Purchasing Administrator 28,000 - 30,000 per annum Chelmsford, Essex Monday-Friday, 8:30am-5pm You must be able to drive and have access to a vehicle to be considered for this role due to the location of the business. Are you a highly organised Administrator looking to join a supportive business where your contribution truly matters? Our client is a fast paced, family run organisation known for delivering exceptional service and building lasting partnerships with customers and suppliers. Due to continued success, they are now looking for a proactive and detail oriented Administrator to become a key part of their friendly team. What you'll be doing: Processing purchase orders and maintaining accurate, real-time tracking systems and databases Acting as a key point of contact for suppliers - handling queries, deliveries, and shipment updates Coordinating local and international shipments, working closely with couriers and customs agents Ensuring all customs documentation is accurate and compliant Handling incoming calls and emails, ensuring prompt and professional communication Requesting samples, pricing, and lead times from suppliers Building strong working relationships through clear, proactive communication Setting up and amending new and existing job records Managing RAMS & O&M manuals Providing flexible administrative support across the team and assisting with projects and wider business operations when required What we're looking for: Previous administration experience (essential) Previous experience using Microsoft Excel and Outlook on a daily basis A proactive, can-do attitude and strong organisational skills Confident and professional telephone manner Ability to adapt in a busy, fast-moving environment Strong attention to detail and ability to effectively manage multiple tasks Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 11, 2026
Full time
Purchasing Administrator 28,000 - 30,000 per annum Chelmsford, Essex Monday-Friday, 8:30am-5pm You must be able to drive and have access to a vehicle to be considered for this role due to the location of the business. Are you a highly organised Administrator looking to join a supportive business where your contribution truly matters? Our client is a fast paced, family run organisation known for delivering exceptional service and building lasting partnerships with customers and suppliers. Due to continued success, they are now looking for a proactive and detail oriented Administrator to become a key part of their friendly team. What you'll be doing: Processing purchase orders and maintaining accurate, real-time tracking systems and databases Acting as a key point of contact for suppliers - handling queries, deliveries, and shipment updates Coordinating local and international shipments, working closely with couriers and customs agents Ensuring all customs documentation is accurate and compliant Handling incoming calls and emails, ensuring prompt and professional communication Requesting samples, pricing, and lead times from suppliers Building strong working relationships through clear, proactive communication Setting up and amending new and existing job records Managing RAMS & O&M manuals Providing flexible administrative support across the team and assisting with projects and wider business operations when required What we're looking for: Previous administration experience (essential) Previous experience using Microsoft Excel and Outlook on a daily basis A proactive, can-do attitude and strong organisational skills Confident and professional telephone manner Ability to adapt in a busy, fast-moving environment Strong attention to detail and ability to effectively manage multiple tasks Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Sales Administrator Excellent Company 9am 5pm Monday to Friday Elland Temporary 6 weeks - could lead to longer A position has become available for a full-time Sales Administrator for a busy industrial company. The role could encompass elements of logistics and shipping, purchasing, spares administration, accounts, service and reception duties as required. The role will involve communicating directly with customers, suppliers, internal departments. Duties: Processing Sales Orders Arranging Transport Raising Despatch Notes and Sales Invoices Arranging Shipping Liaising with suppliers and placing orders Arranging couriers using an online portal Updating internal stock systems Processing customer returns Handling customer returns For more information on this role please apply online.
Jun 11, 2026
Seasonal
Sales Administrator Excellent Company 9am 5pm Monday to Friday Elland Temporary 6 weeks - could lead to longer A position has become available for a full-time Sales Administrator for a busy industrial company. The role could encompass elements of logistics and shipping, purchasing, spares administration, accounts, service and reception duties as required. The role will involve communicating directly with customers, suppliers, internal departments. Duties: Processing Sales Orders Arranging Transport Raising Despatch Notes and Sales Invoices Arranging Shipping Liaising with suppliers and placing orders Arranging couriers using an online portal Updating internal stock systems Processing customer returns Handling customer returns For more information on this role please apply online.
