Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration including costing and invoicing alongside good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Experience in costing and invoicing. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Jun 10, 2026
Full time
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration including costing and invoicing alongside good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Experience in costing and invoicing. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Graduate Construction Coordinator Gerrards Cross, Buckinghamshire 36,000 - 40,000 + Career Progression + Technical Training + Holidays + Pension + Private Healthcare + Accommodation Covered (if required) + Immediate Start Are you a recent engineering graduate looking to launch your career with a global leader in high-tech construction? Join a renowned main contractor delivering a landmark 100M+ projects across the UK. This office-based Graduate role offers a unique opportunity to work closely with senior engineers and project managers on the coordination and delivery of a cutting-edge facility. From day one, you'll gain exposure to critical project stages, develop technical and commercial skills, and play a pivotal role in managing complex engineering workflows. You'll act as a key Project Coordinator for the pre-construction department ensuring the seamless execution of engineering design solutions throughout the project's lifecycle. This organisation is a global powerhouse in delivering mission-critical infrastructure and high-tech construction projects, such as data centres and manufacturing facilities. You'll have the opportunity to work on other UK and international projects. A structured development plan is in place, enabling rapid progression toward roles like Project Engineer, Senior Engineer, and eventually Design Manager or Director. As a Graduate Project Coordinator You Will have: A degree in Engineering A proactive, solutions-driven mindset Strong communication and organisational skills Full UK driver's licence (for future travel opportunities) Your Role As a Graduate Project Coordinator Will Include: Be office-based Monday-Friday (7/8am - 5/6pm), supporting the project team on technical and coordination tasks Work with senior engineers to manage systems design, documentation, and workflows Liaise with contractors, suppliers, and internal teams to ensure project milestones are met Gain exposure to project planning, technical submittals, quality control, and stakeholder communication This is more than just a graduate job- it's a launchpad for your career in engineering project delivery with a globally respected contractor. If you need further information please contact Dea on (phone number removed).
Jun 10, 2026
Full time
Graduate Construction Coordinator Gerrards Cross, Buckinghamshire 36,000 - 40,000 + Career Progression + Technical Training + Holidays + Pension + Private Healthcare + Accommodation Covered (if required) + Immediate Start Are you a recent engineering graduate looking to launch your career with a global leader in high-tech construction? Join a renowned main contractor delivering a landmark 100M+ projects across the UK. This office-based Graduate role offers a unique opportunity to work closely with senior engineers and project managers on the coordination and delivery of a cutting-edge facility. From day one, you'll gain exposure to critical project stages, develop technical and commercial skills, and play a pivotal role in managing complex engineering workflows. You'll act as a key Project Coordinator for the pre-construction department ensuring the seamless execution of engineering design solutions throughout the project's lifecycle. This organisation is a global powerhouse in delivering mission-critical infrastructure and high-tech construction projects, such as data centres and manufacturing facilities. You'll have the opportunity to work on other UK and international projects. A structured development plan is in place, enabling rapid progression toward roles like Project Engineer, Senior Engineer, and eventually Design Manager or Director. As a Graduate Project Coordinator You Will have: A degree in Engineering A proactive, solutions-driven mindset Strong communication and organisational skills Full UK driver's licence (for future travel opportunities) Your Role As a Graduate Project Coordinator Will Include: Be office-based Monday-Friday (7/8am - 5/6pm), supporting the project team on technical and coordination tasks Work with senior engineers to manage systems design, documentation, and workflows Liaise with contractors, suppliers, and internal teams to ensure project milestones are met Gain exposure to project planning, technical submittals, quality control, and stakeholder communication This is more than just a graduate job- it's a launchpad for your career in engineering project delivery with a globally respected contractor. If you need further information please contact Dea on (phone number removed).
Want to re-energise your career with the powerhouse behind your favourite drinks brands? Are you bold, relentless, and ready to take your professional journey to the top? This is your chance to elevate your career with one of the most iconic, highest-performing brands in the industry! Here s what you need to know. Key Responsibilities: Manage the day-to-day upkeep of our office, ensuring a safe, organised, and well-maintained environment Handle reception duties and act as first point of contact for visitors and contractors Induct and supervise facilities contractors, ensuring quality and timely completion of work Manage supplier contracts and support contract tenders Oversee purchase orders, invoices, and the facilities email inbox Support the H&S Manager with risk assessments, inspections, and policy reviews Take responsibility for fire alarm testing, office moves, and general maintenance Conduct H&S inductions for new employees and contractors Arrange training courses and assist in rolling out safety training programs Contribute to the continual improvement of Monster s Health & Safety Management System Carry out regular site checks, hazard spotting, and building maintenance reviews About You: A proactive, hands-on team player with a positive can-do attitude Strong organisational skills and ability to juggle multiple tasks Basic DIY and maintenance skills Confident in Microsoft Office (Word, Excel, Outlook) Holds a full, clean driving license (essential) Previous facilities experience desirable Basic Health & Safety awareness If the role and responsibilities sound like a good fit for you, then I d love to speak to you! Find out more about our available opportunities or how we can help you further your career contact us today. Call: (phone number removed) Email: (url removed) Please get in touch with Ciara or click Apply Now to be considered for this vacancy. Advocate Group is the sole and exclusive talent partner for Monster Energy. All direct or third party applicants will be forwarded to Advocate Group for processing. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. By applying for this role, you are agreeing to our Privacy Policy, which can be found on our website. Please note that Advocate Group is acting as an employment agency in relation to this vacancy.
Jun 10, 2026
Full time
Want to re-energise your career with the powerhouse behind your favourite drinks brands? Are you bold, relentless, and ready to take your professional journey to the top? This is your chance to elevate your career with one of the most iconic, highest-performing brands in the industry! Here s what you need to know. Key Responsibilities: Manage the day-to-day upkeep of our office, ensuring a safe, organised, and well-maintained environment Handle reception duties and act as first point of contact for visitors and contractors Induct and supervise facilities contractors, ensuring quality and timely completion of work Manage supplier contracts and support contract tenders Oversee purchase orders, invoices, and the facilities email inbox Support the H&S Manager with risk assessments, inspections, and policy reviews Take responsibility for fire alarm testing, office moves, and general maintenance Conduct H&S inductions for new employees and contractors Arrange training courses and assist in rolling out safety training programs Contribute to the continual improvement of Monster s Health & Safety Management System Carry out regular site checks, hazard spotting, and building maintenance reviews About You: A proactive, hands-on team player with a positive can-do attitude Strong organisational skills and ability to juggle multiple tasks Basic DIY and maintenance skills Confident in Microsoft Office (Word, Excel, Outlook) Holds a full, clean driving license (essential) Previous facilities experience desirable Basic Health & Safety awareness If the role and responsibilities sound like a good fit for you, then I d love to speak to you! Find out more about our available opportunities or how we can help you further your career contact us today. Call: (phone number removed) Email: (url removed) Please get in touch with Ciara or click Apply Now to be considered for this vacancy. Advocate Group is the sole and exclusive talent partner for Monster Energy. All direct or third party applicants will be forwarded to Advocate Group for processing. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. By applying for this role, you are agreeing to our Privacy Policy, which can be found on our website. Please note that Advocate Group is acting as an employment agency in relation to this vacancy.
