a portfolio of varied projects covering both wastewater and clean water projects for planned and reactive projects. Due to the expansion of our team, we are currently recruiting for an Administrative Assistant to work within our multi-disciplinary teams. This is a great opportunity for enthusiastic individuals who fit in with our company values and are keen to develop in a forward-thinking organisation Job Description Role Purpose To manage all on-site construction, installation, and commissioning activities for water and wastewater infrastructure projects. The Site Manager ensures safe, compliant, and efficient site operations while delivering projects to the required quality, programme, and budget. The role involves coordination of subcontractors, suppliers, and internal engineering teams to ensure successful project outcomes. Key Responsibilities Lead daily site operations for construction, mechanical, electrical, and ICA installation works. Manage site teams, subcontractors, and suppliers to ensure safe and efficient delivery. Conduct daily briefings, toolbox talks, and site coordination meetings. Maintain a strong safety culture and ensure adherence to company and client standards. Health, Safety, Environment & Quality (HSEQ) Ensure full compliance with CDM Regulations, site safety plans, RAMS, and permit-to-work systems. Carry out site inspections, safety audits, and incident/near-miss reporting. Implement environmental controls relating to water industry works (pollution prevention, drainage, waste handling). Ensure quality of work meets specifications, drawings, and regulatory standards. Supervise civil, mechanical, electrical, and ICA works associated with water/wastewater treatment plants, pipelines, pumping stations, and process upgrades. Ensure construction is carried outin accordance withapproved designs, drawings, and schedules. Coordinate site surveys, temporary works, lifting operations, and commissioning activities. Manage material deliveries, plant usage,logistics, and site readiness. Programme, Cost & Progress Management Track and report progress against programme milestones and adjust plans asrequired. Monitor productivity and resource utilisation. Assistwith cost control, variations, procurement needs, and forecasting. Ensuretimelycompletion of project documentation, daily reports, and site records. Stakeholder Coordination Act as the main site contact for clients, project managers, consultants, and regulatory bodies. Communicate site issues, risks, and progress updates clearly and promptly. Coordinate with multidisciplinary teams (civil, mechanical, electrical, ICA, commissioning). Support community and environmental liaison where work affects public areas Qualifications Essential Qualifications & Experience Significant experienceas a Site Manager or Senior Site Supervisor in the water, wastewater, utilities, or civil engineering sector. Strong understanding of water industry construction activities, including treatment process equipment, pipework installation, pumping systems, and MEICA integration. Proven experience managing subcontractors and multi-disciplinary teams. Good knowledge of H&S regulations, CDM 2015, and quality control. Proficiencyin reading drawings, schedules, RAMS, and technical documentation. Full UK driving licence. Desirable Qualifications SMSTS (Site Management Safety Training Scheme). CSCS Gold/Black Card. IOSH Managing Safely or NEBOSH Certificate. EUSR/SHEA Water card. Confined Space training. Experience with NEC contract environments. Background in MEICA or civil engineering beneficial. Strong leadership and communication skills. Excellent organisational and planning ability. Ability toidentifyrisks and proactively implement mitigation measures. Confident decision-making and problem-solving abilities. Good IT skills (MS Project, site management software, reporting tools). Resilient, calm under pressure, and adaptable to changing site conditions. Working Conditions Primarily site-based at water/wastewater treatment works, pipeline routes, or pumping stations. Work may involve outdoor environments, confined spaces, operational plant areas, and varied weather conditions. Occasional extended hours or weekend work may berequiredbased on project needs. PPE and strict adherence to safety procedures are mandatory. Salary and benefits Life insurance Benefits portal Company pension Additional Information At AFECO, we value our employee's and encourage and support them to development themselves and their career through training and progression. We offer the opportunity to work on a range of project types and size in the water sector including our own internally developed products and solutions. We are a privately owned business with a friendly and open culture and are dedicated to creating andmaintainingand workforce that is highly skilled and motivated. As a Company we are committed to equal opportunities for all and do not discriminate on the grounds of race, religion or belief, sexual orientation, gender reassignment, marital or civil partner status, sex,disabilityor age.
Purchasing Administrator Walsall Temp Perm £27,500 The Purchasing Administrator is responsible for sourcing, negotiating, and purchasing goods and services to support day-to-day operations. The role focuses on ensuring cost efficiency, timely delivery, and quality standards, while maintaining strong supplier relationships and supporting stock control activities. What s on offer: Monday to Thursday: 8:00am 4:30pm Friday: 8:00am 3:00pm £27,500 per year Key Responsibilities: Operate and maintain the industrial vending machine, always ensuring availability of required items Manage stock control, including maintaining adequate inventory levels in both the vending machine and stockroom Monitor and replenish general office supplies as part of day-to-day operations Source, evaluate, and select suppliers based on cost, quality, and reliability Raise and process purchase orders in line with company procedures Negotiate pricing, terms, and agreements to achieve cost savings Monitor inventory levels and collaborate with internal departments to forecast purchasing needs Track orders and ensure timely delivery of goods and services Resolve supplier-related issues, including delivery delays, quality concerns, and pricing discrepancies Required Qualifications & Experience: Proven experience in a purchasing, procurement, or supply chain role Strong administrative background with excellent organisational skills Effective negotiation and supplier management abilities Good analytical skills and attention to detail Proficiency in Microsoft Excel; experience with ERP or procurement systems is advantageous Strong communication and problem-solving skills Preferred Skills: Experience with contract management Knowledge of inventory control and logistics processes Experience in cost reduction and strategic sourcing initiatives
May 08, 2026
Full time
Purchasing Administrator Walsall Temp Perm £27,500 The Purchasing Administrator is responsible for sourcing, negotiating, and purchasing goods and services to support day-to-day operations. The role focuses on ensuring cost efficiency, timely delivery, and quality standards, while maintaining strong supplier relationships and supporting stock control activities. What s on offer: Monday to Thursday: 8:00am 4:30pm Friday: 8:00am 3:00pm £27,500 per year Key Responsibilities: Operate and maintain the industrial vending machine, always ensuring availability of required items Manage stock control, including maintaining adequate inventory levels in both the vending machine and stockroom Monitor and replenish general office supplies as part of day-to-day operations Source, evaluate, and select suppliers based on cost, quality, and reliability Raise and process purchase orders in line with company procedures Negotiate pricing, terms, and agreements to achieve cost savings Monitor inventory levels and collaborate with internal departments to forecast purchasing needs Track orders and ensure timely delivery of goods and services Resolve supplier-related issues, including delivery delays, quality concerns, and pricing discrepancies Required Qualifications & Experience: Proven experience in a purchasing, procurement, or supply chain role Strong administrative background with excellent organisational skills Effective negotiation and supplier management abilities Good analytical skills and attention to detail Proficiency in Microsoft Excel; experience with ERP or procurement systems is advantageous Strong communication and problem-solving skills Preferred Skills: Experience with contract management Knowledge of inventory control and logistics processes Experience in cost reduction and strategic sourcing initiatives
