54 jobs found

Your new companyAn exciting opportunity has arisen for a highly organised and detail-oriented administrator to join a professional services organisation in Stamford on a temporary basis. This is an excellent opportunity for someone who enjoys working with documentation, data management and administrative processes, and is looking for an immediate start.Your new roleAs a Scanning Project Coordinator, you will play a key role in supporting a large-scale document digitisation project. Working closely with internal teams, you will be responsible for organising, scanning and accurately uploading a high volume of documentation into the electronic filing system.You will ensure documents are correctly categorised, securely stored and easily retrievable, maintaining the integrity and structure of the digital filing system throughout the project.Key responsibilities include: Scanning and digitising a high volume of documents and records. Uploading and indexing documents within the electronic document management system. Maintaining an organised and logical digital filing structure. Checking the quality and accuracy of scanned documents. Identifying missing documentation, inconsistencies or filing issues. Organising physical files before and during the digitisation process. Ensuring compliance with document control and data management procedures. Liaising with internal teams to ensure documentation is correctly categorised. What you'll need to succeedTo be successful in this role, you will have: Previous administration or document management experience. Excellent attention to detail and accuracy. Strong organisational skills and the ability to manage large volumes of information. A methodical and thorough approach to work. Good IT skills, including Microsoft Office. The ability to maintain confidentiality and discretion when handling sensitive documents. The ability to work independently and manage your workload effectively. Experience within the legal, property, surveying or professional services sectors would be highly advantageous, although this is not essential. Experience using document management systems or carrying out scanning and digitisation projects would also be beneficial.What you'll get in return Immediate start available. Six-month temporary assignment with the potential to be extended. Competitive hourly rate of 15- 17 per hour. Valuable experience within a reputable organisation. Free on-site parking (if applicable). Full-time office-based position in Stamford. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact us for a confidential discussion about your career.Please note: Due to the nature of this role, candidates must be available to work full-time from the Stamford office, five days per week. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

DK Recruitment are partnering with a successful commercial Facilities Management business in Bristol to recruit a Compliance Administrator. This is an excellent opportunity to join a growing organisation where you'll play a key role in ensuring statutory compliance is maintained across a diverse portfolio of commercial contracts. If you're highly organised, detail-oriented and enjoy working in a fast-paced environment, we'd love to hear from you. The Role As Compliance Administrator, you'll support the operational team by managing compliance documentation, scheduling statutory inspections and ensuring all records are accurate and up to date. You'll work closely with engineers, subcontractors and clients to keep compliance processes running smoothly. Key Responsibilities Maintain compliance records, certificates and statutory documentation. Schedule planned preventative maintenance (PPM) visits and compliance inspections. Chase engineers and subcontractors for service reports and certification. Upload documentation to internal systems and client portals. Monitor certificate expiry dates and arrange renewals where required. Produce compliance reports and KPI information. Support contract managers with compliance administration across multiple sites. Maintain accurate electronic filing systems and databases. Provide general administrative support to the operations team. About You Previous administration experience within Facilities Management, Building Services, Property Maintenance or a similar industry is desirable. Excellent organisational skills and strong attention to detail. Confident using Microsoft Office, particularly Excel and Outlook. Experience using CAFM systems would be advantageous. Strong communication skills with the ability to liaise with engineers, clients and suppliers. Able to prioritise workloads and meet deadlines in a busy environment. What's on Offer Company pension scheme. 25 days holiday plus bank holidays. Ongoing training and development opportunities. Supportive team environment. Annual Bonus

Noble Recruitng is delighted to be supporting a local authority in the recruitment of a Governance Administrator on a temporary contract for up to 12 months. Due to the nature of this role, the successful candidate will be required to work on-site. 3 days per week, increasing to 4. The Role We are looking for a highly organised and motivated administrator to join the team and provide comprehensive administrative support within the Property Directorate. This is a varied and busy role where you will be responsible for supporting day-to-day administrative activities, coordinating meetings, managing documentation, and ensuring records and governance processes are maintained efficiently. The successful candidate will play a key role in helping the team operate smoothly and effectively. Key Responsibilities Duties will include, but are not limited to: Organising and scheduling meetings, including booking rooms and coordinating attendees Managing calendars and arranging appointments Taking accurate minutes during meetings and distributing actions as required Preparing, formatting, and proofreading reports, correspondence, and other documentation Maintaining electronic and paper filing systems Monitoring shared inboxes and responding to enquiries where appropriate Updating databases, records, and tracking systems Supporting governance and administrative processes across the service Liaising with colleagues and stakeholders to ensure deadlines and actions are met Providing general administrative support to the wider team About You We are looking for someone who is: Experienced in an administrative or business support role Highly organised with excellent attention to detail Able to manage multiple tasks and prioritise effectively Confident taking meeting minutes and producing professional documentation A strong communicator with excellent written and verbal skills Proficient in Microsoft Office applications, including Word, Excel, and Outlook Reliable, proactive, and able to work both independently and as part of a team Important Notice Noble Recruiting Limited, based in Billericay, Essex, is an Equal Opportunities Employer. With over 17 years of industry experience, we specialise in permanent recruitment and the provision of temporary workers. By submitting your application, you consent to the processing of your personal data by Noble Recruiting Limited. For further details on how we manage applicant data, please refer to our Privacy Policy on our website. Application Status : Due to the high volume of applications received, if you do not hear from us within 14 days , your application has unfortunately not been successful on this occasion.

