47 jobs found

Senior Executive Assistant About the Role We are seeking an experienced Senior Executive Assistant to lead a team of Executive Assistants and Team Assistants while supporting key governance and administrative activities across the business. This role combines people management with governance coordination, ensuring high standards of support, effective stakeholder engagement, and the timely delivery of governance materials. Job Title: Senior Executive Assistant Contract: Permanent Salary: 70k - 75k Plus Bonus Location: North West London (Hybrid) Responsibilities Lead and develop a team of Executive Assistants and Team Assistants. Manage team resourcing, recruitment, onboarding, and workload allocation. Act as an escalation point for administrative and operational matters. Coordinate the preparation of governance packs and management materials. Liaise with stakeholders to gather content and ensure deadlines are met. Review presentations and reports for accuracy, consistency, and quality prior to distribution. Support senior stakeholders with governance and business reporting requirements. Drive continuous improvements across administrative processes and ways of working. Profile Significant experience as an Executive Assistant supporting senior leaders. Previous experience managing or mentoring EAs, PAs, or administrative teams. Strong stakeholder management and communication skills. Excellent organisational skills with a high level of attention to detail. Experience coordinating governance, committee, or management reporting packs. Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Outlook. Ability to manage multiple priorities and work independently in a fast-paced environment

Birchrose Associates is proud to be partnering with a highly regarded London law firm, renowned for its exceptional client service and collaborative culture, to recruit an experienced Executive Assistant to support Partners within the firm's Family department. The Firm Our client is a highly regarded London law firm, recognised for delivering exceptional legal advice and outstanding client service. Its Family Law team is renowned for advising on complex, high-profile and international matters, earning an excellent reputation for both its expertise and client-focused approach. Known for its collaborative culture and commitment to developing its people, the firm is now seeking an experienced Executive Assistant to provide high-level support to Partners and Fee Earners within this successful and busy team. The Opportunity The successful Executive Assistant will provide comprehensive executive, secretarial and administrative support to Partners, Fee Earners and the wider department. Duties include: Providing proactive EA and legal secretarial support, including file opening, billing, file closing and document formatting Managing complex diaries, arranging meetings, coordinating conference calls and organising UK and international travel Preparing legal documents Acting as a first point of contact for clients and internal stakeholders Managing the department's knowledge management and iManage systems Coordinating seminars, webinars and departmental events Supporting the preparation of Court bundles, client bibles and other legal documentation Assisting with billing, drafting invoices and supporting the proactive management of WIP and aged debt Mentoring and supporting Secretaries and Senior Secretaries This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9:30am -5.30pm Requirements At least 5 years experience as an Executive Assistant or Senior Legal Secretary within a law firm Experience supporting Partners within a Family or Litigation team is essential Vacancy Highlights Hybrid working (50/50) Excellent benefits package To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Are you an experienced Executive Assistant looking for a role where you can make a real impact? We're seeking an organised, proactive and highly professional Executive Assistant to support a Chief Executive Officer and President of a small charity / membership organisation, while playing a key role in the smooth running of our governance and leadership functions. This is an exciting opportunity to join a respected UK membership organisation where you'll work closely with senior leaders, Board members and key stakeholders in a varied and rewarding role. About the Role You'll provide high-level executive support to the CEO and President, managing complex diaries, coordinating meetings and travel, and acting as a trusted point of contact. You'll also play a central role in supporting the Board of Trustees, Executive and Council by coordinating meetings, preparing agendas and papers, producing accurate minutes, maintaining governance records and tracking actions. The role also includes supporting governance processes, officer recruitment, elections, senior communications and occasional attendance at national events, including the organisation's annual conference. About You You'll be an experienced Executive Assistant, Personal Assistant or senior administrator with excellent organisational skills and the confidence to work with senior executives and Board-level stakeholders. You'll have: Proven Executive Assistant or Personal Assistant experience supporting senior leaders. Experience organising complex meetings and managing busy diaries. Excellent minute taking and administrative skills. (minute taking is AI enabled) Outstanding organisation, attention to detail and the ability to manage multiple priorities. Strong communication skills and the ability to handle confidential information with discretion. Excellent Microsoft Office skills and confidence using digital technology. Experience supporting Boards, Trustees or committees, or working within a charity, membership organisation, healthcare or not-for-profit environment would be advantageous but is not essential. What We Offer Hybrid working (2 days London office / 3 days home) A varied, high-profile role supporting senior leadership A collaborative and supportive team culture Opportunities to develop your governance and executive support expertise If you're an experienced Executive Assistant who enjoys working at the heart of an organisation, we'd love to hear from you. Salary 40K 43K depending upon skills and experience plus excellent benefits. Apply now for immediate consideration! (We know applying for jobs takes time and effort and we genuinely appreciate every application we receive. Owing to the volume of responses, we are unable to provide individual feedback or replies to all applicants. Thank you for your understanding and interest in working with us.)