We're looking for an Estates & Fleet Assistant to join our client's team - a hands-on, varied role where no two days are quite the same. What you'll be doing: managing the company fleet end to end - servicing, MOTs, repairs, and vehicle handovers coordinating travel logistics, office facilities, and central services (security, cleaning, maintenance, waste) building supplier and contractor relationships, reviewing contracts and ensuring compliance and quality standards supporting planned maintenance, and emergency response across all locations keeping accurate records across fleet, equipment, office moves, and financial reconciliation What we're looking for: proficient in Microsoft Office (Outlook, Word, Excel) with strong administrative skills comfortable with occasional travel, including overnight stays to other locationsstrong organisational skills with the ability to juggle multiple priorities confident communicator at all levels - contractors, suppliers, and colleagues alike calm and effective under pressure, including urgent or out-of-hours situations experience in facilities, estates, or operational support is desirable a full, clean driving license Why join? The Company provides tailored wealth management, investment, and pension solutions built on long-term relationships and trusted expertise. You ll be part of a collaborative, client-focused environment with opportunities for personal growth, career progression, and the chance to contribute to meaningful financial outcomes for our clients. What s in it for you: competitive salary and comprehensive benefits package, including: group pension life assurance income protection health cash plan clear career progression pathways and professional development opportunities social activities and charity fundraising events
May 08, 2026
Full time
We're looking for an Estates & Fleet Assistant to join our client's team - a hands-on, varied role where no two days are quite the same. What you'll be doing: managing the company fleet end to end - servicing, MOTs, repairs, and vehicle handovers coordinating travel logistics, office facilities, and central services (security, cleaning, maintenance, waste) building supplier and contractor relationships, reviewing contracts and ensuring compliance and quality standards supporting planned maintenance, and emergency response across all locations keeping accurate records across fleet, equipment, office moves, and financial reconciliation What we're looking for: proficient in Microsoft Office (Outlook, Word, Excel) with strong administrative skills comfortable with occasional travel, including overnight stays to other locationsstrong organisational skills with the ability to juggle multiple priorities confident communicator at all levels - contractors, suppliers, and colleagues alike calm and effective under pressure, including urgent or out-of-hours situations experience in facilities, estates, or operational support is desirable a full, clean driving license Why join? The Company provides tailored wealth management, investment, and pension solutions built on long-term relationships and trusted expertise. You ll be part of a collaborative, client-focused environment with opportunities for personal growth, career progression, and the chance to contribute to meaningful financial outcomes for our clients. What s in it for you: competitive salary and comprehensive benefits package, including: group pension life assurance income protection health cash plan clear career progression pathways and professional development opportunities social activities and charity fundraising events
Purpose of the Role We are looking for an Assistant Park Manager to help deliver facilities management and administrative support to the Park Manager of Cambridge Business Park. The APM will be responsible for the administration of hard & soft FM services, and the administration and coordination of statutory Health & Safety and environmental compliance of the site. The Assistant to the Business Park Manager will support the smooth running of Cambridge Business Park, whilst playing a key role in delivering an exceptional experience for occupiers, visitors, and partners. This role combines administrative support and proactive FM oversight, with a strong focus on customer engagement, communication, and community development - helping to make Cambridge Business Park a dynamic, welcoming, and connected place to work. Team structure Reporting into the Park Manager. Key Responsibilities Customer and Community Engagement Act as a welcoming and approachable first point of contact for customers, visitors, and contractors at Cambridge Business Park. Support the Park Manager in developing strong relationships with customers and fostering a sense of community across the Park. Handle general and ad hoc enquiries promptly and professionally, ensuring clear and consistent communication between customers, contractors, and the management team. Assist in delivering excellent customer service. Communications and Events Assist with the creation and distribution of the Cambridge Business Park monthly newsletter and other communications. Help manage the Park's digital platforms - including the website, park app, and social media channels - ensuring regular, engaging content. Support with the organisation and delivery of on-site events, community functions, and engagement initiatives, including coordinating the design, ordering, and distribution of marketing materials as required. Undertake routine gathering of H&S documentation, coordinating landlord consents, and managing logistics. Sustainability and Travel Initiatives Promote and assist with the onboarding of customers and contractors to sustainable transport schemes such as EV charging, car share initiatives, and green travel programmes. Support park-wide initiatives that encourage environmental responsibility and wellbeing. Compliance Coordinate all document compliance via Riskwise or other client approved CAFM system. Continuously ensure that a full set of site and occupier risk assessments is held, and action plans are communicated to Park Manager and FM, and updated regularly. Maintain a compliance rating of at least 95%. Park Management Support Assist the Park Manager in meeting and improving internal and external KPIs. When required, deputise for the Park Manager, including carrying out monthly occupier inspections and approving purchase order requests. Work collaboratively with Park Management and stakeholders to maintain positive relationships with customers, partners, and local authorities. Operations Ensure support systems such as Horizon, RiskWise and Vantify are kept up to date by raising purchase orders, uploading and tracking jobs on workflow, and onboarding contractors to the Permit to Work system. Assist with the preparation of Park Newsletter and coordinate events as directed. Develop a close working relationship with customers, and manage service satisfaction and confidence in Savills. Undertake general administrative duties, including ordering consumables and maintaining stock levels. Ensure supply chain / service partner relationships are maintained in a professional and efficient manner. Manage the customer enquiry log, ensuring all actions are tracked and followed up. Customer relationships Coordinate, and actively participate in, customer communication and engagement, including through the Savills Insights app. Assist with the preparation of communication of Park activities through the monthly newsletter. ESG and D&I In conjunction with the Park Manager, coordinate recommendations aligned to the Savills Green Charter. Alongside the Park Manager, regularly review and coordinate recommendations aligned to Savills D&I policies. Maintain records