Business Systems Analyst £37,450.80 per annum pro rata Aylesbury, Buckinghamshire - Hybrid Full Time, Fixed Term until 29-Oct-2027 We are looking for a proactive and technically confident Business Systems Analyst to support and enhance the core systems that underpin our housing and operational services. About the role Working closely with the IT Business Systems Manager, you will help ensure our key platforms continue to operate effectively while contributing to ongoing improvements and future system transformation. You will play an important role in maintaining and enhancing our existing housing and scheduling systems, including supporting version upgrades where required. You will review system data and performance to identify opportunities for improvement and support the implementation and transition of replacement systems, ensuring they meet business requirements and deliver tangible operational benefits. This role requires a strong appreciation of organisational processes, governance requirements and stakeholder engagement. As a key liaison between technical teams, business users and third-party suppliers, you will need to quickly build effective working relationships and navigate established internal ways of working to ensure successful delivery of system improvements and change initiatives. Given the fixed-term nature of the role, the successful candidate will be expected to add value from the outset by working efficiently within existing frameworks, processes and decision-making structures. The role involves acting as a key contact for system-related queries, supporting users, investigating issues through to resolution and working with suppliers where necessary. You will also contribute to system development by helping to design, test and implement enhancements, ensuring our systems continue to support efficient, customer-focused service delivery. About You You will have experience in a Business Systems Analyst, Systems Administrator or Applications Support role, with a strong understanding of how business systems support operational services. You will be confident managing system upgrades, enhancements and process improvements, with well-developed analytical skills and the ability to use data to identify issues, trends and opportunities. You will be organised, adaptable and able to manage competing priorities in a complex environment. Strong communication and stakeholder management skills are essential, as you will work with colleagues across the organisation, suppliers and technical teams to deliver successful outcomes. You will be comfortable operating within established governance frameworks, following agreed processes and influencing stakeholders to achieve business objectives. The successful candidate will demonstrate the ability to learn quickly, understand organisational priorities and build credibility with stakeholders at all levels. Experience within housing, property services or a similar customer-focused environment would be beneficial but is not essential. About us At Fairhive Homes, we re driven by a simple yet powerful vision: Homes for Living, Communities for Life This isn t just what we do; it s what we strive for every day. As a non-profit housing association, we re dedicated to providing affordable housing to over 20,000 individuals in our community. Our residents are truly at the heart of everything we do. We are dedicated to supporting our residents and neighbourhoods. Whether we are maintaining our high-quality homes or building new ones, our mission is to foster thriving communities where everyone feels welcome and can proudly say, 'This is my home.' We believe that a strong community starts with quality housing, and we re here to make that vision a reality. In this role, you ll have the opportunity to develop your career in an empowering environment where your contributions are valued and recognised. At Fairhive, we invest in your wellbeing. You can join our Health Cash plan which enables you to claim money back against a wide range of services and treatments. We believe that flexibility fosters a more productive and enjoyable working environment. Therefore, depending on the role requirements, we offer flexible working conditions that help you balance your work and life! You ll be part of a mission-driven organisation that makes a tangible difference in the community, allowing you to feel fulfilled in your work every day. Our commitment to you We re focused on creating a workplace that celebrates inclusivity and diversity. We want everyone to feel comfortable bringing their true selves to work, contributing their unique perspectives and talents. We recognise that our differences are what make us stronger and are committed to having our teams reflect the diverse communities we serve. Your unique experiences and insights are exactly what we re looking for. We are really proud of our initiatives to become an employer of choice, whether it s coming along to one of our Menopause Café s, becoming one of our Neurodiversity Champions or joining one of our inclusion lunches and learn sessions. Plus, our supportive team culture and active social committee mean you ll always have a strong network of people around you! Take a look at our LinkedIn profile to learn more about what our colleagues have been talking about or championing this year. Ready to Apply? We understand that not every candidate will tick every box on our list. If your experience looks a bit different from what we re looking for, but you believe you can bring something valuable to the role, we still want to hear from you! If you re ready to take the next step in your career and work in an environment that values your contributions, please apply, we can t wait to meet you! The closing date for applications will be 27-Aug-:59 but we might close it early if we find the right person before this date.

Hexagon Group are delighted to be partnering with a highly respected real estate investment company in their search for a Facilities Administrator to join their established Property Management team. This is an excellent opportunity for an organised and detail-oriented facilities professional to join a business renowned for the quality of its property portfolio and its commitment to operational excellence. In return, you will receive a salary of up to 50,000, an excellent benefits package and the opportunity to develop your career within a highly regarded property business. This role will be heavily focused on the management and administration of the CAFM (Vantify) system, making it ideal for someone who has previous experience using CAFM platforms within a commercial property or facilities management environment. Acting as a central point of coordination, you will ensure planned and reactive maintenance activities are accurately recorded, asset data is maintained to the highest standard, and statutory compliance records remain up to date. You will also produce operational reports, monitor outstanding maintenance and compliance actions, and work closely with Building Managers, contractors and internal stakeholders to ensure service delivery remains efficient across the portfolio. Alongside managing the CAFM system, you will support the wider Facilities Management team with contractor administration, document control, compliance tracking, invoice processing and reporting. You will play an important role in maintaining accurate records, supporting audits and ensuring that maintenance and compliance activities are completed within agreed timescales. Your ability to build strong working relationships with both internal teams and external service partners will be key to your success in the position. The successful candidate will have previous experience in a facilities administration, helpdesk management, or property management administration role, with strong working knowledge of CAFM systems (ideally, Vantify) and an excellent understanding of planned preventative maintenance, reactive maintenance and statutory compliance processes. You will possess exceptional organisational skills, a high level of attention to detail and be confident using Microsoft Excel and other Microsoft Office applications to produce reports and analyse data.

