Job Description
Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas.
Salary is up to £29,000 depending on experience. Please note this is an office-based position.
Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
Your Key Responsibilities include:
Fleet Administration
Salary is up to £29,000 depending on experience. Please note this is an office-based position.
Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
Your Key Responsibilities include:
Fleet Administration
- Manage incoming vehicle post, scanning, filing, and email correspondence
- Issue and track driver fines, ensuring timely resolution and payment follow-up
- Support delivery and preparation of vehicles for new drivers
- Act as a key contact for drivers, insurers, and lease providers
- Coordinate accident reporting and liaise with insurers
- Review fleet invoice costs against internal reporting data
- Monitor mileage usage and implement required changes
- Arrange foreign travel permissions via lease companies
- Carry out vehicle inspections
- Book and manage pool car usage
- Maintain accurate records of Waste Transfer Notes
- Collate and report waste volumes per contractor
- Ensure supplier certifications and accreditations remain current
- Liaise with waste providers regarding missed or failed collections
- Maintain up-to-date waste contractor records and documentation
- Input and process utility bill data accurately
- Verify billing accuracy and resolve discrepancies with suppliers
- Act as a point of contact for meter readings
- Liaise directly with utility providers where required
- Maintain contractor insurance and licence records
- Manage contractor induction logs and site access documentation
- Schedule and coordinate maintenance works and service appointments
- Arrange repairs to fixtures and fittings
- Conduct site inductions for contractors
- Provide general administrative support to the Facilities team
- Support ad hoc departmental requirements as needed
- Previous experience working with utility providers and contracts
- Experience in fleet operations
- Exposure to facilities or contractor management environments
- High attention to detail and accuracy
- Strong communication skills with confidence liaising with suppliers and colleagues
- Excellent organisational and prioritisation abilities
- Proven administrative experience
- Proficient in Microsoft Office (Excel, Outlook, etc.)
- Problem-solving capability
- Full UK Driving Licence
- Understanding of ISO 14001 environmental standards
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