We are working with a well-established global software business, and they are looking for an experienced PA / Executive Assistant to join the business ASAP. This role is 4 days in the office and 1 day working from home. They are seeking a highly organised, professional and proactive PA / EA to provide support to the C-Suite team (5 Directors, including the CEO). The role will be focused on managing the administrative and logistical support for the executive team, including handling all travel, expenses, meetings, day to day support and administrative tasks. The PA will also be responsible for providing personal administrative support for the CEO. Key duties will include; Busy and fast paced role managing all aspects of day-to-day support for the CEO and other C-Suite Directors (5 people) Responsible for coordinating and managing all travel arrangements, both domestic and international Handle the CEO's personal and business expenses and oversee the submission/approval flow for general executive team expenses, ensuring compliance with internal policies and procedures. Provide day-to-day ad hoc administrative support, including Proofreading, formatting presentations, compiling and preparing reports, document signing and all day-to-day administrative support Manage the process for signing documentation that requires CEO authorisation. Provide dedicated personal administrative support for the CEO, managing personal appointments, scheduling, correspondence, and tasks as needed. Diary management, organising and booking meetings for the Directors Book and prepare meeting rooms for senior leadership and executive meetings Coordinate catering and room requirements for internal and client meetings, plus events for senior leadership and executive team. For this role candidates will need to have proven Executive PA / EA experience, have experience supporting multiple C-Suite Executives and have exposure to working in a professional environment. Candidates will need to hold excellent verbal and written communication skills, exceptional organisational and time management skills and good attention to detail. It is essential that candidates are confident working in a busy and fast paced role, plus hold strong discretion and handling confidential information. This is a great opportunity working for a well-established and reputable company, that offers a comprehensive benefits package including Private Health, Bonus scheme, Life Assurance, pension scheme, share options and 25 days holiday. Immediate need, so please apply online and a consultant from Cameron James will be in touch ASAP.

Senior Contracts Manager Hybrid (Birmingham or London) Inside IR35 Contract Opportunity - £650 The Opportunity Ford & Stanley are seeking experienced Senior Contracts Managers to support the commercial management and administration of a portfolio of major infrastructure and corporate contracts within a large-scale, publicly funded programme. This is an excellent opportunity for commercially focused contract professionals with extensive NEC contract experience, strong stakeholder management skills, and a proven track record of delivering value, governance, and risk management across complex contract environments. Working within an established Procurement and Commercial function, you will be responsible for leading contract administration activities, managing contractual change, supporting governance processes, and ensuring the successful delivery of contract outcomes throughout the contract lifecycle. Contract Scope: Senior Contracts Manager The Senior Contracts Manager will provide leadership and commercial assurance across a portfolio of contracts, supporting project teams, senior stakeholders, and commercial colleagues in the effective administration and management of contractual obligations. The role will focus on contract governance, change management, commercial risk mitigation, and value-for-money delivery, whilst ensuring compliance with contractual and organisational requirements. Key Responsibilities Lead the commercial and contract administration of NEC forms of contract across major infrastructure projects. Provide commercial assurance and governance support to senior stakeholders, project teams, and contract management professionals. Coach, mentor, and support Contract Managers and Assistant Contract Managers to ensure consistent contract management practices. Identify, manage, and resolve contractual issues, risks, and disputes throughout the contract lifecycle. Lead contract change management activities, including the drafting and administration of change instructions and associated governance processes. Assess and negotiate compensation events, quotations, and commercial submissions. Support the development of business cases and ensure commercial implications are appropriately considered within decision-making processes. Monitor supplier and consultant performance, spend, and contractual compliance. Ensure contract risks are actively managed and mitigation measures are implemented. Develop and maintain effective relationships with Procurement, Engineering, Construction, Legal, Programme Controls, and Risk functions. Drive best practice contract management and continuous improvement initiatives. Ensure value for money is achieved throughout contract delivery. Support organisational objectives relating to Equality, Diversity and Inclusion (EDI). Essential Criteria Significant experience in contract management and administration within complex infrastructure, engineering, construction, transportation, or major project environments. Strong working knowledge of NEC contracts (NEC3 and/or NEC4) . Demonstrable experience managing contractual change, compensation events, and contract risk. Experience operating within heavily regulated or publicly funded environments. Strong commercial acumen with proven negotiation and stakeholder management skills. Experience providing commercial governance and assurance across multiple contracts. Ability to lead and influence multidisciplinary teams and senior stakeholders. Experience managing Professional Services Contracts through the full contract lifecycle. Excellent analytical, communication, and problem-solving skills. Desirable Experience Experience working on large-scale infrastructure, transportation, rail, utilities, construction, or public sector programmes. Experience within government, local authority, or publicly funded organisations. Familiarity with procurement regulations and public sector commercial governance frameworks. Previous experience mentoring or leading contract management teams. Working Arrangements Hybrid working model. Approximately 3 days per week onsite . Office locations available in Birmingham or London . Security Requirements Candidates must be eligible to obtain and maintain BPSS clearance . How to Apply If you are an experienced Senior Contracts Manager with strong NEC contract expertise and a background in complex infrastructure or public sector programmes, please apply via this job board or contact the consultant listed on this advert for further information. About Ford & Stanley Group Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas recruiting, developing and retaining the best talent from shop floor to boardroom. Ford & Stanley TalentWise Business specialising in blue collar trade & technical services permanent and temporary. Ford & Stanley Recruitment Business specialising in white collar recruitment spanning all company functions with specialist verticals across Digital, Rail Engineering, Civils & Infrastructure, Manufacturing, Supply Chain & Logistics on both a permanent and contract basis. Ford & Stanley Executive Search Executive Search and Executive Interim Solutions across the UK, North America, the Middle East and Europe. Ford & Stanley Genius Performance Helping organisations accelerate performance through coaching, training and leadership development. Ford & Stanley Talent Services Group Ltd is a Disability Confident employer committed to equal opportunities for all. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital status, race, religion, belief, sex or sexual orientation. Services advertised by Ford & Stanley are those of an employment consultancy business.