TRADES CONTRACT CONTROLLER - REPAIRS & MAINTENANCE OPERATIONS SOCIAL HOUSING / PROPERTY SERVICES Salary : 40,000 - 55,000 inc Performance Incentive + Benefits Location: Commutable from Bedfordshire, Buckinghamshire, Northamptonshire, Hertfordshire, Cambridgeshire, North London, Middlesex / Northern Home Counties Operational Control. Scheduling. Productivity. Commercial Awareness. This is not a standard scheduling role. It is not purely administrative. It is not a passive coordination position. It is not suited to individuals who simply process jobs and escalate problems. This is an operational control role positioned at the centre of a fast-moving repairs and maintenance operation where productivity, workflow management, and commercial awareness directly impact performance. Our client is seeking an experienced, confident, and highly organised Trades Contract Controller to help drive operational efficiency across responsive repairs and maintenance contracts within the social housing sector. The Business Our client is a fast-growing, privately owned property services business delivering responsive repairs, maintenance, disrepair, voids, and planned works contracts across the UK. The business operates in a high-volume environment where: Pace matters Responsiveness matters Productivity matters Commercial control matters This is a business that values operational capability, accountability, and practical problem-solving. There is strong leadership visibility throughout the organisation and a genuine focus on improving operational performance through better systems, stronger people, and tighter operational control. The Opportunity The Trades Contract Controller role sits at the heart of daily operational delivery. You will play a key role in ensuring that field-based operatives remain productive, jobs are progressing correctly, operational issues are identified early, and workflow remains controlled throughout the day. You will work closely with: Contract Managers Schedulers Supervisors Operational teams Field-based operatives This is a role for someone who enjoys being in the middle of the operation and who thrives in fast-paced environments where priorities can change quickly. The successful individual will combine: Strong coordination capability Commercial awareness Operational confidence Excellent communication skills Calmness under pressure The Role Responsibilities will include: Monitoring live operational workflow across repairs and maintenance contracts Managing and controlling operative productivity throughout the day Liaising directly with field-based operatives regarding job progress, delays, and operational issues Identifying scheduling inefficiencies and helping improve workflow planning Monitoring jobs that are overrunning or creating cost exposure Supporting operational performance against SLAs and KPIs Working closely with schedulers and contract managers to maintain service delivery standards Ensuring jobs are allocated effectively based on location, skillset, priority, and operational demand Escalating operational risks and service issues appropriately Maintaining accurate operational data and system updates This role requires individuals who can think operationally and commercially at the same time. You will need to: Stay organised under pressure Prioritise quickly Communicate confidently Challenge issues when required Keep the operation moving The Ideal Background We are particularly interested in individuals who understand fast-paced operational environments and who can demonstrate strong workflow coordination capability. Relevant backgrounds may include: Repairs & maintenance Property services Social housing Facilities management Trades operations Logistics / transport planning Service delivery coordination Workforce planning Engineering service operations The ideal candidate Candidates with previous trade exposure or practical operational understanding will be highly advantageous. This may include individuals who have previously worked within: Plumbing Electrical Carpentry Multi-trade repairs Gas servicing & maintenance Reactive maintenance Property repairs Void property works Building maintenance Facilities maintenance Social housing maintenance operations We are particularly interested in individuals who: Previously worked "on the tools" Have managed operatives or subcontractors Understand repairs workflows, productivity, and operational pressures Have progressed from trade-based or operational roles into coordination, scheduling, or control-based positions Examples may include: Repairs Controllers Trades Controllers Service Delivery Controllers Maintenance Coordinators Scheduling Controllers Workforce Planners Reactive Maintenance Coordinators Operational Controllers Logistics or Planning Coordinators within field-service environments Equally, individuals from logistics or operational scheduling environments with strong workforce planning capability and experience coordinating mobile operational teams will also be considered. What We Are Looking For This role requires more than administration. We are looking for individuals with: Confidence and operational presence Strong communication skills Commercial awareness Good judgement under pressure Energy and pace Strong organisational capability Attention to detail The ability to challenge constructively when required This role would particularly suit ambitious, high-potential individuals looking to progress within a growing operational business. The Environment This is a visible operational role within a business that is continuing to grow. The environment is: Fast-paced Delivery-focused Operationally intensive Commercially aware Team-oriented People who succeed here tend to be: Practical Proactive Solutions-focused Resilient Comfortable taking ownership What's on Offer Salary: 40,000 - 55,000 Performance-related incentive opportunity Pension 23 days holiday plus bank holidays Long-term progression opportunities within a growing business Exposure to senior operational leadership Opportunity to build a long-term career within a highly active operational environment Why Apply? This is an opportunity to join a growing business where operational performance genuinely matters. The role offers: Responsibility Visibility Progression potential Exposure to senior operational decision-making The opportunity to become a key part of a growing operational structure If you are an organised, commercially aware operational professional who enjoys pace, responsibility, and keeping operations under control - we would like to hear from you.
Jun 10, 2026
Full time
TRADES CONTRACT CONTROLLER - REPAIRS & MAINTENANCE OPERATIONS SOCIAL HOUSING / PROPERTY SERVICES Salary : 40,000 - 55,000 inc Performance Incentive + Benefits Location: Commutable from Bedfordshire, Buckinghamshire, Northamptonshire, Hertfordshire, Cambridgeshire, North London, Middlesex / Northern Home Counties Operational Control. Scheduling. Productivity. Commercial Awareness. This is not a standard scheduling role. It is not purely administrative. It is not a passive coordination position. It is not suited to individuals who simply process jobs and escalate problems. This is an operational control role positioned at the centre of a fast-moving repairs and maintenance operation where productivity, workflow management, and commercial awareness directly impact performance. Our client is seeking an experienced, confident, and highly organised Trades Contract Controller to help drive operational efficiency across responsive repairs and maintenance contracts within the social housing sector. The Business Our client is a fast-growing, privately owned property services business delivering responsive repairs, maintenance, disrepair, voids, and planned works contracts across the UK. The business operates in a high-volume environment where: Pace matters Responsiveness matters Productivity matters Commercial control matters This is a business that values operational capability, accountability, and practical problem-solving. There is strong leadership visibility throughout the organisation and a genuine focus on improving operational performance through better systems, stronger people, and tighter operational control. The Opportunity The Trades Contract Controller role sits at the heart of daily operational delivery. You will play a key role in ensuring that field-based operatives remain productive, jobs are progressing correctly, operational issues are identified early, and workflow remains controlled throughout the day. You will work closely with: Contract Managers Schedulers Supervisors Operational teams Field-based operatives This is a role for someone who enjoys being in the middle of the operation and who thrives in fast-paced environments where priorities can change quickly. The successful individual will combine: Strong coordination capability Commercial awareness Operational confidence Excellent communication skills Calmness under pressure The Role Responsibilities will include: Monitoring live operational workflow across repairs and maintenance contracts Managing and controlling operative productivity throughout the day Liaising directly with field-based operatives regarding job progress, delays, and operational issues Identifying scheduling inefficiencies and helping improve workflow planning Monitoring jobs that are overrunning or creating cost exposure Supporting operational performance against SLAs and KPIs Working closely with schedulers and contract managers to maintain service delivery standards Ensuring jobs are allocated effectively based on location, skillset, priority, and operational demand Escalating operational risks and service issues appropriately Maintaining accurate operational data and system updates This role requires individuals who can think operationally and commercially at the same time. You will need to: Stay organised under pressure Prioritise quickly Communicate confidently Challenge issues when required Keep the operation moving The Ideal Background We are particularly interested in individuals who understand fast-paced operational environments and who can demonstrate strong workflow coordination capability. Relevant backgrounds may include: Repairs & maintenance Property services Social housing Facilities management Trades operations Logistics / transport planning Service delivery coordination Workforce planning Engineering service operations The ideal candidate Candidates with previous trade exposure or practical operational understanding will be highly advantageous. This may include individuals who have previously worked within: Plumbing Electrical Carpentry Multi-trade repairs Gas servicing & maintenance Reactive maintenance Property repairs Void property works Building maintenance Facilities maintenance Social housing maintenance operations We are particularly interested in individuals who: Previously worked "on the tools" Have managed operatives or subcontractors Understand repairs workflows, productivity, and operational pressures Have progressed from trade-based or operational roles into coordination, scheduling, or control-based positions Examples may include: Repairs Controllers Trades Controllers Service Delivery Controllers Maintenance Coordinators Scheduling Controllers Workforce Planners Reactive Maintenance Coordinators Operational Controllers Logistics or Planning Coordinators within field-service environments Equally, individuals from logistics or operational scheduling environments with strong workforce planning capability and experience coordinating mobile operational teams will also be considered. What We Are Looking For This role requires more than administration. We are looking for individuals with: Confidence and operational presence Strong communication skills Commercial awareness Good judgement under pressure Energy and pace Strong organisational capability Attention to detail The ability to challenge constructively when required This role would particularly suit ambitious, high-potential individuals looking to progress within a growing operational business. The Environment This is a visible operational role within a business that is continuing to grow. The environment is: Fast-paced Delivery-focused Operationally intensive Commercially aware Team-oriented People who succeed here tend to be: Practical Proactive Solutions-focused Resilient Comfortable taking ownership What's on Offer Salary: 40,000 - 55,000 Performance-related incentive opportunity Pension 23 days holiday plus bank holidays Long-term progression opportunities within a growing business Exposure to senior operational leadership Opportunity to build a long-term career within a highly active operational environment Why Apply? This is an opportunity to join a growing business where operational performance genuinely matters. The role offers: Responsibility Visibility Progression potential Exposure to senior operational decision-making The opportunity to become a key part of a growing operational structure If you are an organised, commercially aware operational professional who enjoys pace, responsibility, and keeping operations under control - we would like to hear from you.
CONTRACT COORDINATOR - SUBCONTRACTORS REPAIRS & MAINTENANCE / SOCIAL HOUSING Salary: 35,000- 45,000 Package including Bonus + Benefits Location: Commutable from Bedfordshire, Buckinghamshire, Northamptonshire, Cambridgeshire, Hertfordshire, North London, Middlesex / Northern Home Counties Sector: Social Housing Property Services Repairs & Maintenance Voids Reactive Maintenance A Growing Business. A More Structured Operation. A Role with Real Exposure. An established and fast-growing property services and repairs organisation is seeking to appoint a Contract Coordinator Subcontractors to support the continued growth and operational development of its repairs and maintenance division. This is not a basic administration role. It is a hands-on operational coordination position sitting at the centre of a busy live service environment where communication, organisation, responsiveness, and workflow control genuinely matter. The business operates within a fast-paced social housing and property maintenance environment delivering high-volume reactive repairs, voids, planned works, and maintenance services across multiple contracts. As operations continue to grow, the business is investing heavily in strengthening operational coordination, workflow visibility, subcontractor management, and delivery consistency. This role has been created as part of that wider operational strengthening process. The Environment This is a busy operational environment where priorities move quickly. Things change daily. Problems need resolving quickly and professionally. The successful individual will become a key link between: Contract Managers Operational teams Schedulers Subcontractors Client contacts Supervisors Residents and customer stakeholders You will help ensure jobs move properly through the system, communication remains clear, subcontractors stay aligned, operational information is accurate, and issues are dealt with before they escalate. The role offers genuine visibility across live operational delivery. The Opportunity The role combines operational coordination, subcontractor liaison, workflow management, communication, and commercial awareness. You will support live repairs and maintenance contracts involving: Reactive repairs Voids Subcontractor-delivered works High-volume operational activity Fast-moving scheduling environments KPI and SLA-driven service delivery You will help coordinate operational activity across multiple live jobs and stakeholders whilst supporting service delivery, workflow control, and operational performance. This is a role for someone who enjoys pace, organisation, communication, and operational problem-solving. What The Role Will Involve Responsibilities are likely to include: Coordinating subcontractor and operational workflow activity Monitoring live jobs and operational progress Raising purchase orders and maintaining operational systems Supporting workflow tracking and communication Liaising with subcontractors, suppliers, and operational teams Helping manage operational escalations and service updates Supporting scheduling and workflow coordination activity Assisting operational management with reporting and updates Helping maintain service levels, responsiveness, and workflow visibility The role requires someone who can remain organised whilst managing multiple moving parts simultaneously. The Type Of Person Likely To Succeed This role would suit someone who already operates within a fast-paced operational or service delivery environment and is looking for a role with broader responsibility and progression potential. You may currently work within: Social housing repairs Property services Maintenance operations Facilities management Construction support Voids or disrepair coordination Service delivery coordination Scheduling or operational support environments Most importantly, you will bring: Strong organisational capability Confidence communicating with operational stakeholders Commercial awareness Attention to detail A proactive mindset Calmness under pressure The ability to manage competing priorities This role requires someone who can take ownership, communicate professionally, and operate confidently within a busy operational environment. What The Business Is Looking For The business is not looking for someone who simply processes administration. It is looking for someone with: Good operational instincts Strong communication capability Confidence dealing with subcontractors and operational teams The ability to spot issues early The willingness to take responsibility The potential to grow into broader operational management roles over time This role offers exposure to experienced operational leadership teams and provides an opportunity to develop wider operational capability within a growing organisation. The Package Salary: 35,000- 45,000 Performance-related bonus opportunity Pension 23 days holiday plus bank holidays Long-term progression opportunity Growing operational environment with genuine exposure Why This Role This is an opportunity to join a growing operational business where strong coordinators quickly become highly valued. You will not be hidden away in a back-office function. You will be involved in the live operation, working closely with experienced operational leaders and playing a visible role in helping contracts run effectively. For individuals who enjoy pace, coordination, operational problem-solving, and being close to delivery, this role offers genuine opportunity to develop and progress.
