Hexagon Group are delighted to be partnering with a highly respected real estate investment company in their search for a Facilities Administrator to join their established Property Management team. This is an excellent opportunity for an organised and detail-oriented facilities professional to join a business renowned for the quality of its property portfolio and its commitment to operational excellence. In return, you will receive a salary of up to 50,000, an excellent benefits package and the opportunity to develop your career within a highly regarded property business. This role will be heavily focused on the management and administration of the CAFM (Vantify) system, making it ideal for someone who has previous experience using CAFM platforms within a commercial property or facilities management environment. Acting as a central point of coordination, you will ensure planned and reactive maintenance activities are accurately recorded, asset data is maintained to the highest standard, and statutory compliance records remain up to date. You will also produce operational reports, monitor outstanding maintenance and compliance actions, and work closely with Building Managers, contractors and internal stakeholders to ensure service delivery remains efficient across the portfolio. Alongside managing the CAFM system, you will support the wider Facilities Management team with contractor administration, document control, compliance tracking, invoice processing and reporting. You will play an important role in maintaining accurate records, supporting audits and ensuring that maintenance and compliance activities are completed within agreed timescales. Your ability to build strong working relationships with both internal teams and external service partners will be key to your success in the position. The successful candidate will have previous experience in a facilities administration, helpdesk management, or property management administration role, with strong working knowledge of CAFM systems (ideally, Vantify) and an excellent understanding of planned preventative maintenance, reactive maintenance and statutory compliance processes. You will possess exceptional organisational skills, a high level of attention to detail and be confident using Microsoft Excel and other Microsoft Office applications to produce reports and analyse data.
Aug 11, 2026
Full time
Hexagon Group are delighted to be partnering with a highly respected real estate investment company in their search for a Facilities Administrator to join their established Property Management team. This is an excellent opportunity for an organised and detail-oriented facilities professional to join a business renowned for the quality of its property portfolio and its commitment to operational excellence. In return, you will receive a salary of up to 50,000, an excellent benefits package and the opportunity to develop your career within a highly regarded property business. This role will be heavily focused on the management and administration of the CAFM (Vantify) system, making it ideal for someone who has previous experience using CAFM platforms within a commercial property or facilities management environment. Acting as a central point of coordination, you will ensure planned and reactive maintenance activities are accurately recorded, asset data is maintained to the highest standard, and statutory compliance records remain up to date. You will also produce operational reports, monitor outstanding maintenance and compliance actions, and work closely with Building Managers, contractors and internal stakeholders to ensure service delivery remains efficient across the portfolio. Alongside managing the CAFM system, you will support the wider Facilities Management team with contractor administration, document control, compliance tracking, invoice processing and reporting. You will play an important role in maintaining accurate records, supporting audits and ensuring that maintenance and compliance activities are completed within agreed timescales. Your ability to build strong working relationships with both internal teams and external service partners will be key to your success in the position. The successful candidate will have previous experience in a facilities administration, helpdesk management, or property management administration role, with strong working knowledge of CAFM systems (ideally, Vantify) and an excellent understanding of planned preventative maintenance, reactive maintenance and statutory compliance processes. You will possess exceptional organisational skills, a high level of attention to detail and be confident using Microsoft Excel and other Microsoft Office applications to produce reports and analyse data.
Office Angels are currently recruiting for a Helpdesk Administrator for our client based in Bracknell. Role: Helpdesk Administrator Location: Bracknell - Office Based Salary: 25,000 - 26,000 Our client is seeking a Helpdesk Administrator to join their team. As a Helpdesk Administrator, you will play a vital role in providing first-line helpdesk support and being the primary point of contact for facilities management requirements and administration. Key Responsibilities: Be the friendly and professional point of contact for operational colleagues, addressing their queries and concerns. Handle incoming and outgoing calls efficiently and effectively. Complete various administrative tasks on the state-of-the-art CAFM(Computer Aided Facilities Management) system including assigning contract colleagues and sub-contractors to service requirement tasks, generating purchase orders, and updating general admin information. Liaise with maintenance staff and subcontractors, ensuring timely response and resolution of service desk requirements. Work closely with the Head of Maintenance and Head of Property Help Desk to enhance service quality and reporting processes. Monitor and maintain accurate data in the CAFM system related to helpdesk work orders, ensuring proper assignment, prioritisation, and categorisation in line with cost codes. Monitor and complete work orders for any remedial actions, both in-house and contractor-related. The Ideal Candidate: Exceptional customer service and administration skills Excellent communication skills, both written and verbal Exemplary attention to detail and the ability to work accurately A self-motivated, enthusiastic, and professional individual The ability to work well under pressure and handle challenging situations Strong decision-making skills and the ability to take ownership and resolve problems independently Note: Only shortlisted candidates will be contacted. Your application will be handled with strict confidentiality. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 11, 2026
Full time
Office Angels are currently recruiting for a Helpdesk Administrator for our client based in Bracknell. Role: Helpdesk Administrator Location: Bracknell - Office Based Salary: 25,000 - 26,000 Our client is seeking a Helpdesk Administrator to join their team. As a Helpdesk Administrator, you will play a vital role in providing first-line helpdesk support and being the primary point of contact for facilities management requirements and administration. Key Responsibilities: Be the friendly and professional point of contact for operational colleagues, addressing their queries and concerns. Handle incoming and outgoing calls efficiently and effectively. Complete various administrative tasks on the state-of-the-art CAFM(Computer Aided Facilities Management) system including assigning contract colleagues and sub-contractors to service requirement tasks, generating purchase orders, and updating general admin information. Liaise with maintenance staff and subcontractors, ensuring timely response and resolution of service desk requirements. Work closely with the Head of Maintenance and Head of Property Help Desk to enhance service quality and reporting processes. Monitor and maintain accurate data in the CAFM system related to helpdesk work orders, ensuring proper assignment, prioritisation, and categorisation in line with cost codes. Monitor and complete work orders for any remedial actions, both in-house and contractor-related. The Ideal Candidate: Exceptional customer service and administration skills Excellent communication skills, both written and verbal Exemplary attention to detail and the ability to work accurately A self-motivated, enthusiastic, and professional individual The ability to work well under pressure and handle challenging situations Strong decision-making skills and the ability to take ownership and resolve problems independently Note: Only shortlisted candidates will be contacted. Your application will be handled with strict confidentiality. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client, a leading Main Contractor within the social housing sector, is looking to appoint an organised and proactive Bid Coordinator to support their growing pre-construction and bid team. Specialising in Decent Homes programmes, planned maintenance, refurbishment, and regeneration projects, our client delivers high-quality schemes for housing associations and local authorities across the UK. This is an excellent opportunity to join a successful and expanding business, playing a key role in coordinating the submission of high-quality bids and framework applications. The Role As Bid Coordinator, you will support the end-to-end bid process, ensuring all submissions are professionally prepared, compliant, and delivered within strict deadlines. Working closely with bid managers, operational teams, and senior stakeholders, you will help coordinate information and contribute to compelling tender submissions. Key Responsibilities Coordinate the preparation and submission of PQQs, ITTs, framework applications, and tender submissions. Manage bid programmes and ensure all deadlines and submission requirements are met. Liaise with internal departments to gather technical, commercial, and operational information required for bids. Maintain and update bid libraries, case studies, CVs, and supporting documentation. Assist in drafting and formatting responses, presentations, and supporting materials. Ensure all submissions are compliant with client requirements and company standards. Support post-tender activities, including presentations and feedback reviews. Maintain accurate records of tender opportunities and bid performance. About You Previous experience in a Bid Coordinator, Bid Administrator, or similar role within construction, social housing, refurbishment, or property services. Strong organisational skills with the ability to manage multiple deadlines simultaneously. Excellent written and verbal communication skills. High attention to detail and strong document management capabilities. Proficient in Microsoft Office, particularly Word, PowerPoint, and Excel. A proactive and collaborative approach with the ability to work effectively within a busy bid environment. Package Competitive salary and benefits package. Opportunity to work on major social housing and Decent Homes projects. Clear career progression within a highly regarded and growing contractor. Supportive and collaborative working environment with long-term development opportunities. For a confidential discussion regarding this opportunity, please contact Robert Ferrari or submit your CV in strict confidence.
Aug 11, 2026
Full time
Our client, a leading Main Contractor within the social housing sector, is looking to appoint an organised and proactive Bid Coordinator to support their growing pre-construction and bid team. Specialising in Decent Homes programmes, planned maintenance, refurbishment, and regeneration projects, our client delivers high-quality schemes for housing associations and local authorities across the UK. This is an excellent opportunity to join a successful and expanding business, playing a key role in coordinating the submission of high-quality bids and framework applications. The Role As Bid Coordinator, you will support the end-to-end bid process, ensuring all submissions are professionally prepared, compliant, and delivered within strict deadlines. Working closely with bid managers, operational teams, and senior stakeholders, you will help coordinate information and contribute to compelling tender submissions. Key Responsibilities Coordinate the preparation and submission of PQQs, ITTs, framework applications, and tender submissions. Manage bid programmes and ensure all deadlines and submission requirements are met. Liaise with internal departments to gather technical, commercial, and operational information required for bids. Maintain and update bid libraries, case studies, CVs, and supporting documentation. Assist in drafting and formatting responses, presentations, and supporting materials. Ensure all submissions are compliant with client requirements and company standards. Support post-tender activities, including presentations and feedback reviews. Maintain accurate records of tender opportunities and bid performance. About You Previous experience in a Bid Coordinator, Bid Administrator, or similar role within construction, social housing, refurbishment, or property services. Strong organisational skills with the ability to manage multiple deadlines simultaneously. Excellent written and verbal communication skills. High attention to detail and strong document management capabilities. Proficient in Microsoft Office, particularly Word, PowerPoint, and Excel. A proactive and collaborative approach with the ability to work effectively within a busy bid environment. Package Competitive salary and benefits package. Opportunity to work on major social housing and Decent Homes projects. Clear career progression within a highly regarded and growing contractor. Supportive and collaborative working environment with long-term development opportunities. For a confidential discussion regarding this opportunity, please contact Robert Ferrari or submit your CV in strict confidence.
