Office Administrator - Part-time

Office Administrator (Part-Time)

Location: Caterham, Surrey (across two office sites)

Salary: £28,000 - £30,000 FTE (depending on experience)

Hours: 30 hours per week (over 4 or 5 days)

The Role:

An excellent opportunity has arisen for an organised and proactive Office Administrator to support the smooth day-to-day running of a busy office environment. This varied role combines office administration, finance support, HR administration and IT coordination, making it ideal for someone who enjoys a diverse workload and takes pride in keeping operations running efficiently.

Key Responsibilities:

• Manage the day-to-day administration of two office sites.
• Act as the first point of contact for telephone calls, emails, visitors and incoming post.
• Coordinate office suppliers, contractors, maintenance and facilities.
• Provide general administrative support to the wider team.
• Process invoices, staff expenses and petty cash using accounting software (Xero or similar).
• Support HR administration, including onboarding, Right to Work checks, DBS checks, staff records and training administration.
• Liaise with an external IT provider to coordinate equipment, software, new starter set-up and technical support.
• Support Health & Safety administration, including Fire Warden responsibilities (training provided if required).
• Assist with stakeholder communications, mailouts and scheduling digital content.

The successful candidate will have:

• Previous experience in an office administration or operations support role.
• Excellent organisational skills with strong attention to detail.
• Good working knowledge of Microsoft 365 and Google Workspace.
• Experience using accounting software such as Xero or QuickBooks.
• Previous HR administration experience.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities and work independently.
• A proactive, flexible and positive approach.

Desirable:

• Experience within the charity, education or not-for-profit sector.
• Knowledge of Mailchimp, WordPress or Meta Business Suite.
• Understanding of Health & Safety procedures within an office environment.

For your information:

Interested? Please send your CV in as a Word format only

Please only apply if you are already eligible to work in the UK

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