Jun 10, 2026
Full time
CONTRACT COORDINATOR - SUBCONTRACTORS REPAIRS & MAINTENANCE / SOCIAL HOUSING Salary: 35,000- 45,000 Package including Bonus + Benefits Location: Commutable from Bedfordshire, Buckinghamshire, Northamptonshire, Cambridgeshire, Hertfordshire, North London, Middlesex / Northern Home Counties Sector: Social Housing Property Services Repairs & Maintenance Voids Reactive Maintenance A Growing Business. A More Structured Operation. A Role with Real Exposure. An established and fast-growing property services and repairs organisation is seeking to appoint a Contract Coordinator Subcontractors to support the continued growth and operational development of its repairs and maintenance division. This is not a basic administration role. It is a hands-on operational coordination position sitting at the centre of a busy live service environment where communication, organisation, responsiveness, and workflow control genuinely matter. The business operates within a fast-paced social housing and property maintenance environment delivering high-volume reactive repairs, voids, planned works, and maintenance services across multiple contracts. As operations continue to grow, the business is investing heavily in strengthening operational coordination, workflow visibility, subcontractor management, and delivery consistency. This role has been created as part of that wider operational strengthening process. The Environment This is a busy operational environment where priorities move quickly. Things change daily. Problems need resolving quickly and professionally. The successful individual will become a key link between: Contract Managers Operational teams Schedulers Subcontractors Client contacts Supervisors Residents and customer stakeholders You will help ensure jobs move properly through the system, communication remains clear, subcontractors stay aligned, operational information is accurate, and issues are dealt with before they escalate. The role offers genuine visibility across live operational delivery. The Opportunity The role combines operational coordination, subcontractor liaison, workflow management, communication, and commercial awareness. You will support live repairs and maintenance contracts involving: Reactive repairs Voids Subcontractor-delivered works High-volume operational activity Fast-moving scheduling environments KPI and SLA-driven service delivery You will help coordinate operational activity across multiple live jobs and stakeholders whilst supporting service delivery, workflow control, and operational performance. This is a role for someone who enjoys pace, organisation, communication, and operational problem-solving. What The Role Will Involve Responsibilities are likely to include: Coordinating subcontractor and operational workflow activity Monitoring live jobs and operational progress Raising purchase orders and maintaining operational systems Supporting workflow tracking and communication Liaising with subcontractors, suppliers, and operational teams Helping manage operational escalations and service updates Supporting scheduling and workflow coordination activity Assisting operational management with reporting and updates Helping maintain service levels, responsiveness, and workflow visibility The role requires someone who can remain organised whilst managing multiple moving parts simultaneously. The Type Of Person Likely To Succeed This role would suit someone who already operates within a fast-paced operational or service delivery environment and is looking for a role with broader responsibility and progression potential. You may currently work within: Social housing repairs Property services Maintenance operations Facilities management Construction support Voids or disrepair coordination Service delivery coordination Scheduling or operational support environments Most importantly, you will bring: Strong organisational capability Confidence communicating with operational stakeholders Commercial awareness Attention to detail A proactive mindset Calmness under pressure The ability to manage competing priorities This role requires someone who can take ownership, communicate professionally, and operate confidently within a busy operational environment. What The Business Is Looking For The business is not looking for someone who simply processes administration. It is looking for someone with: Good operational instincts Strong communication capability Confidence dealing with subcontractors and operational teams The ability to spot issues early The willingness to take responsibility The potential to grow into broader operational management roles over time This role offers exposure to experienced operational leadership teams and provides an opportunity to develop wider operational capability within a growing organisation. The Package Salary: 35,000- 45,000 Performance-related bonus opportunity Pension 23 days holiday plus bank holidays Long-term progression opportunity Growing operational environment with genuine exposure Why This Role This is an opportunity to join a growing operational business where strong coordinators quickly become highly valued. You will not be hidden away in a back-office function. You will be involved in the live operation, working closely with experienced operational leaders and playing a visible role in helping contracts run effectively. For individuals who enjoy pace, coordination, operational problem-solving, and being close to delivery, this role offers genuine opportunity to develop and progress.
Geography Teacher / Geography ECT Outstanding Secondary School Hounslow In the heart of Hounslow an 'Outstanding' Secondary School is on the hunt for a Geography Teacher / Geography ECT for a September 2026 start. This is a permanent, and full-time contract. The Head Teacher is looking for an ambitious Geography Teacher / Geography ECT who is keen to add value to an expanding Geography Department. The School is renowned for their supportive SLT, and impressive Progress 8 results across all subjects. The School are well invested into the Education sector setting new teaching practices, as well as training their own and new staff. It's an exciting time at the School! Experienced Geography Teachers can take on a TLR such as KS3 Coordinator, Pastoral Responsibility and more. Newly Qualified Geography Teachers (ECT) will be enrolled onto the Schools very own bespoke ECT induction, as well as work alongside a range of young & experienced Geography Teachers. Does this sound like the Geography Teacher / Geography ECT for you? If so, please read on below to find out further information! JOB DESCRIPTION Geography Teacher / Geography ECT Inspiring and motivating the younger generation Working alongside a team of fantastic Geography Teachers TLR Opportunities: KS3 Coordinator and Pastoral Responsibilities ECTs welcome: 1:1 Mentor, bespoke ECT induction, In & out of house training and more September 2026 - Full Time & Permanent MPS1-UPS3 - £39,571 - £59,135 + TLR (Size depending on experience) Located in the Borough of Hounslow PERSON SPECIFICATION Must have UK QTS or be in the process of gaining Strong academics across the board - Degree, A Levels and GCSEs Must be meeting the 8 Teaching Standards to a 'Good or Outstanding' level You must be able to work as part of a large team of Geography Teachers Must be willing to listen to feedback SCHOOL DETAILS Graded 'Outstanding' in latest Ofsted report Impressive Progress 8 results Modern & creative facilities throughout Impeccable behavior throughout the School Plenty of additional support in class from graduate Teaching Assistants Good Tube Links - Hounslow Carpark onsite If you are interested in this Geography Teacher / Geography ECT opportunity , interviews & lesson observations can be arranged immediately Apply for this Geography Teacher / Geography ECT opportunity by sending your CV to Joe at EdEx. You will be contacted by your personal consultant (if shortlisted)! Geography Teacher / Geography ECT Outstanding Secondary School Hounslow INDT
Jun 09, 2026
Full time
Geography Teacher / Geography ECT Outstanding Secondary School Hounslow In the heart of Hounslow an 'Outstanding' Secondary School is on the hunt for a Geography Teacher / Geography ECT for a September 2026 start. This is a permanent, and full-time contract. The Head Teacher is looking for an ambitious Geography Teacher / Geography ECT who is keen to add value to an expanding Geography Department. The School is renowned for their supportive SLT, and impressive Progress 8 results across all subjects. The School are well invested into the Education sector setting new teaching practices, as well as training their own and new staff. It's an exciting time at the School! Experienced Geography Teachers can take on a TLR such as KS3 Coordinator, Pastoral Responsibility and more. Newly Qualified Geography Teachers (ECT) will be enrolled onto the Schools very own bespoke ECT induction, as well as work alongside a range of young & experienced Geography Teachers. Does this sound like the Geography Teacher / Geography ECT for you? If so, please read on below to find out further information! JOB DESCRIPTION Geography Teacher / Geography ECT Inspiring and motivating the younger generation Working alongside a team of fantastic Geography Teachers TLR Opportunities: KS3 Coordinator and Pastoral Responsibilities ECTs welcome: 1:1 Mentor, bespoke ECT induction, In & out of house training and more September 2026 - Full Time & Permanent MPS1-UPS3 - £39,571 - £59,135 + TLR (Size depending on experience) Located in the Borough of Hounslow PERSON SPECIFICATION Must have UK QTS or be in the process of gaining Strong academics across the board - Degree, A Levels and GCSEs Must be meeting the 8 Teaching Standards to a 'Good or Outstanding' level You must be able to work as part of a large team of Geography Teachers Must be willing to listen to feedback SCHOOL DETAILS Graded 'Outstanding' in latest Ofsted report Impressive Progress 8 results Modern & creative facilities throughout Impeccable behavior throughout the School Plenty of additional support in class from graduate Teaching Assistants Good Tube Links - Hounslow Carpark onsite If you are interested in this Geography Teacher / Geography ECT opportunity , interviews & lesson observations can be arranged immediately Apply for this Geography Teacher / Geography ECT opportunity by sending your CV to Joe at EdEx. You will be contacted by your personal consultant (if shortlisted)! Geography Teacher / Geography ECT Outstanding Secondary School Hounslow INDT
