An exciting, award-winning design agency in South West London is now looking for a new Executive Assistant (PA) to support the CEO in their role. This is a permanent, in-office position working within a busy & buzzy company and offers a salary of £38,000 - £45,000 + depending on experience, as well as benefits and discretionary bonuses. Apply Today! This is an ideal role for a bright, proactive and organised professional with at least 3 years of experience working as a PA/EA or someone who may have worked in a similar role. You'll take on proactive diary management and day-to-day support, act as the primary point of contact for the CEO, as well as performing minute taking, expense management, and managing correspondence and other documentation. In return, you'll work within an award-winning business which has been nationally recognised for its quality, with excellent opportunities for further personal and professional development - as well as an excellent, professional yet sociable company culture. This business is based in beautiful new offices in the Clapham area, close to reliable transport hubs, and well situated near restaurants, shops, and walking routes - perfect for summer! As the new Executive Assistant, you will: Deliver high-quality Executive Assistant support to the CEO, including proactive and complex diary management, scheduling, and coordination of day-to-day activities. Act as a trusted point of contact for the CEO, managing inbox and communications, screening enquiries, and ensuring priorities are handled efficiently and discreetly. Organise and support meetings end-to-end, including scheduling, agenda preparation, minute taking, and ensuring actions are tracked and completed. Prepare and format professional documentation such as presentations, reports, correspondence, and board materials. Coordinate travel, expenses, and regular administrative outputs, ensuring accuracy and timeliness. Assist with internal and external communications, including leadership updates and maintaining a professional online presence where required. Provide broader administrative and office support, including event coordination, front-of-house oversight, and helping to maintain a well-run office environment. As the new Executive Assistant, you should have: At least 3 years' experience in a PA or EA role. Demonstrable experience with diary management. Strong Microsoft Office skills - Excel, Word, Outlook. Excellent communication skills. In return, you'll receive a competitive salary of £45,000 plus - as well as a discretionary bonus and other benefits. This is an in-office, permanent position. Apply Today! To Apply : Click Apply to have your CV considered by one of our expert consultants. We welcome all applicants. We may - due to expected volume - be unable to respond to each application. Other Job Titles Include: PA, Personal Assistant, Executive Assistant, EA, Team Assistant, Secretary
May 01, 2026
Full time
An exciting, award-winning design agency in South West London is now looking for a new Executive Assistant (PA) to support the CEO in their role. This is a permanent, in-office position working within a busy & buzzy company and offers a salary of £38,000 - £45,000 + depending on experience, as well as benefits and discretionary bonuses. Apply Today! This is an ideal role for a bright, proactive and organised professional with at least 3 years of experience working as a PA/EA or someone who may have worked in a similar role. You'll take on proactive diary management and day-to-day support, act as the primary point of contact for the CEO, as well as performing minute taking, expense management, and managing correspondence and other documentation. In return, you'll work within an award-winning business which has been nationally recognised for its quality, with excellent opportunities for further personal and professional development - as well as an excellent, professional yet sociable company culture. This business is based in beautiful new offices in the Clapham area, close to reliable transport hubs, and well situated near restaurants, shops, and walking routes - perfect for summer! As the new Executive Assistant, you will: Deliver high-quality Executive Assistant support to the CEO, including proactive and complex diary management, scheduling, and coordination of day-to-day activities. Act as a trusted point of contact for the CEO, managing inbox and communications, screening enquiries, and ensuring priorities are handled efficiently and discreetly. Organise and support meetings end-to-end, including scheduling, agenda preparation, minute taking, and ensuring actions are tracked and completed. Prepare and format professional documentation such as presentations, reports, correspondence, and board materials. Coordinate travel, expenses, and regular administrative outputs, ensuring accuracy and timeliness. Assist with internal and external communications, including leadership updates and maintaining a professional online presence where required. Provide broader administrative and office support, including event coordination, front-of-house oversight, and helping to maintain a well-run office environment. As the new Executive Assistant, you should have: At least 3 years' experience in a PA or EA role. Demonstrable experience with diary management. Strong Microsoft Office skills - Excel, Word, Outlook. Excellent communication skills. In return, you'll receive a competitive salary of £45,000 plus - as well as a discretionary bonus and other benefits. This is an in-office, permanent position. Apply Today! To Apply : Click Apply to have your CV considered by one of our expert consultants. We welcome all applicants. We may - due to expected volume - be unable to respond to each application. Other Job Titles Include: PA, Personal Assistant, Executive Assistant, EA, Team Assistant, Secretary
Receptionist Salary 30,000 Based in Mayfair Office Based Role - Hours: 8am -5pm and 9am -6pm A leading luxury property developer based in are looking for a professional and polished Receptionist to join their beautiful office in Mayfair. You will support by providing efficient and professional receptionist/host duties and general administrative support as and when required. Key Responsibilities Greet and host visitors, residents, and team members with warmth and professionalism Answer and direct calls promptly with exceptional telephone etiquette Maintain a spotless and welcoming reception area at all times Manage meeting room bookings, diary coordination, and internal calendars Assist with courier services, deliveries, and maintenance visits Liaise with the PA and management team to coordinate meetings and events Provide administrative support including document filing, data updates, and system management Arrange and serve refreshments for meetings and events Replenish stationery and office supplies, ensuring stock levels are maintained Support the Chairman's Executive Assistant and assist with ad hoc office requests Ensure all Health & Safety procedures are followed, reporting any incidents promptly Experience required: Previous front-of-house or receptionist experience in a luxury, corporate, or property setting Excellent communication and interpersonal skills Impeccable personal presentation Strong organisational and multitasking abilities A calm, professional approach under pressure Proficiency in Microsoft Office and modern administrative systems A proactive, team-focused attitude and willingness to adapt Benefits include: 20 days holiday + Bank holidays Statutory pension If you're a confident, service-focused professional, we'd like to hear from you. Apply now to join the team as their next Receptionist and play a key role in delivering a high standard of service. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 01, 2026
Full time
Receptionist Salary 30,000 Based in Mayfair Office Based Role - Hours: 8am -5pm and 9am -6pm A leading luxury property developer based in are looking for a professional and polished Receptionist to join their beautiful office in Mayfair. You will support by providing efficient and professional receptionist/host duties and general administrative support as and when required. Key Responsibilities Greet and host visitors, residents, and team members with warmth and professionalism Answer and direct calls promptly with exceptional telephone etiquette Maintain a spotless and welcoming reception area at all times Manage meeting room bookings, diary coordination, and internal calendars Assist with courier services, deliveries, and maintenance visits Liaise with the PA and management team to coordinate meetings and events Provide administrative support including document filing, data updates, and system management Arrange and serve refreshments for meetings and events Replenish stationery and office supplies, ensuring stock levels are maintained Support the Chairman's Executive Assistant and assist with ad hoc office requests Ensure all Health & Safety procedures are followed, reporting any incidents promptly Experience required: Previous front-of-house or receptionist experience in a luxury, corporate, or property setting Excellent communication and interpersonal skills Impeccable personal presentation Strong organisational and multitasking abilities A calm, professional approach under pressure Proficiency in Microsoft Office and modern administrative systems A proactive, team-focused attitude and willingness to adapt Benefits include: 20 days holiday + Bank holidays Statutory pension If you're a confident, service-focused professional, we'd like to hear from you. Apply now to join the team as their next Receptionist and play a key role in delivering a high standard of service. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Snr PA & Team Co 47k Holborn 2-3 days in a week Perm 9:00-5:30 The Personal Assistant provides high-quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team. The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day-to-day operation of the company. The individual plays a key role in coordinating third-party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job requirements Key Tasks Personal & Executive Support Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities. Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately. Manage sensitive and confidential information with discretion and professionalism. Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through. Diary, Meeting & Governance Support Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries. Schedule meetings efficiently, balancing competing priorities and deadlines. Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements. Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance. Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly. Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions. Third Party Management & Tender Support Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations. Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time. Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties. Log communications, versions, and submissions to maintain a clear and auditable tender record. Assist with meeting coordination, site visits, and presentations linked to tender processes. Reporting & Information Management Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team. Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven. Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements. Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required. Operational & Team Support Provide administrative and coordination support across the Senior Leadership Team as required. Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams. Maintain organised filing systems and records to support audit, compliance, and good governance. Travel & Logistics Arrange domestic travel, including transport, accommodation, and detailed itineraries. Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required. Events & Engagement Support Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties. Liaise with venues, suppliers, and internal teams to support event delivery. Provide administrative support to the D&I Committee, including scheduling, papers, and communications. Systems, Expenses & Process Support Use company systems to support diary management, document control, reporting, and administration. Assist with expense processing, approvals, and record keeping in line with company policies. Identify opportunities to improve administrative processes, reporting efficiency, and ways of working. General Responsibilities Act at all times in line with the Company Values, integrating these in to all work practices. Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation. To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business. Support the Marketing Team to implement engaging community building events for residents To undertake any other duties as are reasonably requested from time to time. Job responsibilities Essential Proven experience in a Personal Assistant or senior administrative role supporting senior leaders. BA degree or project management certificate is desirable. Strong organisational skills with excellent attention to detail. Experience supporting reporting, documentation, and deadline-driven processes. Confident diary, meeting, and stakeholder management skills. Strong written and verbal communication skills. High levels of discretion, reliability, and professionalism. Comfortable managing multiple priorities and working collaboratively across teams. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2026
Full time
Snr PA & Team Co 47k Holborn 2-3 days in a week Perm 9:00-5:30 The Personal Assistant provides high-quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team. The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day-to-day operation of the company. The individual plays a key role in coordinating third-party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job requirements Key Tasks Personal & Executive Support Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities. Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately. Manage sensitive and confidential information with discretion and professionalism. Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through. Diary, Meeting & Governance Support Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries. Schedule meetings efficiently, balancing competing priorities and deadlines. Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements. Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance. Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly. Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions. Third Party Management & Tender Support Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations. Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time. Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties. Log communications, versions, and submissions to maintain a clear and auditable tender record. Assist with meeting coordination, site visits, and presentations linked to tender processes. Reporting & Information Management Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team. Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven. Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements. Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required. Operational & Team Support Provide administrative and coordination support across the Senior Leadership Team as required. Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams. Maintain organised filing systems and records to support audit, compliance, and good governance. Travel & Logistics Arrange domestic travel, including transport, accommodation, and detailed itineraries. Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required. Events & Engagement Support Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties. Liaise with venues, suppliers, and internal teams to support event delivery. Provide administrative support to the D&I Committee, including scheduling, papers, and communications. Systems, Expenses & Process Support Use company systems to support diary management, document control, reporting, and administration. Assist with expense processing, approvals, and record keeping in line with company policies. Identify opportunities to improve administrative processes, reporting efficiency, and ways of working. General Responsibilities Act at all times in line with the Company Values, integrating these in to all work practices. Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation. To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business. Support the Marketing Team to implement engaging community building events for residents To undertake any other duties as are reasonably requested from time to time. Job responsibilities Essential Proven experience in a Personal Assistant or senior administrative role supporting senior leaders. BA degree or project management certificate is desirable. Strong organisational skills with excellent attention to detail. Experience supporting reporting, documentation, and deadline-driven processes. Confident diary, meeting, and stakeholder management skills. Strong written and verbal communication skills. High levels of discretion, reliability, and professionalism. Comfortable managing multiple priorities and working collaboratively across teams. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are looking for an organised and proactive Office Coordinator to provide administrative and business support to the CEO and senior leadership team. This is a varied role where you will help keep the office, meetings, diaries, documents and projects running smoothly. You will be the sort of person who enjoys being organised, solving problems, supporting others and making sure nothing gets missed. Key duties Managing diaries, meetings, appointments and travel arrangements Preparing documents, reports, presentations and meeting papers Coordinating meetings, agendas and follow-up actions Acting as a point of contact for internal and external enquiries Supporting projects and tracking deadlines Maintaining accurate records, databases and documents Handling confidential information professionally Supporting general office administration and communication Assisting with data protection administration when required About you You will need previous experience in an administrative, PA, office support or coordinator role. You should be confident using Microsoft Office, Outlook and Teams, with excellent attention to detail and strong communication skills. Experience with SharePoint, project coordination, senior-level support, GDPR or working within a charity, membership or professional body would be useful, but is not essential. This role may suit someone who has worked as Office Coordinator, Senior Administrator, Business Support Administrator, PA, Executive Assistant, Team Coordinator, Project Administrator, Office Manager or Administration Coordinator. Apply Please apply with your CV today.
May 01, 2026
Full time
We are looking for an organised and proactive Office Coordinator to provide administrative and business support to the CEO and senior leadership team. This is a varied role where you will help keep the office, meetings, diaries, documents and projects running smoothly. You will be the sort of person who enjoys being organised, solving problems, supporting others and making sure nothing gets missed. Key duties Managing diaries, meetings, appointments and travel arrangements Preparing documents, reports, presentations and meeting papers Coordinating meetings, agendas and follow-up actions Acting as a point of contact for internal and external enquiries Supporting projects and tracking deadlines Maintaining accurate records, databases and documents Handling confidential information professionally Supporting general office administration and communication Assisting with data protection administration when required About you You will need previous experience in an administrative, PA, office support or coordinator role. You should be confident using Microsoft Office, Outlook and Teams, with excellent attention to detail and strong communication skills. Experience with SharePoint, project coordination, senior-level support, GDPR or working within a charity, membership or professional body would be useful, but is not essential. This role may suit someone who has worked as Office Coordinator, Senior Administrator, Business Support Administrator, PA, Executive Assistant, Team Coordinator, Project Administrator, Office Manager or Administration Coordinator. Apply Please apply with your CV today.