Office Administrator - IMMEDIATE START Temporary Contract - 2 to 4 Months minimum, maybe longer! Monday to Friday Office Hours Location: Melton Mowbray Full Time Hours: Monday to Friday 40 Hours Per Week / Temporary for 2 to 4 Months, maybe longer! Basic Salary: £26,000.00 Per Annum to £27,000.00 Per Annum Benefits: 28 Days FTE Annual Leave Entitlement Incl Bank Holidays, Free Car Parking, lengthy career prospects. Fantastic team and culture Our client is a highly reputable company established for well over 100 PLUS years with a huge presence across the UK. They have gone from strength to strength and experiencing organic growth. Due to huge growth, they are now seeking an enthusiastic and initiative-taking Office Administrator on a Full Time, Temporary basis and contribute a busy fast paced working environment as an Office Administrator Office Administrator role: You will be responsible a variety of tasks as an Office Administrator to ensure Office Operations are running smoothly making this a hugely varied role as an Office Administrator You will be responsible for general Office Administration and deal with a Customers on a adhoc basis Answer incoming calls as well make outgoing calls as and when required as a Office Administrator Assisting the Administration Team in all various Administration activities as a Office Administrator Obtaining quotations and acting as Purchasing Administrator when necessary including raising Purchase Orders. Demonstrate a highly flexible attitude as an Office Administrator Demonstrate a fantastic can do attitude in undertaking a range of different and varied tasks as a Office Administrator Actively take part in meetings and proactively contribute effectively as an Office Administrator Undertake ad hoc duties as and when required with a hands on approach and a can do attitude. Office Administrator requirements: Previous experience as a Administrator, Sales Administrator, Customer Services Administrator is ESSENTIAL for this role. Highly flexible with a can do attitude and a hands on approach Ability to manage workload independently and meet deadlines. Effective communication and a Dynamic likeable personality. This is a fantastic opportunity for an Office Administrator to join a well-established company on initially a 2 to 4 Months Temporary basis and who knows what this could lead to. Apply now for immediate consideration and immediate start! INDLEI
Jun 11, 2026
Seasonal
Office Administrator - IMMEDIATE START Temporary Contract - 2 to 4 Months minimum, maybe longer! Monday to Friday Office Hours Location: Melton Mowbray Full Time Hours: Monday to Friday 40 Hours Per Week / Temporary for 2 to 4 Months, maybe longer! Basic Salary: £26,000.00 Per Annum to £27,000.00 Per Annum Benefits: 28 Days FTE Annual Leave Entitlement Incl Bank Holidays, Free Car Parking, lengthy career prospects. Fantastic team and culture Our client is a highly reputable company established for well over 100 PLUS years with a huge presence across the UK. They have gone from strength to strength and experiencing organic growth. Due to huge growth, they are now seeking an enthusiastic and initiative-taking Office Administrator on a Full Time, Temporary basis and contribute a busy fast paced working environment as an Office Administrator Office Administrator role: You will be responsible a variety of tasks as an Office Administrator to ensure Office Operations are running smoothly making this a hugely varied role as an Office Administrator You will be responsible for general Office Administration and deal with a Customers on a adhoc basis Answer incoming calls as well make outgoing calls as and when required as a Office Administrator Assisting the Administration Team in all various Administration activities as a Office Administrator Obtaining quotations and acting as Purchasing Administrator when necessary including raising Purchase Orders. Demonstrate a highly flexible attitude as an Office Administrator Demonstrate a fantastic can do attitude in undertaking a range of different and varied tasks as a Office Administrator Actively take part in meetings and proactively contribute effectively as an Office Administrator Undertake ad hoc duties as and when required with a hands on approach and a can do attitude. Office Administrator requirements: Previous experience as a Administrator, Sales Administrator, Customer Services Administrator is ESSENTIAL for this role. Highly flexible with a can do attitude and a hands on approach Ability to manage workload independently and meet deadlines. Effective communication and a Dynamic likeable personality. This is a fantastic opportunity for an Office Administrator to join a well-established company on initially a 2 to 4 Months Temporary basis and who knows what this could lead to. Apply now for immediate consideration and immediate start! INDLEI
Rheinmetall BAE Systems Land (RBSL)
Wellington, Shropshire