I am currently recruiting for an Customer Coordinator to join my client in Paisley, where you will work within a Housing association, on an ongoing temporary contract. This will be office based and there is parking available on-site. The start date for this role will be ASAP, so you must be available to start work immediately. You will be based in the office working Monday - Thursday 8:45am - 5pm and a Friday 8:30am - 3:30pm, working a 37.5 hour week. The hourly rate for this role will be 12.82 per hour, with the annual salary being 27,000. You will be responsible for: Organising the service operatives and contractors to undertake work in new home plots Ensure there is an accurate log of all home investigations or notes so that all cases are kept up to date and can be actioned appropriately Managing the CRM's diaries, to ensure that clients complaints are being dealt with appropriately and in a timely manner Email inbox management regarding any home inquiries You will be responsible for the collation and management of information and data and the escalation of customer issues where appropriate Liaise with relevant departments regarding customer complaints or queries Experience working with confidential data and having a high attention to detail is a must. Experience using Dynamic 365 is also a desirable. You ideally will have experience within a Facilities Management/Coordinator/ Housing background to be considered for this role, however a good background in customer service will be considered. If you are available to start immediately, please apply now or contact me for more information on (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Jun 09, 2026
Contractor
I am currently recruiting for an Customer Coordinator to join my client in Paisley, where you will work within a Housing association, on an ongoing temporary contract. This will be office based and there is parking available on-site. The start date for this role will be ASAP, so you must be available to start work immediately. You will be based in the office working Monday - Thursday 8:45am - 5pm and a Friday 8:30am - 3:30pm, working a 37.5 hour week. The hourly rate for this role will be 12.82 per hour, with the annual salary being 27,000. You will be responsible for: Organising the service operatives and contractors to undertake work in new home plots Ensure there is an accurate log of all home investigations or notes so that all cases are kept up to date and can be actioned appropriately Managing the CRM's diaries, to ensure that clients complaints are being dealt with appropriately and in a timely manner Email inbox management regarding any home inquiries You will be responsible for the collation and management of information and data and the escalation of customer issues where appropriate Liaise with relevant departments regarding customer complaints or queries Experience working with confidential data and having a high attention to detail is a must. Experience using Dynamic 365 is also a desirable. You ideally will have experience within a Facilities Management/Coordinator/ Housing background to be considered for this role, however a good background in customer service will be considered. If you are available to start immediately, please apply now or contact me for more information on (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Catch 22 are working with a growing Facilities Management service provider delivering hard and soft FM solutions across a diverse client base. Due to continued growth, they are seeking an FM Commercial Coordinator with proven experience working on the service provider side, supporting the commercial delivery of maintenance and remedial works. This role is suited to candidates who have worked within an FM service provider or contractor environment. You must have hands-on experience managing the commercial lifecycle of FM jobs, including quoting, costing, and delivery. The Role You will act as the commercial link between clients, engineers, and subcontractors, taking ownership of jobs from initial enquiry through to completion and invoicing. This role combines operations coordination with commercial accountability, ensuring works are delivered on time, within SLA, and at the right margin. Key Responsibilities Commercial Ownership (Core Focus) Prepare and issue quotes for reactive and remedial works Cost labour, materials, and subcontractor inputs Manage job profitability and margin control Raise purchase orders and track spend vs quoted value Own jobs commercially from quote delivery completion invoicing Subcontractor & Supplier Management Source and engage subcontractors for works delivery Negotiate rates and manage supplier performance Coordinate materials and resource requirements Operations & Job Management Manage jobs end-to-end via CAFM/helpdesk systems Allocate works to engineers and subcontractors Monitor progress against SLAs and resolve issues proactively Client & Stakeholder Management Provide updates on job status, costs, and timelines Handle escalations and queries professionally Ensure high levels of service delivery and client satisfaction Reporting & Systems Maintain accurate job costing and CAFM records Report on SLA/KPI performance and commercial outcomes Support continuous improvement of processes and systems About You We are specifically looking for candidates who demonstrate: Experience working within an FM service provider/contractor environment Proven track record of: Estimating or quoting FM works (reactive/remedial) Costing jobs (labour, materials, subcontractors) Managing job profitability or margins Owning jobs end-to-end commercially Experience using CAFM systems Strong understanding of hard FM / building services works Likely Background You may currently be working as: FM Commercial Coordinator FM Helpdesk (with quoting/costing responsibility) FM Estimator / Remedials Estimator Service Coordinator (commercially focused) Commercial Assistant within an FM contractor What's on Offer £35,000 - £40,000 salary Hybrid working Clear progression within a scaling FM business Opportunity to move into a more senior commercial or contract support role Why Apply? This is a genuine opportunity to move into a role where you are not just coordinating but owning the commercial performance of FM works, with real visibility and progression in a growing business.
Jun 09, 2026
Full time
Catch 22 are working with a growing Facilities Management service provider delivering hard and soft FM solutions across a diverse client base. Due to continued growth, they are seeking an FM Commercial Coordinator with proven experience working on the service provider side, supporting the commercial delivery of maintenance and remedial works. This role is suited to candidates who have worked within an FM service provider or contractor environment. You must have hands-on experience managing the commercial lifecycle of FM jobs, including quoting, costing, and delivery. The Role You will act as the commercial link between clients, engineers, and subcontractors, taking ownership of jobs from initial enquiry through to completion and invoicing. This role combines operations coordination with commercial accountability, ensuring works are delivered on time, within SLA, and at the right margin. Key Responsibilities Commercial Ownership (Core Focus) Prepare and issue quotes for reactive and remedial works Cost labour, materials, and subcontractor inputs Manage job profitability and margin control Raise purchase orders and track spend vs quoted value Own jobs commercially from quote delivery completion invoicing Subcontractor & Supplier Management Source and engage subcontractors for works delivery Negotiate rates and manage supplier performance Coordinate materials and resource requirements Operations & Job Management Manage jobs end-to-end via CAFM/helpdesk systems Allocate works to engineers and subcontractors Monitor progress against SLAs and resolve issues proactively Client & Stakeholder Management Provide updates on job status, costs, and timelines Handle escalations and queries professionally Ensure high levels of service delivery and client satisfaction Reporting & Systems Maintain accurate job costing and CAFM records Report on SLA/KPI performance and commercial outcomes Support continuous improvement of processes and systems About You We are specifically looking for candidates who demonstrate: Experience working within an FM service provider/contractor environment Proven track record of: Estimating or quoting FM works (reactive/remedial) Costing jobs (labour, materials, subcontractors) Managing job profitability or margins Owning jobs end-to-end commercially Experience using CAFM systems Strong understanding of hard FM / building services works Likely Background You may currently be working as: FM Commercial Coordinator FM Helpdesk (with quoting/costing responsibility) FM Estimator / Remedials Estimator Service Coordinator (commercially focused) Commercial Assistant within an FM contractor What's on Offer £35,000 - £40,000 salary Hybrid working Clear progression within a scaling FM business Opportunity to move into a more senior commercial or contract support role Why Apply? This is a genuine opportunity to move into a role where you are not just coordinating but owning the commercial performance of FM works, with real visibility and progression in a growing business.
Job Title: Workplace Coordinator Location: Central London Salary : £33,600 plus Corporate benefits Are you the ultimate go-to person? Our client believe the workplace should be inspiring, seamless, and safe. They are seeking a high-energy Facilities Coordinator to champion their internal office culture. If you love building relationships, solving problems on the fly, and making people smile every day, this is the stage for you. Your Day-to-Day Impact The Ultimate Host: Give new hires a flawless first-day experience by leading building orientations and facility introductions. The Office Guardian: Run daily walkarounds to ensure brand signage, artwork, and desk environments look immaculate and compliant. The Connector: Act as the vital link between our internal colleagues, contract partners, and premium vendors. The Operations Engine: Manage the heartbeat of the office from post-room logistics and locker management to supplier coordination. The Flexible Problem Solver: Jump in to support the front desk or assist with dynamic office moves whenever the business needs a helping hand. Who You Are You possess a natural gift for customer service and high emotional intelligence. You shake off pressure easily and love the buzz of a fast-paced environment. You are an eagle-eyed perfectionist who spots a compliance issue or an untidy cable from a mile away. You are organized, highly professional, and fully fluent in Microsoft Office. Experience within similar backgrounds, ideally professional commercial offices or hospitality environments.