The Diocese of Carlisle covers the whole of Cumbria - a vast and beautiful rural diocese stretching from the Solway Firth to the Yorkshire Dales. The Bishop of Penrith is a suffragan bishop within the episcopal team, working alongside the Bishop of Carlisle to provide oversight, pastoral care, and strategic leadership across this geographically dispersed diocese. The Bishop's office is a busy, purposeful environment, combining the rhythms of Christian ministry with the demands of institutional leadership. As Executive Assistant, you will manage a complex and demanding diary, triage correspondence, draft official letters - including end of curacy letters - and ensure the Bishop is thoroughly briefed and prepared for every meeting, service, and visit. Alongside these core responsibilities, you will support the Bishop in matters relating to CDM cases, complaints, and safeguarding processes, working sensitively and with absolute discretion. You will also administer lay licences and authorisations, coordinate travel, provide hospitality to visitors to the Bishop's House, and take minutes as required. The role demands someone who is highly organised, calm under pressure, and able to work with warmth and professionalism across a wide range of relationships - from colleagues at Church House to clergy, parishes, and external bodies across the county. An understanding of, and sympathy with, the Church of England and its structures would be a real asset. This is a role for someone who finds meaning in enabling others to lead well - a person who takes quiet satisfaction in excellent administration, brings genuine hospitality to their work, and understands that behind every effective Bishop is a great EA. Interviews will take place in person on May 11, 2026 Responsibilities Manage the Bishop's diary, prioritising commitments and ensuring a well-organised schedule. Coordinate meetings, events, and travel arrangements, including booking tickets and accommodations. Draft and edit correspondence, ensuring a high standard of written communication. Prepare comprehensive briefing materials for the Bishop's engagements, ensuring accuracy and timeliness. Handle incoming communications, including emails and phone calls, with a professional and hospitable approach. Follow Safeguarding processes as per Diocesan Policy and liaise with Safeguarding lead on CDM safeguarding cases and ongoing safeguarding issues Assist the Bishop with responding to any complaints as per the diocesan Complaints procedure Maintain office systems, ensuring confidentiality and an efficient workflow. Support the Bishop in hosting visitors and evening functions, creating a welcoming environment. Undertake administrative tasks related to lay licences and authorisations. About you A good educational background, preferably with a degree or relevant qualification. Proven experience as an EA or PA, with a strong understanding of office procedures. Proficiency in Microsoft Office and IT skills, with the ability to learn new systems. Excellent written and verbal communication skills, with a strong command of the English language. Ability to work independently, manage a busy workload, and prioritise tasks effectively. Strong organisational skills, attention to detail, and a commitment to confidentiality. Sympathy for the Christian faith and an understanding of the Church of England Adaptability, flexibility, and a team-oriented mindset. Professional demeanour, representing the Church's values and mission. A genuine interest in the Church's work and a desire to contribute to its growth. Application closing date 04-May-:55
Apr 30, 2026
Full time
The Diocese of Carlisle covers the whole of Cumbria - a vast and beautiful rural diocese stretching from the Solway Firth to the Yorkshire Dales. The Bishop of Penrith is a suffragan bishop within the episcopal team, working alongside the Bishop of Carlisle to provide oversight, pastoral care, and strategic leadership across this geographically dispersed diocese. The Bishop's office is a busy, purposeful environment, combining the rhythms of Christian ministry with the demands of institutional leadership. As Executive Assistant, you will manage a complex and demanding diary, triage correspondence, draft official letters - including end of curacy letters - and ensure the Bishop is thoroughly briefed and prepared for every meeting, service, and visit. Alongside these core responsibilities, you will support the Bishop in matters relating to CDM cases, complaints, and safeguarding processes, working sensitively and with absolute discretion. You will also administer lay licences and authorisations, coordinate travel, provide hospitality to visitors to the Bishop's House, and take minutes as required. The role demands someone who is highly organised, calm under pressure, and able to work with warmth and professionalism across a wide range of relationships - from colleagues at Church House to clergy, parishes, and external bodies across the county. An understanding of, and sympathy with, the Church of England and its structures would be a real asset. This is a role for someone who finds meaning in enabling others to lead well - a person who takes quiet satisfaction in excellent administration, brings genuine hospitality to their work, and understands that behind every effective Bishop is a great EA. Interviews will take place in person on May 11, 2026 Responsibilities Manage the Bishop's diary, prioritising commitments and ensuring a well-organised schedule. Coordinate meetings, events, and travel arrangements, including booking tickets and accommodations. Draft and edit correspondence, ensuring a high standard of written communication. Prepare comprehensive briefing materials for the Bishop's engagements, ensuring accuracy and timeliness. Handle incoming communications, including emails and phone calls, with a professional and hospitable approach. Follow Safeguarding processes as per Diocesan Policy and liaise with Safeguarding lead on CDM safeguarding cases and ongoing safeguarding issues Assist the Bishop with responding to any complaints as per the diocesan Complaints procedure Maintain office systems, ensuring confidentiality and an efficient workflow. Support the Bishop in hosting visitors and evening functions, creating a welcoming environment. Undertake administrative tasks related to lay licences and authorisations. About you A good educational background, preferably with a degree or relevant qualification. Proven experience as an EA or PA, with a strong understanding of office procedures. Proficiency in Microsoft Office and IT skills, with the ability to learn new systems. Excellent written and verbal communication skills, with a strong command of the English language. Ability to work independently, manage a busy workload, and prioritise tasks effectively. Strong organisational skills, attention to detail, and a commitment to confidentiality. Sympathy for the Christian faith and an understanding of the Church of England Adaptability, flexibility, and a team-oriented mindset. Professional demeanour, representing the Church's values and mission. A genuine interest in the Church's work and a desire to contribute to its growth. Application closing date 04-May-:55
EXECUTIVE ASSISTANT An exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry . This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,000 - £45,000 pro rata . Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK. EXECUTIVE ASSISTANT ROLE: Managing and forward-planning Directors' diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention Making travel and accommodation arrangements for Directors, completing online check-ins, and ensuring all information and documents are prepared in advance Coordinating departmental and organisation-wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality Preparing and submitting Directors' expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross-team collaboration Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes EXECUTIVE ASSISTANT ESSENTIALS: Bringing a minimum of three years' PA or EA experience Using advanced Microsoft Excel skills Maintaining a high attention to detail Being highly organised Working in a team-oriented manner EXECUTIVE ASSISTANT BENEFITS: Working in a hybrid pattern of 2-3 days in the office Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year Accessing a private medical scheme Using the employee assistance programme Benefiting from a rent start scheme Taking part in a volunteering scheme Accessing learning and development opportunities If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Apr 30, 2026
Contractor
EXECUTIVE ASSISTANT An exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry . This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,000 - £45,000 pro rata . Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK. EXECUTIVE ASSISTANT ROLE: Managing and forward-planning Directors' diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention Making travel and accommodation arrangements for Directors, completing online check-ins, and ensuring all information and documents are prepared in advance Coordinating departmental and organisation-wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality Preparing and submitting Directors' expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross-team collaboration Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes EXECUTIVE ASSISTANT ESSENTIALS: Bringing a minimum of three years' PA or EA experience Using advanced Microsoft Excel skills Maintaining a high attention to detail Being highly organised Working in a team-oriented manner EXECUTIVE ASSISTANT BENEFITS: Working in a hybrid pattern of 2-3 days in the office Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year Accessing a private medical scheme Using the employee assistance programme Benefiting from a rent start scheme Taking part in a volunteering scheme Accessing learning and development opportunities If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
