Michael Page Business Support
Edinburgh, Midlothian
The role of Business Support Manager involves managing and coordinating administrative functions to ensure the efficient operation of the organisation. This position requires a professional with a strategic mindset and strong organisational abilities to support the Professional Services industry. Client Details The organisation is a well-established entity within the Professional Services sector, known for its expertise and commitment to excellence. It operates as part of a medium-sized team and has a strong reputation for delivering high-quality services to its clients. Description Provide line management to and have responsibility for the secretarial colleagues supporting the practice area. This includes providing advice, guidance and coaching to team members, encouraging a collaborative and cohesive team environment. Work closely with the partners and legal services colleagues in the practice area to develop a robust understanding of their needs, building appropriate plans to support delivery and address any challenges. Have a continual focus on having processes and resource in place to ensure administrative and other relevant non chargeable tasks are undertaken by the secretarial team and not legal services colleagues. Identify skills and expertise required to deliver an effective service. Work with team members to assess any skills gaps or training needs, partnering with the relevant teams in People Engagement and I&T to address any gaps and implement relevant training programmes Adopt a continuous improvement mindset, identifying opportunities for process improvement (particularly in relation to technology) and enhanced service delivery and encouraging others to do the same. Actively leverage Microsoft Copilot and other emerging technologies to streamline administrative processes, improve turnaround times, and support high quality service delivery. Work with the partners and legal services colleagues in the practice area to understand and address, update and monitor processes or activities required for risk management purposes including but not limited to storage of principal documents, updating the key dates database, distribution of mail, updating executry packets. Communicate regularly and clearly with the legal team and the Senior EA with regards to resource and support including holidays and sickness absence. Responsible for line management activities including 3-month reviews, performance reviews and appraisals. Plan for resource needs and undertake recruitment. Partner with People Engagement to address any performance, absence or wellbeing issues. Monitor unplanned absence and emergency/dependent leave. Ensure legal services colleagues are aware of absences (whether planned or unplanned) and that resource is in place to cover, ensuring consistency of service. Monitor and approve overtime and TOIL requests . Training of new and existing secretarial colleagues in a timely manner, develop standard training plans and, as required, bespoke, training plans, develop and monitor ongoing training for colleagues. Ensure secretarial colleagues have ongoing training including specifically aderant, Word 10 bundledocs and all other relevant technologies and tools. Carry out additional practice specific duties as required to support the effective operation of the practice area. Profile Highly experienced line manager and Executive Assistant/Personal Assistant. Strong communicator with the ability to build relationships and influence colleagues at all levels across the firm. Self-motivated Resilient Ability to work through ambiguity to identify core issues, putting in place plans to address Expectation setting & management Ability to work under pressure, often with tight deadlines. Proactive in problem solving. Ability to effectively communicate (both verbally and written) at all levels to achieve positive outcomes, with a demonstrated ability to persuasively facilitate opposing views. Flexible in adapting your working style. Ability to work independently, with minimal day to day instruction and supervision. Ability to quickly understand / adapt to change and conflicting priorities of stakeholders. Ability to multitask and prioritise. Actively support the Firm's vision and strategies including embracing and promoting change and communicating and executing on challenging decisions. Job Offer Competitive salary ranging from £42500 - £46500 Permanent contract with opportunities for professional growth. Work in a supportive and collaborative environment in Aberdeen. Be part of a respected organisation within the Professional Services industry. If you are ready to take on a rewarding role as a Business Support Manager, we encourage you to apply today!
May 14, 2026
Full time
The role of Business Support Manager involves managing and coordinating administrative functions to ensure the efficient operation of the organisation. This position requires a professional with a strategic mindset and strong organisational abilities to support the Professional Services industry. Client Details The organisation is a well-established entity within the Professional Services sector, known for its expertise and commitment to excellence. It operates as part of a medium-sized team and has a strong reputation for delivering high-quality services to its clients. Description Provide line management to and have responsibility for the secretarial colleagues supporting the practice area. This includes providing advice, guidance and coaching to team members, encouraging a collaborative and cohesive team environment. Work closely with the partners and legal services colleagues in the practice area to develop a robust understanding of their needs, building appropriate plans to support delivery and address any challenges. Have a continual focus on having processes and resource in place to ensure administrative and other relevant non chargeable tasks are undertaken by the secretarial team and not legal services colleagues. Identify skills and expertise required to deliver an effective service. Work with team members to assess any skills gaps or training needs, partnering with the relevant teams in People Engagement and I&T to address any gaps and implement relevant training programmes Adopt a continuous improvement mindset, identifying opportunities for process improvement (particularly in relation to technology) and enhanced service delivery and encouraging others to do the same. Actively leverage Microsoft Copilot and other emerging technologies to streamline administrative processes, improve turnaround times, and support high quality service delivery. Work with the partners and legal services colleagues in the practice area to understand and address, update and monitor processes or activities required for risk management purposes including but not limited to storage of principal documents, updating the key dates database, distribution of mail, updating executry packets. Communicate regularly and clearly with the legal team and the Senior EA with regards to resource and support including holidays and sickness absence. Responsible for line management activities including 3-month reviews, performance reviews and appraisals. Plan for resource needs and undertake recruitment. Partner with People Engagement to address any performance, absence or wellbeing issues. Monitor unplanned absence and emergency/dependent leave. Ensure legal services colleagues are aware of absences (whether planned or unplanned) and that resource is in place to cover, ensuring consistency of service. Monitor and approve overtime and TOIL requests . Training of new and existing secretarial colleagues in a timely manner, develop standard training plans and, as required, bespoke, training plans, develop and monitor ongoing training for colleagues. Ensure secretarial colleagues have ongoing training including specifically aderant, Word 10 bundledocs and all other relevant technologies and tools. Carry out additional practice specific duties as required to support the effective operation of the practice area. Profile Highly experienced line manager and Executive Assistant/Personal Assistant. Strong communicator with the ability to build relationships and influence colleagues at all levels across the firm. Self-motivated Resilient Ability to work through ambiguity to identify core issues, putting in place plans to address Expectation setting & management Ability to work under pressure, often with tight deadlines. Proactive in problem solving. Ability to effectively communicate (both verbally and written) at all levels to achieve positive outcomes, with a demonstrated ability to persuasively facilitate opposing views. Flexible in adapting your working style. Ability to work independently, with minimal day to day instruction and supervision. Ability to quickly understand / adapt to change and conflicting priorities of stakeholders. Ability to multitask and prioritise. Actively support the Firm's vision and strategies including embracing and promoting change and communicating and executing on challenging decisions. Job Offer Competitive salary ranging from £42500 - £46500 Permanent contract with opportunities for professional growth. Work in a supportive and collaborative environment in Aberdeen. Be part of a respected organisation within the Professional Services industry. If you are ready to take on a rewarding role as a Business Support Manager, we encourage you to apply today!
