Executive Assistant

Executive Assistant
Location: Canary Wharf (Hybrid - 4 days in the office)
Contract: 12 months

We are seeking a highly organised Executive Assistant with 5+ years' proven experience in investment banking to deliver swift, efficient support to senior bankers in the FSG team. Experts in diary management, travel coordination, expense processing, and stakeholder liaison will thrive in this role.

Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With
Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

What You'll Do

• Manage extensive verbal and written communications with internal colleagues and external clients, domestically and internationally, to foster and maintain relationships across teams and business units.
• Solely manage executive diaries and calendars as gatekeeper, arranging internal/external meetings, video/phone calls, venues, and dial-in details in a fast-paced environment.
• Proactively resolve diary conflicts with initiative, implementing workarounds for seamless scheduling.
• Proactively book and coordinate firmwide travel, including flights, hotels, visas, currency, and ground transport.
• Prepare agendas and itineraries in advance; process monthly expenses (Amex, out-of-pocket, invoices) promptly via Concur, ensuring full policy compliance.
• Drive efficient expense approvals through internal systems for rapid processing.
• Maintain CRM system; organise closing, social, and team events; handle ad hoc tasks like business card orders or projects.
• Deliver phone cover and support to bankers via buddy team during absences (lunch, holidays, sickness), collaborating to ensure seamless assistant coverage and maintaining up-to-date handover notes.

What You Bring

• 5+ years' proven experience as Executive Assistant in investment banking
• Expert in diary management, travel coordination, expense processing, and stakeholder liaison
• Confident communicator with strong interpersonal skills; liaises effectively at all levels while upholding confidentiality.
• Thrives in fast-paced investment banking; stays calm under pressure, prioritises flexibly, and shows initiative for changes.
• Highly organised team player with top time management, attention to detail, and proactive ownership of tasks.
• Proficient in Outlook (Windows 10), Concur, online travel tools, CRM, and Zoom.

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.