Office Angels are currently recruiting for a Helpdesk Administrator for our client based in Bracknell. Role: Helpdesk Administrator Location: Bracknell - Office Based Salary: 25,000 - 26,000 Our client is seeking a Helpdesk Administrator to join their team. As a Helpdesk Administrator, you will play a vital role in providing first-line helpdesk support and being the primary point of contact for facilities management requirements and administration. Key Responsibilities: Be the friendly and professional point of contact for operational colleagues, addressing their queries and concerns. Handle incoming and outgoing calls efficiently and effectively. Complete various administrative tasks on the state-of-the-art CAFM(Computer Aided Facilities Management) system including assigning contract colleagues and sub-contractors to service requirement tasks, generating purchase orders, and updating general admin information. Liaise with maintenance staff and subcontractors, ensuring timely response and resolution of service desk requirements. Work closely with the Head of Maintenance and Head of Property Help Desk to enhance service quality and reporting processes. Monitor and maintain accurate data in the CAFM system related to helpdesk work orders, ensuring proper assignment, prioritisation, and categorisation in line with cost codes. Monitor and complete work orders for any remedial actions, both in-house and contractor-related. The Ideal Candidate: Exceptional customer service and administration skills Excellent communication skills, both written and verbal Exemplary attention to detail and the ability to work accurately A self-motivated, enthusiastic, and professional individual The ability to work well under pressure and handle challenging situations Strong decision-making skills and the ability to take ownership and resolve problems independently Note: Only shortlisted candidates will be contacted. Your application will be handled with strict confidentiality. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Property & Utilities Administrator (Temp-to-Perm) Location: Nottingham (Office-based, with 1 day remote flexibility once settled) Contract Type: Temp-to-Perm (Immediate start required) Working Hours: 37.5 hours per week (Flexible around core hours of 10:00 AM - 3:00 PM; part-time minimum of 3 full days considered) Salary: £26,807 - £28,850 per annum (Depending on experience and level of initiative) Our Client: Our client is a national social housing provider and social justice charity that supports vulnerable individuals across the UK. They are a deeply empathetic, values-driven organisation committed to creating safe, inclusive communities and helping people rebuild their lives. They are looking for an individual who is genuinely invested in the social housing sector. This is an exceptionally supportive, procedure-driven, and friendly environment where hard work is recognised, with genuine scope for future progression into wider operational teams. The Role: We are looking for a tenacious, resilient, and highly organised Property & Utilities Administrator to act as the central "Data Funnel" for all housing utility and billing queries. This is not a highly technical analytics role, but rather an investigative, problem-solving mission. Some of our client's historical billing and tenancy data is incomplete. Your core objective will be to act as a "utility detective", digging through legacy files, finding original contracts, updating master spreadsheets, and robustly challenging external utility suppliers over the phone to resolve discrepancies and secure refunds. This role begins as a temporary contract to ensure a smooth, immediate handover before the team manager goes on leave on August 26th, with a direct transition into a permanent position. Key Duties: Act as the main point of contact for all utility billing (gas, electricity, water, TV licenses) and council tax queries across the housing portfolio. Dig through physical archives and digital systems to locate missing tenancy agreements, historical contracts, and meter data. Proactively call utility suppliers and local councils, holding your ground during long hold times to dispute incorrect charges and correct account details. Set up and close utility accounts for vacant and new properties, managing prepayment card top-ups and processing payments. Meticulously update and maintain the master Excel databases to ensure 100% data accuracy. What You Need: Tenacity & Grit: You must be comfortable picking up the phone, asking probing questions, and standing your ground with external suppliers. Patience & Detail Focus: Happy with repetitive data entry, digging through paperwork, and remaining productive during long call hold times. Administrative Experience: Strong background in general administration, customer service, or basic financial/billing tracking. IT Competency: Solid basic skills in Microsoft Excel (maintaining and updating spreadsheets rather than building them from scratch). Mandatory Vetting: Due to the sensitive nature of our client's work, you must currently hold, or have previously held, BPSS (Baseline Personnel Security Standard) clearance . An Enhanced DBS check is also required for this position. Benefits: Competitive salary with room for growth as you gain independence. Highly flexible working hours structured around a core 10:00 AM - 3:00 PM window. Full training on the client's internal systems and a welcoming, bubbly management team. Outstanding long-term career progression opportunities into wider operational and leadership roles. Could this be your next challenge? This is a Temporary-to-Permanent vacancy. If you are immediately available, hold the relevant clearance, and are ready to sink your teeth into a rewarding administrative challenge, please send your CV using the link on this advert and/or reach out to PJ in the Bristol office on or email . Important Notice Dovetail and Slate is a market leading public sector recruitment company. We specialise in hiring across various public sector industries, including positions supporting vulnerable people. With our extensive range of roles, we are confident we can find the right match for you, so if the current vacancy does not seem relevant to your expertise, we welcome you to upload your CV or give us a call to discuss your ideal position with our dedicated team. Dovetail and Slate is committed to safeguarding and promoting the welfare of children and young people and expects all staff, applicants, and clients to share this commitment. This role may involve work with under 18's or vulnerable adults. Any appointment will be made subject to strict vetting and screening checks and receipt of a satisfactory enhanced DBS check. Dovetail and Slate Ltd acts as an Employment Agency (perm) and an Employment Business (temp/contract). Dovetail and Slate Limited () acts as an Employment Agency . Because education matters. Dovetail and Slate Limited () acts as an Employment Agency.