Are you a highly organised and proactive individual eager to make a difference? Our client, a leading organisation in the charity sector, is on the lookout for two experienced Personal Assistants to support senior leaders across their People & Culture and Partnerships teams. If you thrive in a fast-paced environment and take pride in delivering exceptional administrative support, we want to hear from you! Both roles involve providing support to two Directors and are initially offered on a temporary basis for 10-12 weeks while permanent recruitment is underway. Key Details: Location: Southwark, Greater London (Hybrid) Start: ASAP Pay Rate: 17.27 - 18.95 per hour (depending on experience) Hours: 34.5 hours/week, Monday to Friday, with an early finish on Fridays Office Attendance: Key Responsibilities: Executive Support: Provide comprehensive support to two Directors, ensuring priorities are effectively managed and deadlines are met. Diary Management: Coordinate and manage complex calendars, arranging meetings and appointments while balancing competing priorities. Email Inbox Management: Monitor correspondence, identify urgent matters, and ensure timely responses. Meeting Coordination: Organise in-person and virtual meetings, prepare agendas, take notes, and maintain accurate records. Document Preparation: Assist with presentations, reports, and organisational templates, ensuring all information is accurate and professionally presented. Administrative Support: Maintain team records, coordinate activities, and provide additional support to Directors and their teams as required. What We're Looking For: Previous experience as a Personal Assistant or Executive Assistant supporting senior stakeholders. Strong organisational skills with the ability to manage multiple priorities in a busy environment. Excellent communication skills and a proactive, solutions-focused approach. Proficiency in Microsoft Office applications, including Outlook, Teams, PowerPoint, and Excel. Experience with Microsoft Copilot is a plus. High levels of discretion and the ability to handle confidential information sensitively. Flexibility and adaptability, with the capability to work effectively across different teams and departments. Ready to Make a Difference? If you're excited about this opportunity and have the skills and experience to shine as a Personal Assistant, we'd love to hear from you! Join a purpose-driven organisation and play a key role in supporting teams that make a real impact in the community. At Adecco, we are a Disability Confident employer, committed to running an inclusive and accessible recruitment process that supports candidates from all backgrounds and abilities. If you require reasonable adjustments at any stage, please let us know, and we will be happy to assist you. Apply today and take the next step in your career! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Chief of Staff to the Chief Technology Officer (CTO) - 100,000 - 130,000 + Car + Bonus + Benefits Role Overview We are seeking a highly motivated, strategic, and commercially astute Chief of Staff to support our Chief Technology Officer (CTO) and the broader technology leadership team. This is a pivotal role that blends strategic planning, operational excellence, and executive advisory to enable the CTO to focus on high-impact priorities. As a trusted partner, you will drive alignment across the technology function, ensure effective governance, and represent the CTO in key internal and external engagements. You'll bring a strong understanding of technology, business drivers, and market trends, and be comfortable operating in a fast-paced, complex environment. This is a fantastic opportunity to join a large technology and digital team and organisation where Technology is at the very core of the business. Key Responsibilities Strategic Planning & Execution- Partner with the CTO to define, prioritise, and communicate the technology strategy and roadmap.- Translate strategic goals into actionable initiatives with clear timelines, owners, and success metrics.- Deliver high-quality insights and recommendations to support decision-making at the executive level. Operational Leadership- Lead the operating rhythm of the CTO function, including leadership meetings, quarterly planning, and performance reviews.- Oversee internal workflows and ensure alignment across engineering, product, data, and design teams.- Drive governance processes in collaboration with Finance, Risk, and other key stakeholders. Executive Support & Representation- Prepare high-quality presentations, briefing materials, and board-level documentation.- Represent the CTO in internal and external meetings, ensuring alignment and follow-through on decisions.- Provide a "temperature check" across the organisation, offering insight into areas requiring attention. Cross-Functional Collaboration- Act as a bridge between the CTO and other business units, ensuring clarity on priorities and dependencies.- Support budget planning, vendor management, and resource allocation in partnership with Finance and People teams. External Engagement & Thought Leadership- Shape and amplify the CTO's external presence through speaking engagements, media, and thought leadership content.- Draft speeches, blogs, and articles that reflect the CTO's vision and the company's strategic direction.- Monitor emerging technologies and market trends to inform internal strategy. Culture & Communications- Collaborate with internal communications, HR, and leadership to drive a cohesive culture and engagement plan.- Ensure internal communications are transparent, aligned, and inspiring across the technology organisation. Key Deliverables - Strategic board papers and functional strategy documents.- High-quality briefing packs and executive communications.- Governance and budget oversight documentation.