HR Officer (12 Month FTC) Shirley, Birmingham 32000 (DOE) BCR/AB/ 32291 Bell Cornwall Recruitment are pleased to be hiring for a HR Officer working for a UK-based consultancy specialising in humanitarian and development programmes, supporting delivery of international projects in complex settings. Based in Shirley, Birmingham. Duties and Responsibilities Coordinate recruitment processes, including scheduling interviews, reference checks, and contract preparation Maintain accurate and up-to-date personnel records and HR documentation Support onboarding and induction of staff Track attendance, leave, and contract timelines, ensuring timely follow-up actions Provide administrative support including meeting coordination, calendars, travel arrangements, and document management Maintain organised filing systems and administrative trackers Ensure compliance with HR policies, confidentiality standards, and data protection requirements Act as a first point of contact for HR and administrative queries Support preparation of HR and administrative reports Experience and Qualifications Essential Degree or diploma in HR, Business Administration, or a related field Minimum 5 years' experience in HR and administration Strong organisational skills and attention to detail Experience managing personnel records and recruitment processes Good understanding of HR procedures and confidentiality Desirable Experience in humanitarian, NGO, consultancy, or project-based environments If you are a HR Officer based in Shirley, Birmingham, who is seeking a new challenge, please get in touch! INDHP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 30, 2026
Full time
HR Officer (12 Month FTC) Shirley, Birmingham 32000 (DOE) BCR/AB/ 32291 Bell Cornwall Recruitment are pleased to be hiring for a HR Officer working for a UK-based consultancy specialising in humanitarian and development programmes, supporting delivery of international projects in complex settings. Based in Shirley, Birmingham. Duties and Responsibilities Coordinate recruitment processes, including scheduling interviews, reference checks, and contract preparation Maintain accurate and up-to-date personnel records and HR documentation Support onboarding and induction of staff Track attendance, leave, and contract timelines, ensuring timely follow-up actions Provide administrative support including meeting coordination, calendars, travel arrangements, and document management Maintain organised filing systems and administrative trackers Ensure compliance with HR policies, confidentiality standards, and data protection requirements Act as a first point of contact for HR and administrative queries Support preparation of HR and administrative reports Experience and Qualifications Essential Degree or diploma in HR, Business Administration, or a related field Minimum 5 years' experience in HR and administration Strong organisational skills and attention to detail Experience managing personnel records and recruitment processes Good understanding of HR procedures and confidentiality Desirable Experience in humanitarian, NGO, consultancy, or project-based environments If you are a HR Officer based in Shirley, Birmingham, who is seeking a new challenge, please get in touch! INDHP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Board and Executive Assistant Are you looking to provide high-level support in a dynamic environment? As a Board and Executive Assistant, you will streamline leadership operations, ensuring smooth communication and organisation. This role offers growth, accountability, and the chance to make a significant impact. Board and Executive Assistant Responsibilities This position will involve, but will not be limited to: Coordinating schedules and managing diaries for senior executives to optimise productivity and time management. Organising meetings, preparing agendas, and drafting minutes to facilitate effective decision-making. Managing correspondence, emails, and communications on behalf of executive leadership. Arranging travel and logistics to support seamless business operations. Assisting with project management and reporting to track key initiatives. Maintaining confidential records and ensuring compliance with governance standards. Supporting board meetings and preparing board packs to ensure efficient governance. Board and Executive Assistant Rewards Competitive salary between £35,250 and £39,820, dependent on experience. Generous holiday allowance and pension scheme. Opportunities for professional development and career progression. Flexible working arrangements to support work-life balance. Access to a vibrant professional environment that values initiative and innovation. Supportive team culture that fosters collaboration and growth. The Company Our client is a reputable organisation committed to excellence and continuous improvement. They value integrity, innovation, and collaboration. The company invests in its people, offering long-term career development and a supportive working environment. With a focus on achieving sustainable success, they aim to make a positive impact in their sector and beyond. Board and Executive Assistant Experience Essentials Proven experience supporting senior executives or board members, ideally within a professional or public sector environment. Strong organisational skills with the ability to manage multiple priorities effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite, calendar management, and document preparation. Ability to handle sensitive information with discretion and professionalism. Experience organising meetings, travel, and events is desirable. Relevant administrative or PA qualifications are an advantage. Location This role offers flexibility with the opportunity for hybrid working, supported by excellent access via public transport and parking facilities. It may involve occasional travel to different sites or locations, depending on business needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Apr 30, 2026
Full time
Board and Executive Assistant Are you looking to provide high-level support in a dynamic environment? As a Board and Executive Assistant, you will streamline leadership operations, ensuring smooth communication and organisation. This role offers growth, accountability, and the chance to make a significant impact. Board and Executive Assistant Responsibilities This position will involve, but will not be limited to: Coordinating schedules and managing diaries for senior executives to optimise productivity and time management. Organising meetings, preparing agendas, and drafting minutes to facilitate effective decision-making. Managing correspondence, emails, and communications on behalf of executive leadership. Arranging travel and logistics to support seamless business operations. Assisting with project management and reporting to track key initiatives. Maintaining confidential records and ensuring compliance with governance standards. Supporting board meetings and preparing board packs to ensure efficient governance. Board and Executive Assistant Rewards Competitive salary between £35,250 and £39,820, dependent on experience. Generous holiday allowance and pension scheme. Opportunities for professional development and career progression. Flexible working arrangements to support work-life balance. Access to a vibrant professional environment that values initiative and innovation. Supportive team culture that fosters collaboration and growth. The Company Our client is a reputable organisation committed to excellence and continuous improvement. They value integrity, innovation, and collaboration. The company invests in its people, offering long-term career development and a supportive working environment. With a focus on achieving sustainable success, they aim to make a positive impact in their sector and beyond. Board and Executive Assistant Experience Essentials Proven experience supporting senior executives or board members, ideally within a professional or public sector environment. Strong organisational skills with the ability to manage multiple priorities effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite, calendar management, and document preparation. Ability to handle sensitive information with discretion and professionalism. Experience organising meetings, travel, and events is desirable. Relevant administrative or PA qualifications are an advantage. Location This role offers flexibility with the opportunity for hybrid working, supported by excellent access via public transport and parking facilities. It may involve occasional travel to different sites or locations, depending on business needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Job Title: Conveyancing Assistant / Conveyancer Location: Ipswich Type: Full-time, Permanent Overview We are seeking a detail-oriented Conveyancing Assistant eager to develop their legal expertise, or an experienced Conveyancer confident in managing files efficiently and with professionalism. This role is central to residential property transactions, where precision, speed, and interpersonal skills are essential. Key Responsibilities For Conveyancing Assistant: Assist fee earners with a caseload encompassing residential property matters, including sales, purchases, remortgages, and transfers of equity Draught and prepare legal documents, contracts, and completion statements accurately Conduct searches and liaise with local authorities and relevant third parties Manage client onboarding, identity verification, and file opening procedures Respond to enquiries and provide timely updates to clients, estate agents, and lenders Maintain precise records and ensure compliance with all regulatory requirements For Conveyancer (Fee Earner Level): Manage a full caseload of residential conveyancing files from instruction to completion Offer clear and practical advice to clients throughout the transaction process Review title documentation, raise enquiries, and resolve legal issues promptly and effectively Communicate with clients, agents, lenders, and solicitors to facilitate smooth progress Ensure transactions proceed efficiently within agreed timescales Uphold high standards of client care and regulatory compliance Requirements For Conveyancing Assistant: Previous experience in conveyancing or legal support is advantageous Strong administrative and organisational abilities Excellent written and verbal communication skills Capability to manage multiple tasks in a fast-paced environment Exceptional attention to detail and a proactive approach For Conveyancer: Proven ability to manage a residential conveyancing caseload independently Qualified Solicitor, Licenced Conveyancer, Legal Executive, or an experienced non-qualified fee earner Comprehensive technical knowledge of the conveyancing process Ability to work accurately and efficiently under pressure Excellent client care and relationship management skills Desirable Familiarity with case management systems Experience handling high-volume caseloads Commercial awareness and a solutions-focused mindset What We Offer Competitive salary and benefits package Supportive and collaborative working environment Clear progression pathways with opportunities to advance from assistant level to fee earner and beyond Ongoing training and structured support , including mentoring and professional development Exposure to a varied caseload to enhance technical expertise