WHAT WE ARE LOOKING FOR Procurement Administrator Hybrid Telford 37hrs per week 2 Years Fixed Term Contract About Us Rheinmetall BAE Systems Land (RBSL) is a defence engineering company based in the UK. We design, manufacture and support military vehicles used by the British Army and international customers. Position Overview Reporting to Senior Procurement Manager, you will act as a point of contact in the Procurement team for purchasing requirements within the business, providing a high quality, professional administrative service to internal and external stakeholders, ensuring enquiries are efficiently and courteously handled. What you will be doing Obtain drawing packs Expedite and Load RFQ's and raise Purchase Orders Supplier Liaison / Expediting Review open orders, update the purchase order book. KPI generation Raise and track Concessions and Engineering Queries Maintain NDA and SAL database Maintain ECCD register Query resolution - supporting internal and external stakeholders WHAT QUALIFICATIONS YOU SHOULD HAVE Good standard of education e.g. NVQ or equivalent Relevant administration experience General Microsoft Office skills Ability to communicate to a range of internal stakeholders. Has a positive and proactive attitude Good organisational skills SAP or similar system general knowledge WHAT WE OFFER YOU RBSL strives to be an employer of choice and to foster a culture in which our employees are supported to build a career they can be proud. Through our contracts to deliver world-class products and support services, we offer great opportunities for personal development and career advancement via specialist technical roles, essential support functions, and broader leadership positions. In addition, RBSL offer: Competitive salaries reviewed each year against market rates Annual bonus incentive scheme for all employees 37 hours over 4.5 days working week Employer pension contributions up to 10% Hybrid and flexible working Life assurance cover 5 weeks holiday plus bank holidays Holiday purchase scheme Health cash plan Salary sacrifice benefits including cycle to work and electric vehicles schemes Access to high street and gym discounts and cashback Long Service rewards with additional holiday Enhanced maternity and paternity benefits Free access to onsite gym CONTACT INFORMATION Contact Person: Iwona Kurpiewska ADDITIONAL INFORMATION RBSL is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status, genetic information or parental status. We base all our employment decisions on merit, job requirements and business needs. Please be aware that many roles working for RBSL will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.
Jun 11, 2026
Seasonal
WHAT WE ARE LOOKING FOR Procurement Administrator Hybrid Telford 37hrs per week 2 Years Fixed Term Contract About Us Rheinmetall BAE Systems Land (RBSL) is a defence engineering company based in the UK. We design, manufacture and support military vehicles used by the British Army and international customers. Position Overview Reporting to Senior Procurement Manager, you will act as a point of contact in the Procurement team for purchasing requirements within the business, providing a high quality, professional administrative service to internal and external stakeholders, ensuring enquiries are efficiently and courteously handled. What you will be doing Obtain drawing packs Expedite and Load RFQ's and raise Purchase Orders Supplier Liaison / Expediting Review open orders, update the purchase order book. KPI generation Raise and track Concessions and Engineering Queries Maintain NDA and SAL database Maintain ECCD register Query resolution - supporting internal and external stakeholders WHAT QUALIFICATIONS YOU SHOULD HAVE Good standard of education e.g. NVQ or equivalent Relevant administration experience General Microsoft Office skills Ability to communicate to a range of internal stakeholders. Has a positive and proactive attitude Good organisational skills SAP or similar system general knowledge WHAT WE OFFER YOU RBSL strives to be an employer of choice and to foster a culture in which our employees are supported to build a career they can be proud. Through our contracts to deliver world-class products and support services, we offer great opportunities for personal development and career advancement via specialist technical roles, essential support functions, and broader leadership positions. In addition, RBSL offer: Competitive salaries reviewed each year against market rates Annual bonus incentive scheme for all employees 37 hours over 4.5 days working week Employer pension contributions up to 10% Hybrid and flexible working Life assurance cover 5 weeks holiday plus bank holidays Holiday purchase scheme Health cash plan Salary sacrifice benefits including cycle to work and electric vehicles schemes Access to high street and gym discounts and cashback Long Service rewards with additional holiday Enhanced maternity and paternity benefits Free access to onsite gym CONTACT INFORMATION Contact Person: Iwona Kurpiewska ADDITIONAL INFORMATION RBSL is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status, genetic information or parental status. We base all our employment decisions on merit, job requirements and business needs. Please be aware that many roles working for RBSL will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.