of utility consumption and produce associated reports as required. Finance Assist in the preparation of quarterly reports on service charge expenditure, ensuring that expenditure does not significantly deviate from budget. Ensure all Contract and Purchase orders are raised as per process and policy. People Attendance at team and customer meetings as directed. Alongside the Park Manager, act as first point of contact for all customers. Skills, Knowledge and Experience Customer service skills - highly desirable Previous experience organising events - desirable IOSH and/or NEBOSH - desirable Experience in working within property or facilities management - desirable Attention to detail Fully IT literate / knowledge of CAFM systems Excellent organisation and time management Self motivated and exceptional interpersonal skills Excellent communication skills with a strong customer focus Proactive, organised, and able to manage multiple priorities Comfortable using digital platforms and administrative systems Enthusiastic about community engagement and sustainability Professional, reliable, and adaptable, with a hands on approach Must haves Fully IT literate Attendance at internal training courses is compulsory, as is the self identification of training needs Working Hours - 0900 - 1700 (35 hours) Salary - £35k Benefits Benefits Booklet
May 08, 2026
Full time
Purpose of the Role We are looking for an Assistant Park Manager to help deliver facilities management and administrative support to the Park Manager of Cambridge Business Park. The APM will be responsible for the administration of hard & soft FM services, and the administration and coordination of statutory Health & Safety and environmental compliance of the site. The Assistant to the Business Park Manager will support the smooth running of Cambridge Business Park, whilst playing a key role in delivering an exceptional experience for occupiers, visitors, and partners. This role combines administrative support and proactive FM oversight, with a strong focus on customer engagement, communication, and community development - helping to make Cambridge Business Park a dynamic, welcoming, and connected place to work. Team structure Reporting into the Park Manager. Key Responsibilities Customer and Community Engagement Act as a welcoming and approachable first point of contact for customers, visitors, and contractors at Cambridge Business Park. Support the Park Manager in developing strong relationships with customers and fostering a sense of community across the Park. Handle general and ad hoc enquiries promptly and professionally, ensuring clear and consistent communication between customers, contractors, and the management team. Assist in delivering excellent customer service. Communications and Events Assist with the creation and distribution of the Cambridge Business Park monthly newsletter and other communications. Help manage the Park's digital platforms - including the website, park app, and social media channels - ensuring regular, engaging content. Support with the organisation and delivery of on-site events, community functions, and engagement initiatives, including coordinating the design, ordering, and distribution of marketing materials as required. Undertake routine gathering of H&S documentation, coordinating landlord consents, and managing logistics. Sustainability and Travel Initiatives Promote and assist with the onboarding of customers and contractors to sustainable transport schemes such as EV charging, car share initiatives, and green travel programmes. Support park-wide initiatives that encourage environmental responsibility and wellbeing. Compliance Coordinate all document compliance via Riskwise or other client approved CAFM system. Continuously ensure that a full set of site and occupier risk assessments is held, and action plans are communicated to Park Manager and FM, and updated regularly. Maintain a compliance rating of at least 95%. Park Management Support Assist the Park Manager in meeting and improving internal and external KPIs. When required, deputise for the Park Manager, including carrying out monthly occupier inspections and approving purchase order requests. Work collaboratively with Park Management and stakeholders to maintain positive relationships with customers, partners, and local authorities. Operations Ensure support systems such as Horizon, RiskWise and Vantify are kept up to date by raising purchase orders, uploading and tracking jobs on workflow, and onboarding contractors to the Permit to Work system. Assist with the preparation of Park Newsletter and coordinate events as directed. Develop a close working relationship with customers, and manage service satisfaction and confidence in Savills. Undertake general administrative duties, including ordering consumables and maintaining stock levels. Ensure supply chain / service partner relationships are maintained in a professional and efficient manner. Manage the customer enquiry log, ensuring all actions are tracked and followed up. Customer relationships Coordinate, and actively participate in, customer communication and engagement, including through the Savills Insights app. Assist with the preparation of communication of Park activities through the monthly newsletter. ESG and D&I In conjunction with the Park Manager, coordinate recommendations aligned to the Savills Green Charter. Alongside the Park Manager, regularly review and coordinate recommendations aligned to Savills D&I policies. Maintain records of utility consumption and produce associated reports as required. Finance Assist in the preparation of quarterly reports on service charge expenditure, ensuring that expenditure does not significantly deviate from budget. Ensure all Contract and Purchase orders are raised as per process and policy. People Attendance at team and customer meetings as directed. Alongside the Park Manager, act as first point of contact for all customers. Skills, Knowledge and Experience Customer service skills - highly desirable Previous experience organising events - desirable IOSH and/or NEBOSH - desirable Experience in working within property or facilities management - desirable Attention to detail Fully IT literate / knowledge of CAFM systems Excellent organisation and time management Self motivated and exceptional interpersonal skills Excellent communication skills with a strong customer focus Proactive, organised, and able to manage multiple priorities Comfortable using digital platforms and administrative systems Enthusiastic about community engagement and sustainability Professional, reliable, and adaptable, with a hands on approach Must haves Fully IT literate Attendance at internal training courses is compulsory, as is the self identification of training needs Working Hours - 0900 - 1700 (35 hours) Salary - £35k Benefits Benefits Booklet
Executive Assistant About the Company Lanarca is an established and award-winning consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients. Our success has been based on building long-term partnerships with our clients, and we work hard to understand them to ensure that our services dovetail with their needs often working as an extension to their internal teams. This has resulted in us securing long term commissions, many of which are of regional and national significance in our field. Our practice offers a full range of landscape architectural, ecological and strategic management services across the UK and Ireland. We lead design teams and contribute landscape and environmental services inputs to teams led by others, working on large scale projects. Known for delivering expert service and attention to detail, we respond on every project with bespoke support. Our clients benefit from Director-led services, with hands-on Director involvement at every stage in all our projects, assuring design excellence and the highest quality outputs, delivered within budget and on time. About the Role As we continue to grow, we need to increase our back-office support capability and have created this new role to help with the growing workload placed on our Director s and key clients. The Executive Assistant will play a vital role in organising and supporting Director activities and