Performance Reporting Technical Secretary

Job Advertisement: Performance Reporting Technical Secretary

Are you a highly organized self-starter with a knack for communication and stakeholder management? Do you thrive in dynamic environments and love the challenge of juggling multiple tasks? If so, we want YOU to be our next Performance Reporting Technical Secretary!

Position: Performance Reporting Technical Secretary
Contract Duration: 6 months (with potential for permanent placement)
Location: Birmingham (Hybrid)
Salary: 42,781 per annum

Key Deliverables:

In this exciting role, you will be the backbone of our Performance Reporting team! Your responsibilities will include:

• Mail Management: Daily oversight of the Onshore Performance Reporting mailbox, ensuring efficient communication flow.
• Meeting Coordination: Organizing Regional Performance Boards, including calendar invites, tracking delegates, and managing email communications.
• Action Tracking: Capturing actions during meetings and ensuring timely closure of all action items.
• Reporting Requests: Logging new reporting requests into our DevOps system, notifying the Data team, and responding promptly to requestors.
• Documentation Management: Owning and updating Standard Operating Procedures (SOPs), RACI matrices, and team organizational structures.
• Team Roadmap: Regularly reviewing team progress and maintaining an up-to-date roadmap.
• Progress Reporting: Compiling and presenting fortnightly team progress reports.
• Team Offsites: Coordinating and running team offsites, from agenda agreement to creating skeleton packs and organizing evening socials.
• Monthly Reporting: Supporting the production of monthly PMU reports, including creating skeleton packs, gathering inputs, and ensuring polished slide formatting.

Key Skills Required:

To excel in this role, you should possess the following skills:

• Self-Starter: You take initiative and drive tasks forward without needing constant direction.
• Highly Organized: Your ability to manage multiple tasks simultaneously is unmatched.
• Proactive Communicator: You're not afraid to ask questions and seek clarification when needed.
• Stakeholder Management: Strong communication skills to engage effectively with various stakeholders.
• Background in PMO: Experience in a PMO environment is beneficial.
• Administrative Proficiency: Previous experience as a secretary, office administrator, or personal assistant is a plus.

Why Join Us?

This is more than just a job; it's an opportunity to make a significant impact on our team and organization. You'll work in a supportive environment where your contributions are valued, and your career can flourish.

If you're ready to take the next step in your career and be part of a vibrant team, we want to hear from you!

How to Apply:

Ready to dive into this exciting role? Send us your CV and a brief cover letter showcasing your relevant experience. Don't miss out on the chance to join a fantastic team in a rewarding environment!

Apply today and help shape the future of Performance Reporting!

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.