Senior Administrator - TEMPORARY (WITH A VIEW TO GO PERMANENT)

Senior Administrator - TEMPORARY WITH A VIEW TO GO PERMANENT
Location: Leith - Fully Office Based
Hourly Rate: 18.13
Hours: Monday to Friday, 35 hours per week
Contract: Full-time

We are recruiting on behalf of a client based in Leith who is seeking an experienced Senior Administrator to play a key role in ensuring the smooth, compliant and well organised running of their services. This is a hands on, detail focused position suited to someone who enjoys managing systems, records and processes in a busy office environment.

The Role
The Senior Administrator will provide central administrative support across compliance, documentation, premises and transport records. You'll act as a key point of coordination, ensuring information is accurate, up to date and accessible.

Key Responsibilities

• Support company registration and compliance requirements across internal systems, ensuring training and compliance records are regularly checked and maintained
• Maintain accurate and well-organised recruitment and personnel records, including managing documentation on shared digital drives
• Take ownership of administrative processes held on shared systems, including:
  • Creating, sharing, linking, archiving and maintaining records
  • Ensuring records meet legal and regulatory requirements
• Set up and maintain service-related documentation, including:
  • Activity and event records
  • Overviews, meeting minutes and internal documentation
  • Communication and correspondence records
• Maintain oversight of premises administration, including:
  • Rent and council tax records
  • Arranging or sourcing trades and contractors when required
  • Ensuring Health & Safety documentation is kept up to date
• Manage vehicle and transport records, including:
  • Maintaining awareness of vehicle agreements
  • Completing and recording annual driving checks
  • Ensuring all documentation is accurate and current

Person Specification

• Proven experience in a senior or complex administrative role
• Excellent organisational skills with strong attention to detail
• Confidence managing digital records and shared drives (e.g. Google Drive)
• Experience working with compliance systems or databases
• Strong understanding of confidentiality, GDPR and data protection
• Ability to manage multiple priorities independently
• Strong communication skills and the ability to work collaboratively with managers and wider teams

Approach & Professional Values
The successful candidate will demonstrate a professional, values led approach to their work, including:

• A high level of professionalism, discretion and integrity
• A positive, solution-focused mindset
• The ability to contribute to a supportive and collaborative working environment

If you're an experienced administrator looking for a stable, office-based role where you can make a real impact, we'd love to hear from you.

Apply today to find out more!

Why Temp With Office Angels?

Working as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance! Here are just some of the benefits you can expect when you become part of our team:

• Weekly pay
• 28 days paid annual leave (Based on a weekly accrual)
• You are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Pension scheme option (with employer contributions)
• Statutory Sick Pay in the unfortunate event you find yourself under the weather
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.