Job Title: Office Manager Part- Time Permanent role Salary- 30,000- 40,000 Pro rata Location: Winchester Role Overview The Office Manager is responsible for the smooth and effective day-to-day operation of the Winchester office, ensuring it functions as a professional, welcoming, and highly efficient working environment. This role provides comprehensive administrative, facilities, and operational support to the local team, visiting executives, and senior stakeholders across the Group. Acting as the operational backbone of the office, the Office Manager plays a pivotal role in enabling productivity, maintaining confidentiality, and upholding the Group's high professional standards. Key Responsibilities & Accountabilities Executive & Senior Stakeholder Support Provide high-quality administrative and office support to the Executive Chairman, in close coordination with their Executive Assistant. Deliver administrative support to the permanent office team, as well as visiting Executives and Senior Managers across the Group. Manage interactions with discretion and professionalism, always maintaining strict confidentiality. Build effective working relationships with stakeholders across all levels of the business. Facilities Management Ensure the Winchester office is consistently maintained to a high professional standard, creating a clean, safe, comfortable, and welcoming environment. Ensure full compliance with all applicable health, safety, and regulatory requirements. Manage office facilities, equipment, and infrastructure, including IT-related matters in collaboration with Group IT and external service providers. Source and manage office suppliers and service providers, including negotiating terms and overseeing delivery. Maintain a strong working relationship with the office landlord or managing agent, including matters relating to leases, renewals, and office improvements. Office Administration & Operations Oversee all administrative and operational office functions to ensure efficient day-to-day operations. Develop, implement, and maintain office policies and procedures. Coordinate the office-wide calendar, including meetings, visits, travel, leave, and work-from-home schedules. Ensure all office-based meetings are well organised, including room bookings, IT support, and catering. HR & People Administration Provide day-to-day HR administrative support, including leave management and employee queries. Support the Finance team with payroll-related administration. Assist team members with employment-related matters such as HMRC, National Insurance, and work permits. Manage onboarding processes for new employees, including preparing workspaces, equipment, and access. Travel & Entertainment Coordinate and manage travel arrangements for executives and team members, including flights, accommodation, ground transportation, and visas, in liaison with the Group Travel Department. Make restaurant and hospitality bookings as required. Communications Manage internal office communications to ensure timely and effective information flow using appropriate channels (Email, Teams, WhatsApp). Coordinate communications during emergency or crisis situations as required. Supplier Payments Assist with processing supplier invoices within the Company's accounting systems. Support the setup of supplier payments for approval within the banking system. General & Team Engagement Maintain close daily working relationships with Executive Assistants across the Group. Act as the Winchester office coordinator for Group-wide initiatives, events, and programmes. Take the lead in fostering a positive office culture by organising team events and celebrations. Education & Certifications Essential Tertiary-level qualification in Business Administration, Office Management, or a related discipline. Valid driver's licence. Desirable Relevant professional administration or office management certification. Professional Experience Essential 5-10 years' experience in a similar Office Manager or senior administrative role. Experience working in a multinational environment, including managing across time zones, cultures, and geographies. Desirable Experience supporting senior executives or board-level stakeholders. Key Competencies Essential Exceptional attention to detail and accuracy. Strong written and verbal communication skills in English. Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint). Excellent organisational and time-management skills, with the ability to multitask effectively. Strong interpersonal skills and the ability to engage confidently at all levels. Professional, discreet, and confidential approach. Culturally aware and sensitive. Self-motivated, proactive, and energetic. Able to work independently and take ownership. Flexible, resilient, and adaptable to changing priorities. Desirable Basic bookkeeping or finance administration experience. This is an exciting new role, one that you make your own and develop. The role will be working part time, everyday of the week, Monday to Friday. The hours will be 8am until 1pm or 2pm with some flexibility around these. This role is in central Winchester and will offer parking. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 14, 2026
Full time
Job Title: Office Manager Part- Time Permanent role Salary- 30,000- 40,000 Pro rata Location: Winchester Role Overview The Office Manager is responsible for the smooth and effective day-to-day operation of the Winchester office, ensuring it functions as a professional, welcoming, and highly efficient working environment. This role provides comprehensive administrative, facilities, and operational support to the local team, visiting executives, and senior stakeholders across the Group. Acting as the operational backbone of the office, the Office Manager plays a pivotal role in enabling productivity, maintaining confidentiality, and upholding the Group's high professional standards. Key Responsibilities & Accountabilities Executive & Senior Stakeholder Support Provide high-quality administrative and office support to the Executive Chairman, in close coordination with their Executive Assistant. Deliver administrative support to the permanent office team, as well as visiting Executives and Senior Managers across the Group. Manage interactions with discretion and professionalism, always maintaining strict confidentiality. Build effective working relationships with stakeholders across all levels of the business. Facilities Management Ensure the Winchester office is consistently maintained to a high professional standard, creating a clean, safe, comfortable, and welcoming environment. Ensure full compliance with all applicable health, safety, and regulatory requirements. Manage office facilities, equipment, and infrastructure, including IT-related matters in collaboration with Group IT and external service providers. Source and manage office suppliers and service providers, including negotiating terms and overseeing delivery. Maintain a strong working relationship with the office landlord or managing agent, including matters relating to leases, renewals, and office improvements. Office Administration & Operations Oversee all administrative and operational office functions to ensure efficient day-to-day operations. Develop, implement, and maintain office policies and procedures. Coordinate the office-wide calendar, including meetings, visits, travel, leave, and work-from-home schedules. Ensure all office-based meetings are well organised, including room bookings, IT support, and catering. HR & People Administration Provide day-to-day HR administrative support, including leave management and employee queries. Support the Finance team with payroll-related administration. Assist team members with employment-related matters such as HMRC, National Insurance, and work permits. Manage onboarding processes for new employees, including preparing workspaces, equipment, and access. Travel & Entertainment Coordinate and manage travel arrangements for executives and team members, including flights, accommodation, ground transportation, and visas, in liaison with the Group Travel Department. Make restaurant and hospitality bookings as required. Communications Manage internal office communications to ensure timely and effective information flow using appropriate channels (Email, Teams, WhatsApp). Coordinate communications during emergency or crisis situations as required. Supplier Payments Assist with processing supplier invoices within the Company's accounting systems. Support the setup of supplier payments for approval within the banking system. General & Team Engagement Maintain close daily working relationships with Executive Assistants across the Group. Act as the Winchester office coordinator for Group-wide initiatives, events, and programmes. Take the lead in fostering a positive office culture by organising team events and celebrations. Education & Certifications Essential Tertiary-level qualification in Business Administration, Office Management, or a related discipline. Valid driver's licence. Desirable Relevant professional administration or office management certification. Professional Experience Essential 5-10 years' experience in a similar Office Manager or senior administrative role. Experience working in a multinational environment, including managing across time zones, cultures, and geographies. Desirable Experience supporting senior executives or board-level stakeholders. Key Competencies Essential Exceptional attention to detail and accuracy. Strong written and verbal communication skills in English. Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint). Excellent organisational and time-management skills, with the ability to multitask effectively. Strong interpersonal skills and the ability to engage confidently at all levels. Professional, discreet, and confidential approach. Culturally aware and sensitive. Self-motivated, proactive, and energetic. Able to work independently and take ownership. Flexible, resilient, and adaptable to changing priorities. Desirable Basic bookkeeping or finance administration experience. This is an exciting new role, one that you make your own and develop. The role will be working part time, everyday of the week, Monday to Friday. The hours will be 8am until 1pm or 2pm with some flexibility around these. This role is in central Winchester and will offer parking. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Executive Assistant to President and Chief Executive Officer Our client is seeking an experienced EA to provide senior level support to the President and Chief Executive Officer. This role is a Temp role for 3 Months; £23-24an hour - Hybrid working You will need proven experience within a similar position, ideally within a professional membership body or healthcare/medical organisation. Who will you be working for? Our Client is an innovative healthcare organisation located in the City of London. What will you be doing? This role provides confidential, high quality, effective and proactive support to the RCoA President and Chief Executive Officer (CEO). The role holder ensures the smooth day-to-day management of the CEO and President's working lives and often represents the College as the first point of contact for both external and internal stakeholders. Your responsibilities will include: Deliver comprehensive and proactive diary management, managing time in the most effective and efficient manner while scheduling often complex and demanding priorities Treat correspondence and communication related to the work of the CEO and President with discretion and sensitively at all times Set up regular meetings for the President and the CEO with key stakeholders and ensure actions are followed up (in liaison with other teams across the College) and notes taken on an occasional basis if required Coordinate work and meetings across the Executive Team and Senior Management Team Respond to or re-direct written and telephone enquiries on behalf of the CEO and President, drafting replies or directing emails to colleagues where appropriate In their absence, manage the CEO and President's email inboxes, deciding which emails require forwarding and triaging all emails received for their return Manage all meeting and travel arrangements, ensuring all information and papers are provided in good time and actions followed up Deputise for other members of the Governance Team by providing occasional ad hoc support for core governance functions of the College, including elections and General Meetings You will need: Proven experience as an Executive Assistant or Personal Assistant at a senior level Proven experience of managing a varied and extensive workload effectively and prioritising successfully under pressure Experience of dealing professionally with a variety of internal and external stakeholders and forming good working relationships at all levels Experience of committee management and servicing How to apply? To apply for the Executive Assistant to President and Chief Executive Officer opportunity, please click on the 'Apply' button below.
May 14, 2026
Seasonal
Executive Assistant to President and Chief Executive Officer Our client is seeking an experienced EA to provide senior level support to the President and Chief Executive Officer. This role is a Temp role for 3 Months; £23-24an hour - Hybrid working You will need proven experience within a similar position, ideally within a professional membership body or healthcare/medical organisation. Who will you be working for? Our Client is an innovative healthcare organisation located in the City of London. What will you be doing? This role provides confidential, high quality, effective and proactive support to the RCoA President and Chief Executive Officer (CEO). The role holder ensures the smooth day-to-day management of the CEO and President's working lives and often represents the College as the first point of contact for both external and internal stakeholders. Your responsibilities will include: Deliver comprehensive and proactive diary management, managing time in the most effective and efficient manner while scheduling often complex and demanding priorities Treat correspondence and communication related to the work of the CEO and President with discretion and sensitively at all times Set up regular meetings for the President and the CEO with key stakeholders and ensure actions are followed up (in liaison with other teams across the College) and notes taken on an occasional basis if required Coordinate work and meetings across the Executive Team and Senior Management Team Respond to or re-direct written and telephone enquiries on behalf of the CEO and President, drafting replies or directing emails to colleagues where appropriate In their absence, manage the CEO and President's email inboxes, deciding which emails require forwarding and triaging all emails received for their return Manage all meeting and travel arrangements, ensuring all information and papers are provided in good time and actions followed up Deputise for other members of the Governance Team by providing occasional ad hoc support for core governance functions of the College, including elections and General Meetings You will need: Proven experience as an Executive Assistant or Personal Assistant at a senior level Proven experience of managing a varied and extensive workload effectively and prioritising successfully under pressure Experience of dealing professionally with a variety of internal and external stakeholders and forming good working relationships at all levels Experience of committee management and servicing How to apply? To apply for the Executive Assistant to President and Chief Executive Officer opportunity, please click on the 'Apply' button below.
