Administrative Assistant

Administrative Assistant

17.76

21 hours (3 days) per week - the exact pattern is to be agreed with the line manager. There are dates when events take place and support is required (see dates below). The majority of time (at least 60% of working time) is worked in the office. The rest of the time can be worked from home. The role holder will be required to work in some evenings to support events. General office hours are 9.30am - 5.30pm.

Start date is flexible - either up to two days (14 hours) during the week 1st - 4th September or start on Monday 7th September.

End date around 18th December 2026 subject to needs and with the possibility of extension

Specific dates required:

7th - 10th September 2026 - ideally all or most of these four dates. Hours are roughly

7th September - start 9.30am (or later) and finish about 5.45pm

8th September - 9am - about 5.45pm

9th September - 9am - about 5.45pm

10th September - 9am - about 2.30pm

16th September 2026 - 8am - 6.15pm

17th September 2026 - 12.30pm - 6.15pm 24th September 2026 - 10.30am - 6.30pm

12th November 2026 evening until around 8.30pm

13th November 2026 - 8am - 6.30pm

Duties:

The role is responsible for providing comprehensive administrative support in the Financial Markets Group (FMG) and the Initiative in Sustainable Finance within the Global School of Sustainability (GSoS) under the direction of the FMG Centre Manager. The postholder will work in a team on a variety of activities, including communications and event organisation and office support.

Office coordination:

• Provide administrative support to Centre staff or projects, including arranging meetings, travel arrangements, document processing, and other tasks as required
• Provide a point of co-ordination and information for students, staff and visitors to the Centre
• Support the process of publication of working papers, special papers and conference proceedings, and ensure that the outputs meet the editorial requirements and are published in a timely manner
• Process expenses claims, invoices, purchase orders and related tasks
• Ensure that the Centre environment is monitored and maintained to a high standard
• Maintain and order office supplies and equipment in a timely and efficient manner

Communications:

• Work with academics and professional services to develop and disseminate contents, using a range of channels and online tools
• Develop and maintain webpages for the Centre and projects

Events Coordination:

• Support conferences, seminars, workshops, and public events, including planning, promotion, delivery and follow-up

Communications and DTS and external suppliers to ensure successful delivery of events

• Book and organise accommodation and travel for speakers and participants
• Train and supervise events assistants and stewards wherever required
• Keep accurate records for events, including attendance lists, press interests, costs, invoices, and evaluation records, etc.
• Attend events and play an active role on the day
• Maintain the database of attendees of all events and conduct analyses where required
• Some evening and weekend work may be required

Candidates should have:

• Excellent written and verbal communication skills; Ability to communicate clearly, concisely and accurately to a wide variety of people and appropriate to the situations
• Ability to work to deadlines and to prioritise multiple tasks whilst maintaining attention to detail
• Excellent skills in common tools, such as Microsoft Word, Excel, Outlook
• Ability to learn proprietary tools, e.g. bespoke finance systems, estates portals, IT portals, etc. to process financial paperwork and make requests such as travel bookings, etc.
• Ability to plan and organise own workload and use initiative with limited supervision
• Ability to use initiative and a proactive and creative approach to tackle tasks

Experience of events management/support, web editing or using web content management systems, and using social media is desirable.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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