Catch 22 are working with a property-focused organisation in Bracknell who are looking to recruit a Compliance Administrator to join their team. This is an excellent opportunity for a highly organised and detail-oriented administrator to support the management of statutory compliance across a diverse property portfolio. You will play a key role in ensuring all compliance records, certifications, inspections and maintenance activities are accurately tracked and maintained. Key Responsibilities: Maintain compliance records and databases across multiple properties Monitor key compliance areas including Fire Safety, Water Hygiene, Gas, Electrical and Asbestos Management Track certification expiry dates and arrange renewals Upload, review and validate compliance documentation and service reports Liaise with contractors to schedule inspections and remedial works Monitor compliance KPIs and escalate any overdue actions Support internal and external audits About You: Strong administrative experience with excellent attention to detail Good working knowledge of Microsoft Excel Highly organised with the ability to manage multiple priorities Experience within Facilities Management, Property, Housing, Healthcare or a similar environment would be advantageous Knowledge of building compliance and CAFM systems would be beneficial In return, our client offers a salary of £26,000 per annum , a supportive working environment and the opportunity to develop your career within a growing property and compliance team.

Property Inspection Administrator 3-Month Contract Southend-on-Sea Monday to Friday, 9am to 5pm £13.45ph Candidates must hold a valid driving licence and have access to their own vehicle We are seeking a compassionate, organised, and customer-focused Housing Officer to join our clients team in Southend-on-Sea. The Role As a Property Inspection Officer, you will provide frontline support throughout the Southend area, carrying out regular site visits, health and safety checks, compliance monitoring, and administrative duties. You will work closely with Support Services teams to deliver an exceptional service to residents. Key Responsibilities Carry out daily, weekly, and monthly health and safety compliance checks. Conduct inspections and compliance monitoring. Identify and report risks affecting elderly, disabled, or vulnerable residents. Maintain accurate records, reports, and incident logs. Undertake routine administration and statistical reporting. Report repairs and maintenance issues and liaise with contractors. Carry out testing, drills, and associated record keeping. Support the effective handling of customer enquiries and complaints. Work collaboratively with internal teams to ensure excellent tenant support. Promote safeguarding, data protection, and confidentiality policies at all times. Ensure tenants' rights are respected and tenancy obligations upheld. We are looking for someone who has: Excellent communication and organisational skills. Strong administration and record-keeping abilities. An understanding of health and safety responsibilities. The ability to work independently and manage a varied workload. A professional, empathetic, and customer-focused approach. Knowledge of safeguarding and working with vulnerable individuals would be advantageous. Candidates must hold a valid driving licence and have access to their own vehicle What's on Offer? 3-month temporary assignment Hourly pay £13.45ph Monday to Friday working hours 9am to 5pm Opportunity to support local communities across Southend Immediate start available Laptop and mobile phone provided Supportive and collaborative team environment Interested? Apply today with your CV to Aimee or Julie at One to One Personnel on , or send your CV directly to or

Job Title : Operations Administrator Location : 6 Queens Lane, Bromfield Industrial Estate, Mold, CH7 1JR Only candidates that live within a commutable distance of Mold will be considered. Salary: £30,000 per year Job type: Full time - Permanent. About Us: Jackson Fire & Security is a rapidly expanding company with operations across the UK, offering fire and security solutions to a wide range of sectors, including education, social housing, property management, and retail. From basic fire extinguishers to large-scale commercial installations, we're trusted for our quality, reliability, and service. We're looking for a highly organised, proactive, and customer-focused Operations Administrator to join our team. This is a full-time, permanent, office-based role working Monday to Friday, 8:00am to 5:00pm although flexibility will be considered if required. Key Responsibilities: Customer Service & Communication: Act as a key point of contact for customer queries, providing timely and professional updates via phone and email. Liaise directly with customers regarding job bookings, changes, follow-up work, and general service updates. Follow up with customers post-service to gather feedback and ensure satisfaction. Handle incoming service-related queries and complaints in a calm, helpful, and solution-focused manner. Maintain strong relationships with regular clients and ensure a consistently high level of service delivery. Operational Support & Administration: Process and check inspection reports and invoices with accuracy and attention to detail. Enter, update, and manage job and customer data in company databases and CRM systems. Assist with the scheduling of engineer appointments and job tracking to ensure timely service. Monitor and manage incoming emails, ensuring they are forwarded to the correct departments or dealt with promptly. Coordinate internal communications between engineers, sales, and project teams to ensure seamless service delivery. Support the operations team with general administrative duties including document preparation, filing, and data management. Maintain spreadsheets, generate reports, and ensure accuracy in recorded data using Excel. Manage general office tasks including ordering supplies, maintaining stock levels, and supporting overall office efficiency. Answer incoming calls and route them to the relevant team members or handle queries where appropriate. Requirements: Strong organisational skills and a high attention to detail. Excellent customer service skills and a friendly, professional manner. Confident using Office 365, CRM systems, and other business software. Excellent verbal and written communication skills. Ability to manage multiple priorities and work under pressure. A proactive and adaptable approach with a willingness to take initiative. Previous experience in an administrative or customer-facing office role is essential. The Benefits: 25 Days annual leave plus Bank Holidays Additional day off for your birthday Continuous training and development opportunities Private medical insurance Company pension scheme Opportunities for progression within the organisation Regular team-building events and social activities Quarterly recognition awards for outstanding performance Christmas bonus If you're an organised, customer-focused individual who enjoys variety in your work and wants to be part of a growing team, we'd love to hear from you. Due to the nature of the business, successful applicants will be subject to Security Screening in accordance with BS7858. Candidates with the relevant experience or job titles of; Operations Assistant, Administrator, Customer Service Assistant, Client Services Assistant, Operations Assistant, Business Support, Business Administrator may also be considered for this role.

