Your new company My client, an award-winning financial services organisation, based in the heart of Liverpool city centre, is seeking a professional administrator to join their team on a permanent basis. To be considered for this position, you must possess experience of working within financial services. Working from contemporary offices with excellent transport links in and out of the city centre, this is an opportunity not to be missed. Your new role The position is offered full time Monday to Friday with working hours of 09.00am until 17.30pm Monday to Thursday and 09.00am until 17.00pm on Friday. The company also offers a hybrid model working from home every Monday and Friday. The main purpose of this position is to deal with all financial administration processes. Some of your duties will include but not limited to Be responsible for the receipt of all finance documentation and proofs for retail, corporate and contract hire businesses. Updating systems with accurate information, making sure they are correct the first time Obtaining any additional or further information required by the relevant finance house Providing support to other administration functions when required Identifying any incorrect or possible fraudulent proofs and qualifying Working closely with the accounts team to ensure any deposit cheques or shortfall payments are received and cleared Processing asset remittances and ensuring that accounts are advised of the correct method of payment (BACS, CHAPS or cheque) and ensuring these are signed off by the correct signatories Providing support and resources to Reception as required What you'll need to succeed Proven history of administration / financial services Excellent communication skills both written and verbal Strong attention to detail Personable and professional Passion for going that extra mile Excellent keyboard skills What you'll get in return Great city centre location Contemporary offices Large and supportive team Hybrid model Progression opportunities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 08, 2026
Full time
Your new company My client, an award-winning financial services organisation, based in the heart of Liverpool city centre, is seeking a professional administrator to join their team on a permanent basis. To be considered for this position, you must possess experience of working within financial services. Working from contemporary offices with excellent transport links in and out of the city centre, this is an opportunity not to be missed. Your new role The position is offered full time Monday to Friday with working hours of 09.00am until 17.30pm Monday to Thursday and 09.00am until 17.00pm on Friday. The company also offers a hybrid model working from home every Monday and Friday. The main purpose of this position is to deal with all financial administration processes. Some of your duties will include but not limited to Be responsible for the receipt of all finance documentation and proofs for retail, corporate and contract hire businesses. Updating systems with accurate information, making sure they are correct the first time Obtaining any additional or further information required by the relevant finance house Providing support to other administration functions when required Identifying any incorrect or possible fraudulent proofs and qualifying Working closely with the accounts team to ensure any deposit cheques or shortfall payments are received and cleared Processing asset remittances and ensuring that accounts are advised of the correct method of payment (BACS, CHAPS or cheque) and ensuring these are signed off by the correct signatories Providing support and resources to Reception as required What you'll need to succeed Proven history of administration / financial services Excellent communication skills both written and verbal Strong attention to detail Personable and professional Passion for going that extra mile Excellent keyboard skills What you'll get in return Great city centre location Contemporary offices Large and supportive team Hybrid model Progression opportunities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Group Head of Finance 65,000 to 85,000 (subject to experience) Full-time / Permanent / Office based Stevenage Opportunity A unique opportunity has arisen for a talented Group Head of Finance to join a long-established, second-generation, market-leading family packaging business based in Stevenage Old Town. The company is underpinned by a history of over 37 years without making a redundancy, alongside 36 years of community, charity, and philanthropic work. If you are looking for a company that recognises and values its people as individuals based on their contribution and results, offering peace of mind with unmatched job security, this could be the opportunity for you. Job Profile We are looking for a candidate with a strong "can-do" attitude to join this elite team at its first-class Head Office in Stevenage Old Town. This requirement has arisen due to continued growth and expansion, driven by both strategic and opportunistic acquisitions, as well as organic customer growth across a wider range of sectors. The successful candidate will be CIMA or ACCA qualified, with a demonstrable track record of sustained employment in a similar role. The role will suit an accountable professional who is highly motivated, able to both deliver and delegate, and who is enthusiastic and hard-working. You should be capable of managing multiple tasks simultaneously, with strong attention to detail, and able to respond positively to tight deadlines while working effectively under pressure. This is a fully office-based role. The successful candidate must be willing to travel to Stevenage daily to lead, develop, and motivate their team, as well as visit other locations when required. You will be joining a unique "working family" environment within a professional, conscientious, caring, and fun accounts team, with the reassurance of exceptional job security. Primary Responsibilities Lead, develop, and nurture a team of five, including three AAT-qualified accountants, a long-serving Senior Credit Controller, and a Senior Accounts Administrator Produce annual statutory accounts and tax computations for multiple entities Lead due diligence on potential acquisition opportunities Manage Companies House filings Oversee statutory filings, including VAT returns and Plastic Packaging Tax returns Produce ad hoc management reports and quarterly financial board packs Prepare monthly management accounts for multiple group companies Oversee daily postings across all ledgers Prepare weekly and monthly cashflow forecasts Travel to group company offices on a pre-planned basis, as required Skills / Experience CIMA or ACCA qualified Experience managing an experienced and skilled finance team Proven track record in a similar role Exceptional numeracy and attention to detail Experience using SAGE Strong communication skills, with the ability to gather information across departments Excellent time management and analytical skills Strong understanding of GAAP rules and regulations Ability to work both independently and collaboratively Strong prioritisation and workload management skills Professional and confident telephone manner Ability to manage multiple tasks simultaneously Ability to work effectively under pressure and meet tight deadlines Ability to build and maintain positive relationships with internal and external stakeholders, including customers, suppliers, and the wider community Hours Monday to Friday - bespoke, office-based role with flexible hours and package to suit the individual Package / Benefits 22 days annual leave + Bank Holidays (pro rata) Discretionary commitment and performance bonuses Interest-free loans to support house purchases and key life events Christmas Savings Scheme (receive 10% interest on your savings) Wembley hospitality experiences Group recruitment bonuses Company high-spec laptop and reMarkable device Company iPhone BUPA health insurance Health club membership Life cover Pension scheme Free onsite parking Unrivalled job security - no redundancies in over 37 years Pre-interview personality profile assessment to support success in the role
May 08, 2026
Full time
Group Head of Finance 65,000 to 85,000 (subject to experience) Full-time / Permanent / Office based Stevenage Opportunity A unique opportunity has arisen for a talented Group Head of Finance to join a long-established, second-generation, market-leading family packaging business based in Stevenage Old Town. The company is underpinned by a history of over 37 years without making a redundancy, alongside 36 years of community, charity, and philanthropic work. If you are looking for a company that recognises and values its people as individuals based on their contribution and results, offering peace of mind with unmatched job security, this could be the opportunity for you. Job Profile We are looking for a candidate with a strong "can-do" attitude to join this elite team at its first-class Head Office in Stevenage Old Town. This requirement has arisen due to continued growth and expansion, driven by both strategic and opportunistic acquisitions, as well as organic customer growth across a wider range of sectors. The successful candidate will be CIMA or ACCA qualified, with a demonstrable track record of sustained employment in a similar role. The role will suit an accountable professional who is highly motivated, able to both deliver and delegate, and who is enthusiastic and hard-working. You should be capable of managing multiple tasks simultaneously, with strong attention to detail, and able to respond positively to tight deadlines while working effectively under pressure. This is a fully office-based role. The successful candidate must be willing to travel to Stevenage daily to lead, develop, and motivate their team, as well as visit other locations when required. You will be joining a unique "working family" environment within a professional, conscientious, caring, and fun accounts team, with the reassurance of exceptional job security. Primary Responsibilities Lead, develop, and nurture a team of five, including three AAT-qualified accountants, a long-serving Senior Credit Controller, and a Senior Accounts Administrator Produce annual statutory accounts and tax computations for multiple entities Lead due diligence on potential acquisition opportunities Manage Companies House filings Oversee statutory filings, including VAT returns and Plastic Packaging Tax returns Produce ad hoc management reports and quarterly financial