Apr 30, 2026
Full time
Job Title: Conveyancing Assistant / Conveyancer Location: Ipswich Type: Full-time, Permanent Overview We are seeking a detail-oriented Conveyancing Assistant eager to develop their legal expertise, or an experienced Conveyancer confident in managing files efficiently and with professionalism. This role is central to residential property transactions, where precision, speed, and interpersonal skills are essential. Key Responsibilities For Conveyancing Assistant: Assist fee earners with a caseload encompassing residential property matters, including sales, purchases, remortgages, and transfers of equity Draught and prepare legal documents, contracts, and completion statements accurately Conduct searches and liaise with local authorities and relevant third parties Manage client onboarding, identity verification, and file opening procedures Respond to enquiries and provide timely updates to clients, estate agents, and lenders Maintain precise records and ensure compliance with all regulatory requirements For Conveyancer (Fee Earner Level): Manage a full caseload of residential conveyancing files from instruction to completion Offer clear and practical advice to clients throughout the transaction process Review title documentation, raise enquiries, and resolve legal issues promptly and effectively Communicate with clients, agents, lenders, and solicitors to facilitate smooth progress Ensure transactions proceed efficiently within agreed timescales Uphold high standards of client care and regulatory compliance Requirements For Conveyancing Assistant: Previous experience in conveyancing or legal support is advantageous Strong administrative and organisational abilities Excellent written and verbal communication skills Capability to manage multiple tasks in a fast-paced environment Exceptional attention to detail and a proactive approach For Conveyancer: Proven ability to manage a residential conveyancing caseload independently Qualified Solicitor, Licenced Conveyancer, Legal Executive, or an experienced non-qualified fee earner Comprehensive technical knowledge of the conveyancing process Ability to work accurately and efficiently under pressure Excellent client care and relationship management skills Desirable Familiarity with case management systems Experience handling high-volume caseloads Commercial awareness and a solutions-focused mindset What We Offer Competitive salary and benefits package Supportive and collaborative working environment Clear progression pathways with opportunities to advance from assistant level to fee earner and beyond Ongoing training and structured support , including mentoring and professional development Exposure to a varied caseload to enhance technical expertise
Job Title: Executive Assistant Salary: £18.00 - £20.50 per hour Location: St Albans Contract: Interim possibility of permanent employment Hours: Monday to Friday - 37 hrs per week An excellent opportunity has arisen with one of our further education clients for an experienced professional to provide high-level executive support to the Senior Leadership Team and the Principal's Office. The role includes managing complex diaries and inboxes, delivering accurate and timely minutes, and supporting the successful delivery of key projects. Key Responsibilities: Support the smooth and efficient operation of the Office, collaborating closely with teams Manage your own workload effectively, prioritising tasks to ensure high-quality service delivery. Provide administrative support to the Senior Leadership Team, including accurate logging and filing of key data. Attend meetings to record clear, accurate minutes and track follow-up actions. Build an understanding of the client s strategy to accurately interpret information and produce reports and data. Process incoming correspondence for Senior Managers and ensure timely responses internally and externally. Coordinate events, including open days, internal staff events, and external stakeholder functions. Arrange and support external visitors, including parking coordination, greeting, and hospitality. Provide support and cover for the wider administration team when needed. Skills Required: Experience of working in an office or equivalent environment and compliance with Health and Safety, Safeguarding, Prevent, Equality, Diversity and Inclusivity or other legal require Proficient user of Microsoft office package and experience of data systems Confident and clear communicator possessing excellent organisational, verbal and written skills Customer orientated with a positive, driven, enthusiastic and professional outlook Ability to produce accurate minutes within tight deadlines and effectively follow up actions. Excellent interpersonal skills that include patience, tact, understanding and discretion/confidentiality, with both internal and external stakeholders Thank you for your interest in this vacancy, advertised by SMT Recruitment (Smart10 Ltd), acting as an employment agency/business. Your application will be considered alongside others, and we will contact you within three working days if you are shortlisted. SMT Recruitment is a multi-award-winning specialist recruitment consultancy providing temporary, contract, and permanent recruitment solutions across selected business sectors. To stay up to date with our latest opportunities, please visit our website, like us on Facebook, and follow us on Instagram or LinkedIn. Please refer to SMT s Privacy Policy for details on how we manage your data.
Apr 30, 2026
Full time
Job Title: Executive Assistant Salary: £18.00 - £20.50 per hour Location: St Albans Contract: Interim possibility of permanent employment Hours: Monday to Friday - 37 hrs per week An excellent opportunity has arisen with one of our further education clients for an experienced professional to provide high-level executive support to the Senior Leadership Team and the Principal's Office. The role includes managing complex diaries and inboxes, delivering accurate and timely minutes, and supporting the successful delivery of key projects. Key Responsibilities: Support the smooth and efficient operation of the Office, collaborating closely with teams Manage your own workload effectively, prioritising tasks to ensure high-quality service delivery. Provide administrative support to the Senior Leadership Team, including accurate logging and filing of key data. Attend meetings to record clear, accurate minutes and track follow-up actions. Build an understanding of the client s strategy to accurately interpret information and produce reports and data. Process incoming correspondence for Senior Managers and ensure timely responses internally and externally. Coordinate events, including open days, internal staff events, and external stakeholder functions. Arrange and support external visitors, including parking coordination, greeting, and hospitality. Provide support and cover for the wider administration team when needed. Skills Required: Experience of working in an office or equivalent environment and compliance with Health and Safety, Safeguarding, Prevent, Equality, Diversity and Inclusivity or other legal require Proficient user of Microsoft office package and experience of data systems Confident and clear communicator possessing excellent organisational, verbal and written skills Customer orientated with a positive, driven, enthusiastic and professional outlook Ability to produce accurate minutes within tight deadlines and effectively follow up actions. Excellent interpersonal skills that include patience, tact, understanding and discretion/confidentiality, with both internal and external stakeholders Thank you for your interest in this vacancy, advertised by SMT Recruitment (Smart10 Ltd), acting as an employment agency/business. Your application will be considered alongside others, and we will contact you within three working days if you are shortlisted. SMT Recruitment is a multi-award-winning specialist recruitment consultancy providing temporary, contract, and permanent recruitment solutions across selected business sectors. To stay up to date with our latest opportunities, please visit our website, like us on Facebook, and follow us on Instagram or LinkedIn. Please refer to SMT s Privacy Policy for details on how we manage your data.
Executive Assistant Location: Sheffield On-site Type: Initial 3-month contract Salary: 17.49 per hour + holiday pay Sellick Partnership are currently recruiting for an Executive Assistant on behalf of a public sector organisation in Sheffield. This role will provide high-level support to Executive Directors, managing complex diaries, coordinating meetings, and ensuring the smooth running of day-to-day executive activity. Key Responsibilities Provide full Executive Assistant support to senior leaders Manage complex diaries, inboxes, and meeting coordination Prepare reports, presentations, and board-level documentation Attend meetings, taking minutes and tracking actions Act as a key point of contact for internal and external stakeholders Support governance processes and ensure deadlines are met Maintain accurate records and support administrative systems Key Requirements Previous experience supporting senior leaders at Executive level Strong diary management and organisational skills Excellent communication skills, both written and verbal Ability to manage a busy workload and prioritise effectively High attention to detail and ability to handle confidential information Strong IT skills, including Microsoft Office If you're interested, please get in touch with Jack Rice at Sellick Partnership for more information. Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.