Property & Utilities Administrator (Temp-to-Perm) Location: Nottingham (Office-based, with 1 day remote flexibility once settled) Contract Type: Temp-to-Perm (Immediate start required) Working Hours: 37.5 hours per week (Flexible around core hours of 10:00 AM - 3:00 PM; part-time minimum of 3 full days considered) Salary: £26,807 - £28,850 per annum (Depending on experience and level of initiative) Our Client: Our client is a national social housing provider and social justice charity that supports vulnerable individuals across the UK. They are a deeply empathetic, values-driven organisation committed to creating safe, inclusive communities and helping people rebuild their lives. They are looking for an individual who is genuinely invested in the social housing sector. This is an exceptionally supportive, procedure-driven, and friendly environment where hard work is recognised, with genuine scope for future progression into wider operational teams. The Role: We are looking for a tenacious, resilient, and highly organised Property & Utilities Administrator to act as the central "Data Funnel" for all housing utility and billing queries. This is not a highly technical analytics role, but rather an investigative, problem-solving mission. Some of our client's historical billing and tenancy data is incomplete. Your core objective will be to act as a "utility detective", digging through legacy files, finding original contracts, updating master spreadsheets, and robustly challenging external utility suppliers over the phone to resolve discrepancies and secure refunds. This role begins as a temporary contract to ensure a smooth, immediate handover before the team manager goes on leave on August 26th, with a direct transition into a permanent position. Key Duties: Act as the main point of contact for all utility billing (gas, electricity, water, TV licenses) and council tax queries across the housing portfolio. Dig through physical archives and digital systems to locate missing tenancy agreements, historical contracts, and meter data. Proactively call utility suppliers and local councils, holding your ground during long hold times to dispute incorrect charges and correct account details. Set up and close utility accounts for vacant and new properties, managing prepayment card top-ups and processing payments. Meticulously update and maintain the master Excel databases to ensure 100% data accuracy. What You Need: Tenacity & Grit: You must be comfortable picking up the phone, asking probing questions, and standing your ground with external suppliers. Patience & Detail Focus: Happy with repetitive data entry, digging through paperwork, and remaining productive during long call hold times. Administrative Experience: Strong background in general administration, customer service, or basic financial/billing tracking. IT Competency: Solid basic skills in Microsoft Excel (maintaining and updating spreadsheets rather than building them from scratch). Mandatory Vetting: Due to the sensitive nature of our client's work, you must currently hold, or have previously held, BPSS (Baseline Personnel Security Standard) clearance . An Enhanced DBS check is also required for this position. Benefits: Competitive salary with room for growth as you gain independence. Highly flexible working hours structured around a core 10:00 AM - 3:00 PM window. Full training on the client's internal systems and a welcoming, bubbly management team. Outstanding long-term career progression opportunities into wider operational and leadership roles. Could this be your next challenge? This is a Temporary-to-Permanent vacancy. If you are immediately available, hold the relevant clearance, and are ready to sink your teeth into a rewarding administrative challenge, please send your CV using the link on this advert and/or reach out to PJ in the Bristol office on or email . Important Notice Dovetail and Slate is a market leading public sector recruitment company. We specialise in hiring across various public sector industries, including positions supporting vulnerable people. With our extensive range of roles, we are confident we can find the right match for you, so if the current vacancy does not seem relevant to your expertise, we welcome you to upload your CV or give us a call to discuss your ideal position with our dedicated team. Dovetail and Slate is committed to safeguarding and promoting the welfare of children and young people and expects all staff, applicants, and clients to share this commitment. This role may involve work with under 18's or vulnerable adults. Any appointment will be made subject to strict vetting and screening checks and receipt of a satisfactory enhanced DBS check. Dovetail and Slate Ltd acts as an Employment Agency (perm) and an Employment Business (temp/contract). Dovetail and Slate Limited () acts as an Employment Agency . Because education matters. Dovetail and Slate Limited () acts as an Employment Agency.
Aug 11, 2026
Full time
Property & Utilities Administrator (Temp-to-Perm) Location: Nottingham (Office-based, with 1 day remote flexibility once settled) Contract Type: Temp-to-Perm (Immediate start required) Working Hours: 37.5 hours per week (Flexible around core hours of 10:00 AM - 3:00 PM; part-time minimum of 3 full days considered) Salary: £26,807 - £28,850 per annum (Depending on experience and level of initiative) Our Client: Our client is a national social housing provider and social justice charity that supports vulnerable individuals across the UK. They are a deeply empathetic, values-driven organisation committed to creating safe, inclusive communities and helping people rebuild their lives. They are looking for an individual who is genuinely invested in the social housing sector. This is an exceptionally supportive, procedure-driven, and friendly environment where hard work is recognised, with genuine scope for future progression into wider operational teams. The Role: We are looking for a tenacious, resilient, and highly organised Property & Utilities Administrator to act as the central "Data Funnel" for all housing utility and billing queries. This is not a highly technical analytics role, but rather an investigative, problem-solving mission. Some of our client's historical billing and tenancy data is incomplete. Your core objective will be to act as a "utility detective", digging through legacy files, finding original contracts, updating master spreadsheets, and robustly challenging external utility suppliers over the phone to resolve discrepancies and secure refunds. This role begins as a temporary contract to ensure a smooth, immediate handover before the team manager goes on leave on August 26th, with a direct transition into a permanent position. Key Duties: Act as the main point of contact for all utility billing (gas, electricity, water, TV licenses) and council tax queries across the housing portfolio. Dig through physical archives and digital systems to locate missing tenancy agreements, historical contracts, and meter data. Proactively call utility suppliers and local councils, holding your ground during long hold times to dispute incorrect charges and correct account details. Set up and close utility accounts for vacant and new properties, managing prepayment card top-ups and processing payments. Meticulously update and maintain the master Excel databases to ensure 100% data accuracy. What You Need: Tenacity & Grit: You must be comfortable picking up the phone, asking probing questions, and standing your ground with external suppliers. Patience & Detail Focus: Happy with repetitive data entry, digging through paperwork, and remaining productive during long call hold times. Administrative Experience: Strong background in general administration, customer service, or basic financial/billing tracking. IT Competency: Solid basic skills in Microsoft Excel (maintaining and updating spreadsheets rather than building them from scratch). Mandatory Vetting: Due to the sensitive nature of our client's work, you must currently hold, or have previously held, BPSS (Baseline Personnel Security Standard) clearance . An Enhanced DBS check is also required for this position. Benefits: Competitive salary with room for growth as you gain independence. Highly flexible working hours structured around a core 10:00 AM - 3:00 PM window. Full training on the client's internal systems and a welcoming, bubbly management team. Outstanding long-term career progression opportunities into wider operational and leadership roles. Could this be your next challenge? This is a Temporary-to-Permanent vacancy. If you are immediately available, hold the relevant clearance, and are ready to sink your teeth into a rewarding administrative challenge, please send your CV using the link on this advert and/or reach out to PJ in the Bristol office on or email . Important Notice Dovetail and Slate is a market leading public sector recruitment company. We specialise in hiring across various public sector industries, including positions supporting vulnerable people. With our extensive range of roles, we are confident we can find the right match for you, so if the current vacancy does not seem relevant to your expertise, we welcome you to upload your CV or give us a call to discuss your ideal position with our dedicated team. Dovetail and Slate is committed to safeguarding and promoting the welfare of children and young people and expects all staff, applicants, and clients to share this commitment. This role may involve work with under 18's or vulnerable adults. Any appointment will be made subject to strict vetting and screening checks and receipt of a satisfactory enhanced DBS check. Dovetail and Slate Ltd acts as an Employment Agency (perm) and an Employment Business (temp/contract). Dovetail and Slate Limited () acts as an Employment Agency . Because education matters. Dovetail and Slate Limited () acts as an Employment Agency.