board packs Prepare monthly management accounts for multiple group companies Oversee daily postings across all ledgers Prepare weekly and monthly cashflow forecasts Travel to group company offices on a pre-planned basis, as required Skills / Experience CIMA or ACCA qualified Experience managing an experienced and skilled finance team Proven track record in a similar role Exceptional numeracy and attention to detail Experience using SAGE Strong communication skills, with the ability to gather information across departments Excellent time management and analytical skills Strong understanding of GAAP rules and regulations Ability to work both independently and collaboratively Strong prioritisation and workload management skills Professional and confident telephone manner Ability to manage multiple tasks simultaneously Ability to work effectively under pressure and meet tight deadlines Ability to build and maintain positive relationships with internal and external stakeholders, including customers, suppliers, and the wider community Hours Monday to Friday - bespoke, office-based role with flexible hours and package to suit the individual Package / Benefits 22 days annual leave + Bank Holidays (pro rata) Discretionary commitment and performance bonuses Interest-free loans to support house purchases and key life events Christmas Savings Scheme (receive 10% interest on your savings) Wembley hospitality experiences Group recruitment bonuses Company high-spec laptop and reMarkable device Company iPhone BUPA health insurance Health club membership Life cover Pension scheme Free onsite parking Unrivalled job security - no redundancies in over 37 years Pre-interview personality profile assessment to support success in the role
Key Accounts Administrator Salary: 28,000 Hours: Monday - Friday We are currently recruiting for a reliable and detail-oriented Key Accounts Administrator to join a busy and growing team based in Rainham. This is a fantastic opportunity for someone with strong organisational skills, excellent communication, and a proactive approach to supporting key client accounts and delivering outstanding customer service. Key Responsibilities: Providing administrative support to key accounts and the wider business Building and maintaining strong relationships with key clients Processing orders, quotations, and customer requests accurately and efficiently Managing customer enquiries via phone and email in a professional manner Maintaining accurate records and updating internal systems Liaising with internal departments to ensure smooth order processing and customer satisfaction Supporting account management to ensure a high level of service is consistently delivered Assisting with reporting, document preparation, and general office administration The successful candidate: Previous experience within account administration, sales administration, or customer service Strong communication and organisational skills Excellent attention to detail and ability to manage multiple tasks Confident using Microsoft Office including Outlook, Word, and Excel A proactive and professional approach to work Able to work well independently and as part of a team If this role is of interest to you, please apply now with your up-to-date CV Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 08, 2026
Full time
Key Accounts Administrator Salary: 28,000 Hours: Monday - Friday We are currently recruiting for a reliable and detail-oriented Key Accounts Administrator to join a busy and growing team based in Rainham. This is a fantastic opportunity for someone with strong organisational skills, excellent communication, and a proactive approach to supporting key client accounts and delivering outstanding customer service. Key Responsibilities: Providing administrative support to key accounts and the wider business Building and maintaining strong relationships with key clients Processing orders, quotations, and customer requests accurately and efficiently Managing customer enquiries via phone and email in a professional manner Maintaining accurate records and updating internal systems Liaising with internal departments to ensure smooth order processing and customer satisfaction Supporting account management to ensure a high level of service is consistently delivered Assisting with reporting, document preparation, and general office administration The successful candidate: Previous experience within account administration, sales administration, or customer service Strong communication and organisational skills Excellent attention to detail and ability to manage multiple tasks Confident using Microsoft Office including Outlook, Word, and Excel A proactive and professional approach to work Able to work well independently and as part of a team If this role is of interest to you, please apply now with your up-to-date CV Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
ACCOUNTS ADMINISTRATOR Location: Birmingham B12 Salary: £28,000 - £30,000 per annum (Dependent on experience) Hours of work: (Apply online only) hours Monday to Thursday and (Apply online only) hours on Fridays (45-minutes for lunch) Parking available (Paid by the company) If you're a truly experienced, professional 'all round' Office Administrator with Sage 50 accounting and payroll experience, now seeking a varied and responsible role supporting a small, established and successful company this role could be for you. Due to the imminent retirement of the current Accounts/Office Administrator we are seeking someone to step into the role who will receive a comprehensive period of handover and training. You'll be a self-starter, able to use your own initiative and be happy to work in a stand-alone role. You will have recent and relevant experience of using Sage 50 (or similar) business accounting package and your duties will revolve around supporting the 2 Directors and a small team of employees. The offices will be relocating to Redditch within the next two years, so hopefully you will want to move with them On a day-to-day basis you will be undertaking a range of responsibilities which will include o Basic accounting duties using Sage 50 o Updating the purchase and sales ledger, reconciliations and (very basic) credit control o Reception (including welcoming visitors) and telephone duties o Ordering and maintenance of stationery supplies o Producing reports o Filing o Assisting visitors o Payroll for the team of 10 using Sage 50 with the support of the Accountant. As a proficient user of Microsoft Office you will be producing and updating documents, Excel files and keeping the diary, contacts and emails all up to date. Your role will be focussed on ensuring the smooth and efficient running of the systems and procedures that support the Directors so they can confidently rely on you to get things done. You will be able to work without supervision, be self-motivated to ensure the office is run smoothly and efficiently. Your CV will clearly demonstrate the experience and aptitude and you will consider yourself highly organized and will have a structured yet flexible approach. If you have the skills and experience required and are interested to find out more - please get in touch. Your application will be carefully consider in line with the skills, experience, knowledge and achievements appropriate and relevant to the job advertised and other similar roles that may be suited. You will be contacted by Plum Personnel within 48-hours of your job application if you are selected. If you do not hear from us within this timeframe it means your application for this job has not been successful on this occasion. We cannot retain your details in line with GDPR so do please respond to future job roles of interest.
May 08, 2026
Full time
ACCOUNTS ADMINISTRATOR Location: Birmingham B12 Salary: £28,000 - £30,000 per annum (Dependent on experience) Hours of work: (Apply online only) hours Monday to Thursday and (Apply online only) hours on Fridays (45-minutes for lunch) Parking available (Paid by the company) If you're a truly experienced, professional 'all round' Office Administrator with Sage 50 accounting and payroll experience, now seeking a varied and responsible role supporting a small, established and successful company this role could be for you. Due to the imminent retirement of the current Accounts/Office Administrator we are seeking someone to step into the role who will receive a comprehensive period of handover and training. You'll be a self-starter, able to use your own initiative and be happy to work in a stand-alone role. You will have recent and relevant experience of using Sage 50 (or similar) business accounting package and your duties will revolve around supporting the 2 Directors and a small team of employees. The offices will be relocating to Redditch within the next two years, so hopefully you will want to move with them On a day-to-day basis you will be undertaking a range of responsibilities which will include o Basic accounting duties using Sage 50 o Updating the purchase and sales ledger, reconciliations and (very basic) credit control o Reception (including welcoming visitors) and telephone duties o Ordering and maintenance of stationery supplies o Producing reports o Filing o Assisting visitors o Payroll for the team of 10 using Sage 50 with the support of the Accountant. As a proficient user of Microsoft Office you will be producing and updating documents, Excel files and keeping the diary, contacts and emails all up to date. Your role will be focussed on ensuring the smooth and efficient running of the systems and procedures that support the Directors so they can confidently rely on you to get things done. You will be able to work without supervision, be self-motivated to ensure the office is run smoothly and efficiently. Your CV will clearly demonstrate the experience and aptitude and you will consider yourself highly organized and will have a structured yet flexible approach. If you have the skills and experience required and are interested to find out more - please get in touch. Your application will be carefully consider in line with the skills, experience, knowledge and achievements appropriate and relevant to the job advertised and other similar roles that may be suited. You will be contacted by Plum Personnel within 48-hours of your job application if you are selected. If you do not hear from us within this timeframe it means your application for this job has not been successful on this occasion. We cannot retain your details in line with GDPR so do please respond to future job roles of interest.