Jun 09, 2026
Full time
Job Title: Workplace Coordinator Location: Central London Salary : £33,600 plus Corporate benefits Are you the ultimate go-to person? Our client believe the workplace should be inspiring, seamless, and safe. They are seeking a high-energy Facilities Coordinator to champion their internal office culture. If you love building relationships, solving problems on the fly, and making people smile every day, this is the stage for you. Your Day-to-Day Impact The Ultimate Host: Give new hires a flawless first-day experience by leading building orientations and facility introductions. The Office Guardian: Run daily walkarounds to ensure brand signage, artwork, and desk environments look immaculate and compliant. The Connector: Act as the vital link between our internal colleagues, contract partners, and premium vendors. The Operations Engine: Manage the heartbeat of the office from post-room logistics and locker management to supplier coordination. The Flexible Problem Solver: Jump in to support the front desk or assist with dynamic office moves whenever the business needs a helping hand. Who You Are You possess a natural gift for customer service and high emotional intelligence. You shake off pressure easily and love the buzz of a fast-paced environment. You are an eagle-eyed perfectionist who spots a compliance issue or an untidy cable from a mile away. You are organized, highly professional, and fully fluent in Microsoft Office. Experience within similar backgrounds, ideally professional commercial offices or hospitality environments.
We are looking for an organised and proactive Service & Contracts Coordinator to join a growing engineering business in a pivotal role supporting both customers and field-based engineers. This is a fantastic opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly. You'll become the central hub of the service team, coordinating engineer schedules, liaising with customers, managing documentation, and ensuring service activities are delivered efficiently and professionally. No two days are the same. One moment you'll be coordinating urgent customer requirements, the next you'll be supporting engineers in the field, updating service records, or helping ensure projects stay on track. If you enjoy problem-solving, communicating with people, and being the person who keeps everything organised, this could be an excellent next step in your career. What You'll Be Doing Coordinating and scheduling field service engineers across multiple customer sites Acting as a key point of contact for customers, engineers, and contractors Managing service-related documentation and maintaining accurate records Ensuring engineers have the information, equipment, and site access details they need to complete their work Monitoring ongoing service activities and helping to keep projects on schedule Supporting customers with enquiries and providing updates on service visits Assisting with quotations, service contracts, and general operational support when required Building knowledge of the company's products, services, and industry sector What We're Looking For Previous experience in a coordination, scheduling, customer service, or administrative role Strong organisational skills and excellent attention to detail Ability to prioritise workloads and remain calm when managing multiple demands Confident communication skills with customers and colleagues at all levels A proactive and solutions-focused approach Comfortable using computer systems and maintaining accurate records Experience within an engineering, technical, facilities, maintenance, or service environment would be advantageous, but is not essential What's on Offer A varied and rewarding role with genuine responsibility Opportunity to join a well-established and growing engineering business Supportive team environment with ongoing training and development Exposure to technical projects and service operations Long-term career progression opportunities for the right individual This position would suit a Service Coordinator, Engineering Coordinator, Contracts Coordinator, Planner, Scheduler, or Administrator looking to take the next step within a busy and dynamic engineering environment.
Jun 09, 2026
Full time
We are looking for an organised and proactive Service & Contracts Coordinator to join a growing engineering business in a pivotal role supporting both customers and field-based engineers. This is a fantastic opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly. You'll become the central hub of the service team, coordinating engineer schedules, liaising with customers, managing documentation, and ensuring service activities are delivered efficiently and professionally. No two days are the same. One moment you'll be coordinating urgent customer requirements, the next you'll be supporting engineers in the field, updating service records, or helping ensure projects stay on track. If you enjoy problem-solving, communicating with people, and being the person who keeps everything organised, this could be an excellent next step in your career. What You'll Be Doing Coordinating and scheduling field service engineers across multiple customer sites Acting as a key point of contact for customers, engineers, and contractors Managing service-related documentation and maintaining accurate records Ensuring engineers have the information, equipment, and site access details they need to complete their work Monitoring ongoing service activities and helping to keep projects on schedule Supporting customers with enquiries and providing updates on service visits Assisting with quotations, service contracts, and general operational support when required Building knowledge of the company's products, services, and industry sector What We're Looking For Previous experience in a coordination, scheduling, customer service, or administrative role Strong organisational skills and excellent attention to detail Ability to prioritise workloads and remain calm when managing multiple demands Confident communication skills with customers and colleagues at all levels A proactive and solutions-focused approach Comfortable using computer systems and maintaining accurate records Experience within an engineering, technical, facilities, maintenance, or service environment would be advantageous, but is not essential What's on Offer A varied and rewarding role with genuine responsibility Opportunity to join a well-established and growing engineering business Supportive team environment with ongoing training and development Exposure to technical projects and service operations Long-term career progression opportunities for the right individual This position would suit a Service Coordinator, Engineering Coordinator, Contracts Coordinator, Planner, Scheduler, or Administrator looking to take the next step within a busy and dynamic engineering environment.
Location North West London Salary Competitive, dependent on experience The Opportunity An established and growing fire, security, and technical services business is seeking an organised and proactive Operations & Procurement Coordinator to support the day-to-day running of its installation and maintenance operations. This is a varied, hands-on role that combines scheduling, administration, procurement, and stock management. Working closely with the Office Manager, Project Managers, engineers, suppliers, and clients, you will play a key role in ensuring projects run efficiently and engineering teams are fully equipped and prepared. The position offers genuine responsibility, visibility across the business, and opportunities for long-term progression within a growing organisation. Key Responsibilities Scheduling & Administrative Support Coordinate engineer schedules and diary management for installation and maintenance activities Book and organise engineer visits, ensuring resources and equipment are available Handle client enquiries and communications professionally via phone and email Produce, chase, and maintain operational and compliance documentation Support Project Managers with administrative and coordination tasks Procurement & Stock Management Manage procurement activities across the business Place orders with suppliers following approved processes Maintain accurate stock records within company systems Prepare equipment and kit packs for engineering teams Manage product returns and supplier warranty processes (RMA) Conduct supplier price comparisons and maintain pricing information Coordinate stock requirements with operational teams Monitor PPE, uniforms, tools, and calibrated equipment Carry out monthly and periodic stock audits Reporting & Coordination Attend weekly operational planning meetings Produce and distribute operational reports Liaise regularly with engineers and project teams regarding upcoming requirements Assist with onboarding new starters through preparation of equipment, tools, and uniforms Skills & Experience Required Essential Previous experience in an operations, coordination, administration, scheduling, or procurement role Excellent organisational and time management skills Proficient in Microsoft Office applications Ability to prioritise multiple tasks in a fast-paced environment High attention to detail and accuracy Self-motivated with the ability to work independently Desirable Experience within Fire & Security, Facilities Management, M&E, Construction, or Technical Services What's on Offer Competitive salary Ongoing training and professional development Long-term career progression opportunities Stable and growing business environment Career Progression This role sits at the centre of the business's operational function and provides exposure to project delivery, maintenance, procurement, compliance, and client services. Successful candidates will have the opportunity to progress into more senior operational and coordination positions as the business continues to grow.
Jun 09, 2026
Full time
Location North West London Salary Competitive, dependent on experience The Opportunity An established and growing fire, security, and technical services business is seeking an organised and proactive Operations & Procurement Coordinator to support the day-to-day running of its installation and maintenance operations. This is a varied, hands-on role that combines scheduling, administration, procurement, and stock management. Working closely with the Office Manager, Project Managers, engineers, suppliers, and clients, you will play a key role in ensuring projects run efficiently and engineering teams are fully equipped and prepared. The position offers genuine responsibility, visibility across the business, and opportunities for long-term progression within a growing organisation. Key Responsibilities Scheduling & Administrative Support Coordinate engineer schedules and diary management for installation and maintenance activities Book and organise engineer visits, ensuring resources and equipment are available Handle client enquiries and communications professionally via phone and email Produce, chase, and maintain operational and compliance documentation Support Project Managers with administrative and coordination tasks Procurement & Stock Management Manage procurement activities across the business Place orders with suppliers following approved processes Maintain accurate stock records within company systems Prepare equipment and kit packs for engineering teams Manage product returns and supplier warranty processes (RMA) Conduct supplier price comparisons and maintain pricing information Coordinate stock requirements with operational teams Monitor PPE, uniforms, tools, and calibrated equipment Carry out monthly and periodic stock audits Reporting & Coordination Attend weekly operational planning meetings Produce and distribute operational reports Liaise regularly with engineers and project teams regarding upcoming requirements Assist with onboarding new starters through preparation of equipment, tools, and uniforms Skills & Experience Required Essential Previous experience in an operations, coordination, administration, scheduling, or procurement role Excellent organisational and time management skills Proficient in Microsoft Office applications Ability to prioritise multiple tasks in a fast-paced environment High attention to detail and accuracy Self-motivated with the ability to work independently Desirable Experience within Fire & Security, Facilities Management, M&E, Construction, or Technical Services What's on Offer Competitive salary Ongoing training and professional development Long-term career progression opportunities Stable and growing business environment Career Progression This role sits at the centre of the business's operational function and provides exposure to project delivery, maintenance, procurement, compliance, and client services. Successful candidates will have the opportunity to progress into more senior operational and coordination positions as the business continues to grow.