Senior Administrator Location: London Office, Chancery Lane Contract Type: Permanent Salary: £33,000 - £36,000 (based on experience) Are you an experienced administrator with a passion and a knack for organisation? Do you thrive in a dynamic environment where your contributions make a real impact? If so, we want YOU to join our client's team as a Senior Administrator ! Key Responsibilities: Provide top-notch admin support to the Finance & Administration team. Train and mentor the wider admin team, enhancing their skills and efficiency. Develop and refine administrative processes using internal systems. Prepare and format important documents: reports, proposals, and presentations. Manage travel arrangements and maintain company subscriptions. Conduct audits to ensure smooth operations and compliance with ISO standards. Assist in financial control, including invoicing and debt collection. Train staff in essential tasks and processes. Conduct financial audits and maintain supplier logs. Track annual leave and sick leave per company and statutory guidelines. Coordinate training and onboarding for new hires. Contribute to staff wellbeing initiatives and organise internal events. Essential Qualifications: Experience: Experienced working within a busy administration role that is varied. Education: Degree Level - 2.1 or above Background: Preferably in Property or Building Services or within professional services. IT Skills: Proficient in MS Word, Excel (Advanced), PowerPoint, Outlook & Teams. What We're Looking For: A proactive, reliable, and responsible professional with excellent organisational and numerical skills. Strong written and verbal communication abilities, coupled with a collaborative spirit. An individual who leads by example and can work independently. What We Offer: A competitive salary and benefits package. Opportunities for professional growth and development. A vibrant and supportive team environment. The chance to make a meaningful contribution to our organisation! If you're ready to take your career to the next level and be part of a forward-thinking team, we'd love to hear from you! Apply Today! Join us in shaping the future of our organisation! Your next adventure starts here! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 11, 2026
Full time
Senior Administrator Location: London Office, Chancery Lane Contract Type: Permanent Salary: £33,000 - £36,000 (based on experience) Are you an experienced administrator with a passion and a knack for organisation? Do you thrive in a dynamic environment where your contributions make a real impact? If so, we want YOU to join our client's team as a Senior Administrator ! Key Responsibilities: Provide top-notch admin support to the Finance & Administration team. Train and mentor the wider admin team, enhancing their skills and efficiency. Develop and refine administrative processes using internal systems. Prepare and format important documents: reports, proposals, and presentations. Manage travel arrangements and maintain company subscriptions. Conduct audits to ensure smooth operations and compliance with ISO standards. Assist in financial control, including invoicing and debt collection. Train staff in essential tasks and processes. Conduct financial audits and maintain supplier logs. Track annual leave and sick leave per company and statutory guidelines. Coordinate training and onboarding for new hires. Contribute to staff wellbeing initiatives and organise internal events. Essential Qualifications: Experience: Experienced working within a busy administration role that is varied. Education: Degree Level - 2.1 or above Background: Preferably in Property or Building Services or within professional services. IT Skills: Proficient in MS Word, Excel (Advanced), PowerPoint, Outlook & Teams. What We're Looking For: A proactive, reliable, and responsible professional with excellent organisational and numerical skills. Strong written and verbal communication abilities, coupled with a collaborative spirit. An individual who leads by example and can work independently. What We Offer: A competitive salary and benefits package. Opportunities for professional growth and development. A vibrant and supportive team environment. The chance to make a meaningful contribution to our organisation! If you're ready to take your career to the next level and be part of a forward-thinking team, we'd love to hear from you! Apply Today! Join us in shaping the future of our organisation! Your next adventure starts here! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Legal Secretary / Legal Assistant - Property Worthing Hybrid Working Competitive Salary + Excellent Benefits Join one of the South Coast's most respected law firms. Are you an experienced Legal Secretary or Legal Assistant looking to join a firm where you'll be genuinely valued, supported and given the opportunity to develop your career? We're recruiting on behalf of a highly regarded, award-winning regional law firm with an outstanding reputation for both client service and employee wellbeing. With continued growth and investment across the business, this is an exciting opportunity to become part of a modern, forward-thinking practice that combines ambitious growth with a collaborative, people-first culture. Based in their thriving Worthing office, you'll be joining a successful and friendly Property team, supporting experienced fee earners across Residential Conveyancing and Commercial Property matters. If you're someone who enjoys being at the heart of a busy legal team and takes pride in delivering exceptional client service, we'd love to hear from you. The Role No two days are the same. You'll play a key role in keeping transactions progressing smoothly by providing first-class administrative and secretarial support. Your responsibilities will include: Providing day-to-day support to Property Fee Earners Preparing legal documents, correspondence and contracts Managing diaries, appointments and meetings Liaising with clients, estate agents, lenders and third parties Opening and maintaining client files using a modern paperless case management system Assisting with Land Registry and SDLT documentation Ensuring files remain compliant with regulatory and internal procedures Delivering an exceptional client experience from instruction through to completion About You We're looking for someone who enjoys working in a fast-paced environment and thrives on being organised, proactive and personable. You'll ideally have: Previous experience as a Legal Secretary or Legal Assistant within Residential Property or Conveyancing Experience working within a solicitor's practice Excellent organisational and administrative skills Strong IT skills and confidence working in a paperless environment Outstanding attention to detail A proactive approach with the ability to manage competing priorities Excellent communication and client care skills A positive, team-focused attitude Why You'll Love Working Here This firm has built an enviable reputation not only for the quality of its legal services, but also for creating a workplace where people genuinely enjoy coming to work. You'll benefit from: Hybrid working Competitive salary Performance-related bonus scheme Healthcare benefits Reimbursement of office parking costs A supportive, collaborative team culture Modern offices and technology Excellent career progression opportunities Ongoing training and professional development A firm that genuinely invests in its people Ready for Your Next Move? Whether you're an experienced Legal Secretary, Legal Assistant, Conveyancing Assistant, or Property Legal Administrator, this is an excellent opportunity to join a respected regional law firm where your contribution will be recognised and your career can continue to grow. Apply today or contact us for a confidential conversation to find out more. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Aug 11, 2026
Full time
Legal Secretary / Legal Assistant - Property Worthing Hybrid Working Competitive Salary + Excellent Benefits Join one of the South Coast's most respected law firms. Are you an experienced Legal Secretary or Legal Assistant looking to join a firm where you'll be genuinely valued, supported and given the opportunity to develop your career? We're recruiting on behalf of a highly regarded, award-winning regional law firm with an outstanding reputation for both client service and employee wellbeing. With continued growth and investment across the business, this is an exciting opportunity to become part of a modern, forward-thinking practice that combines ambitious growth with a collaborative, people-first culture. Based in their thriving Worthing office, you'll be joining a successful and friendly Property team, supporting experienced fee earners across Residential Conveyancing and Commercial Property matters. If you're someone who enjoys being at the heart of a busy legal team and takes pride in delivering exceptional client service, we'd love to hear from you. The Role No two days are the same. You'll play a key role in keeping transactions progressing smoothly by providing first-class administrative and secretarial support. Your responsibilities will include: Providing day-to-day support to Property Fee Earners Preparing legal documents, correspondence and contracts Managing diaries, appointments and meetings Liaising with clients, estate agents, lenders and third parties Opening and maintaining client files using a modern paperless case management system Assisting with Land Registry and SDLT documentation Ensuring files remain compliant with regulatory and internal procedures Delivering an exceptional client experience from instruction through to completion About You We're looking for someone who enjoys working in a fast-paced environment and thrives on being organised, proactive and personable. You'll ideally have: Previous experience as a Legal Secretary or Legal Assistant within Residential Property or Conveyancing Experience working within a solicitor's practice Excellent organisational and administrative skills Strong IT skills and confidence working in a paperless environment Outstanding attention to detail A proactive approach with the ability to manage competing priorities Excellent communication and client care skills A positive, team-focused attitude Why You'll Love Working Here This firm has built an enviable reputation not only for the quality of its legal services, but also for creating a workplace where people genuinely enjoy coming to work. You'll benefit from: Hybrid working Competitive salary Performance-related bonus scheme Healthcare benefits Reimbursement of office parking costs A supportive, collaborative team culture Modern offices and technology Excellent career progression opportunities Ongoing training and professional development A firm that genuinely invests in its people Ready for Your Next Move? Whether you're an experienced Legal Secretary, Legal Assistant, Conveyancing Assistant, or Property Legal Administrator, this is an excellent opportunity to join a respected regional law firm where your contribution will be recognised and your career can continue to grow. Apply today or contact us for a confidential conversation to find out more. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Salary : £28,000 per annum Role : Full time, Monday to Friday, 8am - 5pm Location : Office based - Thames Ditton We are looking for an experienced Customer Service Coordinator to join our busy office. This role would suit someone with previous experience as a Service Coordinator, Service Administrator, Scheduler, Planner, Customer Service Coordinator or Call Centre Team Member who enjoys organising appointments, speaking with customers and providing excellent administrative support. About us: Home Service Group was established in 2024, bringing together a network of established, family-founded plumbing, heating, electrical and property service companies operating across the South of England. Each business has built its own strong reputation over many years. The group was created to unify these companies under a shared vision, combining deep technical expertise and trusted service with group-level standards, systems and centralised account management. Today, the group delivers consistent, high-quality property services across residential homes, schools, managed estates and commercial portfolios, offering the reliability of a larger organisation alongside the responsiveness of established local teams. As we continue to grow, our focus remains the same: to strengthen our network, invest in better systems and technology, and provide dependable service at scale for every client and partner. We are now looking for two Customer Service Coordinators to assist the service and installation teams in the day to day running of the departments and deliver outstanding and efficient customer service across the Home Service Group. Job share opportunities will be considered for the right candidates. Job Role: Answer incoming calls in a professional, friendly and efficient manner, delivering excellent customer service. Schedule, confirm and reschedule service and installation appointments. Provide administrative support to the service and installation teams. Liaise with account customers and agencies, prioritising work and providing updates on additional work required. Contact existing customers to arrange annual boiler servicing appointments. Track parts and orders with suppliers, ensuring timely updates. Identify customers' needs and either resolve enquiries or direct them to the appropriate team member. Communicate clearly and effectively with customers, colleagues and suppliers. Work collaboratively as part of a positive and supportive team. Carry out a range of general administrative and ad hoc duties as required. About you: Previous experience in a call centre environment is essential. Previous experience in a similar customer service or administrative role is essential. Experience within the industry would be beneficial but is not essential. Excellent telephone manner with a outstanding customer service skills. Strong written and verbal communication skills. Excellent organisational and time management skills and a high level of attention to detail. Ability to work effectively both independently and as part of a small team. A positive, proactive approach with good problem-solving skills. The Benefits: Casual dress Company events On-site parking Opportunity for progression Could you be our Customer Service Coordinator? Right to Work in the UK:Applicants must have the legal right to live and work in the UK. Given the role and salary level, this is not a role that will qualify for UK Sponsorship. We will respond to your application as soon as possible. Please bear with us, we are experiencing high numbers of applications at present. REF-
Aug 11, 2026
Full time