Office Manager (Administration) Colchester Circa £40,000 + 24 Days Holiday + 8 Days Bank Holiday Monday to Thursday 08:00 to 17:00, Friday 08:00 to 13:00 Office Manager required for a well-established manufacturing company who are market leaders in the UK. This is a great opportunity for someone looking to play an integral role in a leading and growing company. This role would suit an experienced office manager or administrator with experience working within manufacturing. You will need experience working with business systems such as MRP and ERP. The successful Office Manager will be responsible for the day to day management of the office and will carry out administrative duties related to purchasing, financial coordination, IT support etc. The Office Manager Role: Raising purchase orders with suppliers, including tracking orders, maintaining purchase orders, supporting cost control etc. Ensure MRP/ERP is maintained with accurate data Liaise with accounts and external finance providers where required Maintain accurate financial records for audits, reviews and compliance Coordination of IT equipment such as phones, printers etc. Support onboarding and offboarding of staff The Office Manager Candidate: Experienced Office Manager or administrator (or similar) Experience within manufacturing Experience using MRP/ERP systems Experience liaising with suppliers Microsoft Office
Jun 11, 2026
Full time
Office Manager (Administration) Colchester Circa £40,000 + 24 Days Holiday + 8 Days Bank Holiday Monday to Thursday 08:00 to 17:00, Friday 08:00 to 13:00 Office Manager required for a well-established manufacturing company who are market leaders in the UK. This is a great opportunity for someone looking to play an integral role in a leading and growing company. This role would suit an experienced office manager or administrator with experience working within manufacturing. You will need experience working with business systems such as MRP and ERP. The successful Office Manager will be responsible for the day to day management of the office and will carry out administrative duties related to purchasing, financial coordination, IT support etc. The Office Manager Role: Raising purchase orders with suppliers, including tracking orders, maintaining purchase orders, supporting cost control etc. Ensure MRP/ERP is maintained with accurate data Liaise with accounts and external finance providers where required Maintain accurate financial records for audits, reviews and compliance Coordination of IT equipment such as phones, printers etc. Support onboarding and offboarding of staff The Office Manager Candidate: Experienced Office Manager or administrator (or similar) Experience within manufacturing Experience using MRP/ERP systems Experience liaising with suppliers Microsoft Office
Join Our Clients Dynamic Team as a Purchasing & Order Administrator! Are you Business/Supply chain graduate (or equivalent)? Are you passionate about procurement? Do you thrive in a fast-paced environment where your contributions make a real impact? If so, we have an exciting opportunity for you to become a key player in our procurement team! The company: We're recruiting for a leading organisation, specialising in top brands and products who have key relationships with retailers across the UK and Europe. The team: You'll be working in very modern offices, as part of a company of 60+. They work extremely hard but you can also take part in social events and team trips, fostering a fun and engaging workplace culture! The role: As a Purchasing & Order Administrator, you will play a vital role in supporting the Supply Chain Supervisor, Brand Managers, and Sales teams. Your primary focus will be ensuring that all purchase orders are placed accurately, maintaining correct due dates in their CRM system, and providing timely updates to relevant stakeholders. Hours: Monday - Friday, 8:30am - 5:30pm Salary: 26,000 with company profit related and Christmas annual bonuses (worth 5k+) Your Key Responsibilities would be to: Ensure tracking numbers are received from suppliers and communicated to the appropriate team members. Assist in placing purchase orders for senior account managers and the New Business team. Progress purchase orders efficiently and accurately. Maintain the Portal by updating and closing completed orders. Address delivery issues promptly, ensuring resolutions are found the same day. Create part numbers when necessary. Perform system cleansing tasks, such as formatting part codes. Liaise with suppliers to enhance our supply chain, ensuring smooth stock intake and returns. You'll be the perfect candidate for this role if you have: A Business/Supply chain degree (or equivalent) Previous order processing experience Experience in procurement would be an advantage A hardworking work ethic Excellent attention to detail Excellent communication skills, capable of fostering efficient collaboration between sales, procurement, and warehouse teams. A commitment to maintaining 100% accuracy in purchase order placements. A knack for procuring products at the best prices while upholding our company's standards. The enthusiasm to be the best and develop - there's heaps of opportunities to grow your career at this company! Next steps: If you're excited about the opportunity to contribute to our clients dynamic team and grow within a thriving organisation, we want to hear from you! Apply today and take the first step towards a rewarding career as a Purchasing Assistant. Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 11, 2026
Full time