Part-time position Post Room/Facilities Assistant Chiswick Park, West London £19,800 per annum (£12.71 per hour) 12-month Fixed Term Contract starting ASAP Role is based fully on-site at Chiswick Park A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team. This role is working part-time. The hours of the role are 12:30pm to 6:30pm fully on-site Monday to Friday. The pay is £12.71 per hour which equates to a salary of £19,800 per annum. Please only apply into this role if you are local to Chiswick, you are comfortable working part-time and can live on the salary of £19,800 per annum. This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business. The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices. Key duties will include: Ensure all deliveries to site are managed in line with company process Incoming mail to be stamped, scanned on to mailroom portal and placed into post pigeon trays Manage H&S and ensure the post room and goods lift area are clean and tidy Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy Report H&S issues to the Facilities Co-ordinator Check service hub printers A4/A3 paper trays are full and empty toner cartridges are replenished Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms Skills and experience required: The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business You will take pride in your work and deliver high standards of customer service to the site/colleagues Be adaptable to change and working in a very fast-paced environment The ability to multi-task is key to being successful in this role Strong communication and ability to work well with your team Have a hands-on approach and be able to follow and execute instructions Strong Health & Safety awareness
Jun 09, 2026
Full time
Part-time position Post Room/Facilities Assistant Chiswick Park, West London £19,800 per annum (£12.71 per hour) 12-month Fixed Term Contract starting ASAP Role is based fully on-site at Chiswick Park A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team. This role is working part-time. The hours of the role are 12:30pm to 6:30pm fully on-site Monday to Friday. The pay is £12.71 per hour which equates to a salary of £19,800 per annum. Please only apply into this role if you are local to Chiswick, you are comfortable working part-time and can live on the salary of £19,800 per annum. This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business. The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices. Key duties will include: Ensure all deliveries to site are managed in line with company process Incoming mail to be stamped, scanned on to mailroom portal and placed into post pigeon trays Manage H&S and ensure the post room and goods lift area are clean and tidy Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy Report H&S issues to the Facilities Co-ordinator Check service hub printers A4/A3 paper trays are full and empty toner cartridges are replenished Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms Skills and experience required: The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business You will take pride in your work and deliver high standards of customer service to the site/colleagues Be adaptable to change and working in a very fast-paced environment The ability to multi-task is key to being successful in this role Strong communication and ability to work well with your team Have a hands-on approach and be able to follow and execute instructions Strong Health & Safety awareness
Greys Specialist Recruitment
Solihull, West Midlands
Our client is a well-established national organisation providing specialist professional services to a broad range of public and private sector clients across the UK. Due to continued growth, they are looking to appoint an organised and detail-oriented Appeals Coordinator to join their close-knit administration team based in Solihull. This is an excellent opportunity for someone who enjoys working with processes, managing complex administrative tasks, and maintaining accurate records. The successful candidate will play a key role in coordinating appeals cases, supporting board hearings, and ensuring all documentation is managed efficiently and within strict deadlines. Working within a collaborative and supportive environment, you'll become a vital part of a team responsible for delivering a high-quality service to clients and stakeholders. Key Responsibilities Log and acknowledge new appeals cases and maintain accurate work-in-progress records. Coordinate and schedule board hearings in line with operational requirements. Arrange suitable venues and facilities for hearings. Prepare and distribute case documentation within required timescales. Compile, manage, store, and maintain confidential records and case files. Ensure all hearing arrangements, equipment, and logistics are in place to facilitate smooth proceedings. Process, proofread, and distribute board reports accurately and promptly. Liaise with stakeholders including authorities, appellants, board members, internal colleagues, and third parties via telephone, email, and written correspondence. Work within agreed service level agreements and operational procedures. Escalate complex or delayed cases where appropriate. Provide additional administrative support across the wider team as required. About You We are keen to speak with candidates who can demonstrate: Previous administration, coordination, or scheduling experience. Strong diary management and organisational skills. Excellent written and verbal communication abilities. A high level of attention to detail and accuracy. Confidence using Microsoft Office, particularly Excel, Outlook, and Word. Experience working with databases and record management systems. A customer-focused approach with strong stakeholder management skills. The ability to prioritise workload and work independently. A proactive, process-driven mindset with a willingness to learn and develop. What's on Offer Hybrid working arrangement (3 days in the office, 2 days from home). Supportive and collaborative team environment. Opportunity to join a respected and growing organisation. Varied and engaging workload with genuine responsibility. Ongoing training and development opportunities. This role would suit an experienced Administrator, Coordinator, Scheduling Assistant, Case Administrator, or Operations Support professional looking to join a stable organisation where attention to detail and strong organisational skills are highly valued.
Jun 09, 2026
Full time
Our client is a well-established national organisation providing specialist professional services to a broad range of public and private sector clients across the UK. Due to continued growth, they are looking to appoint an organised and detail-oriented Appeals Coordinator to join their close-knit administration team based in Solihull. This is an excellent opportunity for someone who enjoys working with processes, managing complex administrative tasks, and maintaining accurate records. The successful candidate will play a key role in coordinating appeals cases, supporting board hearings, and ensuring all documentation is managed efficiently and within strict deadlines. Working within a collaborative and supportive environment, you'll become a vital part of a team responsible for delivering a high-quality service to clients and stakeholders. Key Responsibilities Log and acknowledge new appeals cases and maintain accurate work-in-progress records. Coordinate and schedule board hearings in line with operational requirements. Arrange suitable venues and facilities for hearings. Prepare and distribute case documentation within required timescales. Compile, manage, store, and maintain confidential records and case files. Ensure all hearing arrangements, equipment, and logistics are in place to facilitate smooth proceedings. Process, proofread, and distribute board reports accurately and promptly. Liaise with stakeholders including authorities, appellants, board members, internal colleagues, and third parties via telephone, email, and written correspondence. Work within agreed service level agreements and operational procedures. Escalate complex or delayed cases where appropriate. Provide additional administrative support across the wider team as required. About You We are keen to speak with candidates who can demonstrate: Previous administration, coordination, or scheduling experience. Strong diary management and organisational skills. Excellent written and verbal communication abilities. A high level of attention to detail and accuracy. Confidence using Microsoft Office, particularly Excel, Outlook, and Word. Experience working with databases and record management systems. A customer-focused approach with strong stakeholder management skills. The ability to prioritise workload and work independently. A proactive, process-driven mindset with a willingness to learn and develop. What's on Offer Hybrid working arrangement (3 days in the office, 2 days from home). Supportive and collaborative team environment. Opportunity to join a respected and growing organisation. Varied and engaging workload with genuine responsibility. Ongoing training and development opportunities. This role would suit an experienced Administrator, Coordinator, Scheduling Assistant, Case Administrator, or Operations Support professional looking to join a stable organisation where attention to detail and strong organisational skills are highly valued.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Manchester! Key Responsibilities Manage and deliver extra works projects across client sites, ensuring compliance with contractual obligations and company standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements. Oversee the planning, scheduling, and execution of additional works outside of core FM services. Prepare and submit quotations for extra works, ensuring accuracy and competitiveness. Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times. Liaise with clients to understand requirements, provide updates, and maintain strong relationships. Coordinate with internal teams and subcontractors to ensure timely and cost-effective delivery. Monitor project budgets, costs, and profitability, reporting variances as required. Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to. Maintain accurate documentation and records for all extra works projects. Identify opportunities for additional services and contribute to business growth. Resolve any issues or delays promptly to maintain client satisfaction. This is a fantastic opportunity to join a growing team with excellent career progression! Hours 8am - 5pm Monday to Friday Hybrid once trained Experience / Qualifications Proven experience in project management within FM or a related industry. Strong understanding of building services, maintenance, and compliance standards. Excellent communication and client-facing skills. Ability to manage budgets and deliver projects within financial targets. Proficient in MS Office and CAFM systems. Knowledge of health and safety legislation. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Jun 09, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Manchester! Key Responsibilities Manage and deliver extra works projects across client sites, ensuring compliance with contractual obligations and company standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements. Oversee the planning, scheduling, and execution of additional works outside of core FM services. Prepare and submit quotations for extra works, ensuring accuracy and competitiveness. Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times. Liaise with clients to understand requirements, provide updates, and maintain strong relationships. Coordinate with internal teams and subcontractors to ensure timely and cost-effective delivery. Monitor project budgets, costs, and profitability, reporting variances as required. Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to. Maintain accurate documentation and records for all extra works projects. Identify opportunities for additional services and contribute to business growth. Resolve any issues or delays promptly to maintain client satisfaction. This is a fantastic opportunity to join a growing team with excellent career progression! Hours 8am - 5pm Monday to Friday Hybrid once trained Experience / Qualifications Proven experience in project management within FM or a related industry. Strong understanding of building services, maintenance, and compliance standards. Excellent communication and client-facing skills. Ability to manage budgets and deliver projects within financial targets. Proficient in MS Office and CAFM systems. Knowledge of health and safety legislation. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Office Coordinator & Receptionist Full-timeOffice-based across Central London & Weybridge This position will be split across both offices, roughly 3 days per week in Weybridge and 2 days per week in London. Please note there may also be occasions where full-week cover is required at one site due to holidays or business needs (for example, a full week in London or a full week in Weybridge). Monday to Friday 8:30am - 5:30pm (1-hour lunch) Competitive salary + discretionary bonus + excellent benefits Salary: £25,000 per annum Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You'll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams - making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration - attitude and professionalism are just as important as experience. What We're Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What's on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
Jun 09, 2026
Full time
Office Coordinator & Receptionist Full-timeOffice-based across Central London & Weybridge This position will be split across both offices, roughly 3 days per week in Weybridge and 2 days per week in London. Please note there may also be occasions where full-week cover is required at one site due to holidays or business needs (for example, a full week in London or a full week in Weybridge). Monday to Friday 8:30am - 5:30pm (1-hour lunch) Competitive salary + discretionary bonus + excellent benefits Salary: £25,000 per annum Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You'll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams - making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration - attitude and professionalism are just as important as experience. What We're Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What's on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
HR Assistant /Office Manager Location: Fleet, Hampshire Salary: 15.00 - 16.00 per hour Job Type: Full-Time, Temporary to Permanent About the Role Our client is seeking a proactive and highly organised HR Assistant to join their team as an ongoing temporary basis with the opportunity to become permanent. This is a varied role supporting both HR and office operations, requiring someone who can quickly become a trusted right-hand support, manage multiple priorities, and confidently handle confidential information. The successful candidate will play a key role in recruitment, onboarding, employee administration, employee relations support, compliance, and office management, helping to ensure the smooth day-to-day running of the business. Key Responsibilities Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities. Maintain accurate employee records, contracts, HR documentation, and HR systems. Act as a first point of contact for HR queries, providing administrative support to employees and managers. Assist with absence management, annual leave administration, payroll preparation, pensions, and employee benefits. Support performance reviews, policy updates, and HR compliance activities. Ensure all HR processes and documentation are maintained in line with employment legislation and company procedures. Coordinate office administration, including travel bookings, expenses, suppliers, and workplace facilities. Provide general administrative support to the wider business, helping to ensure the smooth day-to-day running of the office. What we are looking for Previous experience in an HR Assistant, HR Administrator, People Coordinator, Office Manager, or similar role. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and work effectively in a fast-paced environment. Confident managing confidential information with discretion and professionalism. Excellent communication and interpersonal skills. Strong administrative and Microsoft Office skills. Proactive, adaptable, and able to quickly learn new processes and responsibilities. A positive, hands-on approach with the ability to support multiple areas of the business. If you are looking for a varied HR-focused role where you can make a real impact and become a key member of the team, we'd love to hear from you.