Administrator in Property (Immediate Start) Office-based (Monday-Friday), full-time, 9-5:30pm (Early finish on Friday), temporary ongoing for 3 months offering between the hourly equivalent of £13.50-16hr. We're looking for an organised and customer-focused Property Administrator to join a leading property company on a temporary basis. If you enjoy delivering excellent customer service and thrive in a fast-paced environment, we'd love to hear from you. Responsibilities Be the first point of contact for homeowners, managing post-completion customer care. Handle customer enquiries and provide regular progress updates. Coordinate inspections and remedial works with contractors and internal teams. Monitor outstanding works and escalate issues where needed. Maintain accurate records using CRM and defect management systems. Produce reports and support continuous service improvement. Experience Previous customer service or administrative experience, ideally within property, construction or housebuilding. Excellent communication skills, both over the phone and via email. Strong organisational skills with the ability to manage a busy workload. Confident using Microsoft Office and CRM systems. A proactive approach and a passion for delivering outstanding customer service. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.

Due to the location of this role, applicants must hold a full UK driving licence and have access to their own vehicle. Location: Chadwell St Mary (with occasional travel to other site offices) Hours: Full Time 40 hours per week An established and highly respected contractor operating across the rail infrastructure sector is seeking an experienced Administrator to join its busy Rail Division. Renowned for delivering high-quality maintenance and construction projects, the company has built an excellent reputation for reliability, safety, and long-term client partnerships. This is a fantastic opportunity to become part of a supportive team within a growing and successful business. The Role Working as part of the administration team, you will provide essential support to the Rail Division, helping to ensure the smooth delivery of maintenance and construction contracts. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Providing day-to-day administrative support to the Rail Division. Maintaining accurate records, databases, and project documentation. Producing reports and updating information using Microsoft Office applications. Assisting with contract administration and document management. Supporting operational teams across multiple site offices when required. Ensuring data is accurate, up to date, and compliant with company procedures. About You Previous office administration experience is essential. Experience within construction, facilities management, property, or a similar sector is preferred. Strong working knowledge of Microsoft Office packages, particularly Excel, Word, and Outlook. Experience using databases and managing data is advantageous. Excellent attention to detail and organisational skills. A flexible, proactive approach with the ability to work independently and as part of a team. What's on Offer Opportunity to join a well-established and growing organisation with an excellent reputation in the rail sector. Supportive and collaborative working environment. Stable, full-time permanent position. Career development opportunities within a successful business. If you're an organised and proactive administrator looking for your next opportunity within a respected infrastructure business, we'd love to hear from you.

We are seeking a detail-focused Temporary Compliance Administrator to provide data entry and administrative support within a busy Property Services team. The role is primarily systems and data driven, involving the accurate input and extracting of data from compliance reports, risk assessments and planned maintenance data. Candidates must demonstrate excellent attention to detail, be highly organised and capable of working with large volumes of data while maintaining accuracy and audit-quality records. Strong IT skills are essential, particularly Microsoft Excel for data analysis, reporting and data validation, together with proficiency in Microsoft Office 365, Teams, Outlook and Word. We are looking for someone who can quickly learn internal systems and processes, follow instructions effectively and work methodically within established procedures. The successful candidate will be comfortable managing shared inboxes, updating databases, producing reports, tracking actions and liaising professionally with colleagues and contractors. Previous experience in an administrative, compliance, housing, property or regulated environment would be advantageous, but the key requirements are strong systems aptitude, data analysis capability, attention to detail, the ability to prioritise workloads and a positive, team-oriented approach. The individual should be confident using Microsoft Teams, able to work independently once trained, and committed to delivering accurate, timely and reliable information.