managing their busy schedules. Working from our offices in Winthorpe and reporting to the Office and Operations Manager, you will work closely with both the internal team and key clients, with overall responsibility for the management of a number of busy diaries to enable the smooth running of the key individuals for all day-to-day activities. This involves updating diaries immediately as meetings are arranged, changed, or cancelled, ensuring that all details are accurate and up to date and keeping all interested parties advised of any changes as soon as possible. In addition, the role provides executive support for a range of logistics, travel planning, personal and commercial administrative duties and organisational support. You will also support the Office and Operations Manager to enable the smooth day to day running of the business. This will involve working closely with other members of the administrative team, assisting on a range of projects such preparing comprehensive meeting briefings, researching initiatives and event planning. About You You will be passionate about being well organised and will pride yourself on your attention to detail. This is a hands-on role and requires a proactive approach at all times. The pace and variety of work will suit someone who enjoys working in a fast-paced environment. Delivering a consistently high quality of service will be a personal value for you and one you can demonstrate having delivered in prior roles. You ll also need to demonstrate that you can communication well to a varying audience and using different platforms. The ability to remain calm while things are changing around you is important and you ll be skilled in managing competing demands with challenging deadlines. You ll enjoy working autonomously, you ll think and plan ahead and you ll take responsibility for your actions as well as working as an important part of a flexible, mutually supportive team. Essential Criteria Skills and Experience: Efficient and effective diary management, meetings coordination and preparation. Ability to research and prepare / present briefings, reports and background papers. Confident undertaking executive support across a range of commercial, public service and lifestyle work areas. Experience of international travel planning, UK logistics and associated administration (e.g. international visa applications). Strong organisational skills and ability to prioritise work effectively. Technologically competent highly skilled in all aspects of the Microsoft Office suite, and a willingness to learn other technical packages as may be needed within the role. Experience of office management, office systems, procurement and all aspects of office administration. Professional and confidential at all times maintaining the highest degree of discretion and confidentiality will be required in the role. An effective communicator able to communicate messages clearly to a range of audiences at all levels, both verbally and in writing. An effective and reliable team player. Happy working in a permanently office-based role. Comfortable working with senior leaders and influencers, including on a 1-2-1 basis for briefings and diary management reviews. Takes responsibility and ownership for your actions, whilst thinking ahead and anticipating needs. Adaptable and flexible able to respond proactively to the changing needs of a busy team with a diverse workload.
May 07, 2026
Full time
Executive Assistant About the Company Lanarca is an established and award-winning consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients. Our success has been based on building long-term partnerships with our clients, and we work hard to understand them to ensure that our services dovetail with their needs often working as an extension to their internal teams. This has resulted in us securing long term commissions, many of which are of regional and national significance in our field. Our practice offers a full range of landscape architectural, ecological and strategic management services across the UK and Ireland. We lead design teams and contribute landscape and environmental services inputs to teams led by others, working on large scale projects. Known for delivering expert service and attention to detail, we respond on every project with bespoke support. Our clients benefit from Director-led services, with hands-on Director involvement at every stage in all our projects, assuring design excellence and the highest quality outputs, delivered within budget and on time. About the Role As we continue to grow, we need to increase our back-office support capability and have created this new role to help with the growing workload placed on our Director s and key clients. The Executive Assistant will play a vital role in organising and supporting Director activities and managing their busy schedules. Working from our offices in Winthorpe and reporting to the Office and Operations Manager, you will work closely with both the internal team and key clients, with overall responsibility for the management of a number of busy diaries to enable the smooth running of the key individuals for all day-to-day activities. This involves updating diaries immediately as meetings are arranged, changed, or cancelled, ensuring that all details are accurate and up to date and keeping all interested parties advised of any changes as soon as possible. In addition, the role provides executive support for a range of logistics, travel planning, personal and commercial administrative duties and organisational support. You will also support the Office and Operations Manager to enable the smooth day to day running of the business. This will involve working closely with other members of the administrative team, assisting on a range of projects such preparing comprehensive meeting briefings, researching initiatives and event planning. About You You will be passionate about being well organised and will pride yourself on your attention to detail. This is a hands-on role and requires a proactive approach at all times. The pace and variety of work will suit someone who enjoys working in a fast-paced environment. Delivering a consistently high quality of service will be a personal value for you and one you can demonstrate having delivered in prior roles. You ll also need to demonstrate that you can communication well to a varying audience and using different platforms. The ability to remain calm while things are changing around you is important and you ll be skilled in managing competing demands with challenging deadlines. You ll enjoy working autonomously, you ll think and plan ahead and you ll take responsibility for your actions as well as working as an important part of a flexible, mutually supportive team. Essential Criteria Skills and Experience: Efficient and effective diary management, meetings coordination and preparation. Ability to research and prepare / present briefings, reports and background papers. Confident undertaking executive support across a range of commercial, public service and lifestyle work areas. Experience of international travel planning, UK logistics and associated administration (e.g. international visa applications). Strong organisational skills and ability to prioritise work effectively. Technologically competent highly skilled in all aspects of the Microsoft Office suite, and a willingness to learn other technical packages as may be needed within the role. Experience of office management, office systems, procurement and all aspects of office administration. Professional and confidential at all times maintaining the highest degree of discretion and confidentiality will be required in the role. An effective communicator able to communicate messages clearly to a range of audiences at all levels, both verbally and in writing. An effective and reliable team player. Happy working in a permanently office-based role. Comfortable working with senior leaders and influencers, including on a 1-2-1 basis for briefings and diary management reviews. Takes responsibility and ownership for your actions, whilst thinking ahead and anticipating needs. Adaptable and flexible able to respond proactively to the changing needs of a busy team with a diverse workload.