Subcontractor Finance Administrator (Temp to Perm Opportunity) Location: Glasgow (Fully Office-Based) Start: Immediate Working Hours: 8am 4pm or 9am 5pm (1-hour break) An established civil engineering business is looking to bring in an experienced Subcontractor Finance Administrator to support their accounts function during a busy period of growth. This is a hands-on role suited to someone confident managing subcontractor payments and compliance, particularly within a CIS environment. The position will begin on a temporary basis, with a strong possibility of becoming permanent after an initial 3 6 month period. The Role You ll play a key role in keeping subcontractor accounts accurate, compliant, and running smoothly. Working closely with both finance and operational teams, you ll be involved in the full lifecycle of subcontractor administration. Key duties will include: Managing regular payment runs for subcontractors, ensuring calculations and deductions are correct Checking and confirming subcontractor status in line with CIS requirements Producing and issuing relevant payment and deduction documentation Coordinating the setup of new subcontractors, ensuring all necessary details and certifications are in place Keeping internal records and systems accurate and up to date Handling queries related to payments and resolving discrepancies Supporting month-end close activities and general finance reporting Liaising with internal departments and external subcontractors to maintain efficient processes Ensuring compliance with HMRC regulations and internal financial controls What We re Looking For Previous experience in a similar role involving subcontractor payments or CIS administration Solid understanding of CIS processes and compliance requirements Strong attention to detail and confidence working with numerical data Comfortable using accounting or ERP systems (any mainstream package considered) Good working knowledge of Excel Able to prioritise workload and meet deadlines in a fast-paced setting Strong communication skills, both written and verbal Desirable Background Experience in civil engineering, construction, or infrastructure environments Awareness of VAT considerations in subcontractor payments (including reverse charge) Exposure to purchase ledger or general accounts processes Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
May 08, 2026
Full time
Subcontractor Finance Administrator (Temp to Perm Opportunity) Location: Glasgow (Fully Office-Based) Start: Immediate Working Hours: 8am 4pm or 9am 5pm (1-hour break) An established civil engineering business is looking to bring in an experienced Subcontractor Finance Administrator to support their accounts function during a busy period of growth. This is a hands-on role suited to someone confident managing subcontractor payments and compliance, particularly within a CIS environment. The position will begin on a temporary basis, with a strong possibility of becoming permanent after an initial 3 6 month period. The Role You ll play a key role in keeping subcontractor accounts accurate, compliant, and running smoothly. Working closely with both finance and operational teams, you ll be involved in the full lifecycle of subcontractor administration. Key duties will include: Managing regular payment runs for subcontractors, ensuring calculations and deductions are correct Checking and confirming subcontractor status in line with CIS requirements Producing and issuing relevant payment and deduction documentation Coordinating the setup of new subcontractors, ensuring all necessary details and certifications are in place Keeping internal records and systems accurate and up to date Handling queries related to payments and resolving discrepancies Supporting month-end close activities and general finance reporting Liaising with internal departments and external subcontractors to maintain efficient processes Ensuring compliance with HMRC regulations and internal financial controls What We re Looking For Previous experience in a similar role involving subcontractor payments or CIS administration Solid understanding of CIS processes and compliance requirements Strong attention to detail and confidence working with numerical data Comfortable using accounting or ERP systems (any mainstream package considered) Good working knowledge of Excel Able to prioritise workload and meet deadlines in a fast-paced setting Strong communication skills, both written and verbal Desirable Background Experience in civil engineering, construction, or infrastructure environments Awareness of VAT considerations in subcontractor payments (including reverse charge) Exposure to purchase ledger or general accounts processes Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
Join us as a Credit Controller on a 6-month FTC based in Chertsey and become part of a collaborative, fast-paced Finance & Operations team during an exciting period of transformation and growth. This is an excellent opportunity for an experienced Credit Controller or Accounts Receivable professional to maximise cash collections, reduce aged debt, resolve customer account queries, and deliver outstanding customer service across a varied customer portfolio. You will work closely with wider business units to maintain strong relationships while achieving commercial goals. As new systems and processes are introduced from April 2026, you ll also have the opportunity to contribute ideas, improve workflows, and support operational change. Role: Credit Controller aka Accounts Receivable Assistant, Collections Advisor, Credit Control Administrator, Cash Collections Specialist Location: Chertsey, Surrey (Hybrid working 3 days per week in the office, with more office time initially for onboarding. The office will relocate to Camberley in August, so flexibility to work from the new location is required.) Salary: £31k base salary + great benefits We re looking for someone with previous Credit Control or Accounts Receivable experience, excellent communication skills, strong attention to detail, and a proactive, customer-focused approach. You should be organised, numerically confident, able to work under pressure, and comfortable managing multiple priorities. Experience with Oracle and ServiceNow would be advantageous. Sound like you? Keen to apply? CLICK APPLY and send through a copy of a CV.
May 07, 2026
Full time
Join us as a Credit Controller on a 6-month FTC based in Chertsey and become part of a collaborative, fast-paced Finance & Operations team during an exciting period of transformation and growth. This is an excellent opportunity for an experienced Credit Controller or Accounts Receivable professional to maximise cash collections, reduce aged debt, resolve customer account queries, and deliver outstanding customer service across a varied customer portfolio. You will work closely with wider business units to maintain strong relationships while achieving commercial goals. As new systems and processes are introduced from April 2026, you ll also have the opportunity to contribute ideas, improve workflows, and support operational change. Role: Credit Controller aka Accounts Receivable Assistant, Collections Advisor, Credit Control Administrator, Cash Collections Specialist Location: Chertsey, Surrey (Hybrid working 3 days per week in the office, with more office time initially for onboarding. The office will relocate to Camberley in August, so flexibility to work from the new location is required.) Salary: £31k base salary + great benefits We re looking for someone with previous Credit Control or Accounts Receivable experience, excellent communication skills, strong attention to detail, and a proactive, customer-focused approach. You should be organised, numerically confident, able to work under pressure, and comfortable managing multiple priorities. Experience with Oracle and ServiceNow would be advantageous. Sound like you? Keen to apply? CLICK APPLY and send through a copy of a CV.
Office Administrator We're looking for a friendly and organised Office Administrator to join our team on a part-time basis . You'll play an important role in keeping things running smoothly day to day and supporting the wider team with general admin tasks. Location: Didcot (office-based with parking) Hours: 20 hours per week - ideally spread over 5 days, but can be flexible Salary: 27,000 - 28,000 pro rata As the Office Administrator, you will be responsible for: Entering new orders onto the system and making sure all customer paperwork is accurate Raising invoices and working with Sage for basic accounts tasks Keeping internal systems up to date and maintaining accurate records Covering for team members during holidays so everything continues to run smoothly Answering phone calls and emails, and helping with general office queries Getting involved in a variety of day-to-day admin tasks as needed The successful candidate will have the following related skills and experience: Previous experience in an admin role (ideally in a busy environment) Someone who can juggle tasks and stay organised A positive, professional communicator Comfortable working independently and using your own initiative Good working knowledge of Microsoft Office Happy to be part of a small team and pitch in where needed Please note, due to the location of the company you will need to be a driver with your own transport
May 07, 2026
Full time
Office Administrator We're looking for a friendly and organised Office Administrator to join our team on a part-time basis . You'll play an important role in keeping things running smoothly day to day and supporting the wider team with general admin tasks. Location: Didcot (office-based with parking) Hours: 20 hours per week - ideally spread over 5 days, but can be flexible Salary: 27,000 - 28,000 pro rata As the Office Administrator, you will be responsible for: Entering new orders onto the system and making sure all customer paperwork is accurate Raising invoices and working with Sage for basic accounts tasks Keeping internal systems up to date and maintaining accurate records Covering for team members during holidays so everything continues to run smoothly Answering phone calls and emails, and helping with general office queries Getting involved in a variety of day-to-day admin tasks as needed The successful candidate will have the following related skills and experience: Previous experience in an admin role (ideally in a busy environment) Someone who can juggle tasks and stay organised A positive, professional communicator Comfortable working independently and using your own initiative Good working knowledge of Microsoft Office Happy to be part of a small team and pitch in where needed Please note, due to the location of the company you will need to be a driver with your own transport
Finance Administrator - 26,000 - 28,000 + 25 days holiday + pension + bens Location: Newbury (car required) Hybrid working - 3 days in the office, 2 working from home Are you a detail-driven individual, and are able to offer some strong administration experience (ideally gained from supporting a Finance team), and are looking to build your career in a growing tech company? Our client, a leading IT software business based in Newbury is seeking a Finance Administrator to join their dynamic team. This newly created Finance Administrator role is ideally suited to individuals who have worked in a similar role, ideally across a multi-site, fast paced moving business. SAP experience will be essential here. You'll provide essential financial and administrative support across the business, ensuring accuracy and efficiency in day-to-day operations. This is a fantastic opportunity for someone with a few years of experience in a finance or accounts role who's ready to take the next step in a forward-thinking, fast-paced environment. Applications are also welcomed for those with a wealth of experience, but seeking work-life balance! Key Responsibilities: Assisting with all queries from customers, and assisting with re-sending of invoices and statements Supporting the Credit Control team with their Credit Control email in-box for queries Processing invoices, and payments daily Reconciling accounts and maintaining accurate financial records Liaising with suppliers and internal teams Supporting the wider finance team as and when required What You'll Need: Ideally recent administration experience gained from working in a similar finance or accounting or Admin role Strong numerical and Excel skills A keen eye for detail and excellent organisational ability The ability to work with teams who are in different offices, or who work fully remotely SAP Experience highly desirable Confidence working both independently and as part of a team Experience within the IT or software sector is a plus What's on Offer: Salary up to 28,000 Hybrid working options after training Great career development opportunities within a supportive team Modern offices in Newbury with free parking (car owner essential due to the location) If you're ready to grow your finance career with a company that values innovation and people, apply today! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 07, 2026