- Project plans and delivery of key CTO-led initiatives. Essential Skills & Experience Proven experience in technology, strategy, operations, or executive communications.- Strong commercial acumen and understanding of business drivers. Proven ability to influence at senior levels and manage complex stakeholder relationships.- Exceptional written, verbal, and interpersonal communication skills. Strong analytical and problem-solving capabilities. Highly proficient in Microsoft Office (PowerPoint, Excel, Word, Teams). Experience with digital collaboration tools and agile ways of working.- Ability to work with integrity, discretion, and sound judgment. Key Interfaces- CTO and Technology Leadership Team Executive Assistants and Business Managers- Finance, People, and Communications Teams- External partners, vendors, and industry peers What Success Looks Like The CTO is enabled to focus on strategic priorities with confidence in operational execution. The technology organisation operates with clarity, alignment, and efficiency. The CTO's external visibility and influence are elevated through impactful engagements. The Chief of Staff is a trusted advisor, internal operator, and external amplifier of the CTO's vision. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

KEY RESPONSIBILITIES Provide comprehensive executive support to the Managing Partners, including diary, travel and meeting management. Coordinate meetings, prepare agendas, reports, presentations and business documentation. Manage correspondence and act as a trusted point of contact on behalf of senior leadership. Oversee client onboarding processes, engagement documentation and compliance requirements including AML/KYC. Liaise with clients and colleagues to ensure onboarding and regulatory requirements are completed efficiently. Coordinate onboarding activities for new employees and consultants, including inductions and training. Support the day-to-day running of the office and liaise with suppliers, IT providers and external partners. Assist with operational projects, strategic initiatives and business planning activities. Support marketing initiatives, LinkedIn activity, client communications and website updates. Organise events, seminars and business development activities from planning through to follow-up. Assist with invoicing, billing, expense management and general finance administration. Identify opportunities to improve efficiency and support the continued growth of the firm. REQUIREMENTS Previous experience as an Executive Assistant, Personal Assistant or senior administrator. Experience supporting senior stakeholders within a Law Firm or professional services environment such as an Accounting Firm. Excellent communication, organisational and time-management skills. Strong attention to detail and ability to manage multiple priorities. Professional, discreet and experienced handling confidential information. Strong Microsoft Office skills and confidence using new systems. Experience with LinkedIn and business social media platforms. Knowledge of AML/KYC, client onboarding or regulated environments is advantageous. If you have not been contacted within five working days, unfortunately your application has not been shortlisted on this occasion.

Executive Assistant to Group Chief Communications Officer Location: London, UK (Remote) at times having to travel into West London Rate: 32- 39 per hour Contract: Ongoing Temporary Assignment Working Pattern: Flexible, aligned to international travel and global time zones Our client is seeking an experienced and highly organised Executive Assistant to provide dedicated support to their Group Chief Communications Officer (CCO) . This is an exciting opportunity to work closely with a senior executive operating across international communications, government relations, stakeholder engagement, and strategic business initiatives. This is a high-profile role requiring exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced global environment. The successful candidate will act as a trusted partner to the CCO, ensuring seamless coordination across multiple markets and stakeholders. Key Responsibilities Executive Support & Prioritisation Manage a complex and constantly evolving diary across multiple time zones. Ensure the CCO's schedule is aligned to key strategic priorities. Prepare briefing packs, meeting materials, and stakeholder information. Monitor actions and follow-ups to ensure timely completion. Anticipate requirements and proactively support day-to-day priorities. Travel & Logistics Coordinate complex international travel arrangements, often involving multi-stop itineraries. Manage travel schedules, accommodation, transport, and associated logistics. Maintain travel documentation, including visas, passports, ESTA/ETA requirements, and related records. Provide real-time support and itinerary adjustments when required. Communications & Stakeholder Coordination Act as a key liaison between the CCO and internal and external stakeholders. Manage and prioritise inbox activity and correspondence. Support the preparation of presentations, briefing documents, reports, and communications materials. Ensure outputs are professional, accurate, and delivered to deadline. Meetings & Project Support Coordinate senior leadership, government, and stakeholder meetings. Prepare agendas, supporting documentation, and action trackers. Support strategic projects and communications initiatives. Process expenses and maintain records, trackers, and administrative documentation. Experience Experience in an Executive Assistant or similar role. Experience supporting senior executives within a fast-paced and complex environment. Previous exposure to communications, corporate affairs, marketing, public affairs, government relations, or similar functions would be highly advantageous. Skills & Competencies Exceptional organisation and prioritisation skills. Strong written and verbal communication abilities. Ability to exercise discretion and sound judgement when handling confidential information. Strong attention to detail and ability to work independently. Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel. Experience with design tools such as Adobe Illustrator, Photoshop, or Canva would be beneficial. Fluent English (written and spoken) is essential. Additional languages, particularly French, would be advantageous Personal Attributes Calm, adaptable, and solutions-focused. Proactive and highly responsive. Comfortable managing changing priorities and working with ambiguity. Professional, discreet, and dependable. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Team Assistant Location: Holborn, London Pay: 17 - 21 per hour Duration: 8 weeks temporary cover Working Pattern : Monday to Friday, 8am - 5pm Hybrid Working: 3 days in office, 2 days WFH (In office days are between Mon - Thurs) Role Overview We are seeking a highly organised and proactive Team Assistant to support two Executive Assistants while providing flexible "float" support across a group of senior leaders within a fast-paced investment environment. This role is ideal for someone who thrives on variety, takes initiative, and enjoys being at the heart of a high-performing team. You will play a key role in ensuring smooth day-to-day operations, acting as a central point of coordination and providing seamless administrative support across multiple stakeholders. Key Responsibilities Assist two EAs with diary management, including scheduling meetings, coordinating availability, and resolving conflicts Support travel arrangements (domestic and international), including itineraries, visas, and logistics Help prepare meeting materials, presentations, and documentation Manage expenses and invoice processing in a timely and accurate manner Provide general administrative support, ensuring efficiency across EA workloads Provide ad hoc support to senior leaders as needed, particularly during busy periods or EA absence Coordinate meetings across multiple time zones with internal and external stakeholders Ad-hoc support - assist with team events, offsites, and investor-related meetings Ensure meeting rooms and logistics are organised and running smoothly Skills & Experience Previous experience in an administrative, Team Assistant, or coordination role (financial services or investment industry preferred) Proven ability to manage multiple priorities and work at pace Strong organisational skills with excellent attention to detail High level of discretion and professionalism when dealing with confidential information Excellent communication skills, both written and verbal Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) A proactive, can-do attitude with a willingness to support wherever needed Personal Attributes Adaptable and flexible, comfortable supporting a range of personalities and working styles Calm under pressure with strong problem-solving skills Team-oriented, collaborative, and personable Highly reliable with strong ownership of tasks Positive and professional demeanour Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Executive Assistant to C-Suite About the Role We are seeking an experienced, proactive, and highly organised Executive Assistant to provide dedicated support to a senior C-Suite executive within a fast-paced environment. This is a permanent opportunity requiring someone who can manage competing priorities, operate with discretion, and build strong relationships with stakeholders at all levels. Previous experience working within Investment Banking, Private Equity, Real Estate, Financial Services, or a high-growth business is essential. Job Title: Executive Assistant to C-Suite Contract: Permanent Salary: 60,000 - 75,000 plus bonus Location: West End, London (Office Based) Responsibilities Extensive diary, inbox, and correspondence management on behalf of the C-Suite executive. Coordinate internal and external meetings, Board meetings, and stakeholder engagements. Arrange domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries for the executive and wider team. Manage company expenses, Amex reconciliations, and expense coding, ensuring accuracy and timely submission. Prepare presentations, reports, and spreadsheets, with confidence using Excel formulas and PowerPoint. Utilise AI tools, including Claude and Copilot, to support productivity, research, and administrative processes. Act as a key liaison with investors, clients, and external stakeholders, maintaining strong professional relationships. Support company conferences, events, client hospitality, and annual offsites, including international team trips. Coordinate company-wide initiatives such as annual offsites, Christmas events, client gifting, and employee engagement activities. Oversee day-to-day office management, including supplies, catering, facilities, and ensuring the office operates smoothly. Provide private PA support, including personal administration, appointments, shopping, and travel arrangements. Support LinkedIn activity, marketing initiatives, and wider business projects as required. Handle confidential information with discretion and provide ad hoc support across the business. Profile Proven Executive Assistant experience supporting C-Suite executives. Experience working within a fast-paced environment such as Investment Banking, Private Equity, Real Estate, Financial Services, or a high-growth business. Exceptional diary, inbox, travel, and stakeholder management skills. Strong experience managing expenses and executive administration. Advanced Microsoft Office skills, particularly Excel and PowerPoint. Comfortable using AI tools such as Copilot, Claude, and ChatGPT. Excellent communication and interpersonal skills with the confidence to engage at all levels. Highly organised, adaptable, and able to manage multiple priorities simultaneously. A proactive, flexible, and solutions-focused approach with a strong "can-do" attitude .