About the Role Ezzi is seeking a highly organised and customer-focused Property Administrator to support the day-to-day administration of our property portfolio. This role is responsible for handling enquiries from tenants and landlords, coordinating maintenance and compliance, managing documentation, and ensuring all property-related administration is completed accurately and efficiently. The ideal candidate will be an excellent communicator with strong organisational skills, capable of managing multiple tasks in a fast-paced environment while delivering outstanding customer service. Key Responsibilities Answer incoming calls, emails, and messages from tenants, landlords, and contractors. Act as the first point of contact, triaging maintenance issues and directing enquiries to the appropriate team or contractor. Coordinate and book repairs, inspections, compliance visits, and contractor appointments. Monitor and update maintenance jobs, ensuring timely completion and keeping all parties informed. Handle tenant and landlord complaints professionally and ensure they are logged, monitored, and resolved promptly. Maintain accurate property records and update internal systems. Manage property compliance by monitoring expiry dates and arranging required certificates, including: Gas Safety Certificates Electrical Installation Condition Reports (EICR) Energy Performance Certificates (EPC) Smoke and Carbon Monoxide Alarm compliance Other statutory property compliance requirements Ensure all compliance documentation is received, recorded, and filed correctly. Liaise with landlords, tenants, contractors, and utility providers as required. Support the wider property team with general administrative duties. Assist with organising schedules, appointments, and property inspections. Participate in an on-call rota to assist with emergency property issues outside normal working hours, where required. Skills & Experience Previous experience in an administrative or customer service role (property experience is desirable but not essential). Excellent telephone manner and written communication skills. Strong organisational and time-management skills with the ability to prioritise workload. Good attention to detail and accuracy. Confident using Microsoft Office database or property management systems. Ability to remain calm and professional when handling complaints or urgent issues. Ability to work independently as well as part of a team. Personal Attributes Friendly, professional, and approachable. Highly organised and proactive. Excellent problem-solving skills. Customer-focused with a positive attitude. Reliable and able to manage confidential information appropriately. Flexible and willing to support the team when needed. What We Offer Competitive salary. Full training and ongoing support. Opportunities for career development. Friendly and supportive working environment. Company pension and other benefits (where applicable). On-call allowance (where applicable).

Housing Compliance Administrator - FLAGEL Experience Essential I am recruiting for an experienced Housing Compliance Administrator to join a busy asset compliance team within a social housing organisation. This is not a general administration position . Applicants must have previous experience working within a social housing compliance function and practical knowledge of the FLAGEL compliance areas . Candidates without this experience will not be considered. The Role You will provide specialist administrative support across statutory housing compliance, ensuring property safety records, works orders, appointments, certificates and compliance trackers are accurate, complete and kept up to date. You will work closely with compliance officers, contractors and internal property teams to monitor outstanding actions, chase overdue works and identify gaps that could place the organisation at risk of non-compliance. Key Responsibilities Providing administrative support across the FLAGEL compliance workstreams Updating housing compliance systems, databases and trackers Raising works orders using the correct compliance codes and job descriptions Scheduling statutory inspections, servicing appointments and remedial works Monitoring outstanding, overdue and out-of-target compliance actions Chasing contractors for appointments, updates, certificates and completion evidence Reviewing records to identify missing, expired or inconsistent compliance information Recording delays, variations, access issues, remedial actions and quality-control information Completing and closing works orders accurately Maintaining clear audit trails and evidence for assurance purposes Collating compliance performance data and producing routine reports Responding to queries from contractors and internal housing teams Escalating potential compliance failures, access issues and overdue safety works Supporting the team to ensure homes remain safe and legally compliant Essential Experience Applicants must have: Previous experience as a Compliance Administrator, Asset Compliance Assistant or Compliance Coordinator within social housing Practical experience working across the FLAGEL compliance areas Knowledge of housing landlord compliance obligations Experience maintaining statutory compliance records and trackers Experience raising, monitoring and closing compliance works orders Experience coordinating inspections, servicing and remedial works Experience chasing contractors for certificates and completion evidence The ability to recognise missing, expired or non-compliant records Strong knowledge of compliance data, audit trails and document control Excellent accuracy and attention to detail Strong Microsoft Excel, Outlook and Word skills Experience must include exposure to areas such as: Fire safety Legionella and water hygiene Asbestos Gas safety Electrical safety Lifts General administration, customer service or repairs administration experience without direct social housing FLAGEL compliance experience will not be sufficient. To apply, please send me your updated CV clearly outlining your experience across the FLAGEL compliance workstreams.

We are recruiting for a part time experienced Secretary & Administrator for our client located near to Melton Mowbray. You will oversee and take a lead on a wide range of general duties within the business as well as playing an integral part in within their growing Team. The ideal candidate will be an excellent communicator with an organised approach and possess the ability to solve problems by using your own initiative and responsible for providing high-quality support to their diverse and multi-disciplined team. You will be a strong team player with a proven track record and the ability to work with a friendly, pro-active team. The position is a permanent part time role. Total of 22-30 hour a week/ 3 or 4 per week role and office based. They offer FTE 25 days annual leave plus bank holidays. Onsite parking. Salary advertised is for full time so would be pro rata down Responsibilities: Providing Secretarial support to the Team Director, primarily in audio typing, including letters, minutes, preparation of reports, spreadsheet preparation, digital transcription is used for some transcription; therefore, the role will include a mix of typing, proof reading and formatting of letters, some emails, reports etc., Fielding the team s phone calls, taking detailed telephone messages, Director diary management and Team diary management, Managing Property Databases (Re-Leased), monitoring property compliance, assisting with and co-ordinating marketing initiatives, compiling lists, managing marketing contacts and preparing mail merge letters etc., Manage client supplier invoices ensuring they are sent to accounts payable promptly, Assisting with residential lettings, including attending viewings, booking inventories, booking property inspections and loading inspection reports to systems, Organising repairs including completion of works orders and liaising with contractors, Draft rent review letters and welcome packs to tenants, Upkeep of client and management filing & electronic filing, Manage shared email inboxes and action as appropriate, Produce weekly tenant arrears reports and distribute to team responsible, Raising invoices, monitoring and chasing debtors, raising and circulating internal financial reports, Dealing with incoming post and distribute to team as appropriate, Assisting with valuation reports and due diligence, General Administration: Perform general administrative duties including data entry, and document management. Key Skills Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive. Advanced Excel skills would be an advantage, Excellent standard of written English language, including the ability to proof-read, and a strong attention to detail written word & formatting of documents and reports Organised with a proactive and problem-solving approach to tasks, Professional telephone manner, Good level of numeracy, accuracy and attention to detail, Ability to work across multiple projects and prioritise tasks, Ability to act on own initiative whilst also working within Company processes and procedures, Experience within a professional services organisation preferred, but not essential, Ability to remain calm under pressure, Possess a generally positive outlook and enjoy working within a progressive team. Shortlisting for this role begins immediately.