Proven experience as an EA and/or PA at a senior level. Executive Assistant to President and Chief Executive Officer Our client is seeking an experienced EA to provide senior level support to the President and Chief Executive Officer. This role is a Temp role for 3 Months; £23-24an hour - Hybrid working You will need proven experience within a similar position, ideally within a professional membership body or healthcare/medical organisation. Who will you be working for? Our Client is an innovative healthcare organisation located in the City of London. What will you be doing? This role provides confidential, high quality, effective and proactive support to the RCoA President and Chief Executive Officer (CEO).The role holder ensures the smooth day-to-day management of the CEO and President's working lives and often represents the College as the first point of contact for both external and internal stakeholders.Your responsibilities will include: Deliver comprehensive and proactive diary management, managing time in the most effective and efficient manner while scheduling often complex and demanding priorities Treat correspondence and communication related to the work of the CEO and President with discretion and sensitively at all times Set up regular meetings for the President and the CEO with key stakeholders and ensure actions are followed up (in liaison with other teams across the College) and notes taken on an occasional basis if required Coordinate work and meetings across the Executive Team and Senior Management Team Respond to or re-direct written and telephone enquiries on behalf of the CEO and President, drafting replies or directing emails to colleagues where appropriate In their absence, manage the CEO and President's email inboxes, deciding which emails require forwarding and triaging all emails received for their return Manage all meeting and travel arrangements, ensuring all information and papers are provided in good time and actions followed up Deputise for other members of the Governance Team by providing occasional ad hoc support for core governance functions of the College, including elections and General Meetings You will need: Proven experience as an Executive Assistant or Personal Assistant at a senior level Proven experience of managing a varied and extensive workload effectively and prioritising successfully under pressure Experience of dealing professionally with a variety of internal and external stakeholders and forming good working relationships at all levels Experience of committee management and servicing How to apply? To apply for the Executive Assistant to President and Chief Executive Officer opportunity, please click on the 'Apply' button below.
May 14, 2026
Seasonal
Proven experience as an EA and/or PA at a senior level. Executive Assistant to President and Chief Executive Officer Our client is seeking an experienced EA to provide senior level support to the President and Chief Executive Officer. This role is a Temp role for 3 Months; £23-24an hour - Hybrid working You will need proven experience within a similar position, ideally within a professional membership body or healthcare/medical organisation. Who will you be working for? Our Client is an innovative healthcare organisation located in the City of London. What will you be doing? This role provides confidential, high quality, effective and proactive support to the RCoA President and Chief Executive Officer (CEO).The role holder ensures the smooth day-to-day management of the CEO and President's working lives and often represents the College as the first point of contact for both external and internal stakeholders.Your responsibilities will include: Deliver comprehensive and proactive diary management, managing time in the most effective and efficient manner while scheduling often complex and demanding priorities Treat correspondence and communication related to the work of the CEO and President with discretion and sensitively at all times Set up regular meetings for the President and the CEO with key stakeholders and ensure actions are followed up (in liaison with other teams across the College) and notes taken on an occasional basis if required Coordinate work and meetings across the Executive Team and Senior Management Team Respond to or re-direct written and telephone enquiries on behalf of the CEO and President, drafting replies or directing emails to colleagues where appropriate In their absence, manage the CEO and President's email inboxes, deciding which emails require forwarding and triaging all emails received for their return Manage all meeting and travel arrangements, ensuring all information and papers are provided in good time and actions followed up Deputise for other members of the Governance Team by providing occasional ad hoc support for core governance functions of the College, including elections and General Meetings You will need: Proven experience as an Executive Assistant or Personal Assistant at a senior level Proven experience of managing a varied and extensive workload effectively and prioritising successfully under pressure Experience of dealing professionally with a variety of internal and external stakeholders and forming good working relationships at all levels Experience of committee management and servicing How to apply? To apply for the Executive Assistant to President and Chief Executive Officer opportunity, please click on the 'Apply' button below.
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
May 14, 2026
Full time
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
A design firm in Greater London is seeking an experienced Office Manager/Executive Assistant to oversee daily administrative operations. The successful candidate will provide administrative leadership support, manage office activities, and ensure the efficient functioning of the studio. Ideal qualifications include an accredited professional degree, strong interpersonal skills, and at least 8 years of related experience. Proficiency in MS Office Suite is preferred. This full-time position offers a dynamic work environment and opportunities for growth.
May 13, 2026
Full time
A design firm in Greater London is seeking an experienced Office Manager/Executive Assistant to oversee daily administrative operations. The successful candidate will provide administrative leadership support, manage office activities, and ensure the efficient functioning of the studio. Ideal qualifications include an accredited professional degree, strong interpersonal skills, and at least 8 years of related experience. Proficiency in MS Office Suite is preferred. This full-time position offers a dynamic work environment and opportunities for growth.
Frontline Recruitment Group
Annesley, Nottinghamshire
Personal Assistant to Directors Location Annesley, Nottinghamshire Salary Approx. £28,000 per annum Working Hours Monday to Thursday: 08 00 Friday: 08 00 The Role We are seeking a confident, professional, and highly organised Personal Assistant to provide dedicated support to the Directors of the business. This is a varied role combining traditional PA responsibilities with general administration support and purchase order allocation duties. The successful candidate must be comfortable working in a fast-paced environment and able to communicate professionally with clients, suppliers, and senior board members. Experience using Sage is essential for this position. Key Responsibilities Providing full PA support to Directors Managing diaries, appointments, and meetings Handling emails, correspondence, and telephone enquiries Preparing documents, reports, and presentations Coordinating travel arrangements and meeting schedules General office administration duties Raising and allocating purchase orders Processing and managing information using Sage Liaising professionally with clients, suppliers, and senior stakeholders Maintaining confidentiality and professionalism at all times Supporting the wider office team when required Skills & Experience Required Previous experience in a PA / Executive Assistant / Senior Administration role Experience using Sage is essential Strong organisational and time management skills Excellent communication skills, both written and verbal Professional and confident manner Ability to interact effectively with clients and senior board members Strong attention to detail Ability to prioritise workload and work independently Proficient in Microsoft Office packages Personal Attributes Confident and approachable Professional presentation and communication Reliable and discreet Proactive and adaptable Strong team player with a positive attitude Frontline Recruitment is an equal opportunities employer, and we act as an employment agency in relation to this vacancy. This vacancy may close early due to high application volumes. If you do not hear from us within two weeks, please assume your application has not been successful this time
May 13, 2026
Full time
Personal Assistant to Directors Location Annesley, Nottinghamshire Salary Approx. £28,000 per annum Working Hours Monday to Thursday: 08 00 Friday: 08 00 The Role We are seeking a confident, professional, and highly organised Personal Assistant to provide dedicated support to the Directors of the business. This is a varied role combining traditional PA responsibilities with general administration support and purchase order allocation duties. The successful candidate must be comfortable working in a fast-paced environment and able to communicate professionally with clients, suppliers, and senior board members. Experience using Sage is essential for this position. Key Responsibilities Providing full PA support to Directors Managing diaries, appointments, and meetings Handling emails, correspondence, and telephone enquiries Preparing documents, reports, and presentations Coordinating travel arrangements and meeting schedules General office administration duties Raising and allocating purchase orders Processing and managing information using Sage Liaising professionally with clients, suppliers, and senior stakeholders Maintaining confidentiality and professionalism at all times Supporting the wider office team when required Skills & Experience Required Previous experience in a PA / Executive Assistant / Senior Administration role Experience using Sage is essential Strong organisational and time management skills Excellent communication skills, both written and verbal Professional and confident manner Ability to interact effectively with clients and senior board members Strong attention to detail Ability to prioritise workload and work independently Proficient in Microsoft Office packages Personal Attributes Confident and approachable Professional presentation and communication Reliable and discreet Proactive and adaptable Strong team player with a positive attitude Frontline Recruitment is an equal opportunities employer, and we act as an employment agency in relation to this vacancy. This vacancy may close early due to high application volumes. If you do not hear from us within two weeks, please assume your application has not been successful this time
A leading recruitment agency is seeking a part-time Personal Assistant to support a CEO in a niche advisory business based in Basingstoke. The role offers flexible, hybrid working hours and requires proven experience as an Assistant, excellent organisation and communication skills, and strong proficiency in Microsoft Office. This is an opportunity to work closely with senior leadership, engage in high-profile tasks, and develop your professional skills. The position pays between £20 and £30 per hour depending on experience.
May 13, 2026
Full time
A leading recruitment agency is seeking a part-time Personal Assistant to support a CEO in a niche advisory business based in Basingstoke. The role offers flexible, hybrid working hours and requires proven experience as an Assistant, excellent organisation and communication skills, and strong proficiency in Microsoft Office. This is an opportunity to work closely with senior leadership, engage in high-profile tasks, and develop your professional skills. The position pays between £20 and £30 per hour depending on experience.