Full time
Finance Administrator - 26,000 - 28,000 + 25 days holiday + pension + bens Location: Newbury (car required) Hybrid working - 3 days in the office, 2 working from home Are you a detail-driven individual, and are able to offer some strong administration experience (ideally gained from supporting a Finance team), and are looking to build your career in a growing tech company? Our client, a leading IT software business based in Newbury is seeking a Finance Administrator to join their dynamic team. This newly created Finance Administrator role is ideally suited to individuals who have worked in a similar role, ideally across a multi-site, fast paced moving business. SAP experience will be essential here. You'll provide essential financial and administrative support across the business, ensuring accuracy and efficiency in day-to-day operations. This is a fantastic opportunity for someone with a few years of experience in a finance or accounts role who's ready to take the next step in a forward-thinking, fast-paced environment. Applications are also welcomed for those with a wealth of experience, but seeking work-life balance! Key Responsibilities: Assisting with all queries from customers, and assisting with re-sending of invoices and statements Supporting the Credit Control team with their Credit Control email in-box for queries Processing invoices, and payments daily Reconciling accounts and maintaining accurate financial records Liaising with suppliers and internal teams Supporting the wider finance team as and when required What You'll Need: Ideally recent administration experience gained from working in a similar finance or accounting or Admin role Strong numerical and Excel skills A keen eye for detail and excellent organisational ability The ability to work with teams who are in different offices, or who work fully remotely SAP Experience highly desirable Confidence working both independently and as part of a team Experience within the IT or software sector is a plus What's on Offer: Salary up to 28,000 Hybrid working options after training Great career development opportunities within a supportive team Modern offices in Newbury with free parking (car owner essential due to the location) If you're ready to grow your finance career with a company that values innovation and people, apply today! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Job Title: Accounts Administrator / Finance Administration Officer Role Overview We are looking for an organised and detail-oriented individual to support the day-to-day finance administration function, helping to ensure records are maintained accurately and financial processes run efficiently across the business. Key Responsibilities Support the processing of supplier invoices, customer invoices, and employee expenses in a timely and accurate manner Assist with maintaining purchase ledger and sales ledger records Carry out account reconciliations, including supplier statements and bank transactions Support payment processing and allocation of receipts Assist the wider finance team with month-end administration and reporting tasks Help manage invoice and account queries from suppliers, customers, and internal departments Maintain accurate financial records and filing systems in line with company procedures Provide general administrative support to the finance department as required Assist with payroll administration and other ad hoc finance duties where necessary Ensure confidentiality and compliance with company financial processes and data handling procedures
May 07, 2026
Full time
Job Title: Accounts Administrator / Finance Administration Officer Role Overview We are looking for an organised and detail-oriented individual to support the day-to-day finance administration function, helping to ensure records are maintained accurately and financial processes run efficiently across the business. Key Responsibilities Support the processing of supplier invoices, customer invoices, and employee expenses in a timely and accurate manner Assist with maintaining purchase ledger and sales ledger records Carry out account reconciliations, including supplier statements and bank transactions Support payment processing and allocation of receipts Assist the wider finance team with month-end administration and reporting tasks Help manage invoice and account queries from suppliers, customers, and internal departments Maintain accurate financial records and filing systems in line with company procedures Provide general administrative support to the finance department as required Assist with payroll administration and other ad hoc finance duties where necessary Ensure confidentiality and compliance with company financial processes and data handling procedures
Job Advertisement: Systems Administrator Are you ready to take your career to the next level? Our client, a leading organization in the energy sector, is on the lookout for an enthusiastic Systems Administrator to join their dynamic Platforms team! If you are meticulous, a Master of Systems Administration, and thrive in a challenging environment, we want to hear from you! Pay Rate: (Apply online only) per day Umbrella Duration: 6 months Location: Castle Donnington Working Pattern: Mon to Fri 9am to 5pm, 1 day per week in office Start date: ASAP What You will Do: As a Systems Administrator, you will be the point of reference for systems administration support within National Grid Electricity Transmission (NGET). Your responsibilities will include: Contract and Project Management : Assist in managing and supporting contract variations and change control processes. Safety and Audit Processes : Ensure compliance with health and safety systems and audit protocols. Communication & Data Management : Prepare documentation and accurately input data into systems, ensuring timely updates. Cross-Functional Support : Provide administrative assistance across various NGET systems, enhancing performance in areas like Contract Management, Sustainability, Safety, and Quality. Key Accountabilities: Function as a primary contact for systems administration within NGET. Manage licenses across various platforms and actively seek continuous improvements. Process requests for Single Sign-On (SSO) accounts for external users. Maintain and distribute workload across email folders, ensuring optimal system management. Manage SharePoint access while adhering to security protocols. Generate daily reports for various systems upon request. What We are Looking For: To thrive in this role, you should possess: Customer Focus : A strong commitment to providing excellent service. Knowledge of NEC Terminology : Familiarity with contract management and change management processes. Diligence : The ability to follow strict processes with accuracy. Commercial Experience : Background in a contractual or commercial environment is beneficial. Qualifications: Essential: Educated to GCSE level or equivalent. Desirable: UK driving license is a plus. Why Join Us? Impactful Role : Play a crucial part in maintaining the systems that power our operations. Growth Opportunities : Be part of a team that values continuous improvement and professional development. Collaborative Environment : Work alongside talented professionals dedicated to excellence in the energy sector. If you are ready to embark on a new adventure in your career, apply now! Send us your CV and a brief cover letter outlining your experience and why you would be a great fit for our client's team. Do not miss this chance to be a part of something big! Join us in making a difference-your future starts here! Please note if you do not hear back regarding your application within five working days you have unfortunately been unsuccessful currently, but we thank you for your interest. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
May 07, 2026
Contractor
Job Advertisement: Systems Administrator Are you ready to take your career to the next level? Our client, a leading organization in the energy sector, is on the lookout for an enthusiastic Systems Administrator to join their dynamic Platforms team! If you are meticulous, a Master of Systems Administration, and thrive in a challenging environment, we want to hear from you! Pay Rate: (Apply online only) per day Umbrella Duration: 6 months Location: Castle Donnington Working Pattern: Mon to Fri 9am to 5pm, 1 day per week in office Start date: ASAP What You will Do: As a Systems Administrator, you will be the point of reference for systems administration support within National Grid Electricity Transmission (NGET). Your responsibilities will include: Contract and Project Management : Assist in managing and supporting contract variations and change control processes. Safety and Audit Processes : Ensure compliance with health and safety systems and audit protocols. Communication & Data Management : Prepare documentation and accurately input data into systems, ensuring timely updates. Cross-Functional Support : Provide administrative assistance across various NGET systems, enhancing performance in areas like Contract Management, Sustainability, Safety, and Quality. Key Accountabilities: Function as a primary contact for systems administration within NGET. Manage licenses across various platforms and actively seek continuous improvements. Process requests for Single Sign-On (SSO) accounts for external users. Maintain and distribute workload across email folders, ensuring optimal system management. Manage SharePoint access while adhering to security protocols. Generate daily reports for various systems upon request. What We are Looking For: To thrive in this role, you should possess: Customer Focus : A strong commitment to providing excellent service. Knowledge of NEC Terminology : Familiarity with contract management and change management processes. Diligence : The ability to follow strict processes with accuracy. Commercial Experience : Background in a contractual or commercial environment is beneficial. Qualifications: Essential: Educated to GCSE level or equivalent. Desirable: UK driving license is a plus. Why Join Us? Impactful Role : Play a crucial part in maintaining the systems that power our operations. Growth Opportunities : Be part of a team that values continuous improvement and professional development. Collaborative Environment : Work alongside talented professionals dedicated to excellence in the energy sector. If you are ready to embark on a new adventure in your career, apply now! Send us your CV and a brief cover letter outlining your experience and why you would be a great fit for our client's team. Do not miss this chance to be a part of something big! Join us in making a difference-your future starts here! Please note if you do not hear back regarding your application within five working days you have unfortunately been unsuccessful currently, but we thank you for your interest. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Customer Service Administrator, Crawley 9.00 - 5.00 Monday to Friday, Office based A well-established and highly respected brand in Crawley is looking for a customer focused Administrator to join their friendly and supportive team. This is a varied role supporting key customer accounts, managing queries and coordinating orders within a busy environment. Strong customer service skills, excellent written communication and good attention to detail are essential, as much of the role involves handling customer queries via email. Full training and ongoing support will be provided, making this a great opportunity to join a stable and successful business with an excellent reputation. Key responsibilities: Managing customer queries and order enquiries via email and telephone Acting as a key point of contact for business customers Processing and coordinating customer orders accurately and efficiently Providing updates on lead times, deliveries and stock availability Liaising with internal departments including warehouse and logistics teams Supporting retailer and online fulfilment processes Attending customer meetings via Teams and occasionally in person Building strong working relationships with customers and colleagues alike What we're looking for: Previous customer service and administration experience Excellent written and verbal communication skills Strong organisational skills and attention to detail Ability to manage multiple tasks in a fast-paced environment Confident, professional and solutions-focused approach Good IT skills including Microsoft Office Experience using stock or order management systems would be beneficial In return, the company offers a supportive team environment, excellent training, long-term stability and the chance to join a highly regarded business with an outstanding reputation in its sector. If this sounds of interest and you think you'd be a good fit, please apply today! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 07, 2026