Salary : £28,000 per annum Role : Full time, Monday to Friday, 8am - 5pm Location : Office based - Thames Ditton We are looking for an experienced Customer Service Coordinator to join our busy office. This role would suit someone with previous experience as a Service Coordinator, Service Administrator, Scheduler, Planner, Customer Service Coordinator or Call Centre Team Member who enjoys organising appointments, speaking with customers and providing excellent administrative support. About us: Home Service Group was established in 2024, bringing together a network of established, family-founded plumbing, heating, electrical and property service companies operating across the South of England. Each business has built its own strong reputation over many years. The group was created to unify these companies under a shared vision, combining deep technical expertise and trusted service with group-level standards, systems and centralised account management. Today, the group delivers consistent, high-quality property services across residential homes, schools, managed estates and commercial portfolios, offering the reliability of a larger organisation alongside the responsiveness of established local teams. As we continue to grow, our focus remains the same: to strengthen our network, invest in better systems and technology, and provide dependable service at scale for every client and partner. We are now looking for two Customer Service Coordinators to assist the service and installation teams in the day to day running of the departments and deliver outstanding and efficient customer service across the Home Service Group. Job share opportunities will be considered for the right candidates. Job Role: Answer incoming calls in a professional, friendly and efficient manner, delivering excellent customer service. Schedule, confirm and reschedule service and installation appointments. Provide administrative support to the service and installation teams. Liaise with account customers and agencies, prioritising work and providing updates on additional work required. Contact existing customers to arrange annual boiler servicing appointments. Track parts and orders with suppliers, ensuring timely updates. Identify customers' needs and either resolve enquiries or direct them to the appropriate team member. Communicate clearly and effectively with customers, colleagues and suppliers. Work collaboratively as part of a positive and supportive team. Carry out a range of general administrative and ad hoc duties as required. About you: Previous experience in a call centre environment is essential. Previous experience in a similar customer service or administrative role is essential. Experience within the industry would be beneficial but is not essential. Excellent telephone manner with a outstanding customer service skills. Strong written and verbal communication skills. Excellent organisational and time management skills and a high level of attention to detail. Ability to work effectively both independently and as part of a small team. A positive, proactive approach with good problem-solving skills. The Benefits: Casual dress Company events On-site parking Opportunity for progression Could you be our Customer Service Coordinator? Right to Work in the UK:Applicants must have the legal right to live and work in the UK. Given the role and salary level, this is not a role that will qualify for UK Sponsorship. We will respond to your application as soon as possible. Please bear with us, we are experiencing high numbers of applications at present. REF-
The Company Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients' intellectual property from inception to commercialisation, enforcement, litigation, and defence. The Role On behalf of our client, we are seeking a Patent Secretary (Biotechnology) . This role provides full PA and administrative support to a team of six fee-earners within the Life Sciences (Bio) practice, reporting to the Team Leader. The position combines diary and inbox management, travel coordination, document preparation and client liaison. It plays an important part in maintaining a smooth workflow for the patent attorneys and wider team. Responsibilities will include Manage inboxes and diaries for six fee-earners, scheduling meetings and coordinating logistics. Prepare and format legal documents, including letters, specifications and standard reporting letters. Coordinate international travel itineraries, booking flights, accommodation and related arrangements. Generate invoices and review narratives in Aderant, verifying client details and liaising with the accounts team. Maintain case files and the SharePoint DMS, opening new cases, updating instructions and scanning documents. Create and publish intranet pages and update internal portals using SharePoint and Online Filing 2.0. Liaise with clients and the EPO, handling correspondence and requesting translations when required. Monitor daily prompt schedules and proactively manage case prompts independently. Use Inprotech and other systems to retrieve case information and ensure accurate record-keeping. The Person Our client is looking for a proactive, highly organised individual who thrives in a fast-paced legal environment. The successful candidate will be confident working independently, remain calm under pressure and demonstrate a strong commitment to accuracy. Recognised secretarial qualification, such as CILEx, IOP or equivalent experience. Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team. Excellent written and verbal communication skills with strong attention to detail. Proficiency with Microsoft Office, SharePoint, Aderant and Inprotech. Ability to work independently, meet tight deadlines and manage multiple priorities. The Salary Up to £45,000 The Contract: 12 month fixed term contract. The Hours Full-time, 37.5 hours per week Monday - Friday The Location: London, WC1B (close to Holborn Station) with hybrid working The Benefits 25 days' annual leave, increasing by 1 day per year up to 28 days. Employer pension contribution of 5% in the first year, increasing to 10% after one year's service. Private medical insurance. Life assurance of 4x base salary. Income-protection cover for up to 5 years, compensating for up to 75% of base salary. Cycle-to-work scheme. Season-ticket loan. One paid corporate volunteering day per year.
Aug 11, 2026
Contractor
The Company Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients' intellectual property from inception to commercialisation, enforcement, litigation, and defence. The Role On behalf of our client, we are seeking a Patent Secretary (Biotechnology) . This role provides full PA and administrative support to a team of six fee-earners within the Life Sciences (Bio) practice, reporting to the Team Leader. The position combines diary and inbox management, travel coordination, document preparation and client liaison. It plays an important part in maintaining a smooth workflow for the patent attorneys and wider team. Responsibilities will include Manage inboxes and diaries for six fee-earners, scheduling meetings and coordinating logistics. Prepare and format legal documents, including letters, specifications and standard reporting letters. Coordinate international travel itineraries, booking flights, accommodation and related arrangements. Generate invoices and review narratives in Aderant, verifying client details and liaising with the accounts team. Maintain case files and the SharePoint DMS, opening new cases, updating instructions and scanning documents. Create and publish intranet pages and update internal portals using SharePoint and Online Filing 2.0. Liaise with clients and the EPO, handling correspondence and requesting translations when required. Monitor daily prompt schedules and proactively manage case prompts independently. Use Inprotech and other systems to retrieve case information and ensure accurate record-keeping. The Person Our client is looking for a proactive, highly organised individual who thrives in a fast-paced legal environment. The successful candidate will be confident working independently, remain calm under pressure and demonstrate a strong commitment to accuracy. Recognised secretarial qualification, such as CILEx, IOP or equivalent experience. Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team. Excellent written and verbal communication skills with strong attention to detail. Proficiency with Microsoft Office, SharePoint, Aderant and Inprotech. Ability to work independently, meet tight deadlines and manage multiple priorities. The Salary Up to £45,000 The Contract: 12 month fixed term contract. The Hours Full-time, 37.5 hours per week Monday - Friday The Location: London, WC1B (close to Holborn Station) with hybrid working The Benefits 25 days' annual leave, increasing by 1 day per year up to 28 days. Employer pension contribution of 5% in the first year, increasing to 10% after one year's service. Private medical insurance. Life assurance of 4x base salary. Income-protection cover for up to 5 years, compensating for up to 75% of base salary. Cycle-to-work scheme. Season-ticket loan. One paid corporate volunteering day per year.
Our client located close to Leatherhead in Surrey are currently seeking a highly organised Commercial Property Administrator/Legal Secretary to join their busy property team. Experience for this Commercial Property Legal Administrator/Legal Secretary vacancy: You will provide essential administrative support for property transactions, ensuring smooth processes and excellent client service. File Management: Open, maintain, and close files in accordance with company procedures Draft and process legal documents, contracts, and forms related to property transactions Ensure all transactions comply with relevant legislation, anti-money laundering regulations, and company policies Assist with invoicing, payments, and completion statements. Skills & Qualifications for this Commercial Property Legal Administrator/Legal Secretary vacancy: Minimum of 12-18 months working in a Property Administrator and/or Property Legal Secretary role within a law firm Strong organisational and administrative skills. Excellent attention to detail and accuracy. Good communication and interpersonal skills. Proficiency in Microsoft Office and conveyancing case management software. Understanding of property law is essential Full UK rights to work is requiredIf you are proactive, detail-oriented, and thrive in a fast-paced environment, we'd love to hear from you! If you're a Commercial Property Legal Administrator/Legal Secretary ready to take the next step in your career, apply today. Alternatively, contact Victoria at Law Staff Limited quoting reference 37660. PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003
Aug 11, 2026
Full time
Our client located close to Leatherhead in Surrey are currently seeking a highly organised Commercial Property Administrator/Legal Secretary to join their busy property team. Experience for this Commercial Property Legal Administrator/Legal Secretary vacancy: You will provide essential administrative support for property transactions, ensuring smooth processes and excellent client service. File Management: Open, maintain, and close files in accordance with company procedures Draft and process legal documents, contracts, and forms related to property transactions Ensure all transactions comply with relevant legislation, anti-money laundering regulations, and company policies Assist with invoicing, payments, and completion statements. Skills & Qualifications for this Commercial Property Legal Administrator/Legal Secretary vacancy: Minimum of 12-18 months working in a Property Administrator and/or Property Legal Secretary role within a law firm Strong organisational and administrative skills. Excellent attention to detail and accuracy. Good communication and interpersonal skills. Proficiency in Microsoft Office and conveyancing case management software. Understanding of property law is essential Full UK rights to work is requiredIf you are proactive, detail-oriented, and thrive in a fast-paced environment, we'd love to hear from you! If you're a Commercial Property Legal Administrator/Legal Secretary ready to take the next step in your career, apply today. Alternatively, contact Victoria at Law Staff Limited quoting reference 37660. PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003
As an Estates coordinator, within our Estates management team, your main responsibility will be to provide the Estates management team, the Surveyors and Treasury function with the required level of support to advise existing corporate clients on estates management. You will have the ability to develop your role and extend your estates management experience and administration skills. Client Details Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued. Description Key Deliverables Responding to inquiries from internal & external clients including liaising with landlords and tenants Providing support to the Surveyors with their day-to-day administration tasks. Processing document handover packs in database Support surveyors to complete notices to quit (NTQs) Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes Liasing with landlords and suppliers to amend/create vendor details. Analysing and manipulating data from the client database(s) Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary A point of contact in respect of property issues and projects for the client Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured Ensure delivery of service by generating effective working relationships with other members of the team Day to day administration tasks including but not limited to filing, post, and scanning Verify/cleanse current landlord/Vendor details Profile Person specification Exceptional attention to detail with a focus on accuracy and data integrity. Confident handling confidential personal, financial and lease information. Experience using databases, CRM systems and Microsoft Excel. Excellent organisational skills with the ability to manage multiple priorities. Strong communication skills and experience liaising with internal and external stakeholders. Proactive, self-motivated and able to work independently with minimal supervision. Positive, can-do attitude with a willingness to learn and adapt to new systems and processes. Job Offer Person specification Competitive salary of 26,000 - 30,000 per annum. Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week. Supportive and collaborative team environment with approachable management and autonomy to manage your workload. Full training provided on specialist property management systems. Opportunity to develop your skills across estates management, lease administration, data management and client services. Genuine career progression opportunities within a growing and well-established property and professional services organisation. Comprehensive company benefits package and employee wellbeing initiatives. Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals.