Job Advertisement: PA to Founder Advertised by Office Angels West End Location: Piccadilly, Central London Contract Type: Temporary to Permanent Annual Salary: £33,000 - £36,000 Working Pattern: FULL TIME - Remote Are you a proactive, detail-oriented individual with a passion for hospitality? Do you thrive in fast-paced environments and love helping others succeed? If so, we have an exciting opportunity for you! Our client is seeking a Personal Assistant to support one of their Founders, playing a pivotal role in their dynamic team. About the Role: As a Personal Assistant, you'll provide a high level of administrative support to the Founder/Director, ensuring they can operate effectively and efficiently. Your skills will shine as you handle a variety of tasks, including: Email Management: Listen to Dictaphone recordings and type emails on behalf of the Founder/Director.Monitor and manage the email inbox, ensuring timely responses. Diary Management: Coordinate meetings and send diary invites. Ensure the Founder/Director is prepared and on time for all appointments. Administrative Support: Prepare board packs and circulate them ahead of meetings. Plan travel arrangements and process expenses. Office Management & Customer Service: Greet and welcome visitors with a smile.Handle day-to-day office tasks and maintain a well-organised environment. What We're Looking For: We are searching for a Personal Assistant who is: Detail-Oriented: You possess a keen eye for accuracy and can manage a high volume of tasks effortlessly. Enthusiastic and Positive: Your upbeat attitude is contagious, and you bring energy to the workplace. Proficient in Microsoft Office: You are comfortable using various software to streamline tasks. Excellent Communicator: Your verbal and written communication skills are top-notch. Highly organised: You can juggle multiple responsibilities without breaking a sweat. Proactive Problem Solver: You anticipate needs and address challenges head-on. Candidate Profile Graduate or eductaed to this level. Experience working within luxury hospitality, HNWI. Exceptionally well-presented and articulate-first impressions count! Highly organized with a natural ability to multi-task and prioritize effectively. Self-motivated and flexible, with a knack for anticipating needs. Strong attention to detail combined with a proactive approach to problem-solving. Comfortable thriving in a high-expectation environment, upholding discretion and professionalism. Why Join Us? Dynamic Work Environment: Be part of a team that is passionate about creating boundary-pushing social spaces. Opportunities for Growth: We believe in continuous learning and offer industry-leading training. Access to Unique Experiences: Enjoy exclusive rates for various activities and events hosted by our client. Eligibility: Please note that candidates must be eligible to work in the UK, as we cannot sponsor work permits or visas. How to Apply: If you believe you have what it takes to join this vibrant team and make a difference, we want to hear from you! Apply by hitting the apply button now! Don't miss your chance to be part of something new and exciting! Join us, and let's create memorable experiences together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 13, 2026
Full time
Job Advertisement: PA to Founder Advertised by Office Angels West End Location: Piccadilly, Central London Contract Type: Temporary to Permanent Annual Salary: £33,000 - £36,000 Working Pattern: FULL TIME - Remote Are you a proactive, detail-oriented individual with a passion for hospitality? Do you thrive in fast-paced environments and love helping others succeed? If so, we have an exciting opportunity for you! Our client is seeking a Personal Assistant to support one of their Founders, playing a pivotal role in their dynamic team. About the Role: As a Personal Assistant, you'll provide a high level of administrative support to the Founder/Director, ensuring they can operate effectively and efficiently. Your skills will shine as you handle a variety of tasks, including: Email Management: Listen to Dictaphone recordings and type emails on behalf of the Founder/Director.Monitor and manage the email inbox, ensuring timely responses. Diary Management: Coordinate meetings and send diary invites. Ensure the Founder/Director is prepared and on time for all appointments. Administrative Support: Prepare board packs and circulate them ahead of meetings. Plan travel arrangements and process expenses. Office Management & Customer Service: Greet and welcome visitors with a smile.Handle day-to-day office tasks and maintain a well-organised environment. What We're Looking For: We are searching for a Personal Assistant who is: Detail-Oriented: You possess a keen eye for accuracy and can manage a high volume of tasks effortlessly. Enthusiastic and Positive: Your upbeat attitude is contagious, and you bring energy to the workplace. Proficient in Microsoft Office: You are comfortable using various software to streamline tasks. Excellent Communicator: Your verbal and written communication skills are top-notch. Highly organised: You can juggle multiple responsibilities without breaking a sweat. Proactive Problem Solver: You anticipate needs and address challenges head-on. Candidate Profile Graduate or eductaed to this level. Experience working within luxury hospitality, HNWI. Exceptionally well-presented and articulate-first impressions count! Highly organized with a natural ability to multi-task and prioritize effectively. Self-motivated and flexible, with a knack for anticipating needs. Strong attention to detail combined with a proactive approach to problem-solving. Comfortable thriving in a high-expectation environment, upholding discretion and professionalism. Why Join Us? Dynamic Work Environment: Be part of a team that is passionate about creating boundary-pushing social spaces. Opportunities for Growth: We believe in continuous learning and offer industry-leading training. Access to Unique Experiences: Enjoy exclusive rates for various activities and events hosted by our client. Eligibility: Please note that candidates must be eligible to work in the UK, as we cannot sponsor work permits or visas. How to Apply: If you believe you have what it takes to join this vibrant team and make a difference, we want to hear from you! Apply by hitting the apply button now! Don't miss your chance to be part of something new and exciting! Join us, and let's create memorable experiences together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business. Poole Office Based Monday to Friday Full Time, Permanent 40 Hours Per Week 32,000 - 40,000 DOE This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination. This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion. The Role As Executive Personal Assistant, your responsibilities will include: Executive Support Managing the CEO's diary, appointments and travel arrangements Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required Processing expenses and supporting basic financial administration Preparing meeting documents, reports and presentations Organising internal meetings and company events Conducting research and gathering information proactively Coordination & Communication Scheduling meetings and taking notes/actions when required Acting as a key point of contact for internal and external enquiries Supporting internal communications across the business Administration & Office Support Assisting with day to day office management Maintaining records, filing systems and shared documents Providing administrative support to the wider senior leadership team Supporting the CEO with light administration relating to their property portfolio Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages About You We're looking for someone who is: Highly organised with excellent time management skills A strong communicator with excellent written and verbal skills Professional, discreet and trustworthy with confidential information Friendly and confident liaising with stakeholders at all levels Detail focused and proactive Adaptable and comfortable managing changing priorities Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint Experience Required 2-4 years' experience in an EA, PA or similar administrative role Previous experience supporting senior management or a CEO Experience managing diaries, organising meetings and preparing documentation Benefits Additional leave Group Life Insurance Casual dress Company events Company pension Cycle to work scheme Employee discounts Flexitime Health & wellbeing programme Referral programme Why Apply? This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation. COMHP
May 13, 2026
Full time
TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business. Poole Office Based Monday to Friday Full Time, Permanent 40 Hours Per Week 32,000 - 40,000 DOE This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination. This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion. The Role As Executive Personal Assistant, your responsibilities will include: Executive Support Managing the CEO's diary, appointments and travel arrangements Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required Processing expenses and supporting basic financial administration Preparing meeting documents, reports and presentations Organising internal meetings and company events Conducting research and gathering information proactively Coordination & Communication Scheduling meetings and taking notes/actions when required Acting as a key point of contact for internal and external enquiries Supporting internal communications across the business Administration & Office Support Assisting with day to day office management Maintaining records, filing systems and shared documents Providing administrative support to the wider senior leadership team Supporting the CEO with light administration relating to their property portfolio Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages About You We're looking for someone who is: Highly organised with excellent time management skills A strong communicator with excellent written and verbal skills Professional, discreet and trustworthy with confidential information Friendly and confident liaising with stakeholders at all levels Detail focused and proactive Adaptable and comfortable managing changing priorities Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint Experience Required 2-4 years' experience in an EA, PA or similar administrative role Previous experience supporting senior management or a CEO Experience managing diaries, organising meetings and preparing documentation Benefits Additional leave Group Life Insurance Casual dress Company events Company pension Cycle to work scheme Employee discounts Flexitime Health & wellbeing programme Referral programme Why Apply? This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation. COMHP
Dispensing Manager (DO) - Independent Opticians Practice Location: 20 minutes by train from Edinburgh / 35 minutes from Glasgow Salary: £45,000 basic + strong commission/bonus potential Type: Full-Time, Permanent (Tuesday to Saturday rota) About the Role We are excited to present an outstanding opportunity for an experienced Dispensing Optician to take on the role of Dispensing Manager within a well-established independent opticians practice. The practice has a long-standing reputation for providing high-quality eyewear and exceptional customer service, and is now looking for a motivated individual to step into a leadership role. This role offers the chance to join a commercially-driven, high-performing business. The practice consistently exceeds industry expectations, with turnover significantly higher than the industry average. As the current director looks toward retirement in the next 5 years, this position also presents a unique opportunity for long-term career progression. Key Responsibilities As Dispensing Manager, you will: Lead the dispensing side of the business, focusing on high-end, independent frames and premium lenses from renowned manufacturers in Germany and Japan. Take responsibility for driving growth in the dispensing side of the practice, with a commercial focus to increase revenue and performance. Collaborate closely with an experienced team to ensure excellent customer care and professional dispensing standards. Play a key role in the business's long-term success, with the opportunity to take on greater responsibility as part of the director's succession plan. What We're Looking For We're seeking a Dispensing Optician who is: Passionate about high-quality dispensing and independent eyewear. Commercially-minded with a strong desire to contribute to the growth of the business. Experienced in managing the dispensing side of an opticians practice, with a focus on both quality and service. Ideally early to mid-career and seeking a long-term opportunity for career progression within a stable, high-performing practice. Why This Role? Exceptional performance: The practice is generating a very high in turnover, far exceeding the industry benchmark, highlighting its success and strong market position. Stable, experienced team: Work alongside an experienced Optical Assistant and Optometrist with long tenures, creating a supportive and consistent team environment. Future growth opportunities: With the current director planning for retirement, this is a fantastic opportunity to step into a leadership role and shape the future direction of the business. Focus on quality: The practice sources frames exclusively from independent suppliers and focuses on premium lenses, making it an ideal environment for a Dispensing Optician with a passion for quality eyewear. Salary & Benefits Competitive salary of £45,000 (maybe some flex for the right experience) basic with the potential for strong commissions and bonuses based on sales. Opportunity for personal and professional growth within a financially successful and independent practice. Friendly, supportive team environment with a focus on quality and service. How to Apply If you are a commercially-driven Dispensing Optician looking for a new challenge with long-term career progression, we'd love to hear from you. Please send your CV and a cover letter to to apply, or call and ask for Danny.
