Operations Administrator

• Location: St. Albans
• Job Type: Full-time

My client is looking for someone to join their dynamic Administration Team as an Administration Assistant, where you will play a crucial role in auditing supplier invoices and improving the efficiency of our operations. This position will suit someone starting their career and offers a challenging yet rewarding environment for a highly organised and detail-oriented individual.

Day-to-day of the role:

• Audit supplier invoices received primarily via email, ensuring legitimacy and accuracy.
• Input invoice details into Excel spreadsheets, verifying supplier information, freight rates, surcharges, and currency accuracy.
• Handle variances in values by adjusting spreadsheets and requesting credit notes if necessary.
• Create batch headers for invoices being passed for payment and update internal accruals with detailed invoice and credit note information.
• Liaise with the Accounts Team to ensure timely and accurate transfer of invoices for payment processing.
• Process invoices promptly, manage queries effectively, and maintain communication with suppliers to resolve issues.
• Continuously identify areas for improvement in the invoicing process and suggest actionable solutions.
• Assist with general administrative duties, handle switchboard calls, and provide cover for other roles as needed during absences or high workload periods.

Required Skills & Qualifications:

• Numeracy and literacy skills, with proficiency in Excel and data inputting.
• Exceptional attention to detail.
• Strong organisational skills and the ability to work within strict deadlines independently.
• Excellent communication skills, both written and verbal.
• Presentable, energetic, and enthusiastic demeanor.