Temporary Administrators - Data Administrators & Accounts Administrators 12-Week Temporary Contract Carlisle, Cumbria Office Based Immediate Start Available You must be eligible to work in the UK without the need for Sponsorship Project People is recruiting on behalf of a well-established Financial Services organisation in Carlisle for a number of Temporary Administrators to join the business on a 12-week temporary assignment. We are looking for organised, detail-oriented individuals to provide vital administrative support across the Accounts, Data Administration (AC) and Tax Certificates teams. These positions will play an important role in reducing operational backlogs, supporting banking migration activities, maintaining accurate records and ensuring client documentation is processed efficiently. If you have previous administration or data entry experience and enjoy working in a fast-paced environment, we'd love to hear from you. Key Responsibilities Depending on the team you join, your responsibilities may include: Data Administration (AC Team) Filing rent remittances and statements into the Virtual Cabinet document management system. Updating customer banking information following a banking migration. Setting up Direct Debit collections. Maintaining accurate records and ensuring data integrity. Supporting administrative activities linked to business migration projects. Accounts Administration Processing outstanding client statements. Chasing outstanding debt and recording client communications. Completing fee additions and associated administration. Supporting the Accounts team to manage workloads efficiently. Applying processes consistently following initial training. Assisting with migration-related administrative activities. Tax Certificates Administration Accurately entering information from tax certificates into tracking systems. Assisting with the clearance of a large backlog of client documentation. Maintaining high standards of data quality and record keeping. Supporting migration-related administrative activities. What We're Looking For Essential Skills & Experience Previous administration, data entry or office support experience. Excellent attention to detail and high levels of accuracy. Strong organisational and time management skills. Confident working with high volumes of data and documentation. Good written and verbal communication skills. Proficient in Microsoft Office, particularly Excel. Ability to work both independently and collaboratively within a team. Desirable Experience Experience using document management systems such as Virtual Cabinet. Previous experience within financial services, accounts, tax or property administration. Knowledge of Direct Debit processing or banking administration. Experience handling client records or financial statements. Training Successful candidates joining the team will receive approximately 1-2 days of training before taking ownership of their workload. Personal Attributes We're looking for people who are: Highly organised and methodical. Reliable and self-motivated. Positive, proactive and adaptable. Comfortable managing multiple priorities. Committed to delivering accurate, high-quality work. What's on Offer 12-week temporary assignment. Immediate start available. Opportunity to gain experience within a respected Financial Services organisation. Supportive team environment. Valuable exposure to financial administration and business migration projects. Opportunity to apply for a permanent role after the 12 week contract. If you're available immediately (or at short notice) and are looking for your next temporary opportunity, we'd love to hear from you. Apply today to be considered. Project People is acting as an Employment Business in relation to this vacancy.

Property & Development Administrator Part time 15 hours per week Monday, Tuesday & Wednesday Salary £10,275 per annum (£(phone number removed) FTE) Location: Greenfields House, CV4 8JH The Camping and Caravanning Club is the world's oldest and largest Club for all forms of camping, and our aim is to help people enjoy the simple pleasures that camping can bring. It's an exciting time to join the organisation and be a part of our continued growth. We are recruiting for a Property & Development Administrator within our Property & Development department. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys providing high-quality administrative support to a busy team. Daily duties and responsibilities will include: Coordinating the Helpdesk function within the Club's Computer Aided Facility Management (CAFM) system. Managing and coordinating repair requests, ensuring all stakeholders are kept informed of progress and completion. Raising and processing procurement forms and purchase orders, ensuring the correct approvals and supporting documentation are in place. Maintaining accurate and compliant supplier records and campsite network databases. Processing all correspondence and administration relating to the Facilities Team, including raising planned preventative maintenance (PPM) and compliance orders, and processing associated certificates and invoices. Accurately inputting, maintaining, and reporting on Property & Development data. Processing rates, council tax invoices, and coding invoices accurately. Managing monthly utility meter readings from the campsite network. We are looking for the following in applications: Experience of working within an administrative support role Experience of dealing with remote team members and contractors Able to prioritise time and tasks while meeting agreed deadlines Possess excellent organisational skills and strong attention to detail. Be confident working with databases and Microsoft Office applications. Have strong communication and customer service skills. Be able to manage multiple priorities and work effectively in a busy team environment. Demonstrate a proactive and positive approach to problem-solving. Why Join Us? The Camping and Caravanning Club is a fantastic place to work, with a supportive and dedicated team. We've been helping people enjoy the great outdoors for over 120 years. We believe in rewarding our people for their hard work, so we have a great mix of benefits and opportunities, to give you the recognition you deserve: Benefits include 28 days annual leave plus bank holidays and holiday purchase scheme, 10% pension (5% / 5%), 3 x salary life assurance, an employee assistance programme, free staff membership for discounts on our Club sites and with our retail partners. We operate hybrid working, with 2 set days in the office and the option of working from home the remainder of the week. We are especially keen to encourage expressions of interest from people currently under-represented within the Club, these include but are not limited to those from the LGBT+ community, people with disabilities, and people from ethnic minority backgrounds. We are an equal opportunities employer and actively committed to promoting equality and diversity, and the Club expects all staff, members and volunteers to share this commitment. We have signed the Armed Forces Covenant and welcome the Armed Forces community to apply. We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications. For this role, you must have evidence of the right to work in the UK. Please upload your anonymised CV. We reserve the right to close the application process early. Applications close: 31st August 2026