Jun 09, 2026
Seasonal
HR Assistant /Office Manager Location: Fleet, Hampshire Salary: 15.00 - 16.00 per hour Job Type: Full-Time, Temporary to Permanent About the Role Our client is seeking a proactive and highly organised HR Assistant to join their team as an ongoing temporary basis with the opportunity to become permanent. This is a varied role supporting both HR and office operations, requiring someone who can quickly become a trusted right-hand support, manage multiple priorities, and confidently handle confidential information. The successful candidate will play a key role in recruitment, onboarding, employee administration, employee relations support, compliance, and office management, helping to ensure the smooth day-to-day running of the business. Key Responsibilities Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities. Maintain accurate employee records, contracts, HR documentation, and HR systems. Act as a first point of contact for HR queries, providing administrative support to employees and managers. Assist with absence management, annual leave administration, payroll preparation, pensions, and employee benefits. Support performance reviews, policy updates, and HR compliance activities. Ensure all HR processes and documentation are maintained in line with employment legislation and company procedures. Coordinate office administration, including travel bookings, expenses, suppliers, and workplace facilities. Provide general administrative support to the wider business, helping to ensure the smooth day-to-day running of the office. What we are looking for Previous experience in an HR Assistant, HR Administrator, People Coordinator, Office Manager, or similar role. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and work effectively in a fast-paced environment. Confident managing confidential information with discretion and professionalism. Excellent communication and interpersonal skills. Strong administrative and Microsoft Office skills. Proactive, adaptable, and able to quickly learn new processes and responsibilities. A positive, hands-on approach with the ability to support multiple areas of the business. If you are looking for a varied HR-focused role where you can make a real impact and become a key member of the team, we'd love to hear from you.
About The Role: An exceptional opportunity has arisen to join a dynamic, mid-sized architecture studio that is making waves in the industry during an exciting period of growth. Our client, known for their design-led and distinctive projects, is seeking a Front of House Coordinator to join their London office on a permanent basis. The ideal candidate will have outstanding customer service and interpersonal skills. In this varied and integral role, you will be the welcoming face and voice of the studio, managing front-of-house duties and ensuring a positive first impression. This position is well-suited to someone with prior experience in a similar role within the creative industry. Based in a vibrant area of central London, the studio offers a stunning workspace, a collaborative and social environment, and a strong focus on diversity and employee wellbeing. Additional benefits include profit sharing and a range of perks designed to support and reward their team. If you're looking for a front-of-house role within an inspiring creative studio, this could be the perfect opportunity! Key Responsibilities: Meet and greet all visitors and clients and handle incoming calls Manage studio schedule and daily updates i.e. meetings, absences, and out-of-office staff Oversee attendance and adhere to health guidelines in the studio Manage mail, deliveries, and courier services efficiently Keep the studio clean and ready for meetings Maintain supplies of stationery, kitchen essentials, and office equipment Coordinate storage, archiving, and logistics for office goods Assist with facilities management and resolve related issues Perform additional ad-hoc administrative tasks as needed Key Skills / Requirements: Previous experience working in a similar role or customer facing environment Excellent customer service skills with excellent phone manner Strong communication, organisation, and multitasking abilities Proficient in managing technology, such as office equipment / databases Detail-oriented to ensure cleanliness and high standards of service Adaptable to fast-paced environments Effective problem-solver with a can-do attitude Strong teamwork, supporting various departments and collaborating with HR and facilities management To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
Jun 09, 2026
Full time
About The Role: An exceptional opportunity has arisen to join a dynamic, mid-sized architecture studio that is making waves in the industry during an exciting period of growth. Our client, known for their design-led and distinctive projects, is seeking a Front of House Coordinator to join their London office on a permanent basis. The ideal candidate will have outstanding customer service and interpersonal skills. In this varied and integral role, you will be the welcoming face and voice of the studio, managing front-of-house duties and ensuring a positive first impression. This position is well-suited to someone with prior experience in a similar role within the creative industry. Based in a vibrant area of central London, the studio offers a stunning workspace, a collaborative and social environment, and a strong focus on diversity and employee wellbeing. Additional benefits include profit sharing and a range of perks designed to support and reward their team. If you're looking for a front-of-house role within an inspiring creative studio, this could be the perfect opportunity! Key Responsibilities: Meet and greet all visitors and clients and handle incoming calls Manage studio schedule and daily updates i.e. meetings, absences, and out-of-office staff Oversee attendance and adhere to health guidelines in the studio Manage mail, deliveries, and courier services efficiently Keep the studio clean and ready for meetings Maintain supplies of stationery, kitchen essentials, and office equipment Coordinate storage, archiving, and logistics for office goods Assist with facilities management and resolve related issues Perform additional ad-hoc administrative tasks as needed Key Skills / Requirements: Previous experience working in a similar role or customer facing environment Excellent customer service skills with excellent phone manner Strong communication, organisation, and multitasking abilities Proficient in managing technology, such as office equipment / databases Detail-oriented to ensure cleanliness and high standards of service Adaptable to fast-paced environments Effective problem-solver with a can-do attitude Strong teamwork, supporting various departments and collaborating with HR and facilities management To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
Facilities Coordinator (Temporary) Location: Central London, On-site Contract: Temporary contract (8 weeks) Salary: £130-£160 per day About the Role We have an excellent opportunity for a proactive, detail-oriented and highly organised Regional Facilities Coordinator to join a professional and fast-paced environment. This role is ideal for someone who thrives in a varied position, enjoys problem-solving, and is passionate about delivering an exceptional workplace experience. As a key member of the team, you will support the delivery of facilities management services across multiple office locations, ensuring a safe, secure and well-maintained environment for employees, visitors and contractors. You will act as a central point of coordination, working closely with internal stakeholders and external providers to maintain high operational standards. Key Responsibilities Facilities Operations & Support • Support the day-to-day running of regional facilities across multiple office locations • Monitor the Facilities inbox and manage incoming queries efficiently • Liaise with internal teams and external contractors to resolve issues promptly • Carry out regular inspections, audits and compliance checks, ensuring follow-up actions are completed • Support the management of soft services including cleaning, catering, reception and security • Travel to regional sites as required • Promote and support workplace Health & Safety standards in line with company policies • Assist with incident reporting, risk assessments and DSE compliance • Support environmental and sustainability initiatives such as recycling and energy efficiency • Raise and track purchase orders using internal systems (e.g. Coupa) • Assist with monitoring facilities-related spend and maintaining accurate financial records • Support supplier management, including obtaining quotes and assisting with contract renewals • Maintain accurate documentation, compliance logs and supplier records • Support the creation of standard operating procedures across locations • Provide guidance to facilities and front-of-house teams • Act as a key point of contact for facilities-related queries across the business • Assist with onboarding and offboarding processes, including workspace set-up and inductions Skills & Experience Required • Knowledge of workplace standards including DSE assessments, fire safety and risk management processes • Proficient in MS Office (Excel, Word, Outlook) and familiar with facilities or procurement systems such as Coupa, CAFM or desk booking tools • Previous experience within facilities coordination, office management or a similar role • Strong organisational skills with the ability to manage multiple priorities • Confident communication skills and the ability to build relationships at all levels • Experience working with external suppliers and managing service delivery • Understanding of basic budgeting and procurement processes • A positive team player with a strong service-driven mindset Desired Skills • Facilities Management, business management, business administration or related qualification desirable • NEBOSH or IOSH • GCSE/NVQ or Equivalent Morgan Spencer - Your Career, Our Expertise Morgan Spencer is one of London's leading Executive Secretarial and Business Support recruitment consultancies, connecting high-calibre professionals with outstanding opportunities. Equal Opportunities Morgan Spencer is committed to equality, diversity and inclusion and welcomes applications from all suitably qualified candidates. Confidentiality & GDPR All applications are handled in strict confidence and in full compliance with UK GDPR. Your information will be used solely for recruitment purposes and will not be shared without your consent. Morgan Spencer Limited, registered in England & Wales No: .
