Company Secretary Assistant

Your new company
This purpose-driven, regulated financial services organisation is looking for a Company Secretary Assistant to join their team in Bristol. With a strong focus on responsible governance and sustainable impact, this organisation offers a collaborative and values-led culture where employees are empowered to contribute to meaningful change. This is an excellent opportunity to develop your governance career within a highly respected and well-structured environment. You will need to be able to attend the central Bristol office 2 days per week.

Your new role
As Company Secretary Assistant, you will play a key supporting role in delivering high-quality company secretarial and governance services. Working closely with the Company Secretary and senior stakeholders, you will help ensure the organisation meets its regulatory obligations while maintaining best practice governance standards. This is a hands-on role offering exposure to Board and Committee activity, as well as the opportunity to build strong relationships across the business.Key responsibilities include:

• Supporting the coordination of Board and Committee meetings, including preparing agendas, collating papers, and taking minutes
• Assisting in maintaining statutory registers and ensuring compliance with Companies House and regulatory filing requirements
• Helping to support effective governance frameworks, policies, and internal controls
• Assisting with the administration of governance processes, including policy management and delegations frameworks
• Supporting the delivery of the annual report, including governance-related disclosures
• Liaising with internal stakeholders to ensure timely and high-quality submission of Board materials
• Assisting with shareholder communications and governance documentation
• Supporting Board and Committee evaluations, training, and induction processes
• Monitoring governance developments and regulatory changes to support best practice

What you'll need to succeed
This role would suit an ambitious governance professional looking to build their career in company secretarial within a regulated environment.You will ideally have:

• Progress towards or interest in a relevant qualification (e.g. CGI / Governance Institute) or equivalent professional background
• Previous experience in a company secretarial, governance, legal, or compliance support role
• An understanding of corporate governance principles and regulatory environments (financial services experience advantageous)
• Strong organisational skills and the ability to manage multiple priorities to tight deadlines
• High attention to detail and accuracy in documentation and reporting
• Excellent written and verbal communication skills
• Strong interpersonal skills with the confidence to work with senior stakeholders
• A proactive, flexible approach and a positive "can-do" attitude
• An interest in sustainability, responsible business, or purpose-led organisations is desirable

What you'll get in return
This is a fantastic opportunity to develop your company secretarial career within a supportive and forward-thinking organisation. In return, you will receive:

• Exposure to senior governance forums, including Board and Committees
• Structured career development and support with professional qualifications
• A collaborative, inclusive, and values-led culture
• Competitive salary and benefits package
• The opportunity to make a meaningful impact within a purpose-driven organisation

Apply now
If you are looking to take the next step in your company secretarial or governance career, this role offers the perfect platform to grow and develop. Please contact Harriet Chapman at Hays Legal for further information on the role.

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