Apr 30, 2026
Seasonal
Executive Assistant Location: Sheffield On-site Type: Initial 3-month contract Salary: 17.49 per hour + holiday pay Sellick Partnership are currently recruiting for an Executive Assistant on behalf of a public sector organisation in Sheffield. This role will provide high-level support to Executive Directors, managing complex diaries, coordinating meetings, and ensuring the smooth running of day-to-day executive activity. Key Responsibilities Provide full Executive Assistant support to senior leaders Manage complex diaries, inboxes, and meeting coordination Prepare reports, presentations, and board-level documentation Attend meetings, taking minutes and tracking actions Act as a key point of contact for internal and external stakeholders Support governance processes and ensure deadlines are met Maintain accurate records and support administrative systems Key Requirements Previous experience supporting senior leaders at Executive level Strong diary management and organisational skills Excellent communication skills, both written and verbal Ability to manage a busy workload and prioritise effectively High attention to detail and ability to handle confidential information Strong IT skills, including Microsoft Office If you're interested, please get in touch with Jack Rice at Sellick Partnership for more information. Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.
Location: Inverclyde An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast-paced environment. What You'll Be Doing Deliver a comprehensive and professional secretariat service to the CEO Attend meetings and produce accurate, concise minutes, ensuring prompt distribution. Manage complex diaries, emails, and schedules Prepare agendas and coordinate the distribution of board papers and documentation. Produce high-quality reports, presentations, and correspondence. Coordinate meetings, travel arrangements, and appointments. Monitor progress on key projects and follow up with relevant stakeholders. Provide administrative and organisational support to senior leaders. Support company events, meetings, and ad hoc projects. Handle confidential information with the utmost discretion. Ideal Candidate Proven experience as an Executive Assistant at senior or board level. Strong minute-taking and organisational skills. Excellent written and verbal communication abilities. Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint) High levels of discretion, attention to detail, and professionalism.
Apr 30, 2026
Full time
Location: Inverclyde An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast-paced environment. What You'll Be Doing Deliver a comprehensive and professional secretariat service to the CEO Attend meetings and produce accurate, concise minutes, ensuring prompt distribution. Manage complex diaries, emails, and schedules Prepare agendas and coordinate the distribution of board papers and documentation. Produce high-quality reports, presentations, and correspondence. Coordinate meetings, travel arrangements, and appointments. Monitor progress on key projects and follow up with relevant stakeholders. Provide administrative and organisational support to senior leaders. Support company events, meetings, and ad hoc projects. Handle confidential information with the utmost discretion. Ideal Candidate Proven experience as an Executive Assistant at senior or board level. Strong minute-taking and organisational skills. Excellent written and verbal communication abilities. Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint) High levels of discretion, attention to detail, and professionalism.
Executive Assistant / Governance & Meetings Coordinator Your new company You'll be joining a respected, mission-driven organisation that provides housing, specialist support and life-changing services to people who are homeless, vulnerable or at risk of homelessness. The organisation works across Hampshire, Southampton, Portsmouth, Berkshire, the Isle of Wight and surrounding areas, helping individuals rebuild their lives through safe accommodation, practical support and personalised pathways towards independence. Their focus is on breaking the cycle of homelessness, poverty and exclusion by offering reliable, effective housing and support services that enable people to feel secure, valued and ready for the next steps in their journey. Your new role This is not a traditional Executive Assistant position. Instead, you'll act as the operational and organisational backbone for key meetings, governance processes and executive support tasks, ensuring actions are completed and standards are maintained.The core of the role is minute taking - accurate, confident and timely - across a regular schedule of internal and Board level meetings. You'll ensure that meeting actions are followed through, policies are reviewed on time, and documentation is properly managed and tracked.There will be some light Executive support, such as hotel bookings and coordinating practical arrangements, but no diary management or inbox management, and very little traditional EA work. Because this is a temporary role (with the potential to become permanent), it requires someone who can hit the ground running with minimal training, take ownership, and work independently. Key Responsibilities Providing high quality minute taking for multiple meetings, including Board meetings. Following up on meeting actions and proactively chasing progress. Managing the policy register: circulating reviews, prompting stakeholders and ensuring deadlines are met. Overseeing documents and leases for signature, including scanning, filing and database updates. Coordinating Board-related tasks such as booking training sessions and supporting appraisal paperwork. Undertaking basic administrative tasks for executives, including hotel bookings. Ensuring all governance processes run smoothly and efficiently. This role requires someone who is confident enough to prompt senior colleagues, ask direct questions such as "Has this been done?", and ensure nothing slips through the cracks. What you'll need to succeed To thrive in this role, you will bring: Strong, confident and accurate minute-taking experience - this is essential. The ability to work independently with little hand holding, especially in the early weeks. A proactive, assertive approach - someone who seeks information, chases actions and keeps processes moving. Experience in governance administration, policy tracking or structured organisational processes (desirable but not essential if minute taking is strong). Excellent organisational skills and attention to detail. A calm, composed style that fits well with a laid-back management approach. Availability to work every day, ideally 9am-2pm (or full time if preferred). This role will suit someone who enjoys autonomy, structure and being the quiet force that ensures everything gets done. What you'll get in return Flexible part-time hours (e.g., 9am-2pm), with full-time considered for the right person. A supportive team environment where you are trusted to manage your own workload. The opportunity to step into a critical role and make an immediate impact. Temp to permit potential for individuals seeking long-term stability. A varied and meaningful position at the heart of the organisation's governance. Interviews are planned for the week commencing 7 April, with further conversations around 13 April. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 30, 2026
Seasonal
Executive Assistant / Governance & Meetings Coordinator Your new company You'll be joining a respected, mission-driven organisation that provides housing, specialist support and life-changing services to people who are homeless, vulnerable or at risk of homelessness. The organisation works across Hampshire, Southampton, Portsmouth, Berkshire, the Isle of Wight and surrounding areas, helping individuals rebuild their lives through safe accommodation, practical support and personalised pathways towards independence. Their focus is on breaking the cycle of homelessness, poverty and exclusion by offering reliable, effective housing and support services that enable people to feel secure, valued and ready for the next steps in their journey. Your new role This is not a traditional Executive Assistant position. Instead, you'll act as the operational and organisational backbone for key meetings, governance processes and executive support tasks, ensuring actions are completed and standards are maintained.The core of the role is minute taking - accurate, confident and timely - across a regular schedule of internal and Board level meetings. You'll ensure that meeting actions are followed through, policies are reviewed on time, and documentation is properly managed and tracked.There will be some light Executive support, such as hotel bookings and coordinating practical arrangements, but no diary management or inbox management, and very little traditional EA work. Because this is a temporary role (with the potential to become permanent), it requires someone who can hit the ground running with minimal training, take ownership, and work independently. Key Responsibilities Providing high quality minute taking for multiple meetings, including Board meetings. Following up on meeting actions and proactively chasing progress. Managing the policy register: circulating reviews, prompting stakeholders and ensuring deadlines are met. Overseeing documents and leases for signature, including scanning, filing and database updates. Coordinating Board-related tasks such as booking training sessions and supporting appraisal paperwork. Undertaking basic administrative tasks for executives, including hotel bookings. Ensuring all governance processes run smoothly and efficiently. This role requires someone who is confident enough to prompt senior colleagues, ask direct questions such as "Has this been done?", and ensure nothing slips through the cracks. What you'll need to succeed To thrive in this role, you will bring: Strong, confident and accurate minute-taking experience - this is essential. The ability to work independently with little hand holding, especially in the early weeks. A proactive, assertive approach - someone who seeks information, chases actions and keeps processes moving. Experience in governance administration, policy tracking or structured organisational processes (desirable but not essential if minute taking is strong). Excellent organisational skills and attention to detail. A calm, composed style that fits well with a laid-back management approach. Availability to work every day, ideally 9am-2pm (or full time if preferred). This role will suit someone who enjoys autonomy, structure and being the quiet force that ensures everything gets done. What you'll get in return Flexible part-time hours (e.g., 9am-2pm), with full-time considered for the right person. A supportive team environment where you are trusted to manage your own workload. The opportunity to step into a critical role and make an immediate impact. Temp to permit potential for individuals seeking long-term stability. A varied and meaningful position at the heart of the organisation's governance. Interviews are planned for the week commencing 7 April, with further conversations around 13 April. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
A dynamic recruitment consultancy is seeking a Business Support Administrator to provide executive support to the MD and CEO. The ideal candidate will have a minimum of three years' administrative experience, excellent written English skills, and the ability to handle confidential information with discretion. Responsibilities include managing inboxes, preparing reports, and supporting various departments. This role offers an excellent opportunity to grow with a business that emphasizes performance and innovation.