About the job PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines. Work through order allocation ensuring relevant teams are responsible for dispatch. Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate. Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required Assist with shopping team to coordinate stock for trunk shows and events Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end. Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC's. Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders Administrate stock transfers ensuring that movements are tracked end-to-end. Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures. Coordinate stock takes and report to key stakeholders on discrepancies and errors. Maintain Stock room standards Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained. Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units Ensure product ticketing is correct and reflects most relevant information Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards. Work with internal teams to support requests championing the important of saleability of stock LOGISTICS Liaise with courier companies to mitigate potential delays or service interruptions. Be first point of contact for courier services to provide export and entry paperwork. Inputting data and updating Ship Station and other shipping platforms for easy access of product information. Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates. Creation of returns paperwork optimising the use of courier options. Administrate the stock returns procedure following system and reporting requirements. Update Shopify customs product information. Who we are looking for: Highly computer literate in Office 365, especially Excel. Self-motivated and able to demonstrate using initiative Excellent written and verbal communication skills Highly organized with great time management Experience of analysis and interpretation of information and data. Numerate Enjoys a fast paced environment and is comfortable working under pressure A fast learner, who is proactive and takes ownership of allocated tasks Good problem solving skills Personable and able to liaise with clients internally and externally : Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 07, 2026
Full time
About the job PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines. Work through order allocation ensuring relevant teams are responsible for dispatch. Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate. Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required Assist with shopping team to coordinate stock for trunk shows and events Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end. Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC's. Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders Administrate stock transfers ensuring that movements are tracked end-to-end. Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures. Coordinate stock takes and report to key stakeholders on discrepancies and errors. Maintain Stock room standards Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained. Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units Ensure product ticketing is correct and reflects most relevant information Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards. Work with internal teams to support requests championing the important of saleability of stock LOGISTICS Liaise with courier companies to mitigate potential delays or service interruptions. Be first point of contact for courier services to provide export and entry paperwork. Inputting data and updating Ship Station and other shipping platforms for easy access of product information. Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates. Creation of returns paperwork optimising the use of courier options. Administrate the stock returns procedure following system and reporting requirements. Update Shopify customs product information. Who we are looking for: Highly computer literate in Office 365, especially Excel. Self-motivated and able to demonstrate using initiative Excellent written and verbal communication skills Highly organized with great time management Experience of analysis and interpretation of information and data. Numerate Enjoys a fast paced environment and is comfortable working under pressure A fast learner, who is proactive and takes ownership of allocated tasks Good problem solving skills Personable and able to liaise with clients internally and externally : Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Office Administrator Up to £40,000 pro rata, ASAP Start Are you an experienced Office Administrator who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running smoothly? We re recruiting for a growing international manufacturing business looking for a proactive and highly organised administrator to support their UK operation. This is a varied, hands-on role where no two days are the same, ideal for someone from a broad administrative background who is confident managing office operations, coordinating logistics, supporting finance processes, and dealing with stakeholders at all levels. The role will initially be offered on a 4 day per week basis, with the potential to increase to full-time as the business continues to grow. There is also flexibility to work 1 day from home each week. The Role You ll play a key part in the day-to-day running of the office, supporting multiple areas of the business including administration, invoicing, purchasing, logistics coordination, stock records, and visitor management. Duties will include: Managing general office administration and supporting daily operations Handling invoicing, payment tracking, and finance administration Coordinating import/export and logistics documentation Raising purchase orders and maintaining accurate records Supporting stock control and goods documentation Organising travel, meetings, and site visits Acting as the first point of contact for visitors and external stakeholders What We re Looking For Previous experience within an Office Administrator, Office Coordinator, Administration Assistant, or similar role Strong organisational skills with the ability to multitask and prioritise workloads Experience supporting finance or invoicing processes Confident using Microsoft Office, particularly Excel and Outlook Excellent communication skills and a professional, approachable manner A proactive and adaptable attitude with a willingness to get involved across the business Desirable Experience Import/export or logistics administration experience Experience working within manufacturing, engineering, or industrial environments Experience supporting international teams or stakeholders Turkish language skills would be advantageous but are not essential What s On Offer Up to £40,000 pro rata Hybrid working (1 day from home) Initial 4-day week with potential to move to full-time Opportunity to join a growing international business at an exciting stage Supportive and collaborative working environment Immediate interviews available apply now if you re looking for a varied and rewarding administrative role where you can really make an impact. Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency. In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included.
May 07, 2026
Full time
Office Administrator Up to £40,000 pro rata, ASAP Start Are you an experienced Office Administrator who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running smoothly? We re recruiting for a growing international manufacturing business looking for a proactive and highly organised administrator to support their UK operation. This is a varied, hands-on role where no two days are the same, ideal for someone from a broad administrative background who is confident managing office operations, coordinating logistics, supporting finance processes, and dealing with stakeholders at all levels. The role will initially be offered on a 4 day per week basis, with the potential to increase to full-time as the business continues to grow. There is also flexibility to work 1 day from home each week. The Role You ll play a key part in the day-to-day running of the office, supporting multiple areas of the business including administration, invoicing, purchasing, logistics coordination, stock records, and visitor management. Duties will include: Managing general office administration and supporting daily operations Handling invoicing, payment tracking, and finance administration Coordinating import/export and logistics documentation Raising purchase orders and maintaining accurate records Supporting stock control and goods documentation Organising travel, meetings, and site visits Acting as the first point of contact for visitors and external stakeholders What We re Looking For Previous experience within an Office Administrator, Office Coordinator, Administration Assistant, or similar role Strong organisational skills with the ability to multitask and prioritise workloads Experience supporting finance or invoicing processes Confident using Microsoft Office, particularly Excel and Outlook Excellent communication skills and a professional, approachable manner A proactive and adaptable attitude with a willingness to get involved across the business Desirable Experience Import/export or logistics administration experience Experience working within manufacturing, engineering, or industrial environments Experience supporting international teams or stakeholders Turkish language skills would be advantageous but are not essential What s On Offer Up to £40,000 pro rata Hybrid working (1 day from home) Initial 4-day week with potential to move to full-time Opportunity to join a growing international business at an exciting stage Supportive and collaborative working environment Immediate interviews available apply now if you re looking for a varied and rewarding administrative role where you can really make an impact. Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency. In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included.