Join Our Clients Dynamic Team as a Purchasing & Order Administrator! Are you Business/Supply chain graduate (or equivalent)? Are you passionate about procurement? Do you thrive in a fast-paced environment where your contributions make a real impact? If so, we have an exciting opportunity for you to become a key player in our procurement team! The company: We're recruiting for a leading organisation, specialising in top brands and products who have key relationships with retailers across the UK and Europe. The team: You'll be working in very modern offices, as part of a company of 60+. They work extremely hard but you can also take part in social events and team trips, fostering a fun and engaging workplace culture! The role: As a Purchasing & Order Administrator, you will play a vital role in supporting the Supply Chain Supervisor, Brand Managers, and Sales teams. Your primary focus will be ensuring that all purchase orders are placed accurately, maintaining correct due dates in their CRM system, and providing timely updates to relevant stakeholders. Hours: Monday - Friday, 8:30am - 5:30pm Salary: 26,000 with company profit related and Christmas annual bonuses (worth 5k+) Your Key Responsibilities would be to: Ensure tracking numbers are received from suppliers and communicated to the appropriate team members. Assist in placing purchase orders for senior account managers and the New Business team. Progress purchase orders efficiently and accurately. Maintain the Portal by updating and closing completed orders. Address delivery issues promptly, ensuring resolutions are found the same day. Create part numbers when necessary. Perform system cleansing tasks, such as formatting part codes. Liaise with suppliers to enhance our supply chain, ensuring smooth stock intake and returns. You'll be the perfect candidate for this role if you have: A Business/Supply chain degree (or equivalent) Previous order processing experience Experience in procurement would be an advantage A hardworking work ethic Excellent attention to detail Excellent communication skills, capable of fostering efficient collaboration between sales, procurement, and warehouse teams. A commitment to maintaining 100% accuracy in purchase order placements. A knack for procuring products at the best prices while upholding our company's standards. The enthusiasm to be the best and develop - there's heaps of opportunities to grow your career at this company! Next steps: If you're excited about the opportunity to contribute to our clients dynamic team and grow within a thriving organisation, we want to hear from you! Apply today and take the first step towards a rewarding career as a Purchasing Assistant. Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a 100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on (phone number removed) ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Project Administrator - Leighton Buzzard Think Specialist Recruitment are delighted to be working exclusively with a growing and successful organisation in Leighton Buzzard to help recruit for Project Administrator to join their team in a vital new role within the business. The Project Administrator will be the central hub for all project activity that our client has on-going. You will ensure every project is planned, tracked and communicated effectively from initial order through to final installation. The successful candidate will be the first to know when a project is on track and the first to act when it is not. This role will be a great fit for someone with experience working in a Project Admin/Coordinator position, or someone with exposure to Scheduling engineers or managing construction projects. This position is a fully office based role in our clients new Leighton Buzzard location, on offer is a salary of 30k with the opportunity to work for a company with ambitious growth plans over the coming years. Duties Include: Initiate all new projects upon order confirmation, establishing clear timelines for production, purchasing and installation. Create and maintain detailed project plans across small orders to large orders. Coordinate with production and purchasing teams to ensure all are aligned to project requirements. Maintain an accurate, up-to-date project schedule visible to all relevant internal stakeholders. Track project status daily against agreed milestones across planning, production, procurement and installation phases. Identify deviations from plan at the earliest opportunity and assess impact on delivery commitments. Escalate critical issues promptly and coordinate corrective actions across departments to recover programme. Maintain a clear log of deviations, root causes and actions taken for continuous improvement purposes. Act as the primary internal contact for all project-related information, ensuring all departments are kept fully informed. Produce concise, professional project updates and reports tailored to the audience. Maintain strong working relationships with external project managers, responding professionally to queries and proactively managing expectations. Assist the sales team in preparing project quotations when required. Ensure quotes reflect realistic production and procurement timescales based on current workload and capacity. Maintain accurate project records and documentation across all active projects. Candidate requirements: Proven experience in a project coordination, project administration or operations coordination role. Strong organisational skills with the ability to manage multiple projects simultaneously at differing stages. Clear, confident communicator, with excellent written and verbal skills. Able to adapt communication style for internal teams and external clients. Proactive and detail-oriented; able to spot problems early and drive resolution without waiting to be asked. Proficient in Microsoft Office (Word, Excel, Outlook); comfortable working with project tracking tools or CRM/ERP systems. Able to work effectively under pressure and meet deadlines in a fast-paced manufacturing environment. Exposure to quotation preparation or sales support. Looking for the next step in your career? Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Jun 11, 2026
