Paper Keeper - Admin Assistant

Paper Keeper - Admin Assistant

Brook Street currently have a fantastic opportunity to work within the Ministry of Justice in Bristol as a paper keeper. Please apply direct if you feel the below description is of interest to your career goals.Temporary position - current end date 31/12/25 (further extensions confirmed closer to end date no certainty)Pay rate - £12.21 per hour (weekly pay)Hours - Full time working (37 hours per week)

Job Purpose:

To ensure the effective management, organisation, and maintenance of physical documents and records within the office. The Paper keeper plays a key role in supporting administrative functions by ensuring that paper-based information is stored securely, retrieved efficiently, and disposed of appropriately in line with organisational policies.

Key Responsibilities:

• Document Management:
  • Receive, sort, label, and file incoming paper documents.
  • Maintain an organised filing system for easy retrieval.
  • Track the movement of files and ensure accurate record-keeping.
• Archiving and Disposal:
  • Prepare documents for archiving in accordance with retention schedules.
  • Liaise with relevant teams to ensure timely and compliant disposal of outdated records.
  • Maintain logs of archived and disposed documents.
• Support to Teams:
  • Respond to requests for file retrieval and provide documents as needed.
  • Assist with scanning and digitising documents where required.
  • Ensure confidentiality and data protection standards are upheld at all times.
• Stock and Supplies:
  • Monitor and maintain supplies related to filing (folders, labels, storage boxes).
  • Report low stock levels and request replenishments as needed.
• Compliance and Standards:
  • Follow organisational policies and procedures for document handling.
  • Support audits and reviews by providing access to required documentation.

Person Specification:

Essential:

• Good organisational skills and attention to detail.
• Ability to work independently and manage time effectively.
• Basic IT skills (e.g., using spreadsheets or databases to log files).
• Understanding of confidentiality and data protection principles.

Desirable:

• Previous experience in an administrative or records management role.
• Familiarity with document retention policies and archiving procedures.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.