Aug 11, 2026
Full time
As an Estates coordinator, within our Estates management team, your main responsibility will be to provide the Estates management team, the Surveyors and Treasury function with the required level of support to advise existing corporate clients on estates management. You will have the ability to develop your role and extend your estates management experience and administration skills. Client Details Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued. Description Key Deliverables Responding to inquiries from internal & external clients including liaising with landlords and tenants Providing support to the Surveyors with their day-to-day administration tasks. Processing document handover packs in database Support surveyors to complete notices to quit (NTQs) Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes Liasing with landlords and suppliers to amend/create vendor details. Analysing and manipulating data from the client database(s) Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary A point of contact in respect of property issues and projects for the client Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured Ensure delivery of service by generating effective working relationships with other members of the team Day to day administration tasks including but not limited to filing, post, and scanning Verify/cleanse current landlord/Vendor details Profile Person specification Exceptional attention to detail with a focus on accuracy and data integrity. Confident handling confidential personal, financial and lease information. Experience using databases, CRM systems and Microsoft Excel. Excellent organisational skills with the ability to manage multiple priorities. Strong communication skills and experience liaising with internal and external stakeholders. Proactive, self-motivated and able to work independently with minimal supervision. Positive, can-do attitude with a willingness to learn and adapt to new systems and processes. Job Offer Person specification Competitive salary of 26,000 - 30,000 per annum. Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week. Supportive and collaborative team environment with approachable management and autonomy to manage your workload. Full training provided on specialist property management systems. Opportunity to develop your skills across estates management, lease administration, data management and client services. Genuine career progression opportunities within a growing and well-established property and professional services organisation. Comprehensive company benefits package and employee wellbeing initiatives. Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals.
Sewell Wallis are proud to be partnering with a long-established, privately owned property group to identify an exceptional Group Finance Director to join the business at an important stage of its evolution. The Group has a diverse portfolio spanning commercial property investment, strategic asset management, hotels, retail, industrial property, development and regeneration opportunities, with its principal assets located across the Midlands. This is not a conventional Finance Director appointment. This Chesterfield business is entering a period of transition and is looking for a commercially minded finance leader who can go beyond traditional financial stewardship. The successful individual will take the time to understand the business, challenge established thinking where appropriate, and help shape the financial, organisational and governance framework required to support its next phase of growth. What will you be doing? Reporting into the ownership, you will take broad responsibility for the Group's finance function, combining hands-on financial leadership with strategic commercial input. Key areas of responsibility will include: Overall leadership of the Group's finance function and financial reporting. Preparation and oversight of monthly, quarterly and annual management accounts across a diverse portfolio of property and operating businesses. Statutory accounts and year-end reporting. Preparation and oversight of tax returns, tax computations and associated compliance. Cash flow management, forecasting and financial planning. Development and improvement of financial controls, processes and reporting structures. Management of the Group's banking relationships, including day-to-day banking requirements and lender relationships. Oversight of Companies House compliance, confirmation statements, statutory books and company secretarial matters. Oversight of property-related financial matters, including service charges, distributions and operational expenditure. Quarterly management meetings relating to the Group's hotel operations. Oversight of the Group's insurance arrangements, including general, medical and life insurance. P11D and associated employee-related financial compliance. Management and review of electricity and other key commercial contracts. Working closely with ownership and operational stakeholders to identify opportunities, manage risk and improve commercial performance. This role offers the opportunity to become a key member of the leadership team within an entrepreneurial, owner-managed environment, with genuine influence over how the business develops. What skills do we need? We are particularly interested in individuals who can demonstrate: Significant senior-level finance experience, ideally within property, real estate, investment, development, hospitality or another asset-backed environment. Strong technical accounting and statutory reporting capability. Commercial acumen and the confidence to operate close to ownership. Experience overseeing multiple entities and complex group structures. Strong understanding of banking, taxation, compliance and financial governance. The ability to build robust processes and controls without creating unnecessary bureaucracy. A willingness to be hands-on when required, while also thinking strategically. The confidence to challenge constructively and bring fresh thinking to an established organisation. Excellent communication skills and the ability to work effectively with both financial and non-financial stakeholders. What's on offer? For the right person, this is an opportunity to do considerably more than manage a finance function. You will have the opportunity to influence the future structure and direction of an established property group, working closely with ownership and playing a central role in strengthening the organisation for its next stage of development. The combination of significant underlying assets, an entrepreneurial ownership structure, a diverse portfolio and a genuine transformation agenda makes this a particularly interesting appointment. Apply below or, for more information, contact Kayley. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Aug 11, 2026
Full time
Sewell Wallis are proud to be partnering with a long-established, privately owned property group to identify an exceptional Group Finance Director to join the business at an important stage of its evolution. The Group has a diverse portfolio spanning commercial property investment, strategic asset management, hotels, retail, industrial property, development and regeneration opportunities, with its principal assets located across the Midlands. This is not a conventional Finance Director appointment. This Chesterfield business is entering a period of transition and is looking for a commercially minded finance leader who can go beyond traditional financial stewardship. The successful individual will take the time to understand the business, challenge established thinking where appropriate, and help shape the financial, organisational and governance framework required to support its next phase of growth. What will you be doing? Reporting into the ownership, you will take broad responsibility for the Group's finance function, combining hands-on financial leadership with strategic commercial input. Key areas of responsibility will include: Overall leadership of the Group's finance function and financial reporting. Preparation and oversight of monthly, quarterly and annual management accounts across a diverse portfolio of property and operating businesses. Statutory accounts and year-end reporting. Preparation and oversight of tax returns, tax computations and associated compliance. Cash flow management, forecasting and financial planning. Development and improvement of financial controls, processes and reporting structures. Management of the Group's banking relationships, including day-to-day banking requirements and lender relationships. Oversight of Companies House compliance, confirmation statements, statutory books and company secretarial matters. Oversight of property-related financial matters, including service charges, distributions and operational expenditure. Quarterly management meetings relating to the Group's hotel operations. Oversight of the Group's insurance arrangements, including general, medical and life insurance. P11D and associated employee-related financial compliance. Management and review of electricity and other key commercial contracts. Working closely with ownership and operational stakeholders to identify opportunities, manage risk and improve commercial performance. This role offers the opportunity to become a key member of the leadership team within an entrepreneurial, owner-managed environment, with genuine influence over how the business develops. What skills do we need? We are particularly interested in individuals who can demonstrate: Significant senior-level finance experience, ideally within property, real estate, investment, development, hospitality or another asset-backed environment. Strong technical accounting and statutory reporting capability. Commercial acumen and the confidence to operate close to ownership. Experience overseeing multiple entities and complex group structures. Strong understanding of banking, taxation, compliance and financial governance. The ability to build robust processes and controls without creating unnecessary bureaucracy. A willingness to be hands-on when required, while also thinking strategically. The confidence to challenge constructively and bring fresh thinking to an established organisation. Excellent communication skills and the ability to work effectively with both financial and non-financial stakeholders. What's on offer? For the right person, this is an opportunity to do considerably more than manage a finance function. You will have the opportunity to influence the future structure and direction of an established property group, working closely with ownership and playing a central role in strengthening the organisation for its next stage of development. The combination of significant underlying assets, an entrepreneurial ownership structure, a diverse portfolio and a genuine transformation agenda makes this a particularly interesting appointment. Apply below or, for more information, contact Kayley. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
What's in it for you? Join a well-established and successful estate agency Friendly, supportive and collaborative team environment Varied role with exposure across the full property sales process Opportunity to develop your skills within a fast-paced industry Long-term career opportunity within a growing business Must have's Strong administrative skills with excellent attention to detail Confident communication skills, both written and verbal Highly organised with the ability to manage a busy and varied workload Proactive approach with the ability to work independently and as part of a team Good IT skills and the ability to learn new systems quickly Previous sales progression experience Nice to have's Previous estate agency experience Customer service background within a fast-paced environment So, what will you be doing? Preparing high-quality property details and marketing materials Managing day-to-day office administration tasks Handling telephone and email enquiries professionally and efficiently Arranging property viewings and appointments Supporting the sales progression process from offer agreed through to completion Liaising with buyers, sellers, solicitors and mortgage brokers to keep transactions moving Maintaining accurate records and updating internal systems Helpful extras Office-based role within a busy and supportive team Ideal for someone who thrives in a fast-paced environment and enjoys delivering exceptional service Interested? Send your CV to Ella at i2i Recruitment today! Our mission of 'Making Recruitment Personal' also means making recruitment fair. As a result, we are committed to reviewing every application with a sense of diversity and inclusion. We strive to personally connect with each applicant, but due to the number of applications we receive, this is not always possible. We will still aim to update you on your application, regardless of if it's successful.