Executive Assistant to the Chief Scientific Officer Location: Hybrid - Central London (2 days per week), Stevenage, Hertfordshire (1 day per week), Home-based (2 days per week) Contract Type: Permanent, Full-Time Salary: Competitive salary plus excellent benefits package We are delighted to be partnering with an innovative and growing Life Sciences organisation to recruit an experienced Executive Assistant to provide dedicated support to their Chief Scientific Officer (CSO). This is a unique opportunity for a highly organised, proactive, and professional Executive Assistant who thrives in a fast-paced environment and enjoys working at senior executive level. The successful candidate will play a pivotal role in optimising the CSO's time, ensuring smooth day-to-day operations and enabling them to focus on key strategic priorities. To be considered for this role, candidates must have recent experience working within the Life Sciences, Scientific, or related sector. Key Responsibilities Provide comprehensive and proactive diary and calendar management for the CSO, ensuring effective prioritisation of commitments. Manage and monitor the CSO's inbox, implementing and maintaining an effective email triage system. Act as a key point of contact, managing enquiries efficiently, prioritising communications, and proactively resolving issues to support seamless daily operations. Coordinate all aspects of internal and external meetings, including scheduling, room bookings, visitor management, and catering arrangements. Organise complex travel arrangements, including transportation, accommodation, itineraries, and expense management. Attend meetings, prepare accurate minutes, track actions, and follow up with stakeholders to ensure timely completion of deliverables. Serve as the primary liaison between the CSO and internal teams, external partners, and key stakeholders, fostering strong and effective working relationships. Ensure the CSO is fully briefed on upcoming commitments, providing timely updates and anticipating requirements ahead of meetings and events. Collaborate closely with Executive Assistants and Personal Assistants across the organisation to share best practices, improve processes, and provide support and cover when required. Support and lead on ad hoc projects and additional responsibilities, demonstrating flexibility and initiative. Mentor and support a PA/Administrator within the wider administrative team. Candidate Profile The ideal candidate will possess: Significant experience as an Executive Assistant supporting senior executives or board-level leaders. Recent or current experience within the Life Sciences, Scientific, Pharmaceutical, Biotechnology, or related sectors. Advanced proficiency in Microsoft Office applications. Exceptional organisational and time management skills. Excellent written and verbal communication abilities. The ability to manage multiple priorities and perform effectively under pressure. Strong problem-solving and decision-making capabilities. A proactive, energetic, and solutions-focused approach. Excellent stakeholder management and relationship-building skills. Benefits In return, our client offers an outstanding rewards package, including: Highly competitive salary Annual performance bonus Flexible benefits package 31 days annual leave plus bank holidays Pension scheme Life assurance Private healthcare This is an exceptional opportunity to join a leading organisation within the Life Sciences sector and work closely with a senior executive in a highly visible and influential role. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Executive Assistant - Public Sector (SC Eligible) Contract: 6 months Rate: Up to 200/day (Inside IR35) Location: London, Manchester or Bristol (2-4 days onsite per week) Clearance: Must be eligible for SC clearance Overview We are working with a high-profile public sector organisation seeking an experienced Executive Assistant to support a senior leader within a small, fast-paced team. This is an exciting opportunity to work across a high-visibility digital portfolio , within an environment that requires strong organisation, initiative, and adaptability. The Role You will provide comprehensive executive support in a demanding and dynamic environment, including: Complex diary and inbox management at senior level Coordinating meetings, travel, and logistics Managing conflicting priorities and last-minute changes Providing proactive support to a senior stakeholder Ensuring smooth day-to-day operations within a fast-moving team Key Skills Required Exceptional organisation and time management Ability to remain calm under pressure Highly adaptable with a flexible approach Comfortable working with ambiguity and change Strong administrative and coordination skills Stakeholder & Communication Confident communicator at senior level Able to manage expectations and deliver messages appropriately Strong judgement and prioritisation skills Handles sensitive information with discretion Experience Proven experience supporting senior executives/directors Background within public sector or government (preferred) Exposure to digital or technology environments (beneficial) Unsuitable Profiles Limited experience supporting senior stakeholders Weak organisational or coordination skills Minimal experience managing complex diaries and schedules

A highly organised and proactive Personal Assistant to the Headteacher is required for a thriving and ambitious school in Dartford. This is a key role supporting the Headteacher in the effective and efficient running of the school leadership office. We are seeking a professional, discreet and highly capable individual who can operate confidently in a fast-paced environment, managing competing priorities with accuracy and sound judgement. ROLE OVERVIEW You will provide high-level executive support to the Headteacher, ensuring diary management, communications and key priorities are handled efficiently. You will act as a central point of contact for internal and external stakeholders. KEY RESPONSIBILITIES Manage the Headteacher's diary, meetings and appointments Draft correspondence, reports and professional communications Handle confidential information with absolute discretion Liaise with governors, staff, parents and external agencies Organise meetings, prepare agendas and take minutes where required Support senior leadership administration and wider school operations Manage incoming communications and prioritise effectively Ensure deadlines, events and key commitments are coordinated efficiently CANDIDATE REQUIREMENTS Previous PA or senior administrative experience (education sector desirable) Strong organisational and time management skills Excellent written and verbal communication skills High level of IT proficiency, including Microsoft Office and/or Google Workspace Professionalism, resilience and ability to work under pressure Commitment to confidentiality and safeguarding standards Enhanced DBS on the Update Service, or willingness to undergo an Enhanced DBS check prior to appointment WHAT WE OFFER Supportive and forward-thinking leadership team Professional and dynamic working environment Opportunities for training and development A pivotal role within the school's leadership structure Salary dependent on experience

