Russian-speaking Office Assistant/PA

Role: Office Assistant/PA

Location: Central London

Salary: £30,000-£50,000 per annum

Permanent Full-time Office-based (5 days per week) 8:30am-5:30pm

Overview and Opportunity

A leading international private investment firm is seeking a highly organised and professional Russian-speaking Office Assistant / PA to join its London headquarters.

Job description

Reporting to the Office Manager, the successful candidate will provide front-of-house support, oversee day-to-day office administration, and assist senior leadership, including the CEO and teams across Finance, Investments and Legal.

This is a varied role offering exposure to multiple areas of the business and would suit a proactive individual who enjoys taking ownership and thrives in a dynamic environment.

This is an exciting opportunity for an experienced administrator, receptionist or PA looking to develop their career within a prestigious and fast-paced corporate environment.

Main Responsibilities:

• Act as the first point of contact for visitors, clients and suppliers, providing a professional and welcoming front-of-house service.
• Manage office calendars, meeting schedules, conference calls and travel arrangements.
• Provide administrative and PA support to the CEO and wider business departments as required.
• Process invoices, expense claims and reimbursements.
• Monitor and renew key business documentation, including permits, licences and insurance policies.
• Maintain accurate office records, employee files, registers and filing systems.
• Coordinate incoming and outgoing correspondence, including mail, couriers, telephone calls and emails.
• Liaise with suppliers and service providers, negotiating contracts and managing ongoing relationships.
• Oversee office supplies, facilities management, maintenance and workplace presentation.
• Coordinate with external IT providers and assist with troubleshooting technical issues when required.
• Support office health and safety compliance, including acting as Fire Marshal and First Aider (training provided).
• Assist with internal communications, company events and staff engagement initiatives.
• Conduct research and prepare reports, summaries and documentation as requested.
• Organise complex and creative travel arrangements for senior stakeholders and the Principal.
• Support ad hoc projects and business initiatives as directed by the Office Manager and CEO.

Ideal Candidate:

• Fluent in both Russian and English, with excellent written and verbal communication skills.
• Previous experience in an Office Assistant, Administrative Assistant, Receptionist, Personal Assistant or Executive Assistant role.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Proficient in Microsoft Office, including Outlook, Excel and Word.
• Experience coordinating suppliers, service providers and office operations.
• Comfortable handling confidential information with discretion and professionalism.
• Proactive, resourceful and able to work independently while supporting a wider team.
• Strong interpersonal skills with the ability to build effective relationships at all levels.
• Previous experience supporting senior executives or working within professional services, investment, finance or corporate environments would be advantageous.

Benefits:

• Opportunity to join a respected international private investment firm.
• Beautiful Central London office location.
• Diverse and varied role with exposure to senior leadership and multiple business functions.
• Friendly, collaborative and supportive team environment.
• Secure long-term career opportunity with scope for development and progression.