Aug 11, 2026
Full time
What's in it for you? Join a well-established and successful estate agency Friendly, supportive and collaborative team environment Varied role with exposure across the full property sales process Opportunity to develop your skills within a fast-paced industry Long-term career opportunity within a growing business Must have's Strong administrative skills with excellent attention to detail Confident communication skills, both written and verbal Highly organised with the ability to manage a busy and varied workload Proactive approach with the ability to work independently and as part of a team Good IT skills and the ability to learn new systems quickly Previous sales progression experience Nice to have's Previous estate agency experience Customer service background within a fast-paced environment So, what will you be doing? Preparing high-quality property details and marketing materials Managing day-to-day office administration tasks Handling telephone and email enquiries professionally and efficiently Arranging property viewings and appointments Supporting the sales progression process from offer agreed through to completion Liaising with buyers, sellers, solicitors and mortgage brokers to keep transactions moving Maintaining accurate records and updating internal systems Helpful extras Office-based role within a busy and supportive team Ideal for someone who thrives in a fast-paced environment and enjoys delivering exceptional service Interested? Send your CV to Ella at i2i Recruitment today! Our mission of 'Making Recruitment Personal' also means making recruitment fair. As a result, we are committed to reviewing every application with a sense of diversity and inclusion. We strive to personally connect with each applicant, but due to the number of applications we receive, this is not always possible. We will still aim to update you on your application, regardless of if it's successful.
Conveyancer Sheffield Full-Time Permanent Up to 55,000pa Office Angels are delighted to be partnering with an expanding and well-established legal firm in Sheffield to recruit an experienced Conveyancer to join their growing Residential Property team. This is an exciting opportunity to join a supportive and collaborative firm that genuinely values its employees, offering an excellent benefits package alongside the opportunity to manage your own caseload with dedicated administrative support. Salary & Benefits Salary up to 55,000pa depending on experience 38 days annual leave , inclusive of bank holidays Life Insurance Access to an extensive employee benefits platform Gym membership discounts Cashback and retail discount schemes Ongoing training and career development opportunities The Role Joining a busy Residential Property team, you will be responsible for managing your own caseload from instruction through to completion. With the support of an Administrator handling many of the administrative tasks, you'll be able to focus on progressing transactions and delivering an exceptional service to clients. Key Responsibilities Managing a full residential conveyancing caseload, including sales, purchases, freehold and leasehold transactions Providing expert advice and guidance to clients throughout the conveyancing process Liaising with clients, estate agents, mortgage advisors and solicitors to ensure transactions progress smoothly Reviewing legal documentation and resolving any issues that arise Keeping clients informed and delivering a high-quality customer experience at all stages of the transaction Supporting colleagues within the wider Residential Property team as required Ensuring all matters are handled efficiently and in accordance with regulatory requirements About You To be successful in this role, you will have: Previous experience managing a residential conveyancing caseload Strong knowledge of the residential conveyancing process Excellent communication and client relationship management skills A proactive and organised approach to managing workloads A commitment to delivering a first-class client experience The ability to work both independently and as part of a wider team This is an excellent opportunity for an experienced Conveyancer looking to join a growing firm where they can focus on providing outstanding legal services, supported by a collaborative team and excellent benefits package. Interested? We'd love to hear from you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 11, 2026
Full time
Conveyancer Sheffield Full-Time Permanent Up to 55,000pa Office Angels are delighted to be partnering with an expanding and well-established legal firm in Sheffield to recruit an experienced Conveyancer to join their growing Residential Property team. This is an exciting opportunity to join a supportive and collaborative firm that genuinely values its employees, offering an excellent benefits package alongside the opportunity to manage your own caseload with dedicated administrative support. Salary & Benefits Salary up to 55,000pa depending on experience 38 days annual leave , inclusive of bank holidays Life Insurance Access to an extensive employee benefits platform Gym membership discounts Cashback and retail discount schemes Ongoing training and career development opportunities The Role Joining a busy Residential Property team, you will be responsible for managing your own caseload from instruction through to completion. With the support of an Administrator handling many of the administrative tasks, you'll be able to focus on progressing transactions and delivering an exceptional service to clients. Key Responsibilities Managing a full residential conveyancing caseload, including sales, purchases, freehold and leasehold transactions Providing expert advice and guidance to clients throughout the conveyancing process Liaising with clients, estate agents, mortgage advisors and solicitors to ensure transactions progress smoothly Reviewing legal documentation and resolving any issues that arise Keeping clients informed and delivering a high-quality customer experience at all stages of the transaction Supporting colleagues within the wider Residential Property team as required Ensuring all matters are handled efficiently and in accordance with regulatory requirements About You To be successful in this role, you will have: Previous experience managing a residential conveyancing caseload Strong knowledge of the residential conveyancing process Excellent communication and client relationship management skills A proactive and organised approach to managing workloads A commitment to delivering a first-class client experience The ability to work both independently and as part of a wider team This is an excellent opportunity for an experienced Conveyancer looking to join a growing firm where they can focus on providing outstanding legal services, supported by a collaborative team and excellent benefits package. Interested? We'd love to hear from you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Front Of House Property Admin £27,000 Manchester A leading real estate company is seeking a Front of House Property Administrator to join our dynamic team in Manchester. As a key member of our front-of-house operations, you'll be the heart of the resident experience ensuring residents receive exceptional service and the building is maintained to the highest standards. This is a permanent role with a competitive salary and benefits package. Key Responsibilities Be the face of the property, delivering exceptional customer service and building strong relationships with residents. Contribute to the efficient management and maintenance of the property, working closely with cross-functional teams to ensure a seamless experience. Embrace new challenges and opportunities, showcasing creativity and problem-solving skills to deliver exceptional outcomes for residents and the wider community. Deliver the company's customer service strategy and standards, driving resident satisfaction through excellent service delivery. Carry out a wide range of front-line services, including meet and greet, reception duties, parcel handling, inspections, and lettings viewings. Support the delivery of high-quality services across front and back-of-house functions, amenity space management, voids and unit management, tenancy, and income management. Encourage and support resident engagement, promoting positive relationships with residents and external partners. Demonstrate a strong understanding of health and safety requirements on-site and the ability to implement them effectively. Preferred Qualifications & Experience Previous experience working in organizations providing market rental properties, travel and tourism, or hospitality is essential. Strong written and verbal communication skills, with the ability to engage effectively with residents and colleagues. Qualifications in property management or customer service would be advantageous, along with a proven track record of working towards and achieving targets. Disclaimer Integro Partners Ltd operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age or experience, and we confirm that we are happy to accept applications from persons of any age or experience for this role
Aug 11, 2026
Full time
Front Of House Property Admin £27,000 Manchester A leading real estate company is seeking a Front of House Property Administrator to join our dynamic team in Manchester. As a key member of our front-of-house operations, you'll be the heart of the resident experience ensuring residents receive exceptional service and the building is maintained to the highest standards. This is a permanent role with a competitive salary and benefits package. Key Responsibilities Be the face of the property, delivering exceptional customer service and building strong relationships with residents. Contribute to the efficient management and maintenance of the property, working closely with cross-functional teams to ensure a seamless experience. Embrace new challenges and opportunities, showcasing creativity and problem-solving skills to deliver exceptional outcomes for residents and the wider community. Deliver the company's customer service strategy and standards, driving resident satisfaction through excellent service delivery. Carry out a wide range of front-line services, including meet and greet, reception duties, parcel handling, inspections, and lettings viewings. Support the delivery of high-quality services across front and back-of-house functions, amenity space management, voids and unit management, tenancy, and income management. Encourage and support resident engagement, promoting positive relationships with residents and external partners. Demonstrate a strong understanding of health and safety requirements on-site and the ability to implement them effectively. Preferred Qualifications & Experience Previous experience working in organizations providing market rental properties, travel and tourism, or hospitality is essential. Strong written and verbal communication skills, with the ability to engage effectively with residents and colleagues. Qualifications in property management or customer service would be advantageous, along with a proven track record of working towards and achieving targets. Disclaimer Integro Partners Ltd operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age or experience, and we confirm that we are happy to accept applications from persons of any age or experience for this role
I'm currently recruiting for an experienced Secretary or administrator to work for a well established Law firm based in Bristol within Commercial Property. This role is due to expansion and will be supporting the senior team, the ideal candidate will have previous Legal secretarial experience or be an experienced secretary. This role also offers hybrid working with 3 to 4 days in the office per week. The role will involve: Providing PA / Secretarial support to a busy Commercial Property team Liaising with clients, solicitors and third party professionals Supporting property fee earners with their work, predominantly pertaining to sale and purchase transactions in the private commercial sector, landlord and tenant matters, acquisitions and disposals Typing / drafting correspondence and legal documents Opening and closing of files Copying and scanning of documents Use of a legal case management system Who we're looking for: Suitable candidates are likely to have: Secretarial/PA experience Excellent communication and organisational skills Excellent client care skills Good time management skills and attention to detail Experience of using a legal case management system Experience of using the Land Registry portal Please apply today, this role offers excellent benefits and competitive salary as well as working in a friendly and supportive environment.
Aug 11, 2026
Full time
I'm currently recruiting for an experienced Secretary or administrator to work for a well established Law firm based in Bristol within Commercial Property. This role is due to expansion and will be supporting the senior team, the ideal candidate will have previous Legal secretarial experience or be an experienced secretary. This role also offers hybrid working with 3 to 4 days in the office per week. The role will involve: Providing PA / Secretarial support to a busy Commercial Property team Liaising with clients, solicitors and third party professionals Supporting property fee earners with their work, predominantly pertaining to sale and purchase transactions in the private commercial sector, landlord and tenant matters, acquisitions and disposals Typing / drafting correspondence and legal documents Opening and closing of files Copying and scanning of documents Use of a legal case management system Who we're looking for: Suitable candidates are likely to have: Secretarial/PA experience Excellent communication and organisational skills Excellent client care skills Good time management skills and attention to detail Experience of using a legal case management system Experience of using the Land Registry portal Please apply today, this role offers excellent benefits and competitive salary as well as working in a friendly and supportive environment.