Personal Assistant (12 Month Maternity Cover) Cheltenham £33,000 A fantastic opportunity has arisen for an experienced and highly professional Personal Assistant to join a well-established and highly regarded professional services business in Cheltenham on a 12-month maternity cover contract. This is an excellent opportunity for a polished, proactive and organised PA professional who thrives in a fast-paced, client-focused environment and enjoys providing first-class support to senior stakeholders. Working as part of a collaborative and professional internal support team, you will play a key role in delivering high-quality administrative, secretarial PA and client support to Partners, senior management and clients, ensuring an exceptional service is delivered at all times. The Role This is a varied and fast-paced role where you will be responsible for providing high-level personal assistant, ensuring the smooth coordination of day-to-day activities, projects and client communications. Key responsibilities will include: Providing high-level PA and administrative support to senior management Managing busy diaries, coordinating meetings and ensuring schedules run smoothly Arranging client meetings, travel, room bookings, refreshments and meeting logistics Acting as a key point of contact for internal and external client queries Supporting with pitches, presentations, events and client projects Liaising with internal departments including finance, marketing and wider business support teams Supporting billing, expenses, invoicing and financial administration Assisting with time recording, reporting and client billing processes Coordinating workflow across shared support teams to ensure deadlines are met Supporting document preparation, correspondence, file opening and general matter administration Maintaining accurate client records and updating internal systems Identifying process improvements and supporting continuous improvement across the team About You We are looking for a professional, polished and proactive individual who has previous experience in a PA, Legal PA Secretary, Executive Assistant within a professional services environment. You will be highly organised, confident managing multiple priorities, and comfortable working in a fast-paced environment where attention to detail and professionalism are key. The ideal candidate will have: Previous experience in a PA / Personal Assistant / Client Services support role Strong administrative and diary management experience Excellent communication skills, both written and verbal A highly organised and proactive approach Strong attention to detail and accuracy A client-focused and solutions-driven mindset The ability to manage multiple priorities and work to deadlines Strong Microsoft Office skills Experience using CRM / practice management systems Professional services or legal sector experience would be highly advantageous What s on Offer Salary of £33,000 12-month maternity cover contract Opportunity to join a highly regarded professional services business Varied, fast-paced and professional working environment Supportive and collaborative team culture Excellent exposure within a prestigious business Cheltenham based role If you are an experienced PA looking for a varied and rewarding opportunity within a professional environment, we would love to hear from you. COM
May 07, 2026
Full time
Personal Assistant (12 Month Maternity Cover) Cheltenham £33,000 A fantastic opportunity has arisen for an experienced and highly professional Personal Assistant to join a well-established and highly regarded professional services business in Cheltenham on a 12-month maternity cover contract. This is an excellent opportunity for a polished, proactive and organised PA professional who thrives in a fast-paced, client-focused environment and enjoys providing first-class support to senior stakeholders. Working as part of a collaborative and professional internal support team, you will play a key role in delivering high-quality administrative, secretarial PA and client support to Partners, senior management and clients, ensuring an exceptional service is delivered at all times. The Role This is a varied and fast-paced role where you will be responsible for providing high-level personal assistant, ensuring the smooth coordination of day-to-day activities, projects and client communications. Key responsibilities will include: Providing high-level PA and administrative support to senior management Managing busy diaries, coordinating meetings and ensuring schedules run smoothly Arranging client meetings, travel, room bookings, refreshments and meeting logistics Acting as a key point of contact for internal and external client queries Supporting with pitches, presentations, events and client projects Liaising with internal departments including finance, marketing and wider business support teams Supporting billing, expenses, invoicing and financial administration Assisting with time recording, reporting and client billing processes Coordinating workflow across shared support teams to ensure deadlines are met Supporting document preparation, correspondence, file opening and general matter administration Maintaining accurate client records and updating internal systems Identifying process improvements and supporting continuous improvement across the team About You We are looking for a professional, polished and proactive individual who has previous experience in a PA, Legal PA Secretary, Executive Assistant within a professional services environment. You will be highly organised, confident managing multiple priorities, and comfortable working in a fast-paced environment where attention to detail and professionalism are key. The ideal candidate will have: Previous experience in a PA / Personal Assistant / Client Services support role Strong administrative and diary management experience Excellent communication skills, both written and verbal A highly organised and proactive approach Strong attention to detail and accuracy A client-focused and solutions-driven mindset The ability to manage multiple priorities and work to deadlines Strong Microsoft Office skills Experience using CRM / practice management systems Professional services or legal sector experience would be highly advantageous What s on Offer Salary of £33,000 12-month maternity cover contract Opportunity to join a highly regarded professional services business Varied, fast-paced and professional working environment Supportive and collaborative team culture Excellent exposure within a prestigious business Cheltenham based role If you are an experienced PA looking for a varied and rewarding opportunity within a professional environment, we would love to hear from you. COM
Part time EA Circa £100 per day x2 days per week ASAP Start About the Role We are recruiting on behalf of a professional organisation seeking a highly organised and proactive Executive Assistant to support senior leaders (non-CEO/COO level). This role provides a blend of executive, operational, and project support, ensuring the smooth day-to-day running of leadership activities. Key Responsibilities Manage complex calendars, meeting scheduling, and logistics (25%) Coordinate domestic and international business travel arrangements (25%) Prepare presentations, reports, and meeting materials, including minute-taking (25%) Process expenses, purchase requisitions, and administrative documentation (25%) Support operational and administrative processes across the team Assist with improving internal administrative systems and workflows Skills & Experience Required Strong attention to detail with a focus on accuracy and timeliness Excellent organisational skills with the ability to support multiple stakeholders Proven ability to prioritise and manage tasks under tight deadlines Advanced calendar management and travel coordination experience High level of discretion and confidentiality Strong written and verbal communication skills Proactive, self-motivated, and able to work independently Proficient in Microsoft Office (Word, Excel, PowerPoint) Comfortable learning new systems (e.g. Adobe, SharePoint, ERP systems) Experience & Qualifications Minimum 3 years' experience in an administrative or executive assistant role Experience supporting multiple individuals within a professional services environment High School diploma (or equivalent) required Desirable Associate degree Experience supporting senior or executive-level stakeholders About You You are a reliable and detail-driven professional who thrives in a structured environment. You enjoy supporting others, keeping operations running smoothly, and taking initiative to improve processes. What You'll Be Doing This role plays a key support function within the organisation, working within established processes to help teams meet their goals. You'll collaborate with both internal and external stakeholders, primarily coordinating schedules, communications, and operational tasks. Additional Information No direct reports Exposure to international teams and time zone coordination Opportunity to contribute to process improvements