Retrofit Administrator Location: Peterborough Salary: 28,000 - 32,000 Job Type: Full-Time, Permanent About Us We are a well-established maintenance and property services contractor delivering high-quality repairs, maintenance, and retrofit programmes across residential properties. Due to continued growth and increasing demand within the energy efficiency sector, we are seeking an organised and proactive Retrofit Administrator to support the successful delivery of our retrofit projects. The Role As a Retrofit Administrator, you will play a key role in supporting the retrofit team, ensuring projects are administered efficiently and comply with industry standards and funding requirements. You will work closely with Retrofit Coordinators, Assessors, Site Teams, Clients, and Residents to maintain accurate records and facilitate smooth project delivery. Key Responsibilities Provide administrative support for retrofit and energy efficiency programmes. Manage project documentation, ensuring records are accurate, complete, and compliant. Schedule surveys, assessments, installations, and inspections. Liaise with residents, clients, subcontractors, and internal teams regarding appointments and project updates. Maintain retrofit project trackers and databases. Process and upload documentation to client portals and compliance systems. Monitor project milestones and assist with reporting requirements. Support the preparation of funding and compliance evidence packs. Handle incoming enquiries and provide excellent customer service. Assist the Retrofit Coordinator and project management team with day-to-day administration. Requirements Previous experience in an administrative role, ideally within construction, maintenance, social housing, or retrofit sectors. Strong organisational skills with excellent attention to detail. Proficient in Microsoft Office, particularly Excel, Outlook, and Word. Ability to manage multiple tasks and deadlines effectively. Excellent communication and customer service skills. Experience working with compliance documentation and client portals would be advantageous. Knowledge of PAS 2035, ECO4, SHDF, or retrofit programmes would be beneficial but not essential as training can be provided. What We Offer Competitive salary. Company pension scheme. Ongoing training and development opportunities. Career progression within a growing business. Supportive and collaborative working environment. Opportunity to contribute to projects that improve energy efficiency and sustainability. How to Apply If you are a highly organised administrator looking to develop your career within the growing retrofit and energy efficiency sector, we would love to hear from you. Please submit your CV along with a brief cover letter outlining your relevant experience.

Estates Administrator 6 Month Maternity Cover £26,000 36.25 hours per week (Monday to Friday - office hours) Mostly remote, with initial onboarding and occasional meetings in Manchester city centre Fixed-term maternity cover, minimum 6 months with potential to extend Ideally to start mid-August Are you an experienced administrator who enjoys keeping things organised, accurate and on track? We re working on behalf of a well-established organisation to recruit an Estates Administrator to support a busy property and facilities team on a 6-month maternity cover contract. This is a great opportunity for someone who has strong administration experience and is used to working in a structured, deadline-driven environment. You may have worked within property, estates, finance, legal, medical, facilities or another regulated/compliance-led setting where accuracy, confidentiality and attention to detail are essential. The role will be mostly remote after the initial onboarding period, although you will need to be able to attend the Manchester city centre office when required. You ll be supporting the Estates Team with the day-to-day administration of a large UK property portfolio, helping to keep records accurate, deadlines monitored and key activity moving forward. Duties will include: Maintaining and updating property and estates records, including lease information, compliance details, site documents and key contact information. Monitoring compliance schedules and helping to ensure important statutory and contractual deadlines are tracked and actioned. Supporting invoice processing, checking information, uploading documents and liaising with Finance regarding queries. Coordinating with internal teams and external suppliers to support the smooth delivery of estates and facilities activity. Assisting with property-related changes such as office moves, new premises onboarding and exit processes. Producing and maintaining accurate records, reports and data to support business requirements. Managing estate-related information across multiple systems. Responding to internal queries and providing a high standard of administrative support to the team. This role would suit someone who is confident, organised and able to work independently in a busy environment. You ll need: Administration experience. Experience working in property, estates, facilities or a compliance-heavy environment would be highly beneficial. Strong attention to detail and the ability to maintain accurate records. Excellent written and verbal communication skills. Confidence liaising with people at all levels, both internally and externally. The ability to juggle a high volume of work across multiple sites, tasks and deadlines. A proactive, flexible and committed approach. Good IT skills and the ability to pick up new systems quickly. This is a close, hardworking team, so we re looking for someone who is happy to get stuck in, manage their workload and support the wider team where needed. The benefits: Mostly remote working after initial onboarding. Manchester city centre office when required. Opportunity to gain experience within a busy estates/property function. Varied role supporting a large UK property portfolio. Potential for the contract to extend beyond the initial 6 months. If you re an experienced administrator looking for a varied fixed-term role where you can make an immediate impact, we d love to hear from you. To find out more and see a full job spec then please contact Ruth today on (phone number removed) or email (url removed) This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.