Catch 22 are working with a property-focused organisation in Bracknell who are looking to recruit a Compliance Administrator to join their team. This is an excellent opportunity for a highly organised and detail-oriented administrator to support the management of statutory compliance across a diverse property portfolio. You will play a key role in ensuring all compliance records, certifications, inspections and maintenance activities are accurately tracked and maintained. Key Responsibilities: Maintain compliance records and databases across multiple properties Monitor key compliance areas including Fire Safety, Water Hygiene, Gas, Electrical and Asbestos Management Track certification expiry dates and arrange renewals Upload, review and validate compliance documentation and service reports Liaise with contractors to schedule inspections and remedial works Monitor compliance KPIs and escalate any overdue actions Support internal and external audits About You: Strong administrative experience with excellent attention to detail Good working knowledge of Microsoft Excel Highly organised with the ability to manage multiple priorities Experience within Facilities Management, Property, Housing, Healthcare or a similar environment would be advantageous Knowledge of building compliance and CAFM systems would be beneficial In return, our client offers a salary of £26,000 per annum , a supportive working environment and the opportunity to develop your career within a growing property and compliance team.
Aug 11, 2026
Full time
Catch 22 are working with a property-focused organisation in Bracknell who are looking to recruit a Compliance Administrator to join their team. This is an excellent opportunity for a highly organised and detail-oriented administrator to support the management of statutory compliance across a diverse property portfolio. You will play a key role in ensuring all compliance records, certifications, inspections and maintenance activities are accurately tracked and maintained. Key Responsibilities: Maintain compliance records and databases across multiple properties Monitor key compliance areas including Fire Safety, Water Hygiene, Gas, Electrical and Asbestos Management Track certification expiry dates and arrange renewals Upload, review and validate compliance documentation and service reports Liaise with contractors to schedule inspections and remedial works Monitor compliance KPIs and escalate any overdue actions Support internal and external audits About You: Strong administrative experience with excellent attention to detail Good working knowledge of Microsoft Excel Highly organised with the ability to manage multiple priorities Experience within Facilities Management, Property, Housing, Healthcare or a similar environment would be advantageous Knowledge of building compliance and CAFM systems would be beneficial In return, our client offers a salary of £26,000 per annum , a supportive working environment and the opportunity to develop your career within a growing property and compliance team.
As an Estates coordinator, within our Estates management team, your main responsibility will be to provide the Estates management team, the Surveyors and Treasury function with the required level of support to advise existing corporate clients on estates management. You will have the ability to develop your role and extend your estates management experience and administration skills. Client Details Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued. Description Key Deliverables Responding to inquiries from internal & external clients including liaising with landlords and tenants Providing support to the Surveyors with their day-to-day administration tasks. Processing document handover packs in database Support surveyors to complete notices to quit (NTQs) Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes Liasing with landlords and suppliers to amend/create vendor details. Analysing and manipulating data from the client database(s) Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary A point of contact in respect of property issues and projects for the client Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured Ensure delivery of service by generating effective working relationships with other members of the team Day to day administration tasks including but not limited to filing, post, and scanning Verify/cleanse current landlord/Vendor details Profile Person specification Exceptional attention to detail with a focus on accuracy and data integrity. Confident handling confidential personal, financial and lease information. Experience using databases, CRM systems and Microsoft Excel. Excellent organisational skills with the ability to manage multiple priorities. Strong communication skills and experience liaising with internal and external stakeholders. Proactive, self-motivated and able to work independently with minimal supervision. Positive, can-do attitude with a willingness to learn and adapt to new systems and processes. Job Offer Person specification Competitive salary of 26,000 - 30,000 per annum. Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week. Supportive and collaborative team environment with approachable management and autonomy to manage your workload. Full training provided on specialist property management systems. Opportunity to develop your skills across estates management, lease administration, data management and client services. Genuine career progression opportunities within a growing and well-established property and professional services organisation. Comprehensive company benefits package and employee wellbeing initiatives. Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals.
Aug 11, 2026
Full time
As an Estates coordinator, within our Estates management team, your main responsibility will be to provide the Estates management team, the Surveyors and Treasury function with the required level of support to advise existing corporate clients on estates management. You will have the ability to develop your role and extend your estates management experience and administration skills. Client Details Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued. Description Key Deliverables Responding to inquiries from internal & external clients including liaising with landlords and tenants Providing support to the Surveyors with their day-to-day administration tasks. Processing document handover packs in database Support surveyors to complete notices to quit (NTQs) Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes Liasing with landlords and suppliers to amend/create vendor details. Analysing and manipulating data from the client database(s) Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary A point of contact in respect of property issues and projects for the client Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured Ensure delivery of service by generating effective working relationships with other members of the team Day to day administration tasks including but not limited to filing, post, and scanning Verify/cleanse current landlord/Vendor details Profile Person specification Exceptional attention to detail with a focus on accuracy and data integrity. Confident handling confidential personal, financial and lease information. Experience using databases, CRM systems and Microsoft Excel. Excellent organisational skills with the ability to manage multiple priorities. Strong communication skills and experience liaising with internal and external stakeholders. Proactive, self-motivated and able to work independently with minimal supervision. Positive, can-do attitude with a willingness to learn and adapt to new systems and processes. Job Offer Person specification Competitive salary of 26,000 - 30,000 per annum. Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week. Supportive and collaborative team environment with approachable management and autonomy to manage your workload. Full training provided on specialist property management systems. Opportunity to develop your skills across estates management, lease administration, data management and client services. Genuine career progression opportunities within a growing and well-established property and professional services organisation. Comprehensive company benefits package and employee wellbeing initiatives. Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals.
Patent Secretary - London Our client is a highly regarded intellectual property firm with an outstanding reputation for supporting some of the world's most innovative organisations across the life sciences, biotechnology and technology sectors. Recognised for its collaborative culture, commitment to professional development and focus on delivering exceptional client service, the firm offers a supportive working environment where employees are encouraged to develop their careers while maintaining a healthy work-life balance. An exciting opportunity has arisen for an experienced Patent Secretary to join the firm's Biotechnology team on a 12-month fixed-term maternity cover contract. Supporting a group of Patent Attorneys of varying seniority, you will provide high-quality secretarial and administrative support, ensuring the smooth day-to-day management of patent portfolios and helping to deliver an exceptional service to an international client base. Key Responsibilities Provide full secretarial and PA support to approximately six Patent Attorneys Manage busy diaries, scheduling meetings and coordinating both virtual and in-person appointments Oversee inbox management and monitor emails during attorney absences Arrange complex international travel, including flights, accommodation and itineraries Prepare, amend and format correspondence, patent specifications and legal documents to a high standard Draft routine reporting letters with minimal supervision Prepare papers and bundles for oral proceedings Produce and process invoices, review billing narratives and liaise with the finance team regarding work in progress Open new cases, maintain electronic files and update case management records Prepare official forms for UK, European, PCT and international patent and design applications Monitor daily deadlines and prompt lists, taking ownership of routine matters where appropriate Liaise directly with clients, the European Patent Office and overseas associates Obtain case information using patent office portals and the firm's case management system Coordinate translation requests and manage assignment documentation Maintain intranet content and support wider administrative activities within the team Attend team and practice group meetings and contribute to the smooth running of the department Requirements Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an intellectual property environment Alternatively, a recognised secretarial qualification combined with relevant office experience Strong understanding of UK, European and international patent procedures Excellent organisational skills with the ability to manage multiple priorities and meet deadlines Confident working independently while also collaborating effectively within a team Strong written and verbal communication skills with excellent attention to detail Proactive approach with the ability to anticipate issues and identify practical solutions Professional, approachable and client-focused manner Proficiency in Microsoft Office applications including Outlook, Word, Excel and PowerPoint Experience using systems such as Inprotech, Aderant, SharePoint and Online Filing 2.0 would be highly advantageous
Aug 11, 2026
Contractor
Patent Secretary - London Our client is a highly regarded intellectual property firm with an outstanding reputation for supporting some of the world's most innovative organisations across the life sciences, biotechnology and technology sectors. Recognised for its collaborative culture, commitment to professional development and focus on delivering exceptional client service, the firm offers a supportive working environment where employees are encouraged to develop their careers while maintaining a healthy work-life balance. An exciting opportunity has arisen for an experienced Patent Secretary to join the firm's Biotechnology team on a 12-month fixed-term maternity cover contract. Supporting a group of Patent Attorneys of varying seniority, you will provide high-quality secretarial and administrative support, ensuring the smooth day-to-day management of patent portfolios and helping to deliver an exceptional service to an international client base. Key Responsibilities Provide full secretarial and PA support to approximately six Patent Attorneys Manage busy diaries, scheduling meetings and coordinating both virtual and in-person appointments Oversee inbox management and monitor emails during attorney absences Arrange complex international travel, including flights, accommodation and itineraries Prepare, amend and format correspondence, patent specifications and legal documents to a high standard Draft routine reporting letters with minimal supervision Prepare papers and bundles for oral proceedings Produce and process invoices, review billing narratives and liaise with the finance team regarding work in progress Open new cases, maintain electronic files and update case management records Prepare official forms for UK, European, PCT and international patent and design applications Monitor daily deadlines and prompt lists, taking ownership of routine matters where appropriate Liaise directly with clients, the European Patent Office and overseas associates Obtain case information using patent office portals and the firm's case management system Coordinate translation requests and manage assignment documentation Maintain intranet content and support wider administrative activities within the team Attend team and practice group meetings and contribute to the smooth running of the department Requirements Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an intellectual property environment Alternatively, a recognised secretarial qualification combined with relevant office experience Strong understanding of UK, European and international patent procedures Excellent organisational skills with the ability to manage multiple priorities and meet deadlines Confident working independently while also collaborating effectively within a team Strong written and verbal communication skills with excellent attention to detail Proactive approach with the ability to anticipate issues and identify practical solutions Professional, approachable and client-focused manner Proficiency in Microsoft Office applications including Outlook, Word, Excel and PowerPoint Experience using systems such as Inprotech, Aderant, SharePoint and Online Filing 2.0 would be highly advantageous