May 13, 2026
Full time
Dispensing Manager (DO) - Independent Opticians Practice Location: 20 minutes by train from Edinburgh / 35 minutes from Glasgow Salary: £45,000 basic + strong commission/bonus potential Type: Full-Time, Permanent (Tuesday to Saturday rota) About the Role We are excited to present an outstanding opportunity for an experienced Dispensing Optician to take on the role of Dispensing Manager within a well-established independent opticians practice. The practice has a long-standing reputation for providing high-quality eyewear and exceptional customer service, and is now looking for a motivated individual to step into a leadership role. This role offers the chance to join a commercially-driven, high-performing business. The practice consistently exceeds industry expectations, with turnover significantly higher than the industry average. As the current director looks toward retirement in the next 5 years, this position also presents a unique opportunity for long-term career progression. Key Responsibilities As Dispensing Manager, you will: Lead the dispensing side of the business, focusing on high-end, independent frames and premium lenses from renowned manufacturers in Germany and Japan. Take responsibility for driving growth in the dispensing side of the practice, with a commercial focus to increase revenue and performance. Collaborate closely with an experienced team to ensure excellent customer care and professional dispensing standards. Play a key role in the business's long-term success, with the opportunity to take on greater responsibility as part of the director's succession plan. What We're Looking For We're seeking a Dispensing Optician who is: Passionate about high-quality dispensing and independent eyewear. Commercially-minded with a strong desire to contribute to the growth of the business. Experienced in managing the dispensing side of an opticians practice, with a focus on both quality and service. Ideally early to mid-career and seeking a long-term opportunity for career progression within a stable, high-performing practice. Why This Role? Exceptional performance: The practice is generating a very high in turnover, far exceeding the industry benchmark, highlighting its success and strong market position. Stable, experienced team: Work alongside an experienced Optical Assistant and Optometrist with long tenures, creating a supportive and consistent team environment. Future growth opportunities: With the current director planning for retirement, this is a fantastic opportunity to step into a leadership role and shape the future direction of the business. Focus on quality: The practice sources frames exclusively from independent suppliers and focuses on premium lenses, making it an ideal environment for a Dispensing Optician with a passion for quality eyewear. Salary & Benefits Competitive salary of £45,000 (maybe some flex for the right experience) basic with the potential for strong commissions and bonuses based on sales. Opportunity for personal and professional growth within a financially successful and independent practice. Friendly, supportive team environment with a focus on quality and service. How to Apply If you are a commercially-driven Dispensing Optician looking for a new challenge with long-term career progression, we'd love to hear from you. Please send your CV and a cover letter to to apply, or call and ask for Danny.
Working Solutions Recruitment
Brixworth, Northamptonshire
WSR is recruiting for an Operations & Executive Assistant for our reputable client in Brixworth. Job Title: Operations & Executive Assistant Location: Brixworth - Fully office based Salary: Up to £32,(Apply online only) per annum Job Type: Full-time, permanent Overview Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients. As the business continues to grow, they re now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you ll be at the heart of the business keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams. It s a great opportunity to join a close-knit team where your contribution will make a genuine impact. Operations & Executive Assistant Key Responsibilities Administration & Project Support Documentation Management: Preparing, reviewing and tracking construction documents, including contracts, requests for information (RFIs) and site reports Reporting: Preparing reports, presentations, and data for client meetings and internal project updates Onboarding and Compliance: Handling the onboarding of new staff and subcontractors, including organising inductions, site access and ensuring compliance with safety regulations Scheduling: Managing complex diaries, scheduling meetings, site visits and project milestones Operational & Site Coordination Site Liaison: Working with project managers and external clients to ensure effective communication Procurement Support: Raising Purchase Order (PO) requests and liaising with procurement teams Office Management: Overseeing the day-to-day operations of the head office or site office Financial & Commercial Tasks Invoicing and Payment: Managing subcontractor invoices and tracking payments Expenses: Processing expense claims for the team Budget Tracking: Assisting with project budgeting and expense logging Communication & Relationship Management Gatekeeping: Acting as the first point of contact for senior staff, handling calls and emails, and managing the flow of information Stakeholder Liaison: Coordinating with contractors, clients and suppliers Operations & Executive Assistant Key Skills & Experience Industry Knowledge: Familiarity with construction terminology and processes Strong IT skills Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel Organisation & Time Management: Ability to prioritise tasks in a fast-paced environment Excellent written and verbal communication skills Discretion & Initiative: Ability to handle confidential information and act proactively High level of discretion and professionalism Operations & Executive Assistant Personal Attributes Proactive and solutions-focused Detail-oriented with strong accuracy Approachable and confident communicator Adaptable and comfortable working in a fast-paced environment Please click APPLY NOW , or call the WSR Team at (phone number removed) for more info. We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time. We will however keep your CV on file and review your suitability against any other vacancies we may have available.
May 13, 2026
Full time
WSR is recruiting for an Operations & Executive Assistant for our reputable client in Brixworth. Job Title: Operations & Executive Assistant Location: Brixworth - Fully office based Salary: Up to £32,(Apply online only) per annum Job Type: Full-time, permanent Overview Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients. As the business continues to grow, they re now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you ll be at the heart of the business keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams. It s a great opportunity to join a close-knit team where your contribution will make a genuine impact. Operations & Executive Assistant Key Responsibilities Administration & Project Support Documentation Management: Preparing, reviewing and tracking construction documents, including contracts, requests for information (RFIs) and site reports Reporting: Preparing reports, presentations, and data for client meetings and internal project updates Onboarding and Compliance: Handling the onboarding of new staff and subcontractors, including organising inductions, site access and ensuring compliance with safety regulations Scheduling: Managing complex diaries, scheduling meetings, site visits and project milestones Operational & Site Coordination Site Liaison: Working with project managers and external clients to ensure effective communication Procurement Support: Raising Purchase Order (PO) requests and liaising with procurement teams Office Management: Overseeing the day-to-day operations of the head office or site office Financial & Commercial Tasks Invoicing and Payment: Managing subcontractor invoices and tracking payments Expenses: Processing expense claims for the team Budget Tracking: Assisting with project budgeting and expense logging Communication & Relationship Management Gatekeeping: Acting as the first point of contact for senior staff, handling calls and emails, and managing the flow of information Stakeholder Liaison: Coordinating with contractors, clients and suppliers Operations & Executive Assistant Key Skills & Experience Industry Knowledge: Familiarity with construction terminology and processes Strong IT skills Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel Organisation & Time Management: Ability to prioritise tasks in a fast-paced environment Excellent written and verbal communication skills Discretion & Initiative: Ability to handle confidential information and act proactively High level of discretion and professionalism Operations & Executive Assistant Personal Attributes Proactive and solutions-focused Detail-oriented with strong accuracy Approachable and confident communicator Adaptable and comfortable working in a fast-paced environment Please click APPLY NOW , or call the WSR Team at (phone number removed) for more info. We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time. We will however keep your CV on file and review your suitability against any other vacancies we may have available.