Apr 30, 2026
Full time
A dynamic recruitment consultancy is seeking a Business Support Administrator to provide executive support to the MD and CEO. The ideal candidate will have a minimum of three years' administrative experience, excellent written English skills, and the ability to handle confidential information with discretion. Responsibilities include managing inboxes, preparing reports, and supporting various departments. This role offers an excellent opportunity to grow with a business that emphasizes performance and innovation.
Executive Assistant opportunity with a reputable University Your new company A reputable university with beautiful grounds Your new role Key Responsibilities Executive & Administrative Support Provide proactive, confidential and high-quality administrative support to the Vice-Chancellor and Principal's Office. Ensure Senior Leadership Team members have the right information, documents and schedules to meet all deadlines effectively. Support preparations for meetings, talks and visits by gathering relevant information, contributing to presentations and producing briefing materials. Diary & Meeting Management Oversee and manage complex diaries for senior leaders, using sound judgement to prioritise competing demands and respond to shifting priorities. Liaise with internal and external contacts, arrange meetings, book venues, organise hospitality and coordinate travel arrangements, including visas where required. Committee Servicing Provide full secretariat support for high-level committees, including preparing agendas, taking accurate, concise minutes, and following up on actions with professionalism and confidentiality. Communication & Correspondence Manage incoming emails, phone calls and written correspondence-often of a sensitive or complex nature. Assess priority levels, draft responses, or redirect to appropriate contacts as needed. Documentation & Compliance Maintain accurate electronic and physical filing systems for key documentation relating to the Vice-Chancellor and Principal's Office. Develop and maintain a strong working knowledge of relevant university policies, procedures, governance and committee structures. Financial Administration Oversee expenditure within agreed budgets and handle financial processes such as raising requisitions, processing invoices, receipting and managing expense claims in line with financial regulations. General Duties Provide cover for colleagues in the Executive Support Team during periods of leave or absence. Maintain annual leave records and support HR activities relating to senior management recruitment when required. Assist with wider project-related work, including research and administrative support on topical issues as directed by the Senior Leadership Team. What you'll need to succeed Proven experience providing high-level executive or administrative support within a complex, fast-paced environment. Previous experience in Higher Education or Education would be desirable. Strong organisational skills with the ability to prioritise competing demands and manage a busy workload effectively. Excellent written and verbal communication skills, with the ability to handle sensitive and confidential information discreetly. Demonstrated ability to take clear, concise and accurate minutes at senior-level meetings. Confident diary management experience, including coordinating meetings, events, travel and logistics. High attention to detail and accuracy across documentation, correspondence and data management. Strong IT proficiency, particularly in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital filing systems. Experience preparing briefings, presentations or supporting documentation for senior stakeholders. What you'll get in return 26 days annual leave + closure (total of 35 days) Work-life balance Travel benefits including season ticket loan Great pension Employee discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 30, 2026
Full time
Executive Assistant opportunity with a reputable University Your new company A reputable university with beautiful grounds Your new role Key Responsibilities Executive & Administrative Support Provide proactive, confidential and high-quality administrative support to the Vice-Chancellor and Principal's Office. Ensure Senior Leadership Team members have the right information, documents and schedules to meet all deadlines effectively. Support preparations for meetings, talks and visits by gathering relevant information, contributing to presentations and producing briefing materials. Diary & Meeting Management Oversee and manage complex diaries for senior leaders, using sound judgement to prioritise competing demands and respond to shifting priorities. Liaise with internal and external contacts, arrange meetings, book venues, organise hospitality and coordinate travel arrangements, including visas where required. Committee Servicing Provide full secretariat support for high-level committees, including preparing agendas, taking accurate, concise minutes, and following up on actions with professionalism and confidentiality. Communication & Correspondence Manage incoming emails, phone calls and written correspondence-often of a sensitive or complex nature. Assess priority levels, draft responses, or redirect to appropriate contacts as needed. Documentation & Compliance Maintain accurate electronic and physical filing systems for key documentation relating to the Vice-Chancellor and Principal's Office. Develop and maintain a strong working knowledge of relevant university policies, procedures, governance and committee structures. Financial Administration Oversee expenditure within agreed budgets and handle financial processes such as raising requisitions, processing invoices, receipting and managing expense claims in line with financial regulations. General Duties Provide cover for colleagues in the Executive Support Team during periods of leave or absence. Maintain annual leave records and support HR activities relating to senior management recruitment when required. Assist with wider project-related work, including research and administrative support on topical issues as directed by the Senior Leadership Team. What you'll need to succeed Proven experience providing high-level executive or administrative support within a complex, fast-paced environment. Previous experience in Higher Education or Education would be desirable. Strong organisational skills with the ability to prioritise competing demands and manage a busy workload effectively. Excellent written and verbal communication skills, with the ability to handle sensitive and confidential information discreetly. Demonstrated ability to take clear, concise and accurate minutes at senior-level meetings. Confident diary management experience, including coordinating meetings, events, travel and logistics. High attention to detail and accuracy across documentation, correspondence and data management. Strong IT proficiency, particularly in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital filing systems. Experience preparing briefings, presentations or supporting documentation for senior stakeholders. What you'll get in return 26 days annual leave + closure (total of 35 days) Work-life balance Travel benefits including season ticket loan Great pension Employee discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Litigation Legal Secretary - Fast-Paced, Rewarding Role Birmingham - Office based Ref: BCR/JC/32280 Bell Cornwall Recruitment are excited to be supporting a respected law firm in their search for a skilled Legal Secretary to join their busy Litigation team . If you're highly organised, detail-driven, and thrive in a professional, fast-moving environment, this could be the perfect next step. The Role: You'll play a key part in supporting fee earners dealing with contentious probate and trusts work, ensuring the smooth running of legal and administrative processes. From preparing legal documents and managing case files to coordinating diaries and liaising with clients, you'll be at the heart of the team. Key Responsibilities: Providing high-quality secretarial and administrative support to the litigation team Audio typing and preparing legal documents, correspondence, and court bundles Managing case files, document systems, and digital workflows Handling client communication professionally, both in person and over the phone Coordinating diaries, meetings, travel, and managing incoming/outgoing correspondence Supporting compliance, billing processes, and case management systems What We're Looking For: Previous experience as a Legal Secretary (litigation experience desirable) Strong IT skills, including Microsoft Office and case management systems Excellent typing, organisation, and attention to detail Confident communicator with a professional and calm approach A proactive, team-focused mindset with a "can-do" attitude Why Apply? Join a supportive and collaborative legal team Work in a varied, fast-paced litigation environment Opportunities for training, development, and progression Competitive salary and benefits package If you're ready to take the next step in your legal support career, apply now with Bell Cornwall Recruitment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 30, 2026
Full time
