Commercial Property Legal Secretary (Part Time - PM)

Legal Secretary - Commercial Real Estate Department

• Job Type: Part-time (Job Share)
• Hours: 17.5 hours per week (1:30 PM - 5:00 PM, Monday to Friday)
• Location: Basingstoke (Office-based)

We are seeking a dedicated Legal Secretary to provide administrative support to our Commercial Real Estate department. This part-time role is ideal for someone who excels in a structured, supportive environment and is capable of managing multiple tasks efficiently.

Day-to-day of the role:

• Undertake file openings, including obtaining client ID, and manage file closures for all matters.
• Maintain records of new matters and monthly fee-earning records, ensuring they are kept up-to-date.
• Arrange fee earner meetings, liaising internally as required.
• Liaise with clients both over the phone and face-to-face, ensuring all client ID and compliance documents are current.
• Check the Land Registry portal for requisitions and support fee earners with the completion of SDLT applications.
• Manage SDLT payments and forms, keeping on top of deadlines, documents, answers to requisitions, and client queries.
• Handle post-completion requirements, dictations, and the scanning and dispatching of client documents.
• Manage daily post for the fee earners in the team.
• Type letters and format documents using tracked changes, and perform document binding.
• Download title documents and distribute them to clients.
• Utilize DocuSign to support clients in signing and returning documentation.
• Conduct financial administration for the team, including issuing invoices, liaising with Accounts to pay out funds, handling credit notes, completion statements, and managing payment receipts for funds in and out.
• Support fee earners with client queries related to property searches.
• Perform any other duties as reasonably directed by the Head of Department or Directors.

Required Skills & Qualifications:

• Administrative experience within the legal sector; property experience is advantageous but not compulsory.
• Proficiency in using computer and software systems; experience with case management systems is beneficial.
• Organised and capable of prioritising work for multiple fee earners.
• High level of attention to detail and a strong understanding of client confidentiality.

Benefits:

• Competitive part-time salary.
• Structured work hours for a balanced lifestyle.
• Supportive team environment in a well-established firm.
• Opportunity to contribute to high-profile real estate transactions.

To apply for this Legal Secretary position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role to Mark Watts at Reed Legal, your local Legal Recruitment Manager.