Job Title: Executive Assistant to Head of Sales Salary: Up to 35,000 Location: Nottingham Role Overview The Executive Assistant to the Head of Sales provides high-level administrative, organisational, and operational support to enable the effective running of the Sales function. The role requires strong commercial awareness, exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment. Acting as a trusted partner, the Executive Assistant ensures the Head of Sales can focus on strategic objectives and business growth. Key Responsibilities Executive Support Provide proactive, confidential, and efficient executive support to the Head of Sales Manage complex diaries, scheduling meetings, internal reviews, and external appointments Act as a key point of contact for internal and external stakeholders on behalf of the Head of Sales Prepare agendas, presentations, reports, and briefing documents Take accurate meeting minutes and track actions to completion Sales Operations & Coordination Support sales planning activities, including forecasting meetings, pipeline reviews, and performance updates Collate and analyse sales data, KPIs, and reports for leadership review Coordinate sales leadership meetings, off-sites, and quarterly business reviews Assist with CRM updates, reporting accuracy, and data integrity Stakeholder Management Liaise with senior leaders, customers, and external partners professionally and confidently Coordinate communication between sales, marketing, finance, operations, and other departments Support onboarding of new senior sales team members Project & Process Support Assist with sales-related projects, initiatives, and process improvements Track deadlines, milestones, and deliverables across key sales initiatives Identify opportunities to improve administrative and reporting processes Administrative & Operational Duties Manage travel arrangements, expenses, and invoices Maintain organised digital and physical filing systems Support budget tracking and cost control activities Handle sensitive and confidential information with discretion Skills & Experience Essential Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership Strong organisational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Ability to work independently, prioritise effectively, and manage competing demands High level of professionalism, discretion, and integrity Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) Desirable Experience supporting a Sales Director or commercial leadership team Understanding of sales processes, CRM systems, and sales reporting Experience working in a fast-paced, commercial environment INDAB
May 13, 2026
Full time
Job Title: Executive Assistant to Head of Sales Salary: Up to 35,000 Location: Nottingham Role Overview The Executive Assistant to the Head of Sales provides high-level administrative, organisational, and operational support to enable the effective running of the Sales function. The role requires strong commercial awareness, exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment. Acting as a trusted partner, the Executive Assistant ensures the Head of Sales can focus on strategic objectives and business growth. Key Responsibilities Executive Support Provide proactive, confidential, and efficient executive support to the Head of Sales Manage complex diaries, scheduling meetings, internal reviews, and external appointments Act as a key point of contact for internal and external stakeholders on behalf of the Head of Sales Prepare agendas, presentations, reports, and briefing documents Take accurate meeting minutes and track actions to completion Sales Operations & Coordination Support sales planning activities, including forecasting meetings, pipeline reviews, and performance updates Collate and analyse sales data, KPIs, and reports for leadership review Coordinate sales leadership meetings, off-sites, and quarterly business reviews Assist with CRM updates, reporting accuracy, and data integrity Stakeholder Management Liaise with senior leaders, customers, and external partners professionally and confidently Coordinate communication between sales, marketing, finance, operations, and other departments Support onboarding of new senior sales team members Project & Process Support Assist with sales-related projects, initiatives, and process improvements Track deadlines, milestones, and deliverables across key sales initiatives Identify opportunities to improve administrative and reporting processes Administrative & Operational Duties Manage travel arrangements, expenses, and invoices Maintain organised digital and physical filing systems Support budget tracking and cost control activities Handle sensitive and confidential information with discretion Skills & Experience Essential Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership Strong organisational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Ability to work independently, prioritise effectively, and manage competing demands High level of professionalism, discretion, and integrity Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) Desirable Experience supporting a Sales Director or commercial leadership team Understanding of sales processes, CRM systems, and sales reporting Experience working in a fast-paced, commercial environment INDAB
Private Client Solicitor Location: Birmingham Salary: 30,000 - 45,000 (dependent on experience) Job Type: Full-time, Permanent Bell Cornwall Recruitment are delighted to be working with a well-established, niche private client firm of solicitors based in Birmingham. This is an excellent opportunity for an experienced Private Client Solicitor to join a supportive and highly regarded team, handling high-quality work within a specialist environment. The Role The successful candidate will manage a full and varied caseload of private client matters, providing expert legal advice with a strong focus on client care and attention to detail. Key Responsibilities Managing a full caseload of private client files from instruction through to completion, including: Wills Trusts and estate planning Lasting Powers of Attorney (LPAs) Probate and estate administration Drafting legal documents including Wills, LPAs, trusts, and associated documentation Advising clients on inheritance tax, estate planning, and wealth protection Handling probate applications and the administration of estates Liaising with clients, beneficiaries, HMRC, and third parties Preparing estate accounts and dealing with asset distribution Ensuring files are progressed efficiently and in line with regulatory requirements Maintaining high standards of client care, particularly when dealing with sensitive matters Managing billing, time recording, and contributing to departmental targets Supporting business development and maintaining strong client relationships About You Previous experience handling a private client caseload (Wills, Probate, Trusts, LPAs) Qualified Solicitor, Legal Executive, or experienced Fee Earner/Paralegal Ability to manage files independently with minimal supervision Strong technical knowledge of private client law Excellent communication and client care skills Highly organised with the ability to prioritise workload effectively The Firm This niche private client firm prides itself on delivering a personal, high-quality service to its clients. You will be joining a collaborative and professional environment with genuine opportunities for progression and development. Benefits Competitive salary based on experience ( 30,000 - 45,000) Supportive working environment Opportunities for career progression Ongoing professional development INDHP If you are an experienced Private Client Solicitor looking to take the next step in your career within a specialist firm, we would love to hear from you. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 13, 2026
Full time
Private Client Solicitor Location: Birmingham Salary: 30,000 - 45,000 (dependent on experience) Job Type: Full-time, Permanent Bell Cornwall Recruitment are delighted to be working with a well-established, niche private client firm of solicitors based in Birmingham. This is an excellent opportunity for an experienced Private Client Solicitor to join a supportive and highly regarded team, handling high-quality work within a specialist environment. The Role The successful candidate will manage a full and varied caseload of private client matters, providing expert legal advice with a strong focus on client care and attention to detail. Key Responsibilities Managing a full caseload of private client files from instruction through to completion, including: Wills Trusts and estate planning Lasting Powers of Attorney (LPAs) Probate and estate administration Drafting legal documents including Wills, LPAs, trusts, and associated documentation Advising clients on inheritance tax, estate planning, and wealth protection Handling probate applications and the administration of estates Liaising with clients, beneficiaries, HMRC, and third parties Preparing estate accounts and dealing with asset distribution Ensuring files are progressed efficiently and in line with regulatory requirements Maintaining high standards of client care, particularly when dealing with sensitive matters Managing billing, time recording, and contributing to departmental targets Supporting business development and maintaining strong client relationships About You Previous experience handling a private client caseload (Wills, Probate, Trusts, LPAs) Qualified Solicitor, Legal Executive, or experienced Fee Earner/Paralegal Ability to manage files independently with minimal supervision Strong technical knowledge of private client law Excellent communication and client care skills Highly organised with the ability to prioritise workload effectively The Firm This niche private client firm prides itself on delivering a personal, high-quality service to its clients. You will be joining a collaborative and professional environment with genuine opportunities for progression and development. Benefits Competitive salary based on experience ( 30,000 - 45,000) Supportive working environment Opportunities for career progression Ongoing professional development INDHP If you are an experienced Private Client Solicitor looking to take the next step in your career within a specialist firm, we would love to hear from you. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Role: Executive Assistant to Chairman Location: Central Bristol (with frequent travel surrounding areas) Working Pattern: Hybrid Core Working Hours: 9am - 6pm with flexibility Salary: £45k - £55k (DOE) About the Role We are seeking a confident administrative professional to support the Chairman of a dynamic young start-up. This is a true right-hand role with varied responsibilities, combining high-level administrative, organisational, and gatekeeping support with elements of private assistance. This role is ideal for an organised, proactive individual who can adapt to senior leadership needs with and thrives in a fast-paced, ambitious, entrepreneurial environment. Key Responsibilities Providing comprehensive support to the Chairman, including inbox management, diary management, scheduling, meeting coordination, large and small event planning, and domestic and international travel logistics. Delivering full meeting support: preparing documents, agendas, and taking minutes. Acting as a liaison for clients, portfolio businesses, investors, and other key stakeholders. Offering lifestyle and logistical support, including household admin, personal diary coordination, travel and appointment booking, and some family logistics. Providing wider administrative and organisational support to the team as required. About You You are an organised, experienced administrative professional who enjoys being part of a small, dynamic team and providing 360 support to a hands-on senior leader. Previous experience supporting C-Suite or senior leadership to a high-degree, demonstrating excellent time management and the ability to juggle competing priorities in a fast-moving start-up. Strong written and verbal communication skills, with the ability to build relationships at all levels and handle stakeholder interactions. Highly proactive attitude, able to anticipate needs, exercise sound judgment, and act as an effective gatekeeper. A steady, organised approach that helps bring clarity and maintain smooth workflow in a dynamic environment. Comfortable handling sensitive information and personal matters with discretion. A full UK driving license and access to your own car are necessary; some days will be spent traveling to surrounding areas and visiting portfolio business locations. If you're excited by the idea of supporting a hands-on leader and playing a key role in a start-up environment, please apply below. REF: MS179690Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 13, 2026