Litigation Legal Secretary - Fast-Paced, Rewarding Role Birmingham - Office based Ref: BCR/JC/32280 Bell Cornwall Recruitment are excited to be supporting a respected law firm in their search for a skilled Legal Secretary to join their busy Litigation team . If you're highly organised, detail-driven, and thrive in a professional, fast-moving environment, this could be the perfect next step. The Role: You'll play a key part in supporting fee earners dealing with contentious probate and trusts work, ensuring the smooth running of legal and administrative processes. From preparing legal documents and managing case files to coordinating diaries and liaising with clients, you'll be at the heart of the team. Key Responsibilities: Providing high-quality secretarial and administrative support to the litigation team Audio typing and preparing legal documents, correspondence, and court bundles Managing case files, document systems, and digital workflows Handling client communication professionally, both in person and over the phone Coordinating diaries, meetings, travel, and managing incoming/outgoing correspondence Supporting compliance, billing processes, and case management systems What We're Looking For: Previous experience as a Legal Secretary (litigation experience desirable) Strong IT skills, including Microsoft Office and case management systems Excellent typing, organisation, and attention to detail Confident communicator with a professional and calm approach A proactive, team-focused mindset with a "can-do" attitude Why Apply? Join a supportive and collaborative legal team Work in a varied, fast-paced litigation environment Opportunities for training, development, and progression Competitive salary and benefits package If you're ready to take the next step in your legal support career, apply now with Bell Cornwall Recruitment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Executive Officer - (Job ref: EXO001) Salary: £24,521.29 - £27,000 gross per annum (FTE), depending on experience Hours: 25 - 28 hours per week - work pattern to be agreed with successful candidate Location: Hybrid working - home and library base (Exeter/Newton Abbot/Cullompton Library- to be agreed with successful candidate) Closing date: 9am on Monday 18th May 2026 Interview date: Friday 22nd May 2026 The Executive Officer plays a key role in the smooth running of Libraries Unlimited and the trading subsidiary Libraries Unlimited Enterprises, by providing high quality administrative and governance support to the Board, Executive and Leadership Teams. The person will ensure compliance with Libraries Unlimited's legal and regulatory responsibilities as a charity and its governing documents and policies. The Executive Officer provides personal assistant support to the Chief Executive along with general administrative support for the Chair, the Executive and Leadership teams. As a membership charity, Libraries Unlimited values the active involvement of its members, who are employees, Friends Groups and trustees. The Executive Officer plays an important role in ensuring the organisation maximises the active involvement and support of its members. To read the full job description and submit your application form, please visit the Vacancies page on the Libraries Unlimited website
Apr 30, 2026
Full time
Executive Officer - (Job ref: EXO001) Salary: £24,521.29 - £27,000 gross per annum (FTE), depending on experience Hours: 25 - 28 hours per week - work pattern to be agreed with successful candidate Location: Hybrid working - home and library base (Exeter/Newton Abbot/Cullompton Library- to be agreed with successful candidate) Closing date: 9am on Monday 18th May 2026 Interview date: Friday 22nd May 2026 The Executive Officer plays a key role in the smooth running of Libraries Unlimited and the trading subsidiary Libraries Unlimited Enterprises, by providing high quality administrative and governance support to the Board, Executive and Leadership Teams. The person will ensure compliance with Libraries Unlimited's legal and regulatory responsibilities as a charity and its governing documents and policies. The Executive Officer provides personal assistant support to the Chief Executive along with general administrative support for the Chair, the Executive and Leadership teams. As a membership charity, Libraries Unlimited values the active involvement of its members, who are employees, Friends Groups and trustees. The Executive Officer plays an important role in ensuring the organisation maximises the active involvement and support of its members. To read the full job description and submit your application form, please visit the Vacancies page on the Libraries Unlimited website
The Firm Our client is an award-winning and highly regarded international law firm seeking a Junior Executive Assistant to join their London office. The Opportunity This is an excellent opportunity for a highly organised and proactive Junior Executive Assistant to provide high-level secretarial and administrative support to Partners within a busy team. You will play a key role in ensuring partners are supported effectively while maintaining excellent service for clients and colleagues. Key responsibilities include: Acting as a professional ambassador for Partners, managing busy diaries, appointments, travel arrangements, and inboxes to ensure effective prioritisation Taking ownership of billing processes, including monitoring WIP, unpaid bills, and supporting compliance procedures Building strong working relationships with Partners through regular communication, developing an understanding of their clients and priorities Supporting marketing and business development activities, including liaising with clients and external contacts Coordinating events, seminars, and conferences for clients and internal teams Providing proactive administrative and organisational support to ensure the smooth running of day-to-day activities This Junior Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm. Requirements At least 2 years' previous Legal PA experience within a law firm (essential) Experience supporting Partners within a fast-paced legal environment Vacancy Highlights Hybrid working (2 days WFH) Excellent benefits package including health insurance, private medical care, season ticket loan and more To be considered for this Junior Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 30, 2026
Full time
The Firm Our client is an award-winning and highly regarded international law firm seeking a Junior Executive Assistant to join their London office. The Opportunity This is an excellent opportunity for a highly organised and proactive Junior Executive Assistant to provide high-level secretarial and administrative support to Partners within a busy team. You will play a key role in ensuring partners are supported effectively while maintaining excellent service for clients and colleagues. Key responsibilities include: Acting as a professional ambassador for Partners, managing busy diaries, appointments, travel arrangements, and inboxes to ensure effective prioritisation Taking ownership of billing processes, including monitoring WIP, unpaid bills, and supporting compliance procedures Building strong working relationships with Partners through regular communication, developing an understanding of their clients and priorities Supporting marketing and business development activities, including liaising with clients and external contacts Coordinating events, seminars, and conferences for clients and internal teams Providing proactive administrative and organisational support to ensure the smooth running of day-to-day activities This Junior Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm. Requirements At least 2 years' previous Legal PA experience within a law firm (essential) Experience supporting Partners within a fast-paced legal environment Vacancy Highlights Hybrid working (2 days WFH) Excellent benefits package including health insurance, private medical care, season ticket loan and more To be considered for this Junior Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
A senior care organization in Scarborough is seeking an Executive Assistant to support the CEO and Board of Directors. The role requires a seasoned professional with at least 7 years of experience supporting C-level executives. Responsibilities include providing high-level administrative support, managing competing demands, and maintaining discretion with confidential information. The organization offers a competitive compensation package, professional development opportunities, and a supportive work environment. Only candidates with strong organization and communication skills will be considered.
Apr 30, 2026
Full time
A senior care organization in Scarborough is seeking an Executive Assistant to support the CEO and Board of Directors. The role requires a seasoned professional with at least 7 years of experience supporting C-level executives. Responsibilities include providing high-level administrative support, managing competing demands, and maintaining discretion with confidential information. The organization offers a competitive compensation package, professional development opportunities, and a supportive work environment. Only candidates with strong organization and communication skills will be considered.
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Apr 30, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