Executive Associate / Learning & Development Project Associate London Hybrid Working Are you a highly organised, commercially aware professional who thrives in a fast-paced environment supporting senior leadership and delivering exceptional client experiences? We are seeking an ambitious Executive Associate / Learning & Development Project Associate to join a growing, entrepreneurial business that works with global clients across leadership development, coaching, consulting and learning programmes. This is not a traditional Executive Assistant role. It offers a unique blend of executive support, project coordination, client relationship management, learning and development administration, and business operations. Working closely with the Managing Director, you will become a trusted extension of the leadership team, helping to deliver a premium service to clients while ensuring the smooth running of key business operations. The Opportunity This is an exciting role for someone who enjoys variety, responsibility and autonomy. You will be involved in everything from coordinating global workshops and managing client projects to supporting executive-level stakeholders and driving operational excellence. The successful candidate will thrive in a high-performance culture where accountability, initiative and results matter more than hours worked. Key Responsibilities Providing executive support, diary management and stakeholder coordination for the Managing Director. Coordinating training programmes, coaching engagements and consulting projects. Managing workshop, conference and virtual event logistics. Acting as a key point of contact for clients, consultants and external partners. Preparing contracts, proposals, reports and client documentation. Managing invoicing, reporting and business administration activities. Supporting property and operational administration where required. Ensuring exceptional client service and maintaining high standards across all deliverables. About You You will be a proactive and highly capable professional who enjoys taking ownership and building trusted relationships with senior stakeholders. Ideal Background We are particularly interested in candidates from: Professional Services Legal Services Financial Services Investment Banking Insurance Technology or SaaS FinTech Pharmaceuticals Management Consultancy Executive Search Corporate Learning & Development Personal Attributes The successful candidate will demonstrate: Executive presence and professionalism. Intellectual curiosity and the ability to learn quickly. A growth mindset and willingness to take on new challenges. Exceptional organisation and prioritisation skills. Strong relationship-building capabilities. Resilience and adaptability in a dynamic environment. A proactive approach to problem solving. Commercial awareness and understanding of client service excellence. Ownership, accountability and a commitment to follow-through. Why Join? This is an opportunity to join a growing business where your contribution will have genuine impact. You will work closely with senior leadership, engage with international clients and consultants, and play a key role in supporting the continued growth and success of the organisation. If you are an intelligent, driven and highly organised professional looking for a role that offers variety, responsibility and long-term development, we would love to hear from you.

Executive Assistant Location: Hackney Salary: £100 - £150 per day Start Date: ASAP Contract: Long Term Working Hours: 8:00am to 4:30pm Executive Assistant Secondary School & Sixth Form Hackney GSL Education London Branch is seeking a highly organised and experienced Executive Assistant to join a welcoming coeducational secondary school and sixth form in Hackney. This is an excellent opportunity for a professional Executive Assistant who thrives in a busy educational environment and enjoys supporting senior leaders to ensure the smooth running of school operations. As an Executive Assistant , you will play a key role in providing high-level administrative and organisational support to the Principal, Senior Vice Principal, Executive Team, Trust representatives, and Governors. The successful Executive Assistant will be proactive, professional, and able to manage multiple priorities while maintaining confidentiality at all times. This rewarding Executive Assistant position offers the chance to become an integral part of a dedicated school community where your expertise and efficiency will make a real difference. If you are an experienced Executive Assistant looking for a long-term opportunity, we would love to hear from you. Responsibilities of the Executive Assistant: Provide comprehensive administrative support to the Principal, Senior Vice Principal, Executive Team, Trust, and Governors. Manage complex diaries, appointments, schedules, and travel arrangements where required. Coordinate meetings, prepare agendas, take minutes, and follow up on action points. Handle executive correspondence, communications, and documentation efficiently. Liaise with internal and external stakeholders in a professional manner. Support the planning and delivery of key school projects and initiatives. Prepare reports, presentations, and confidential documents as required. Maintain accurate records and ensure effective document management systems. Handle sensitive and confidential information with discretion and professionalism. Assist with governance administration and support Governor meetings. Requirements for the Executive Assistant: Previous experience working as an Executive Assistant or in a similar senior administrative role. Experience supporting senior leadership teams, including Principal, Senior Vice Principal, wider Executive Team, Trust, and Governors. Proven ability to manage complex diaries, schedules, and executive communications. Experience coordinating high-level meetings, projects, and stakeholder engagement. Strong ability to handle confidential and sensitive information with discretion. Excellent organisational skills and the ability to work effectively in a fast-paced environment. Outstanding communication and interpersonal skills. Strong attention to detail and the ability to prioritise workloads effectively. Proficiency in Microsoft Office applications and other administrative systems. A professional, proactive, and flexible approach to work. Why Join This School? Opportunity to work in a supportive and forward-thinking secondary school and sixth form. Long-term role with the potential to make a significant impact. Collaborative and welcoming working environment. Convenient Hackney location with excellent transport links. Competitive daily rate. Please be advised that this role requires a strong knowledge and understanding of safeguarding and child protection, and that successful applicants must satisfy all background safer recruitment checks, including an enhanced DBS on the update service. GSL offers equal opportunities to applicants from all members of the community. For more information or to register your interest in the Executive Assistant role, or to be considered, please click apply now to submit your full and up-to-date CV, and one of our dedicated consultants will be in touch.