Full time
Role: Executive Assistant to Chairman Location: Central Bristol (with frequent travel surrounding areas) Working Pattern: Hybrid Core Working Hours: 9am - 6pm with flexibility Salary: £45k - £55k (DOE) About the Role We are seeking a confident administrative professional to support the Chairman of a dynamic young start-up. This is a true right-hand role with varied responsibilities, combining high-level administrative, organisational, and gatekeeping support with elements of private assistance. This role is ideal for an organised, proactive individual who can adapt to senior leadership needs with and thrives in a fast-paced, ambitious, entrepreneurial environment. Key Responsibilities Providing comprehensive support to the Chairman, including inbox management, diary management, scheduling, meeting coordination, large and small event planning, and domestic and international travel logistics. Delivering full meeting support: preparing documents, agendas, and taking minutes. Acting as a liaison for clients, portfolio businesses, investors, and other key stakeholders. Offering lifestyle and logistical support, including household admin, personal diary coordination, travel and appointment booking, and some family logistics. Providing wider administrative and organisational support to the team as required. About You You are an organised, experienced administrative professional who enjoys being part of a small, dynamic team and providing 360 support to a hands-on senior leader. Previous experience supporting C-Suite or senior leadership to a high-degree, demonstrating excellent time management and the ability to juggle competing priorities in a fast-moving start-up. Strong written and verbal communication skills, with the ability to build relationships at all levels and handle stakeholder interactions. Highly proactive attitude, able to anticipate needs, exercise sound judgment, and act as an effective gatekeeper. A steady, organised approach that helps bring clarity and maintain smooth workflow in a dynamic environment. Comfortable handling sensitive information and personal matters with discretion. A full UK driving license and access to your own car are necessary; some days will be spent traveling to surrounding areas and visiting portfolio business locations. If you're excited by the idea of supporting a hands-on leader and playing a key role in a start-up environment, please apply below. REF: MS179690Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Assistant Director of Corporate Parenting Hull City Council is looking for an exceptional leader to join us as Assistant Director of Corporate Parenting within our Children, Young People and Families Directorate. This is an exciting and new opportunity to shape the future of children in our care and our care leavers across the city. As a key member of our Senior Leadership Team, you will drive our ambition for every child to thrive, championing a strong child centred culture and ensuring that the voices of children and families are integral to everything we do. About the Role In this role, you will provide strategic leadership for all children looked after and care leaver services, including our regulated children's homes, supported accommodation, fostering and adoption provision. You will: Lead the development and delivery of Corporate Parenting services, ensuring excellence and aspiration for every child Influence policy and practice at local, regional and national levels, working with Government departments, Ofsted, Health, Police and wider partners Act as a visible, compassionate and ambitious leader, modelling strengths based practice and a culture of high support and high expectations Oversee a budget of £38.5 million and lead approximately 370 FTE colleagues across the service Ensure organisational readiness for all statutory inspections and compliance with safeguarding duties Represent the Council in key forums, strengthening relationships with Elected Members, partners, external agencies and the community Be part of the Council's emergency response rota under the Civil Contingencies Act. What We're Looking For - We are seeking a leader with: Essential Qualifications & Professional Standing A recognised professional or managerial qualification (Master's level or above) and A Social Work qualification and registration with Social Work England and A commitment to continuous professional development. Experience You Will Bring Extensive senior leadership experience improving outcomes for children and families within a large, complex organisation A track record of driving service improvement and cultural change Strong political awareness and experience working effectively with Elected Members Expertise in partnership working, commissioning, and delivering high quality services across agencies Significant financial and resource management experience Demonstrable success leading multi-disciplinary teams at scale. Skills & Leadership Qualities A compelling, credible leadership style that inspires trust and excellence. Ability to think strategically, influence across systems and translate vision into action. Highly developed communication, negotiation and relationship building skills. Strong analytical skills and the ability to deliver innovative solutions to complex issues. Child centred, relational and strengths based approach. Our Values You will embody and champion our leadership values of: People First Respect Learning Ambition Partnership These underpin how we work with children, families, partners and colleagues across the city. Why Hull? Hull is a place of strong identity, community pride and ambition for its children. With major investment across Children's Services, this is an opportunity to be at the forefront of meaningful, lasting change and to make a difference that matters. For an informal discussion about the role, please contact: Pauline Turner, Executive Director of Children, Young People and Families on . Benefits of Working of Hull City Council: - A competitive salary - An excellent pension through the Local Government Pension Scheme (LGPS) - Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period - Career development and learning experiences from a range of training courses and learning methods - Supportive and forward-thinking culture - Great career development opportunities Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description. We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply. We adopt a 'name blind' approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage. We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment. Online searches, including social media, may be carried out as part of the recruitment process. Hiring manager: Pauline Turner Contact number: x6325 Closing date: 9 June 2026. Proposed interview date: 15 July 2026. Please note: The proposed interview date is subject to change and will be confirmed to shortlisted candidates as soon as possible.
May 13, 2026
Full time
Assistant Director of Corporate Parenting Hull City Council is looking for an exceptional leader to join us as Assistant Director of Corporate Parenting within our Children, Young People and Families Directorate. This is an exciting and new opportunity to shape the future of children in our care and our care leavers across the city. As a key member of our Senior Leadership Team, you will drive our ambition for every child to thrive, championing a strong child centred culture and ensuring that the voices of children and families are integral to everything we do. About the Role In this role, you will provide strategic leadership for all children looked after and care leaver services, including our regulated children's homes, supported accommodation, fostering and adoption provision. You will: Lead the development and delivery of Corporate Parenting services, ensuring excellence and aspiration for every child Influence policy and practice at local, regional and national levels, working with Government departments, Ofsted, Health, Police and wider partners Act as a visible, compassionate and ambitious leader, modelling strengths based practice and a culture of high support and high expectations Oversee a budget of £38.5 million and lead approximately 370 FTE colleagues across the service Ensure organisational readiness for all statutory inspections and compliance with safeguarding duties Represent the Council in key forums, strengthening relationships with Elected Members, partners, external agencies and the community Be part of the Council's emergency response rota under the Civil Contingencies Act. What We're Looking For - We are seeking a leader with: Essential Qualifications & Professional Standing A recognised professional or managerial qualification (Master's level or above) and A Social Work qualification and registration with Social Work England and A commitment to continuous professional development. Experience You Will Bring Extensive senior leadership experience improving outcomes for children and families within a large, complex organisation A track record of driving service improvement and cultural change Strong political awareness and experience working effectively with Elected Members Expertise in partnership working, commissioning, and delivering high quality services across agencies Significant financial and resource management experience Demonstrable success leading multi-disciplinary teams at scale. Skills & Leadership Qualities A compelling, credible leadership style that inspires trust and excellence. Ability to think strategically, influence across systems and translate vision into action. Highly developed communication, negotiation and relationship building skills. Strong analytical skills and the ability to deliver innovative solutions to complex issues. Child centred, relational and strengths based approach. Our Values You will embody and champion our leadership values of: People First Respect Learning Ambition Partnership These underpin how we work with children, families, partners and colleagues across the city. Why Hull? Hull is a place of strong identity, community pride and ambition for its children. With major investment across Children's Services, this is an opportunity to be at the forefront of meaningful, lasting change and to make a difference that matters. For an informal discussion about the role, please contact: Pauline Turner, Executive Director of Children, Young People and Families on . Benefits of Working of Hull City Council: - A competitive salary - An excellent pension through the Local Government Pension Scheme (LGPS) - Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period - Career development and learning experiences from a range of training courses and learning methods - Supportive and forward-thinking culture - Great career development opportunities Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description. We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply. We adopt a 'name blind' approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage. We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required. The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment. Online searches, including social media, may be carried out as part of the recruitment process. Hiring manager: Pauline Turner Contact number: x6325 Closing date: 9 June 2026. Proposed interview date: 15 July 2026. Please note: The proposed interview date is subject to change and will be confirmed to shortlisted candidates as soon as possible.