Full time
Project Administrator - Leighton Buzzard Think Specialist Recruitment are delighted to be working exclusively with a growing and successful organisation in Leighton Buzzard to help recruit for Project Administrator to join their team in a vital new role within the business. The Project Administrator will be the central hub for all project activity that our client has on-going. You will ensure every project is planned, tracked and communicated effectively from initial order through to final installation. The successful candidate will be the first to know when a project is on track and the first to act when it is not. This role will be a great fit for someone with experience working in a Project Admin/Coordinator position, or someone with exposure to Scheduling engineers or managing construction projects. This position is a fully office based role in our clients new Leighton Buzzard location, on offer is a salary of 30k with the opportunity to work for a company with ambitious growth plans over the coming years. Duties Include: Initiate all new projects upon order confirmation, establishing clear timelines for production, purchasing and installation. Create and maintain detailed project plans across small orders to large orders. Coordinate with production and purchasing teams to ensure all are aligned to project requirements. Maintain an accurate, up-to-date project schedule visible to all relevant internal stakeholders. Track project status daily against agreed milestones across planning, production, procurement and installation phases. Identify deviations from plan at the earliest opportunity and assess impact on delivery commitments. Escalate critical issues promptly and coordinate corrective actions across departments to recover programme. Maintain a clear log of deviations, root causes and actions taken for continuous improvement purposes. Act as the primary internal contact for all project-related information, ensuring all departments are kept fully informed. Produce concise, professional project updates and reports tailored to the audience. Maintain strong working relationships with external project managers, responding professionally to queries and proactively managing expectations. Assist the sales team in preparing project quotations when required. Ensure quotes reflect realistic production and procurement timescales based on current workload and capacity. Maintain accurate project records and documentation across all active projects. Candidate requirements: Proven experience in a project coordination, project administration or operations coordination role. Strong organisational skills with the ability to manage multiple projects simultaneously at differing stages. Clear, confident communicator, with excellent written and verbal skills. Able to adapt communication style for internal teams and external clients. Proactive and detail-oriented; able to spot problems early and drive resolution without waiting to be asked. Proficient in Microsoft Office (Word, Excel, Outlook); comfortable working with project tracking tools or CRM/ERP systems. Able to work effectively under pressure and meet deadlines in a fast-paced manufacturing environment. Exposure to quotation preparation or sales support. Looking for the next step in your career? Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
The Purchasing Administrator will be an integral part of the procurement team, helping to ensure materials and services are sourced in a timely and cost-effective manner to support production needs. This role is ideal for a well-organised, proactive individual with strong communication skills and an interest in supply chain or logistics. You will play a key part in keeping production on schedule by coordinating effectively with suppliers and internal departments. Salary 27,000 - 29,000 Monday - Friday Key Responsibilities Manage the end-to-end purchasing process, including sourcing, ordering, and tracking goods Maintain accurate records and process purchase orders using internal systems Support negotiations on pricing, terms, and delivery schedules with suppliers Work closely with production, sales, and accounts teams to ensure smooth supply chain operations Build and maintain strong supplier relationships Ensure all purchasing activities comply with company procedures and industry standards Skills & Experience Previous experience in a purchasing, accounts, or administrative role (manufacturing or logistics environment preferred) Understanding of supply chain processes and logistics coordination is advantageous Strong organisational skills with the ability to manage multiple priorities Excellent communication and relationship-building abilities A proactive and detail-focused approach Benefits 25 days holiday + Bank holiday Company pension Health and wellbeing programme On-site gym On-site parking Casual dress Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 11, 2026
Full time