Property Administrator Location: Bournemouth Hours: Monday to Friday, 08:30am - 5:00pm Contract: Temporary to Permanent Salary: 12.71per hour The Role We are seeking an organised and customer-focused Property Administrator to join a busy property management team. This is an excellent opportunity for someone with strong administrative and communication skills who is looking to develop a career within property management. Working closely with Property Managers, you will provide administrative support across a diverse property portfolio, acting as a key point of contact for leaseholders, directors, contractors, and clients. You will help ensure the smooth day-to-day running of properties, support compliance activities, and assist with onboarding new developments. This position is offered on a temporary-to-permanent basis, providing the opportunity to secure a long-term role within a growing and supportive team. Key Responsibilities Act as a first point of contact for leaseholder and client enquiries via telephone and email, responding to routine queries in a professional and timely manner. You will assess incoming enquiries, resolving straightforward matters where possible and escalating more complex issues to the appropriate department or Property Manager. You will prepare and issue correspondence to leaseholders, residents, and directors, maintain accurate records and update internal systems, while providing general administrative support across the property management function. The role will involve communicating updates on routine property management matters and assisting with the coordination of maintenance and repair works, including obtaining quotations, issuing information to clients, and following up on instructions. The successful candidate will also support compliance activities, assisting with actions arising from Fire Risk Assessments and other property inspections, maintaining property documentation, and ensuring records are accurately stored within internal systems. In addition, you will help gather and provide information required by consultants, contractors, and other third parties. You will assist with the onboarding of new properties into the management portfolio, ensuring key information and documentation is accurately recorded and that all administrative processes are completed efficiently. There will also be the opportunity to support the management of a small portfolio of properties under supervision, handling day-to-day operational matters and developing your property management knowledge and experience. About You The successful candidate will possess excellent verbal and written communication skills, strong organisational abilities, and a keen eye for detail. You will be able to manage multiple tasks effectively, prioritise your workload, and work both independently and as part of a team. A proactive and customer-focused approach is essential, along with confidence in dealing with clients, leaseholders, and colleagues in a professional manner. Good IT skills, including Microsoft Office, are required. Previous experience within administration, customer service, property management, lettings, estate agency, facilities management, housing, or a similar environment would be advantageous but is not essential. What's on Offer Temporary-to-permanent opportunity Full-time hours, Monday to Friday, 08:30am - 5:00pm Supportive and collaborative team environment Training and development opportunities Long-term career prospects within the property management sector TJCOM
Aug 11, 2026
Full time
Property Administrator Location: Bournemouth Hours: Monday to Friday, 08:30am - 5:00pm Contract: Temporary to Permanent Salary: 12.71per hour The Role We are seeking an organised and customer-focused Property Administrator to join a busy property management team. This is an excellent opportunity for someone with strong administrative and communication skills who is looking to develop a career within property management. Working closely with Property Managers, you will provide administrative support across a diverse property portfolio, acting as a key point of contact for leaseholders, directors, contractors, and clients. You will help ensure the smooth day-to-day running of properties, support compliance activities, and assist with onboarding new developments. This position is offered on a temporary-to-permanent basis, providing the opportunity to secure a long-term role within a growing and supportive team. Key Responsibilities Act as a first point of contact for leaseholder and client enquiries via telephone and email, responding to routine queries in a professional and timely manner. You will assess incoming enquiries, resolving straightforward matters where possible and escalating more complex issues to the appropriate department or Property Manager. You will prepare and issue correspondence to leaseholders, residents, and directors, maintain accurate records and update internal systems, while providing general administrative support across the property management function. The role will involve communicating updates on routine property management matters and assisting with the coordination of maintenance and repair works, including obtaining quotations, issuing information to clients, and following up on instructions. The successful candidate will also support compliance activities, assisting with actions arising from Fire Risk Assessments and other property inspections, maintaining property documentation, and ensuring records are accurately stored within internal systems. In addition, you will help gather and provide information required by consultants, contractors, and other third parties. You will assist with the onboarding of new properties into the management portfolio, ensuring key information and documentation is accurately recorded and that all administrative processes are completed efficiently. There will also be the opportunity to support the management of a small portfolio of properties under supervision, handling day-to-day operational matters and developing your property management knowledge and experience. About You The successful candidate will possess excellent verbal and written communication skills, strong organisational abilities, and a keen eye for detail. You will be able to manage multiple tasks effectively, prioritise your workload, and work both independently and as part of a team. A proactive and customer-focused approach is essential, along with confidence in dealing with clients, leaseholders, and colleagues in a professional manner. Good IT skills, including Microsoft Office, are required. Previous experience within administration, customer service, property management, lettings, estate agency, facilities management, housing, or a similar environment would be advantageous but is not essential. What's on Offer Temporary-to-permanent opportunity Full-time hours, Monday to Friday, 08:30am - 5:00pm Supportive and collaborative team environment Training and development opportunities Long-term career prospects within the property management sector TJCOM
Resident Lettings Administrator / Resident Contracts Executive Manchester City Centre 27,000 Basic + 2,000 Bonus Full-Time Monday-Friday Start your career with one of the UK's most exciting residential property brands. Are you looking to build a long-term career in the property sector? We're looking for an organised, customer-focused individual to join a fast-growing and internationally recognised residential property group that's redefining modern city living. Ideally, you'll have gained some previous experience within the property sector -perhaps in lettings, property administration, estate agency or residential management. However, we're equally keen to hear from ambitious graduates or early-career professionals with strong administrative, customer service or finance experience who are looking to make their mark in property. This is an excellent opportunity to join a market-leading business offering genuine career progression within a thriving and expanding organisation. The Role As a Resident Contracts Executive , you'll support the resident journey from pre-arrival through to move-in and ongoing tenancy administration. Working closely with the Sales and Operations teams, you'll help deliver a seamless customer experience while ensuring all tenancy administration and compliance processes are completed accurately. Key Responsibilities Conduct tenant referencing and Right to Rent checks Prepare and issue tenancy agreements and licences Ensure documentation and payments are completed before resident move-in Maintain accurate tenancy and CRM records Manage rent schedules and payment reconciliation Investigate and resolve payment discrepancies Monitor rental payments and follow up on overdue accounts Support the debt management process in line with company procedures Liaise with solicitors, councils and third-party partners where required About You We're ideally looking for someone with 6-18 months' experience within the property sector , such as lettings, estate agency or residential property administration. However, this isn't essential, and we'll also consider candidates with experience in administration, finance or customer service who can demonstrate excellent organisation and a genuine passion for building a career in property. You'll be: Highly organised with excellent attention to detail Friendly, confident and professional A strong communicator with excellent interpersonal skills Proactive, motivated and eager to learn Comfortable managing multiple priorities in a fast-paced environment What's on Offer 27,000 basic salary + 2,000 bonus opportunity Monday-Friday working hours (08:30-17:00) with flexibility 22 days holiday, increasing to 25 days with service Access to Perkbox with 250+ employee perks, discounts and wellbeing benefits Genuine long-term career development within a leading residential property group If you're looking to take the next step in your property career-or you're eager to break into the industry with a market-leading employer-we'd love to hear from you.
Aug 11, 2026
Full time
Resident Lettings Administrator / Resident Contracts Executive Manchester City Centre 27,000 Basic + 2,000 Bonus Full-Time Monday-Friday Start your career with one of the UK's most exciting residential property brands. Are you looking to build a long-term career in the property sector? We're looking for an organised, customer-focused individual to join a fast-growing and internationally recognised residential property group that's redefining modern city living. Ideally, you'll have gained some previous experience within the property sector -perhaps in lettings, property administration, estate agency or residential management. However, we're equally keen to hear from ambitious graduates or early-career professionals with strong administrative, customer service or finance experience who are looking to make their mark in property. This is an excellent opportunity to join a market-leading business offering genuine career progression within a thriving and expanding organisation. The Role As a Resident Contracts Executive , you'll support the resident journey from pre-arrival through to move-in and ongoing tenancy administration. Working closely with the Sales and Operations teams, you'll help deliver a seamless customer experience while ensuring all tenancy administration and compliance processes are completed accurately. Key Responsibilities Conduct tenant referencing and Right to Rent checks Prepare and issue tenancy agreements and licences Ensure documentation and payments are completed before resident move-in Maintain accurate tenancy and CRM records Manage rent schedules and payment reconciliation Investigate and resolve payment discrepancies Monitor rental payments and follow up on overdue accounts Support the debt management process in line with company procedures Liaise with solicitors, councils and third-party partners where required About You We're ideally looking for someone with 6-18 months' experience within the property sector , such as lettings, estate agency or residential property administration. However, this isn't essential, and we'll also consider candidates with experience in administration, finance or customer service who can demonstrate excellent organisation and a genuine passion for building a career in property. You'll be: Highly organised with excellent attention to detail Friendly, confident and professional A strong communicator with excellent interpersonal skills Proactive, motivated and eager to learn Comfortable managing multiple priorities in a fast-paced environment What's on Offer 27,000 basic salary + 2,000 bonus opportunity Monday-Friday working hours (08:30-17:00) with flexibility 22 days holiday, increasing to 25 days with service Access to Perkbox with 250+ employee perks, discounts and wellbeing benefits Genuine long-term career development within a leading residential property group If you're looking to take the next step in your property career-or you're eager to break into the industry with a market-leading employer-we'd love to hear from you.