We are lThe successful candidate will be required to work 37.5 hours per week, working Monday - Friday, between the hours of 8AM - 8PM (usual working hours are 9AM - 5PM). Temporary cover is required for approximately 3 months. Please note: you will be based across two accommodation sites which have 5 units each, and 7 outreach flats.In this position, you will be expected to;- Manage a team of 4 Progression Coaches, Night Progression Coaches and Outreach Workers- Build and manage local relationships, including regular meetings with commissioners, stakeholders, delivery partners and other service providers for homelessness services- Hold specific responsibilities for ensuring the safety of the building for clients, staff, visitors and volunteers through regular risk assessment, health and safety checks and reporting- Liaise with internal departments including Finance, HR, Quality and Compliance, Fundraising, Communications and Business Development as necessary to ensure the smooth running of the service- Ensure budgets are maintained as directed by the Executive Director of Finance and Resources and are managed throughout the year by working with the finance team and Assistant Director using its systems and processes- Ensure the highest standards of support for young people are provided and maintain effective and efficient housing management practices, delivering KPI targets in both areas- Work within the organisations model of Acceptance and Commitment Therapy informed delivery to support clients to understand and act on their values, strengths, and long-term vision for their future- Ensure the service meets all the relevant regulatory and quality standards, including compliance with Ofsted requirements to maintain the highest level of care and support.To apply for this role, you must have;- Experience leading a team, setting clear goals and ensuring continuous improvement to delivering a quality service to clients.- Commitment to developing and motivating a team through mentoring, coaching and feedback, ensuring your team is well equipped to achieve a quality-run service- Strong analytical skills with the ability to assess complex situations, identify potential risks and implement effective solutions within a dynamic and complex environment- Excellent interpersonal skills communicating with a range of stakeholders including clients, external partners including commissioners, medical professionals, local authorities and housing providers.- Experience in building and maintaining relationships both internally and externally- Ability to analyse data and make informed decisions based on reports and KPI'sPlease note; easy on street parking is available
May 13, 2026
Contractor
We are lThe successful candidate will be required to work 37.5 hours per week, working Monday - Friday, between the hours of 8AM - 8PM (usual working hours are 9AM - 5PM). Temporary cover is required for approximately 3 months. Please note: you will be based across two accommodation sites which have 5 units each, and 7 outreach flats.In this position, you will be expected to;- Manage a team of 4 Progression Coaches, Night Progression Coaches and Outreach Workers- Build and manage local relationships, including regular meetings with commissioners, stakeholders, delivery partners and other service providers for homelessness services- Hold specific responsibilities for ensuring the safety of the building for clients, staff, visitors and volunteers through regular risk assessment, health and safety checks and reporting- Liaise with internal departments including Finance, HR, Quality and Compliance, Fundraising, Communications and Business Development as necessary to ensure the smooth running of the service- Ensure budgets are maintained as directed by the Executive Director of Finance and Resources and are managed throughout the year by working with the finance team and Assistant Director using its systems and processes- Ensure the highest standards of support for young people are provided and maintain effective and efficient housing management practices, delivering KPI targets in both areas- Work within the organisations model of Acceptance and Commitment Therapy informed delivery to support clients to understand and act on their values, strengths, and long-term vision for their future- Ensure the service meets all the relevant regulatory and quality standards, including compliance with Ofsted requirements to maintain the highest level of care and support.To apply for this role, you must have;- Experience leading a team, setting clear goals and ensuring continuous improvement to delivering a quality service to clients.- Commitment to developing and motivating a team through mentoring, coaching and feedback, ensuring your team is well equipped to achieve a quality-run service- Strong analytical skills with the ability to assess complex situations, identify potential risks and implement effective solutions within a dynamic and complex environment- Excellent interpersonal skills communicating with a range of stakeholders including clients, external partners including commissioners, medical professionals, local authorities and housing providers.- Experience in building and maintaining relationships both internally and externally- Ability to analyse data and make informed decisions based on reports and KPI'sPlease note; easy on street parking is available
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
May 13, 2026
Full time
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard will manage your application in accordance with GDPR and the Data Protection Act 2018, and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website for further details on how we manage your data. If your application is successful, we will contact you and handle your personal information in line with GDPR guidelines. If unsuccessful, your application and associated data will be deleted within six weeks.
May 13, 2026
Full time
Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations. The role will entail: Handling client enquiries, calls and communications with professionalism and cultural sensitivity. Manage diaries, travel, itineraries, international meeting arrangements and agendas. Support pitch documents, presentations and tender submissions for international work. Assist with organising internal and external events, training sessions and client briefings. Monitor team inboxes, prepare draft responses and manage correspondence. Provide cross-team support where needed and help balance workflow. Support billing processes and prepare accurate invoices for international matters. Manage expenses, payments and financial administration tasks. Ensure all compliance, information security and data-handling standards are met. Applicants must have: Experience as a PA in a legal, professional services or similarly structured environment. Excellent communication and relationship building skills. Strong organisational skills and ability to prioritise a varied workload. A positive, "can do" attitude. Adaptability and confidence in a fast-moving environment. Strong Microsoft Office Proficiency. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard will manage your application in accordance with GDPR and the Data Protection Act 2018, and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website for further details on how we manage your data. If your application is successful, we will contact you and handle your personal information in line with GDPR guidelines. If unsuccessful, your application and associated data will be deleted within six weeks.
Located in Knightsbridge on the edge of Hyde Park, Bvlgari Hotel London is a haven of calm in the heart of the city, moments away from some of London's most iconic landmarks. Since opening in 2012, Bvlgari has set new benchmarks for luxury hospitality, combining elegant contemporary design with impeccable, personalised service. We are looking for a Floor Housekeeper to join our Housekeeping team and help uphold the exceptional standards of cleanliness, comfort and presentation that define the Bvlgari experience. Working closely with the Executive Housekeeper and Assistant Executive Housekeeper, you will play a key role in the daily supervision of guest rooms and assigned housekeeping areas. You will lead, support and guide Room Attendants and House Porters, ensuring they feel confident, well trained and motivated to deliver service excellence consistently. You will work collaboratively with Front Office, Engineering and other operational teams to ensure guest requests are handled seamlessly, maintenance issues are addressed promptly, and individual guest preferences are respected. A strong eye for detail, pride in immaculate presentation, and a genuine interest in people development are essential to success in this role. Key Responsibilities Supervising the cleanliness and presentation of guest rooms, corridors and housekeeping areas Monitoring service standards and ensuring they consistently meet Bvlgari brand expectations Supporting, training and motivating housekeeping colleagues through active daily leadership Liaising with Engineering to ensure timely maintenance and equipment reliability Controlling the use of linen, amenities, cleaning materials and equipment to minimise waste Supporting projects such as guestroom enhancements and special maintenance initiatives Ensuring full compliance with Health & Safety, COSHH and fire safety procedures What We Are Looking For To be successful in this role, you will have previous experience within a luxury hotel environment, ideally with some supervisory responsibility. You will communicate confidently in English, lead by example, and demonstrate strong organisational skills, flexibility and attention to detail. You will take pride in delivering high standards, enjoy working as part of a team, and understand that outstanding guest experiences are created through engaged and supported colleagues. Why Join Bvlgari Hotel London At Bvlgari Hotel London, you will be part of an iconic luxury brand renowned for elegance, craftsmanship and heartfelt service. We offer a supportive and inclusive working environment where training, wellbeing and career development are truly valued. You will work alongside passionate professionals who share your commitment to excellence, representing a brand that is synonymous with sophistication, discretion and genuine Italian hospitality. Join us, and take pride in creating refined, memorable experiences - for our guests and for one another. Compensation: Competitive salary
May 12, 2026
Full time
Located in Knightsbridge on the edge of Hyde Park, Bvlgari Hotel London is a haven of calm in the heart of the city, moments away from some of London's most iconic landmarks. Since opening in 2012, Bvlgari has set new benchmarks for luxury hospitality, combining elegant contemporary design with impeccable, personalised service. We are looking for a Floor Housekeeper to join our Housekeeping team and help uphold the exceptional standards of cleanliness, comfort and presentation that define the Bvlgari experience. Working closely with the Executive Housekeeper and Assistant Executive Housekeeper, you will play a key role in the daily supervision of guest rooms and assigned housekeeping areas. You will lead, support and guide Room Attendants and House Porters, ensuring they feel confident, well trained and motivated to deliver service excellence consistently. You will work collaboratively with Front Office, Engineering and other operational teams to ensure guest requests are handled seamlessly, maintenance issues are addressed promptly, and individual guest preferences are respected. A strong eye for detail, pride in immaculate presentation, and a genuine interest in people development are essential to success in this role. Key Responsibilities Supervising the cleanliness and presentation of guest rooms, corridors and housekeeping areas Monitoring service standards and ensuring they consistently meet Bvlgari brand expectations Supporting, training and motivating housekeeping colleagues through active daily leadership Liaising with Engineering to ensure timely maintenance and equipment reliability Controlling the use of linen, amenities, cleaning materials and equipment to minimise waste Supporting projects such as guestroom enhancements and special maintenance initiatives Ensuring full compliance with Health & Safety, COSHH and fire safety procedures What We Are Looking For To be successful in this role, you will have previous experience within a luxury hotel environment, ideally with some supervisory responsibility. You will communicate confidently in English, lead by example, and demonstrate strong organisational skills, flexibility and attention to detail. You will take pride in delivering high standards, enjoy working as part of a team, and understand that outstanding guest experiences are created through engaged and supported colleagues. Why Join Bvlgari Hotel London At Bvlgari Hotel London, you will be part of an iconic luxury brand renowned for elegance, craftsmanship and heartfelt service. We offer a supportive and inclusive working environment where training, wellbeing and career development are truly valued. You will work alongside passionate professionals who share your commitment to excellence, representing a brand that is synonymous with sophistication, discretion and genuine Italian hospitality. Join us, and take pride in creating refined, memorable experiences - for our guests and for one another. Compensation: Competitive salary
