Contract Support Administration

Job Title: Contract Support Administrator
Location: Middlesex (office-based with occasional travel to London site
Permanent role: £33,000 Hybrid role, 3 days in the office, days from home
Hours: Mon-Fri 8am 5pm
Perks: On-site parking, dynamic environment, and a welcoming team atmosphere!

We re thrilled to be working with an incredible company that not only offers amazing career potential but also brings a warm, family feel to the team. This is a well-established global and national business with a friendly, inclusive culture. If you re experienced in facilities administration or Contract support and thrive in a supportive team, then read on this role could be just for you!

Your Role: As a Contract Support Administrator, you ll play a vital part in assisting the Contract Manager with managing administration for ongoing works for client site. This is a fast-paced and rewarding role where you ll be at the heart of daily operations.

Key Responsibilities:

• Oversee compliance and reactive job administration
• Generate weekly/monthly reports on PPM (Planned Preventive Maintenance) progress and outstanding tasks
• Keep PPMs on track, ensuring SLAs and KPIs are consistently met
• Schedule engineer jobs and organise site visits with clients
• Ensure RAMS are provided for attendance on site.
• Handle annual purchase orders for subcontractors
• Manage shared inboxes and systems for timely response to calls
• Keep customers updated on reactive calls and their progress
• Prepare quotations in line with SLAs
• Place orders with suppliers and subcontractors
• Coordinate works-in-progress and liaise with the finance team
• Support various ad-hoc duties as required

What We re Looking For:

• Background in facilities management admin
• Ideally you will have experience with Elogbooks or Vantify
• Strong communication and organisational skills
• Ability to stay focused and prioritize in a busy, fast-paced role
• Self-starter with the ability to work independently

If you re eager to bring your skills to a friendly and dynamic team, we d love to hear from you! Apply now and get ready to make an impact.

What You Need to Do Now:

If this sounds like the perfect opportunity for you, apply today! Or, if it s not quite right but you know someone ideal, refer them to us and earn a £100 voucher when they re placed and pass probation.

If you're interested, please submit your CV. Due to high application volumes, if we don t contact you within 48 hours, please assume you ve been unsuccessful on this occasion.

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