Jun 09, 2026
Seasonal
Facilities Coordinator (Temporary) Location: Central London, On-site Contract: Temporary contract (8 weeks) Salary: £130-£160 per day About the Role We have an excellent opportunity for a proactive, detail-oriented and highly organised Regional Facilities Coordinator to join a professional and fast-paced environment. This role is ideal for someone who thrives in a varied position, enjoys problem-solving, and is passionate about delivering an exceptional workplace experience. As a key member of the team, you will support the delivery of facilities management services across multiple office locations, ensuring a safe, secure and well-maintained environment for employees, visitors and contractors. You will act as a central point of coordination, working closely with internal stakeholders and external providers to maintain high operational standards. Key Responsibilities Facilities Operations & Support • Support the day-to-day running of regional facilities across multiple office locations • Monitor the Facilities inbox and manage incoming queries efficiently • Liaise with internal teams and external contractors to resolve issues promptly • Carry out regular inspections, audits and compliance checks, ensuring follow-up actions are completed • Support the management of soft services including cleaning, catering, reception and security • Travel to regional sites as required • Promote and support workplace Health & Safety standards in line with company policies • Assist with incident reporting, risk assessments and DSE compliance • Support environmental and sustainability initiatives such as recycling and energy efficiency • Raise and track purchase orders using internal systems (e.g. Coupa) • Assist with monitoring facilities-related spend and maintaining accurate financial records • Support supplier management, including obtaining quotes and assisting with contract renewals • Maintain accurate documentation, compliance logs and supplier records • Support the creation of standard operating procedures across locations • Provide guidance to facilities and front-of-house teams • Act as a key point of contact for facilities-related queries across the business • Assist with onboarding and offboarding processes, including workspace set-up and inductions Skills & Experience Required • Knowledge of workplace standards including DSE assessments, fire safety and risk management processes • Proficient in MS Office (Excel, Word, Outlook) and familiar with facilities or procurement systems such as Coupa, CAFM or desk booking tools • Previous experience within facilities coordination, office management or a similar role • Strong organisational skills with the ability to manage multiple priorities • Confident communication skills and the ability to build relationships at all levels • Experience working with external suppliers and managing service delivery • Understanding of basic budgeting and procurement processes • A positive team player with a strong service-driven mindset Desired Skills • Facilities Management, business management, business administration or related qualification desirable • NEBOSH or IOSH • GCSE/NVQ or Equivalent Morgan Spencer - Your Career, Our Expertise Morgan Spencer is one of London's leading Executive Secretarial and Business Support recruitment consultancies, connecting high-calibre professionals with outstanding opportunities. Equal Opportunities Morgan Spencer is committed to equality, diversity and inclusion and welcomes applications from all suitably qualified candidates. Confidentiality & GDPR All applications are handled in strict confidence and in full compliance with UK GDPR. Your information will be used solely for recruitment purposes and will not be shared without your consent. Morgan Spencer Limited, registered in England & Wales No: .
About the Role Aspire Defence is an established facilities management and support services provider, delivering critical infrastructure and operational services across the Defence estate. Working in partnership with the Ministry of Defence, they are committed to maintaining safe, sustainable, and high-quality environments that support the Armed Forces and their communities. We are seeking a highly organised and proactive HS&E Coordinator to join the Health, Safety & Environment team on a 5-month fixed-term contract. This is an exciting opportunity for an experienced coordinator or administrator who thrives in a fast-paced environment and enjoys working with a wide range of stakeholders. Reporting to the Head of Health & Safety, you will provide comprehensive coordination and administrative support to the central HS&E team, ensuring the efficient delivery of key reporting, governance, and compliance activities across the business. Key Responsibilities Coordinate day-to-day activities across the HS&E function. Prepare weekly and monthly reports, presentations, and management information. Produce and coordinate documentation for Senior Leadership Team, Health & Safety, and Board meetings. Manage meeting schedules, agendas, actions, and supporting documentation. Support the administration of the business incident reporting system, including maintaining accurate records and producing incident and accident data reports. Conduct statistical analysis and reconciliation of HS&E data. Maintain key registers and assist with the preparation of QHSE briefing notes and alerts. Organise business-wide events, workshops, and conferences. Build and maintain strong working relationships with internal and external stakeholders. Support the wider team in delivering business objectives while promoting Aspire Defence's commitment to health, safety, and environmental excellence. About You Previous experience in a coordination, administration, or support role within a demanding business environment. Confident and detail-orientated professional Strong stakeholder management and communication skills. Excellent organisational abilities with the capacity to manage multiple priorities and meet deadlines. Advanced Microsoft Office skills and confidence working with business systems and data. Experience maintaining accurate records and producing reports. A proactive, self-motivated approach with strong attention to detail. The ability to work independently while contributing effectively as part of a team. Full UK driving licence. IOSH Managing Safely qualification would be desirable In return, we offer: Salary £30,596pa 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday Contributory Company Pension Plan matched up to 6%, plus individual life assurance A shopping discounts scheme Employee assistance and health and wellbeing programmes Reward and recognition to celebrate outstanding achievements Free on-site parking Why Join Aspire Defence? At Aspire Defence, we are committed to creating a safe, collaborative, and high-performing workplace. You'll join a professional team that plays a vital role in supporting operational excellence and delivering services that make a real difference. If you are an organised, enthusiastic, and capable coordinator looking for your next opportunity, apply today and become part of a team committed to achieving Zero Harm and continuous improvement.
Jun 08, 2026
Contractor
About the Role Aspire Defence is an established facilities management and support services provider, delivering critical infrastructure and operational services across the Defence estate. Working in partnership with the Ministry of Defence, they are committed to maintaining safe, sustainable, and high-quality environments that support the Armed Forces and their communities. We are seeking a highly organised and proactive HS&E Coordinator to join the Health, Safety & Environment team on a 5-month fixed-term contract. This is an exciting opportunity for an experienced coordinator or administrator who thrives in a fast-paced environment and enjoys working with a wide range of stakeholders. Reporting to the Head of Health & Safety, you will provide comprehensive coordination and administrative support to the central HS&E team, ensuring the efficient delivery of key reporting, governance, and compliance activities across the business. Key Responsibilities Coordinate day-to-day activities across the HS&E function. Prepare weekly and monthly reports, presentations, and management information. Produce and coordinate documentation for Senior Leadership Team, Health & Safety, and Board meetings. Manage meeting schedules, agendas, actions, and supporting documentation. Support the administration of the business incident reporting system, including maintaining accurate records and producing incident and accident data reports. Conduct statistical analysis and reconciliation of HS&E data. Maintain key registers and assist with the preparation of QHSE briefing notes and alerts. Organise business-wide events, workshops, and conferences. Build and maintain strong working relationships with internal and external stakeholders. Support the wider team in delivering business objectives while promoting Aspire Defence's commitment to health, safety, and environmental excellence. About You Previous experience in a coordination, administration, or support role within a demanding business environment. Confident and detail-orientated professional Strong stakeholder management and communication skills. Excellent organisational abilities with the capacity to manage multiple priorities and meet deadlines. Advanced Microsoft Office skills and confidence working with business systems and data. Experience maintaining accurate records and producing reports. A proactive, self-motivated approach with strong attention to detail. The ability to work independently while contributing effectively as part of a team. Full UK driving licence. IOSH Managing Safely qualification would be desirable In return, we offer: Salary £30,596pa 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday Contributory Company Pension Plan matched up to 6%, plus individual life assurance A shopping discounts scheme Employee assistance and health and wellbeing programmes Reward and recognition to celebrate outstanding achievements Free on-site parking Why Join Aspire Defence? At Aspire Defence, we are committed to creating a safe, collaborative, and high-performing workplace. You'll join a professional team that plays a vital role in supporting operational excellence and delivering services that make a real difference. If you are an organised, enthusiastic, and capable coordinator looking for your next opportunity, apply today and become part of a team committed to achieving Zero Harm and continuous improvement.
Temp Workplace Coordinator - EH2 4LH 12.71 per hour (PAYE) Overview: We're looking for a friendly, proactive Workplace Coordinator to deliver a first class experience at our client's office in EH2 4LH . In this front facing role, you'll help ensure a welcoming, safe, and well-organised workplace for colleagues and visitors alike. Key Experience & Skills: Proficient in Microsoft Office. Background in hospitality or customer service. Excellent communication skills at all levels. Good understanding of office health & safety standards. Personal Traits: Self-motivated, proactive, and reliable. Approachable and customer focused. Takes ownership and seeks continuous improvement. Honest, respectful, and naturally helpful. Key Responsibilities: Main point of contact for all on floor colleague and visitor queries. Collaborate with reception, facilities, and building management teams. Manage meeting room and desk bookings, including preparation. Maintain a clean, tidy, and safe workspace environment. Report and follow up on building or maintenance issues. If you're interested, please apply to this ad and Kim will be in touch Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
Jun 08, 2026
Seasonal
Temp Workplace Coordinator - EH2 4LH 12.71 per hour (PAYE) Overview: We're looking for a friendly, proactive Workplace Coordinator to deliver a first class experience at our client's office in EH2 4LH . In this front facing role, you'll help ensure a welcoming, safe, and well-organised workplace for colleagues and visitors alike. Key Experience & Skills: Proficient in Microsoft Office. Background in hospitality or customer service. Excellent communication skills at all levels. Good understanding of office health & safety standards. Personal Traits: Self-motivated, proactive, and reliable. Approachable and customer focused. Takes ownership and seeks continuous improvement. Honest, respectful, and naturally helpful. Key Responsibilities: Main point of contact for all on floor colleague and visitor queries. Collaborate with reception, facilities, and building management teams. Manage meeting room and desk bookings, including preparation. Maintain a clean, tidy, and safe workspace environment. Report and follow up on building or maintenance issues. If you're interested, please apply to this ad and Kim will be in touch Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