May 07, 2026
Full time
Part time EA Circa £100 per day x2 days per week ASAP Start About the Role We are recruiting on behalf of a professional organisation seeking a highly organised and proactive Executive Assistant to support senior leaders (non-CEO/COO level). This role provides a blend of executive, operational, and project support, ensuring the smooth day-to-day running of leadership activities. Key Responsibilities Manage complex calendars, meeting scheduling, and logistics (25%) Coordinate domestic and international business travel arrangements (25%) Prepare presentations, reports, and meeting materials, including minute-taking (25%) Process expenses, purchase requisitions, and administrative documentation (25%) Support operational and administrative processes across the team Assist with improving internal administrative systems and workflows Skills & Experience Required Strong attention to detail with a focus on accuracy and timeliness Excellent organisational skills with the ability to support multiple stakeholders Proven ability to prioritise and manage tasks under tight deadlines Advanced calendar management and travel coordination experience High level of discretion and confidentiality Strong written and verbal communication skills Proactive, self-motivated, and able to work independently Proficient in Microsoft Office (Word, Excel, PowerPoint) Comfortable learning new systems (e.g. Adobe, SharePoint, ERP systems) Experience & Qualifications Minimum 3 years' experience in an administrative or executive assistant role Experience supporting multiple individuals within a professional services environment High School diploma (or equivalent) required Desirable Associate degree Experience supporting senior or executive-level stakeholders About You You are a reliable and detail-driven professional who thrives in a structured environment. You enjoy supporting others, keeping operations running smoothly, and taking initiative to improve processes. What You'll Be Doing This role plays a key support function within the organisation, working within established processes to help teams meet their goals. You'll collaborate with both internal and external stakeholders, primarily coordinating schedules, communications, and operational tasks. Additional Information No direct reports Exposure to international teams and time zone coordination Opportunity to contribute to process improvements
Ivy Rock Partners is delighted to be working exclusively with a Catholic charitable organisation to appoint a bright and attentive Executive Assistant to support the Finance Director and Treasurer. This is a unique opportunity to join a decentralised, community-focused charity where the Finance Director s remit extends well beyond finance into HR, compliance, risk, and operations. The successful candidate will play a vital role in ensuring the smooth running of governance, systems, and administration, enabling the Finance Director to focus on strategic priorities. Importantly, while this role touches on finance, no prior finance experience is required the Director and team are committed to coaching and supporting the postholder to develop confidence in finance-related tasks. Location: Hybrid (2 3 days in the office, flexible) Salary: £35,000 £42,000 (Full-time; part-time 0.6 0.8 FTE considered) The Role Act as executive assistant to the Finance Director and Treasurer, managing diaries, travel, inboxes, and logistics. Take ownership of the Every HR and compliance system across the organisation, ensuring accurate and up-to-date records for joiners and leavers. Prepare agendas and take formal minutes for committee meetings, notably Health & Safety, Finance, Risk, and Investment. Manage organisational policies, ensuring timely reviews by trustees/committees. Produce correspondence, expense claims, and other administrative documents. Administer the credit card programme and online banking, acting as the first point of contact for user queries. Oversee filing and document management (electronic and physical) within the finance department. Support monthly cashflow analysis by allocating bank transactions in spreadsheets (training provided). Collaborate with IT to ensure business continuity planning is robust. Person Profile Essential: Proficient in Microsoft Office (Outlook, Word, Excel). Excellent written English and communication skills. Highly organised, methodical, and detail focused. Able to work independently, showing initiative and foresight. Patient, adaptable, with a sense of humour. Sympathetic to the values and aims of the Catholic Church (but no requirement to be Catholic). Offer 5% employer pension contribution. Death-in-service benefit and access to an Employee Assistance Programme (including online GP) (non-contractual) 25 days holiday plus bank holidays. Flexible working, with 2 3 days in the office. Option for part-time hours (0.6 0.8 FTE). This role will suit someone who is proactive, highly organised, and eager to support a senior leader with wide-ranging responsibilities. It offers the chance to be part of a meaningful, mission-driven organisation while developing valuable skills across HR, compliance, and finance. Process One-stage in-person interview. Minute-taking exercise (outside the meeting). Reasonable adjustments will be considered. Flexible start timeline the organisation is focused on finding the right person.
Oct 06, 2025
Full time
Ivy Rock Partners is delighted to be working exclusively with a Catholic charitable organisation to appoint a bright and attentive Executive Assistant to support the Finance Director and Treasurer. This is a unique opportunity to join a decentralised, community-focused charity where the Finance Director s remit extends well beyond finance into HR, compliance, risk, and operations. The successful candidate will play a vital role in ensuring the smooth running of governance, systems, and administration, enabling the Finance Director to focus on strategic priorities. Importantly, while this role touches on finance, no prior finance experience is required the Director and team are committed to coaching and supporting the postholder to develop confidence in finance-related tasks. Location: Hybrid (2 3 days in the office, flexible) Salary: £35,000 £42,000 (Full-time; part-time 0.6 0.8 FTE considered) The Role Act as executive assistant to the Finance Director and Treasurer, managing diaries, travel, inboxes, and logistics. Take ownership of the Every HR and compliance system across the organisation, ensuring accurate and up-to-date records for joiners and leavers. Prepare agendas and take formal minutes for committee meetings, notably Health & Safety, Finance, Risk, and Investment. Manage organisational policies, ensuring timely reviews by trustees/committees. Produce correspondence, expense claims, and other administrative documents. Administer the credit card programme and online banking, acting as the first point of contact for user queries. Oversee filing and document management (electronic and physical) within the finance department. Support monthly cashflow analysis by allocating bank transactions in spreadsheets (training provided). Collaborate with IT to ensure business continuity planning is robust. Person Profile Essential: Proficient in Microsoft Office (Outlook, Word, Excel). Excellent written English and communication skills. Highly organised, methodical, and detail focused. Able to work independently, showing initiative and foresight. Patient, adaptable, with a sense of humour. Sympathetic to the values and aims of the Catholic Church (but no requirement to be Catholic). Offer 5% employer pension contribution. Death-in-service benefit and access to an Employee Assistance Programme (including online GP) (non-contractual) 25 days holiday plus bank holidays. Flexible working, with 2 3 days in the office. Option for part-time hours (0.6 0.8 FTE). This role will suit someone who is proactive, highly organised, and eager to support a senior leader with wide-ranging responsibilities. It offers the chance to be part of a meaningful, mission-driven organisation while developing valuable skills across HR, compliance, and finance. Process One-stage in-person interview. Minute-taking exercise (outside the meeting). Reasonable adjustments will be considered. Flexible start timeline the organisation is focused on finding the right person.