Your new company This company are a start-up pharmaceutical business backed by an international global investment business. Formed within the past 5 years, they have seen significant development in their time and are on track for growth throughout the next 12 to 24 months. As such, they have recognised a need for an Executive Assistant to join them in supporting two members of their senior leadership on a full time, remote basis. Your new role As an Executive Assistant within the business, the role will include the following: Diary management and coordination across time zones Multi stop international travel predominantly across Europe and the US Both internal and external meeting coordination - virtual and in-person Liaising with internal and external stakeholders Event organisation What you'll need to succeed Prior experience as an Executive/Personal Assistant in the private sector is a necessity for this position. Experience in a support role of this capacity within a start-up business would be advantageous. As this is a remote position, the ideal candidate will be comfortable supporting on a remote basis with the opportunity to catch up in person with the team on an adhoc basis in London. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Personal Assistant to Partners Location: North West London (Excellent transport links via Jubilee Line & Overground South Hampstead/Swiss Cottage) Salary: £40,000 per annum Job Type: Permanent, Full-Time Working Hours: 9:00am 5:00pm or 9:30am 5:30pm Hybrid Working: Following successful completion of probation, the role offers one day per week working from home. Benefits 25 days annual leave Enhanced pension scheme Buy/Sell annual leave scheme Discretionary bonus (up to 7% of salary) Regular social events, team lunches and wellbeing initiatives Friendly, collaborative and professional working environment About the Role: We are currently recruiting for two experienced Personal Assistants to join an established and growing professional services firm based in North West London. This is an exciting opportunity to support two or three senior Partners within a busy, fast-paced and highly successful business. The role requires an experienced PA who enjoys working proactively, managing competing priorities and becoming a trusted right-hand support to senior leaders. We're looking for someone who combines exceptional organisation with creativity, excellent communication skills and outstanding attention to detail. The successful candidate will be confident producing high-quality documents and presentations, managing complex workloads and quickly adapting to new systems and ways of working. Key Responsibilities: Executive & Partner Support Provide proactive PA support to two or three Partners (and wider team) Manage complex diaries, inboxes, meetings and appointments Coordinate travel, accommodation and detailed itineraries Prepare agendas, meeting packs, presentations and follow-up actions Manage confidential correspondence and documentation Act as a key point of contact for internal and external stakeholders Administrative & Departmental Support Produce, edit and format professional documents, reports and presentations Create visually engaging PowerPoint presentations using images, graphics and corporate branding Maintain accurate electronic filing systems and departmental records Support billing and general administrative processes Delegate work to Business Support Assistants where appropriate Assist with onboarding administration and internal communications Coordination & Team Support Coordinate meetings, workshops and departmental events Process expenses and support day-to-day operational activities Liaise confidently with clients and senior stakeholders Work collaboratively with the wider Business Support and Executive Assistant teams Proactively identify opportunities to improve administrative processes Quality & Governance Ensure all work is completed accurately, professionally and within agreed deadlines Maintain confidentiality and high professional standards at all times Provide company secretarial and wider business support where required About You: To be successful, you will have: Previous experience as a Personal Assistant, Executive Assistant or Senior Business Support professional supporting senior leaders Excellent written and verbal communication skills Outstanding organisational skills with the ability to prioritise multiple deadlines Strong initiative with the confidence to work independently Exceptional attention to detail Advanced Microsoft Office skills, including Word, Outlook and Excel Excellent PowerPoint skills with the ability to produce polished, creative presentations incorporating graphics, images and professional layouts Strong IT aptitude with the ability to quickly learn new software and internal systems A proactive, positive and flexible approach to work The ability to build excellent working relationships with colleagues, clients and stakeholders at all levels What's on Offer This is a fantastic opportunity to join a well-established and highly regarded organisation that genuinely values its Business Support team. You'll be joining a friendly, collaborative environment where no two days are the same. If you enjoy supporting senior stakeholders, thrive in a fast-paced setting and take pride in producing work of the highest standard, we'd love to hear from you. Please note: Interviews will be arranged as suitable applications are received by our client, with an ASAP start available for the successful candidates. Applications will only be considered if submitted via the job board advert.

Personal Assistant Central London Competitive Salary + Benefits A well-established construction and property business is looking for an experienced Personal Assistant to provide high-level support to senior leadership within a busy and fast-paced environment. This is an excellent opportunity for an organised and proactive individual who enjoys managing priorities, coordinating schedules and supporting business operations. Responsibilities Managing busy diaries and coordinating meetings. Booking travel and arranging accommodation. Preparing documents, reports and presentations. Screening calls and managing correspondence. Organising meetings and taking minutes where required. Assisting with project administration and office coordination. Building strong relationships with internal and external stakeholders. Requirements Previous experience as a Personal Assistant or Executive Assistant. Excellent organisational and time management skills. Strong communication skills. Proficient in Microsoft Office. Able to work under pressure and manage multiple priorities. Professional and confident approach. If you're interested in discussing this opportunity, please apply with an up-to-date CV or contact Tia Bairam at (url removed)