Full time
Customer Service Administrator, Crawley 9.00 - 5.00 Monday to Friday, Office based A well-established and highly respected brand in Crawley is looking for a customer focused Administrator to join their friendly and supportive team. This is a varied role supporting key customer accounts, managing queries and coordinating orders within a busy environment. Strong customer service skills, excellent written communication and good attention to detail are essential, as much of the role involves handling customer queries via email. Full training and ongoing support will be provided, making this a great opportunity to join a stable and successful business with an excellent reputation. Key responsibilities: Managing customer queries and order enquiries via email and telephone Acting as a key point of contact for business customers Processing and coordinating customer orders accurately and efficiently Providing updates on lead times, deliveries and stock availability Liaising with internal departments including warehouse and logistics teams Supporting retailer and online fulfilment processes Attending customer meetings via Teams and occasionally in person Building strong working relationships with customers and colleagues alike What we're looking for: Previous customer service and administration experience Excellent written and verbal communication skills Strong organisational skills and attention to detail Ability to manage multiple tasks in a fast-paced environment Confident, professional and solutions-focused approach Good IT skills including Microsoft Office Experience using stock or order management systems would be beneficial In return, the company offers a supportive team environment, excellent training, long-term stability and the chance to join a highly regarded business with an outstanding reputation in its sector. If this sounds of interest and you think you'd be a good fit, please apply today! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Junior Patent Records Administrator Location: Liverpool Salary: Competitive Closing date: Friday 22nd May 2026. Start date : As soon as possible The Firm Forresters IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history we are a modern firm with a fresh approach to our clients requirements. We are rated as one of the leading intellectual property firms in the UK. The Role We are recruiting a Junior Patent Records Administrator to join our Liverpool office. This is a full time, permanent role. As a Junior Patent Records Administrator, you will provide support to patent fee earners across all aspects of patent administration. The role involves assisting with the management and maintenance of patent records and related documentation, while ensuring accuracy and compliance with internal procedures and deadlines. You will report to Partners, Fee Earners, the Records Team, and the Records Team Manager. Key Responsibilities Opening new cases and maintaining existing records on computerised systems, including Inprotech and Accounts Managing official communications from Intellectual Property Offices (IPOs) and agents, including extracting and docketing deadlines and updating important records on Inprotech Carrying out Intellectual Property Office duties, including processing UKIPO, EPO, and EUIPO communications, payments, correspondence, and enquiries Handling incoming post, scanning and saving documents to the document management system (DMS) Corresponding directly with the clients, including sending acknowledgements and reminders Filing forms at the respective Patent office Handling prompt lists and proactively dealing with the deadlines Preparing schedules and client portfolio reports Providing general support to Partners/Fee earners Handling client s enquiries in a professional and timely manner Undertaking general duties commensurate with the position Who are we looking for? We are looking for a highly organised and detail-oriented individual who is capable of working both independently and as part of a team. You will possess excellent written and verbal communication skills, together with a strong commitment to accuracy and quality in your work. You will be proactive, cooperative, and flexible in your approach, with the ability to manage a variety of tasks and prioritise effectively in a deadline-driven environment. Previous experience in a similar administrative role is desirable, although not essential. Ideally, you will have at least one year s experience in a professional or deadline-driven setting. A degree-level qualification or recent graduate status would also be advantageous but is not a requirement. No prior experience in intellectual property is necessary, as full training will be provided to the right candidate. This is an excellent opportunity to play an important role within a successful and supportive department, with strong prospects for career development and progression for the right individual. The Package From starting: An attractive and competitive salary A pleasant and friendly working environment Flexible working core hours and hybrid working 35 hour week 26 days annual leave, increasing by one day with each complete year s service, to a maximum of 31 days, in addition to bank holidays Life Assurance cover Employee Assistance Programme Mutual pension contribution of up to 5% Smart casual dress code Giving Something Back - a paid day off once a year to volunteer at a charity of your choice Access to our 'Perks' which provides discount codes or money back on different websites, including gym membership Social events After successful completion of probationary period: Health Cash plan Cyclescheme Season Ticket Loan Enhanced family friendly benefits Our culture is very supportive and friendly; we have bi-monthly lunches that serve as an opportunity to get together and strengthen our one team value. Our employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and we are proud of the work they have been doing. By joining us you will be encouraged to develop as an individual and be valued for the skills you bring. Forresters is an Equal Opportunities employer and is committed to promoting equality, diversity and inclusivity in the IP profession, which is why we have signed up to the IP Inclusive Charter. Please state in the cover letter your salary expectations and confirm if you have a permanent right to live and work in the UK. To Apply If you feel you are a suitable candidate and would like to work for Forresters, please click apply to be redirected to our website to complete your application. Note that we reserve the right to bring forward the closing date in the event that we receive sufficient applications. If you haven t heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and we wish you well in your job search. Please strictly no agencies.
May 07, 2026
Full time
Junior Patent Records Administrator Location: Liverpool Salary: Competitive Closing date: Friday 22nd May 2026. Start date : As soon as possible The Firm Forresters IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history we are a modern firm with a fresh approach to our clients requirements. We are rated as one of the leading intellectual property firms in the UK. The Role We are recruiting a Junior Patent Records Administrator to join our Liverpool office. This is a full time, permanent role. As a Junior Patent Records Administrator, you will provide support to patent fee earners across all aspects of patent administration. The role involves assisting with the management and maintenance of patent records and related documentation, while ensuring accuracy and compliance with internal procedures and deadlines. You will report to Partners, Fee Earners, the Records Team, and the Records Team Manager. Key Responsibilities Opening new cases and maintaining existing records on computerised systems, including Inprotech and Accounts Managing official communications from Intellectual Property Offices (IPOs) and agents, including extracting and docketing deadlines and updating important records on Inprotech Carrying out Intellectual Property Office duties, including processing UKIPO, EPO, and EUIPO communications, payments, correspondence, and enquiries Handling incoming post, scanning and saving documents to the document management system (DMS) Corresponding directly with the clients, including sending acknowledgements and reminders Filing forms at the respective Patent office Handling prompt lists and proactively dealing with the deadlines Preparing schedules and client portfolio reports Providing general support to Partners/Fee earners Handling client s enquiries in a professional and timely manner Undertaking general duties commensurate with the position Who are we looking for? We are looking for a highly organised and detail-oriented individual who is capable of working both independently and as part of a team. You will possess excellent written and verbal communication skills, together with a strong commitment to accuracy and quality in your work. You will be proactive, cooperative, and flexible in your approach, with the ability to manage a variety of tasks and prioritise effectively in a deadline-driven environment. Previous experience in a similar administrative role is desirable, although not essential. Ideally, you will have at least one year s experience in a professional or deadline-driven setting. A degree-level qualification or recent graduate status would also be advantageous but is not a requirement. No prior experience in intellectual property is necessary, as full training will be provided to the right candidate. This is an excellent opportunity to play an important role within a successful and supportive department, with strong prospects for career development and progression for the right individual. The Package From starting: An attractive and competitive salary A pleasant and friendly working environment Flexible working core hours and hybrid working 35 hour week 26 days annual leave, increasing by one day with each complete year s service, to a maximum of 31 days, in addition to bank holidays Life Assurance cover Employee Assistance Programme Mutual pension contribution of up to 5% Smart casual dress code Giving Something Back - a paid day off once a year to volunteer at a charity of your choice Access to our 'Perks' which provides discount codes or money back on different websites, including gym membership Social events After successful completion of probationary period: Health Cash plan Cyclescheme Season Ticket Loan Enhanced family friendly benefits Our culture is very supportive and friendly; we have bi-monthly lunches that serve as an opportunity to get together and strengthen our one team value. Our employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and we are proud of the work they have been doing. By joining us you will be encouraged to develop as an individual and be valued for the skills you bring. Forresters is an Equal Opportunities employer and is committed to promoting equality, diversity and inclusivity in the IP profession, which is why we have signed up to the IP Inclusive Charter. Please state in the cover letter your salary expectations and confirm if you have a permanent right to live and work in the UK. To Apply If you feel you are a suitable candidate and would like to work for Forresters, please click apply to be redirected to our website to complete your application. Note that we reserve the right to bring forward the closing date in the event that we receive sufficient applications. If you haven t heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and we wish you well in your job search. Please strictly no agencies.
Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping / 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Manage accounts payable and receivable Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Handling correspondence (emails, calls, and post) General office administration and coordination Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Excellent attention to detail and accuracy Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 07, 2026
Full time
Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping / 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Manage accounts payable and receivable Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Handling correspondence (emails, calls, and post) General office administration and coordination Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Excellent attention to detail and accuracy Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
EMT Talent are currently supporting a growing and well-established engineering business who are looking for a motivated individual to join a busy service environment, supporting admin & coordination duties. The Role This position focuses on supporting the engineering teams with a wide range of administrative related tasks. The role is detail-oriented and process-driven, requiring strong organisation and the ability to handle multiple tasks at once. Hours: 09.00am - 5.00pm Monday - Thursday & Friday 4pm Finish Key Responsibilities Manage email inbox accounts Liaise with various engineering teams - field, service, install Correspond to customers Issue relevant documentation Loggig and data input on internal systems Assist in coordinating work with internal teams or external partners Support planning and scheduling duties Contribute to maintaining reliable external contacts Ideal Background: We re looking for someone who: Has experience in a busy office enviornment - admin, service coordination, or technical client support Is highly organised and able to manage multiple tasks simultaneously Pays close attention to detail and demonstrates commercial awareness Communicates confidently with colleagues and clients Is comfortable working within structured systems and processes No prior industry experience is required full training will be provided. Working Hours & Benefits Standard working week with early finish on Fridays Annual leave and bank holidays Access to company benefits and training opportunities Exposure to different teams and functions within a growing organisation Career Development This role provides insight into the operational and commercial side of a specialist service business. High-performing individuals may have the opportunity to take on broader responsibilities over time in areas such as estimating, service operations, or project coordination.
May 07, 2026
Full time
EMT Talent are currently supporting a growing and well-established engineering business who are looking for a motivated individual to join a busy service environment, supporting admin & coordination duties. The Role This position focuses on supporting the engineering teams with a wide range of administrative related tasks. The role is detail-oriented and process-driven, requiring strong organisation and the ability to handle multiple tasks at once. Hours: 09.00am - 5.00pm Monday - Thursday & Friday 4pm Finish Key Responsibilities Manage email inbox accounts Liaise with various engineering teams - field, service, install Correspond to customers Issue relevant documentation Loggig and data input on internal systems Assist in coordinating work with internal teams or external partners Support planning and scheduling duties Contribute to maintaining reliable external contacts Ideal Background: We re looking for someone who: Has experience in a busy office enviornment - admin, service coordination, or technical client support Is highly organised and able to manage multiple tasks simultaneously Pays close attention to detail and demonstrates commercial awareness Communicates confidently with colleagues and clients Is comfortable working within structured systems and processes No prior industry experience is required full training will be provided. Working Hours & Benefits Standard working week with early finish on Fridays Annual leave and bank holidays Access to company benefits and training opportunities Exposure to different teams and functions within a growing organisation Career Development This role provides insight into the operational and commercial side of a specialist service business. High-performing individuals may have the opportunity to take on broader responsibilities over time in areas such as estimating, service operations, or project coordination.
Finance Administrator (Temporary) - Credit Control Location Blythe Valley Business Park Office-based role Overview We are looking for a reliable and detail-oriented Finance Administrator to join our Credit Control team on a temporary basis. This is a fully office-based role located at Blythe Valley. The successful candidate will support the finance function with day-to-day credit control and administrative duties, helping to maintain accurate financial records and ensure timely collection of outstanding payments. Key Responsibilities Supporting the Credit Control team with administrative tasks Chasing outstanding customer payments via phone and email Allocating incoming payments and updating customer accounts Raising and issuing invoices and statements Maintaining accurate financial records and databases Resolving customer account queries in a professional and timely manner Assisting with account reconciliations Monitoring aged debt reports and escalating issues where required Filing, scanning, and general finance administration duties Supporting the wider finance team as needed Skills & Experience Required Previous experience in a finance administration or credit control role preferred Good understanding of basic accounting and finance processes Strong attention to detail and accuracy Confident communication skills, both written and verbal Comfortable working in a fast-paced office environment Proficient in Microsoft Office, particularly Excel Ability to prioritise workload and meet deadlines Professional and team-oriented approach Desirable Experience using finance/accounting systems Previous temporary or contract finance experience Immediate availability or short notice period Working Hours Monday to Friday Office-based at Blythe Valley What We Offer Friendly and supportive finance team Modern office environment Opportunity to gain valuable finance and credit control experience Competitive hourly rate
May 07, 2026
Seasonal
Finance Administrator (Temporary) - Credit Control Location Blythe Valley Business Park Office-based role Overview We are looking for a reliable and detail-oriented Finance Administrator to join our Credit Control team on a temporary basis. This is a fully office-based role located at Blythe Valley. The successful candidate will support the finance function with day-to-day credit control and administrative duties, helping to maintain accurate financial records and ensure timely collection of outstanding payments. Key Responsibilities Supporting the Credit Control team with administrative tasks Chasing outstanding customer payments via phone and email Allocating incoming payments and updating customer accounts Raising and issuing invoices and statements Maintaining accurate financial records and databases Resolving customer account queries in a professional and timely manner Assisting with account reconciliations Monitoring aged debt reports and escalating issues where required Filing, scanning, and general finance administration duties Supporting the wider finance team as needed Skills & Experience Required Previous experience in a finance administration or credit control role preferred Good understanding of basic accounting and finance processes Strong attention to detail and accuracy Confident communication skills, both written and verbal Comfortable working in a fast-paced office environment Proficient in Microsoft Office, particularly Excel Ability to prioritise workload and meet deadlines Professional and team-oriented approach Desirable Experience using finance/accounting systems Previous temporary or contract finance experience Immediate availability or short notice period Working Hours Monday to Friday Office-based at Blythe Valley What We Offer Friendly and supportive finance team Modern office environment Opportunity to gain valuable finance and credit control experience Competitive hourly rate
ESG Administrator Location: Sizewell B Hours: 37.5 HPW Monday- Friday Pay: 18.93PH Our client, a reputable organisation committed to environmental, social, and governance excellence, is hiring for an ESG Administrator to join their team. This role offers a fantastic opportunity to contribute to sustainability initiatives while supporting various administrative and compliance functions. What you'll be doing: Inputting Discharge Standards data and peer checking using the LIMS database (Engineering LAN). Preparing, scanning, and archiving records via the AMS Controlled Documents system; updating documents and managing controlled copies in the office and laboratories. Managing stationery supplies for ESG and ordering stock through Facilities. Collaborating with the Training Department to ensure ESG, QM, and NSG maintain training compliance. Overseeing Transport of Dangerous Goods records, checking, archiving forms, and maintaining the records tracker. Coordinating reports and presentation slides for meetings. Managing ESG budget including raising purchase requisitions in SAP, following up on deliveries, raising cheque requests, and reallocating funds between budgets. Reporting budget status to the Group Head and Team Leaders; liaising with Finance and Accounts Payable to resolve queries and ensure month-end and year-end accuracy. Acting as Department Evaluator (Mentor Guide): raising assignments, scheduling, generating reports, and following up with assignees. Attending quarterly meetings, producing and distributing minutes and actions for cross-site and environmental strategy meetings. Assisting with additional tasks as required. What you'll bring: Strong organisational skills and attention to detail. Experience with document management systems and data input. Knowledge of budget management and SAP or similar financial systems. Ability to coordinate multiple tasks and communicate effectively across teams. Proactive approach to problem-solving and process improvement. Familiarity with environmental and safety compliance processes is desirable. Join a forward-thinking organisation where your skills will support impactful sustainability initiatives. If you're organised, detail-oriented, and eager to contribute to a greener future, we'd love to hear from you!