Administrative Assistant for a 12-month contract in Egham paying £25,000 - £30,000 Your new company My client is a well-established consultancy business with offices across the UK, offering tailored support to a wide range of clients. Our teams are known for their collaborative spirit, attention to detail, and commitment to delivering exceptional service. With a strong presence in the region and a reputation for excellence, we provide a dynamic and inclusive workplace where individuals can thrive. They are hiring a 12-month fixed-term contract based on site in Egham within a reasonable distance to the station to start ASAP. Your new role You'll be the first point of contact for both visitors and callers, playing a key role in the smooth running of the office. Responsibilities include managing incoming and outgoing post, coordinating courier services, maintaining staff diaries, and supporting meeting room logistics. You'll also handle general office administration, including ordering supplies and assisting with ad hoc tasks to ensure operational efficiency. What you'll need to succeed You'll be a proactive and organised individual with a professional approach and strong communication skills. Previous experience in a similar front-of-house or administrative role is beneficial, but a flexible attitude and the ability to use your initiative are essential. Proficiency in Microsoft Office and a willingness to be a central part of the team will set you apart. What you'll get in return 12 month fixed term contract paying between £25,000 - £30,000 depending on experience, life assurance, holiday including a day off for your birthday, healthcare cash plan and a range of other benefits. A supportive team environment where no two days are the same. You'll be part of a company that values its people and offers opportunities for growth and development. In return for your commitment, you'll enjoy a varied role, a sense of belonging, and the chance to make a meaningful impact in the day-to-day running of the business. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 04, 2025
Full time
Administrative Assistant for a 12-month contract in Egham paying £25,000 - £30,000 Your new company My client is a well-established consultancy business with offices across the UK, offering tailored support to a wide range of clients. Our teams are known for their collaborative spirit, attention to detail, and commitment to delivering exceptional service. With a strong presence in the region and a reputation for excellence, we provide a dynamic and inclusive workplace where individuals can thrive. They are hiring a 12-month fixed-term contract based on site in Egham within a reasonable distance to the station to start ASAP. Your new role You'll be the first point of contact for both visitors and callers, playing a key role in the smooth running of the office. Responsibilities include managing incoming and outgoing post, coordinating courier services, maintaining staff diaries, and supporting meeting room logistics. You'll also handle general office administration, including ordering supplies and assisting with ad hoc tasks to ensure operational efficiency. What you'll need to succeed You'll be a proactive and organised individual with a professional approach and strong communication skills. Previous experience in a similar front-of-house or administrative role is beneficial, but a flexible attitude and the ability to use your initiative are essential. Proficiency in Microsoft Office and a willingness to be a central part of the team will set you apart. What you'll get in return 12 month fixed term contract paying between £25,000 - £30,000 depending on experience, life assurance, holiday including a day off for your birthday, healthcare cash plan and a range of other benefits. A supportive team environment where no two days are the same. You'll be part of a company that values its people and offers opportunities for growth and development. In return for your commitment, you'll enjoy a varied role, a sense of belonging, and the chance to make a meaningful impact in the day-to-day running of the business. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Project Administrator We are looking for an experienced Administrator to join the team. Position: Project Administrator Location: Huddersfield/ Hybrid Hours: Part Time 22 hours per week Salary: £24,242.40 pro rata Contract: Temporary until August 2027 Benefits: Include 26 days holiday, rising to 30 after service increments plus 8 bank holiday, Personal Pension Scheme, Healthcare Cash Plan, Employee Assistance Programme, Staff Awards Scheme, Company Sick Pay Scheme, flexible working patterns Closing Date: 31st October 2025. Interviews will be taking place on a rolling basis so this role may close earlier than advertised. The Role You will be responsible for organising the logistics and administration of delivering projects and contracts within the project delivery team. This includes supporting customers on their journey through the Champions programmes, progress logging, financial administration and post-delivery evaluations. Key duties include: Collate, update and maintain data and records Provide administrative support for the monitoring of organisational and contractual targets. Maintain and manage emails and outlook calendar Support the wider team with the co-ordination of the project Handle and answer incoming calls and emails about projects and contracts Maintaining regular contact with programme settings to ensure ongoing support and progression. Support the department in conducting post-delivery evaluations and assessing impact of delivery, reporting feedback to line manager. Work with Programme Early Years Advisors to update contact logs and records. About You You will have previous experience of general administration in a service / customer focussed environment with experience of team working, data collation, input, recording and processing. You will be comfortable using video conferencing technology and systems for processing payments and ideally have experience of customer care. To apply please submit your CV along with a covering letter detailing how your skills, knowledge and experience meet the requirements of the role. About the Organisation The organisation is a national charity and membership association specifically for nurseries. They work in partnership with nurseries, local authorities, national government and a range of partners to develop an environment in which early learning and care can flourish. The organisation is committed to a policy of equal opportunities and is actively opposed to discrimination in society. You may also have experience in areas such as Admin, Administration, Administrator, Project Admin, Project Administration, Project Administrator, Project Coordinator, Project Support, Project Officer, Project Assistant, Customer Service, Customer Service Agent, Customer Service Executive, Customer Service Assistant. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Oct 03, 2025
Full time
Project Administrator We are looking for an experienced Administrator to join the team. Position: Project Administrator Location: Huddersfield/ Hybrid Hours: Part Time 22 hours per week Salary: £24,242.40 pro rata Contract: Temporary until August 2027 Benefits: Include 26 days holiday, rising to 30 after service increments plus 8 bank holiday, Personal Pension Scheme, Healthcare Cash Plan, Employee Assistance Programme, Staff Awards Scheme, Company Sick Pay Scheme, flexible working patterns Closing Date: 31st October 2025. Interviews will be taking place on a rolling basis so this role may close earlier than advertised. The Role You will be responsible for organising the logistics and administration of delivering projects and contracts within the project delivery team. This includes supporting customers on their journey through the Champions programmes, progress logging, financial administration and post-delivery evaluations. Key duties include: Collate, update and maintain data and records Provide administrative support for the monitoring of organisational and contractual targets. Maintain and manage emails and outlook calendar Support the wider team with the co-ordination of the project Handle and answer incoming calls and emails about projects and contracts Maintaining regular contact with programme settings to ensure ongoing support and progression. Support the department in conducting post-delivery evaluations and assessing impact of delivery, reporting feedback to line manager. Work with Programme Early Years Advisors to update contact logs and records. About You You will have previous experience of general administration in a service / customer focussed environment with experience of team working, data collation, input, recording and processing. You will be comfortable using video conferencing technology and systems for processing payments and ideally have experience of customer care. To apply please submit your CV along with a covering letter detailing how your skills, knowledge and experience meet the requirements of the role. About the Organisation The organisation is a national charity and membership association specifically for nurseries. They work in partnership with nurseries, local authorities, national government and a range of partners to develop an environment in which early learning and care can flourish. The organisation is committed to a policy of equal opportunities and is actively opposed to discrimination in society. You may also have experience in areas such as Admin, Administration, Administrator, Project Admin, Project Administration, Project Administrator, Project Coordinator, Project Support, Project Officer, Project Assistant, Customer Service, Customer Service Agent, Customer Service Executive, Customer Service Assistant. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
