Job Description
Collection Centre Administrator
Proactive Personnel are recruiting for a Collection Centre Administrator
We are looking for a highly organised and proactive individual to support the day-to-day operations of a busy livestock collection centre. This role combines administrative duties with hands-on farm support.
Key Responsibilities
Collection Centre Administration
- Coordinate and book transport for livestock entering and leaving the collection centre
- Accurately update BCMS records for all animal movements
- Arrange and manage APHA licence applications for TB-restricted calf movements
- Maintain and update records using company systems and software
Farm Administration & BCMS Management
- Manage all BCMS entries, including on/off movements and death registrations
- Select and prepare passports for livestock orders
- Organise, file, and securely store all calf passports
APHA Licensing
- Complete initial licence applications
- Handle follow-ups, amendments, and any ad hoc issues
Operational Support & Record Keeping
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Maintain and update stock lists
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Upload intake and movement data accurately
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Record livestock deaths and movements on/off site
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Ensure timelines and procedures are followed correctly
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Organise vet visits and ensure all supporting paperwork is complete
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Support management procedures, including:
Vaccinations
TB testing
Dehorning
Castrations
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Keep records up to date, including:
Medicines
Vaccinations
Weights
Cattle movements
Farm Duties
- Assist with loading, weighing, and feeding calves as required
- Support preparation for farm visits and manage visitor coordination
Additional Responsibilities
- Assist with marketing data management and uploads
- Capture marketing materials such as photos and videos when required
- Work closely with the line manager on a daily basis
- Collaborate with other departments across the business
- Support company events and open days when needed
- Work towards agreed targets and performance goals
- Take initiative in personal development and continuous improvement
- Carry out any additional duties as required
Additional Information
This role requires flexibility, attention to detail, and the ability to balance administrative responsibilities with practical farm work in a fast-paced environment.