May 07, 2026
Seasonal
ESG Administrator Location: Sizewell B Hours: 37.5 HPW Monday- Friday Pay: 18.93PH Our client, a reputable organisation committed to environmental, social, and governance excellence, is hiring for an ESG Administrator to join their team. This role offers a fantastic opportunity to contribute to sustainability initiatives while supporting various administrative and compliance functions. What you'll be doing: Inputting Discharge Standards data and peer checking using the LIMS database (Engineering LAN). Preparing, scanning, and archiving records via the AMS Controlled Documents system; updating documents and managing controlled copies in the office and laboratories. Managing stationery supplies for ESG and ordering stock through Facilities. Collaborating with the Training Department to ensure ESG, QM, and NSG maintain training compliance. Overseeing Transport of Dangerous Goods records, checking, archiving forms, and maintaining the records tracker. Coordinating reports and presentation slides for meetings. Managing ESG budget including raising purchase requisitions in SAP, following up on deliveries, raising cheque requests, and reallocating funds between budgets. Reporting budget status to the Group Head and Team Leaders; liaising with Finance and Accounts Payable to resolve queries and ensure month-end and year-end accuracy. Acting as Department Evaluator (Mentor Guide): raising assignments, scheduling, generating reports, and following up with assignees. Attending quarterly meetings, producing and distributing minutes and actions for cross-site and environmental strategy meetings. Assisting with additional tasks as required. What you'll bring: Strong organisational skills and attention to detail. Experience with document management systems and data input. Knowledge of budget management and SAP or similar financial systems. Ability to coordinate multiple tasks and communicate effectively across teams. Proactive approach to problem-solving and process improvement. Familiarity with environmental and safety compliance processes is desirable. Join a forward-thinking organisation where your skills will support impactful sustainability initiatives. If you're organised, detail-oriented, and eager to contribute to a greener future, we'd love to hear from you!
Are you someone who has a varied background in procurement and accounts administration and likes a busy and varied role with nice working hours, then this could be for you. The position is based in Bishop's Stortford and is on site every day so ideally you will be local too. Responsibilities The role is to provide procurement admin, accounts admin and general admin to the business. Managing supplier relationships Sourcing goods from UK suppliers ensuring best value and quality Develop and maintain strong relationships with new and existing suppliers Resolve any supplier queries, delivery discrepencies and invoice mismatches Support supplier onboarding, background checks, account paperwork Identify cost saving opportunity and process improvement Answering and managing all incoming calls Maintaining the PO system Processing purchase invoices, matching to POs Reconciling customer statements against Sage and resolving discrepencies Assisting the Company Secretary and Board members with general admin Managing the administration of the company credit card Stationery ordering and management Posting journals onto Sage Requirements You will need to have proven procurement or supply chain experience on the purchase side with a good understanding of the processes Accounts Admin and general admin experience Excellent customer service experience Confident on the telephone Highly organised Experience using Sage and Microsoft office Autonomous Benefits Nice working hours, 8:30am-4:30pm Monday to Thursday and 3:30pm on a Friday early finish 25 days annual leave plus bank holidays Parking on site 10% pension Life insurance
May 07, 2026
Full time
Are you someone who has a varied background in procurement and accounts administration and likes a busy and varied role with nice working hours, then this could be for you. The position is based in Bishop's Stortford and is on site every day so ideally you will be local too. Responsibilities The role is to provide procurement admin, accounts admin and general admin to the business. Managing supplier relationships Sourcing goods from UK suppliers ensuring best value and quality Develop and maintain strong relationships with new and existing suppliers Resolve any supplier queries, delivery discrepencies and invoice mismatches Support supplier onboarding, background checks, account paperwork Identify cost saving opportunity and process improvement Answering and managing all incoming calls Maintaining the PO system Processing purchase invoices, matching to POs Reconciling customer statements against Sage and resolving discrepencies Assisting the Company Secretary and Board members with general admin Managing the administration of the company credit card Stationery ordering and management Posting journals onto Sage Requirements You will need to have proven procurement or supply chain experience on the purchase side with a good understanding of the processes Accounts Admin and general admin experience Excellent customer service experience Confident on the telephone Highly organised Experience using Sage and Microsoft office Autonomous Benefits Nice working hours, 8:30am-4:30pm Monday to Thursday and 3:30pm on a Friday early finish 25 days annual leave plus bank holidays Parking on site 10% pension Life insurance
Internal Sales Administrator Part-Time Approx. 30 Hours per Week £15 £18 per Hour We are looking for a motivated and detail-oriented Internal Sales Administrator to join an expanding commercial team on a part-time basis. This is an exciting opportunity for someone who enjoys working in a fast-moving environment, building strong customer relationships, and playing a key role in supporting sales success. Working approximately 30 hours per week, this role offers flexibility alongside the opportunity to become an integral part of a supportive and growing business. You will be at the centre of daily sales operations, helping to ensure customers receive an outstanding experience while supporting the wider sales team with efficient administration and coordination. Key Responsibilities Customer Support & Relationship Management Act as a key contact for customer enquiries, providing professional and timely support. Develop and maintain positive relationships with customers to encourage long-term business partnerships. Assist with customer engagement initiatives and support activities that contribute to new business opportunities. Keep customer accounts and records accurate and fully up to date. Sales Coordination & Administration Produce and manage customer quotations in line with company pricing structures. Track and follow up on quotations, sales opportunities, and outstanding enquiries to help maximise conversions. Provide day-to-day administrative support to the sales team, enabling them to focus on business development and customer growth. Escalate complex customer or sales issues to the appropriate Sales Manager when required. Order Processing & Systems Management Accurately process customer orders using the company ERP system. Ensure all sales documentation and order details are completed correctly and in line with internal procedures. Liaise with internal departments to monitor order progress and resolve any delivery or fulfilment issues. Maintain accurate product, pricing, and customer information within company systems. Reporting & Team Support Assist with preparing sales reports, updates, and related documentation. Work collaboratively with sales, operations, and customer service teams to ensure smooth internal communication. Support ongoing improvements to sales processes and customer experience standards. Skills & Experience Essential Excellent communication and interpersonal skills with a strong customer-first approach. Previous experience in sales support, administration, customer service, or a similar role. Confident using Microsoft Office and ERP/CRM systems. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and manage multiple tasks effectively in a busy environment. Desirable Experience working within manufacturing, engineering, technical, or distribution sectors. Knowledge of quotation management and sales order processing procedures. Comfortable producing basic reports and analysing sales information. Personal Qualities Self-motivated, organised, and proactive in approach. Professional, reliable, and able to work well as part of a team. Confident communicating with both customers and internal colleagues. Enthusiastic about delivering excellent service and supporting business growth
May 07, 2026
Full time
Internal Sales Administrator Part-Time Approx. 30 Hours per Week £15 £18 per Hour We are looking for a motivated and detail-oriented Internal Sales Administrator to join an expanding commercial team on a part-time basis. This is an exciting opportunity for someone who enjoys working in a fast-moving environment, building strong customer relationships, and playing a key role in supporting sales success. Working approximately 30 hours per week, this role offers flexibility alongside the opportunity to become an integral part of a supportive and growing business. You will be at the centre of daily sales operations, helping to ensure customers receive an outstanding experience while supporting the wider sales team with efficient administration and coordination. Key Responsibilities Customer Support & Relationship Management Act as a key contact for customer enquiries, providing professional and timely support. Develop and maintain positive relationships with customers to encourage long-term business partnerships. Assist with customer engagement initiatives and support activities that contribute to new business opportunities. Keep customer accounts and records accurate and fully up to date. Sales Coordination & Administration Produce and manage customer quotations in line with company pricing structures. Track and follow up on quotations, sales opportunities, and outstanding enquiries to help maximise conversions. Provide day-to-day administrative support to the sales team, enabling them to focus on business development and customer growth. Escalate complex customer or sales issues to the appropriate Sales Manager when required. Order Processing & Systems Management Accurately process customer orders using the company ERP system. Ensure all sales documentation and order details are completed correctly and in line with internal procedures. Liaise with internal departments to monitor order progress and resolve any delivery or fulfilment issues. Maintain accurate product, pricing, and customer information within company systems. Reporting & Team Support Assist with preparing sales reports, updates, and related documentation. Work collaboratively with sales, operations, and customer service teams to ensure smooth internal communication. Support ongoing improvements to sales processes and customer experience standards. Skills & Experience Essential Excellent communication and interpersonal skills with a strong customer-first approach. Previous experience in sales support, administration, customer service, or a similar role. Confident using Microsoft Office and ERP/CRM systems. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and manage multiple tasks effectively in a busy environment. Desirable Experience working within manufacturing, engineering, technical, or distribution sectors. Knowledge of quotation management and sales order processing procedures. Comfortable producing basic reports and analysing sales information. Personal Qualities Self-motivated, organised, and proactive in approach. Professional, reliable, and able to work well as part of a team. Confident communicating with both customers and internal colleagues. Enthusiastic about delivering excellent service and supporting business growth
We are looking for a highly organised Service Billing Administrator to join our client's busy Accounts team on a Fixed Term Contract. This is a pivotal role supporting the smooth running of our service operations, ensuring accurate invoicing, efficient billing processes, and proactive management of customer accounts. You will act as a key link between our service engineers, finance team, and customers - helping to maintain financial accuracy while delivering excellent service. Hours of Work: Monday - Friday, 08:30 - 17:00 (1hr unpaid lunchbreak) Location: Medway towns Contract type: Fixed term (1 year MAT cover) Key Responsibilities: Invoice with Confidence: Produce accurate invoices for service work, materials, contracts, and commissioning- making sure every billable item is captured. Validate Job Sheets: Review engineer job sheets for accuracy and clarity, collaborating with teams to resolve any gaps. Portal Billing & Submissions: Submit invoices through customer portals and internal systems, uploading all relevant supporting documents. Manage Accounts & Credit: Keep an eye on outstanding balances, carry out professional debt collection, and support finance with reconciliations and reporting. Support Customers & Teams: Handle queries about invoices and payments, assist with administrative tasks, and support scheduling teams as needed. About You We're looking for someone who is proactive, accurate, and confident communicating with both internal teams and customers. Essential Skills & Experience Experience in an administrative finance role Strong attention to detail and high level of accuracy Experience working in a busy service or logistics environment Proficient in ERP/CRM systems (e.g. Salesforce, NetSuite) and Microsoft Office Excellent communication and organisational skills Desirable Experience within service, engineering, or operations environments Background in credit control or accounts receivable What Our Client Offers Contributory pension scheme Life assurance Employee Assistance Programme (EAP) Perks Direct and employee discounts Long service awards Ongoing in-house training 25 days holiday + bank holidays + your birthday off Apply Now If you're looking for a varied role where you can make a real impact within a supportive team, please apply today.
May 07, 2026
Contractor
We are looking for a highly organised Service Billing Administrator to join our client's busy Accounts team on a Fixed Term Contract. This is a pivotal role supporting the smooth running of our service operations, ensuring accurate invoicing, efficient billing processes, and proactive management of customer accounts. You will act as a key link between our service engineers, finance team, and customers - helping to maintain financial accuracy while delivering excellent service. Hours of Work: Monday - Friday, 08:30 - 17:00 (1hr unpaid lunchbreak) Location: Medway towns Contract type: Fixed term (1 year MAT cover) Key Responsibilities: Invoice with Confidence: Produce accurate invoices for service work, materials, contracts, and commissioning- making sure every billable item is captured. Validate Job Sheets: Review engineer job sheets for accuracy and clarity, collaborating with teams to resolve any gaps. Portal Billing & Submissions: Submit invoices through customer portals and internal systems, uploading all relevant supporting documents. Manage Accounts & Credit: Keep an eye on outstanding balances, carry out professional debt collection, and support finance with reconciliations and reporting. Support Customers & Teams: Handle queries about invoices and payments, assist with administrative tasks, and support scheduling teams as needed. About You We're looking for someone who is proactive, accurate, and confident communicating with both internal teams and customers. Essential Skills & Experience Experience in an administrative finance role Strong attention to detail and high level of accuracy Experience working in a busy service or logistics environment Proficient in ERP/CRM systems (e.g. Salesforce, NetSuite) and Microsoft Office Excellent communication and organisational skills Desirable Experience within service, engineering, or operations environments Background in credit control or accounts receivable What Our Client Offers Contributory pension scheme Life assurance Employee Assistance Programme (EAP) Perks Direct and employee discounts Long service awards Ongoing in-house training 25 days holiday + bank holidays + your birthday off Apply Now If you're looking for a varied role where you can make a real impact within a supportive team, please apply today.
Job Advertisement: Office Administrator Are you a proactive and organised individual looking to make a difference in a dynamic work environment? Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast-paced setting and enjoy supporting diverse departments, this role is perfect for you! Position: Office Administrator Location: Office-based in Victoria Hours: Monday to Friday, 09:00 - 17:00 Reporting to: Head of Service Delivery Main Purpose of the Job: As the Office Administrator, you will play a key role in supporting the Property and Accounts Departments. Your responsibilities will include a variety of administrative tasks that ensure smooth operations and excellent service delivery. Key Responsibilities: Provide lunch time cover for the reception desk area. Keep the compliance schedule updated to flag upcoming inspections and testing. Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy. Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required. Scan and file client correspondence within designated e-folders. Answer incoming telephone calls, addressing inquiries and forwarding calls as needed. Monitor the general info email account and action emails promptly. Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments. Organise and maintain office supplies and stationery stock. Issue and monitor security passes for tenants and contractors. Handle incoming and outgoing post, including couriers. Liaise with tenants regarding day-to-day issues. Arrange contractor visits and follow up on outstanding reports, quotes, and invoices. Keep the procedures manual updated and accessible. Set up and maintain the Meeting Room to ensure it meets the required standards. Support the Head of Service Delivery with weekly building safety checks. Raise purchase orders in SAGE and provide administrative support to the Accounts Department. Process invoices for payment on the Paperless system in collaboration with the Accounts Department. Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included. Handle deposit protection certificates with TDS and process deposit protection payments. Maintain an up-to-date contact list and right to rent documents. Obtain and keep a register of contractor insurance documents. Perform general administrative duties, such as typing letters/reports and shredding old documents. Why Join Us? This is an exciting opportunity to be part of a vibrant team and contribute to the success of our organisation. The ideal candidate will be adaptable, detail-oriented, and ready to take on various tasks as they arise. If you are ready to embark on a fulfilling career as an Office Administrator and contribute to an outstanding team, we want to hear from you! Join us in creating a positive and productive workplace. Apply today! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 07, 2026
Full time
Job Advertisement: Office Administrator Are you a proactive and organised individual looking to make a difference in a dynamic work environment? Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast-paced setting and enjoy supporting diverse departments, this role is perfect for you! Position: Office Administrator Location: Office-based in Victoria Hours: Monday to Friday, 09:00 - 17:00 Reporting to: Head of Service Delivery Main Purpose of the Job: As the Office Administrator, you will play a key role in supporting the Property and Accounts Departments. Your responsibilities will include a variety of administrative tasks that ensure smooth operations and excellent service delivery. Key Responsibilities: Provide lunch time cover for the reception desk area. Keep the compliance schedule updated to flag upcoming inspections and testing. Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy. Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required. Scan and file client correspondence within designated e-folders. Answer incoming telephone calls, addressing inquiries and forwarding calls as needed. Monitor the general info email account and action emails promptly. Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments. Organise and maintain office supplies and stationery stock. Issue and monitor security passes for tenants and contractors. Handle incoming and outgoing post, including couriers. Liaise with tenants regarding day-to-day issues. Arrange contractor visits and follow up on outstanding reports, quotes, and invoices. Keep the procedures manual updated and accessible. Set up and maintain the Meeting Room to ensure it meets the required standards. Support the Head of Service Delivery with weekly building safety checks. Raise purchase orders in SAGE and provide administrative support to the Accounts Department. Process invoices for payment on the Paperless system in collaboration with the Accounts Department. Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included. Handle deposit protection certificates with TDS and process deposit protection payments. Maintain an up-to-date contact list and right to rent documents. Obtain and keep a register of contractor insurance documents. Perform general administrative duties, such as typing letters/reports and shredding old documents. Why Join Us? This is an exciting opportunity to be part of a vibrant team and contribute to the success of our organisation. The ideal candidate will be adaptable, detail-oriented, and ready to take on various tasks as they arise. If you are ready to embark on a fulfilling career as an Office Administrator and contribute to an outstanding team, we want to hear from you! Join us in creating a positive and productive workplace. Apply today! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