The Purchasing Administrator will be an integral part of the procurement team, helping to ensure materials and services are sourced in a timely and cost-effective manner to support production needs. This role is ideal for a well-organised, proactive individual with strong communication skills and an interest in supply chain or logistics. You will play a key part in keeping production on schedule by coordinating effectively with suppliers and internal departments. Salary 27,000 - 29,000 Monday - Friday Key Responsibilities Manage the end-to-end purchasing process, including sourcing, ordering, and tracking goods Maintain accurate records and process purchase orders using internal systems Support negotiations on pricing, terms, and delivery schedules with suppliers Work closely with production, sales, and accounts teams to ensure smooth supply chain operations Build and maintain strong supplier relationships Ensure all purchasing activities comply with company procedures and industry standards Skills & Experience Previous experience in a purchasing, accounts, or administrative role (manufacturing or logistics environment preferred) Understanding of supply chain processes and logistics coordination is advantageous Strong organisational skills with the ability to manage multiple priorities Excellent communication and relationship-building abilities A proactive and detail-focused approach Benefits 25 days holiday + Bank holiday Company pension Health and wellbeing programme On-site gym On-site parking Casual dress Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title - Import / Export Coordinator Location: SheffieldSalary : £260006-12 Months Fixed Term Contract OpportunityStarting ASAP A leading international organisation within the manufacturing and supply chain sector has partnered with us to appoint an Import / Export Coordinator to join their UK operations. This is an excellent opportunity for an organised and detail-driven individual with early career experience in logistics, customs, or supply chain to develop within a highly collaborative environment. The Role You will play a key role in supporting all import and export activities, ensuring full compliance with HMRC regulations . You will be responsible for managing documentation, liaising with freight forwarders and internal teams, and ensuring all shipments are processed accurately and efficiently. Key Responsibilities Monitor and review HMRC MSS Export reports Chase freight forwarders for proof of export and export declarations Collate and maintain accurate export documentation to ensure full compliance Provide support to the purchasing function with import clearance instructions for brokers and freight forwarders Take ownership of shipping invoices to ensure cost-effective operations Work closely with logistics, planning, purchasing, warehouse, and customer service teams to ensure smooth shipment processes About You Previous experience in a logistics, customs, or supply chain role Working knowledge of import/export regulations and freight coordination Highly organised with strong attention to detail Confident communicator with the ability to liaise professionally at all levels Proficient in Microsoft Office, particularly Excel Proactive approach to problem-solving and task ownership This is a fantastic opportunity to join a well-established business that offers stability, structured processes, and the chance to further develop your career within international trade and logistics. It is a 6 - 12 Month Fixed Term Contract Opportunity. To apply or to find out more, please contact us for a confidential discussion -
Jun 11, 2026
Contractor
Job Title - Import / Export Coordinator Location: SheffieldSalary : £260006-12 Months Fixed Term Contract OpportunityStarting ASAP A leading international organisation within the manufacturing and supply chain sector has partnered with us to appoint an Import / Export Coordinator to join their UK operations. This is an excellent opportunity for an organised and detail-driven individual with early career experience in logistics, customs, or supply chain to develop within a highly collaborative environment. The Role You will play a key role in supporting all import and export activities, ensuring full compliance with HMRC regulations . You will be responsible for managing documentation, liaising with freight forwarders and internal teams, and ensuring all shipments are processed accurately and efficiently. Key Responsibilities Monitor and review HMRC MSS Export reports Chase freight forwarders for proof of export and export declarations Collate and maintain accurate export documentation to ensure full compliance Provide support to the purchasing function with import clearance instructions for brokers and freight forwarders Take ownership of shipping invoices to ensure cost-effective operations Work closely with logistics, planning, purchasing, warehouse, and customer service teams to ensure smooth shipment processes About You Previous experience in a logistics, customs, or supply chain role Working knowledge of import/export regulations and freight coordination Highly organised with strong attention to detail Confident communicator with the ability to liaise professionally at all levels Proficient in Microsoft Office, particularly Excel Proactive approach to problem-solving and task ownership This is a fantastic opportunity to join a well-established business that offers stability, structured processes, and the chance to further develop your career within international trade and logistics. It is a 6 - 12 Month Fixed Term Contract Opportunity. To apply or to find out more, please contact us for a confidential discussion -
Compliance Administrator Salary: 28,000 per annum Location: Dagenham (hybrid working arrangements) Contract Type: 6-month Fixed Term Contract We are seeking a Compliance Administrator on behalf of our client to provide administrative support to their compliance team. Role Overview The Compliance Administrator will provide essential administrative support to ensure the organisation meets statutory, regulatory and internal compliance requirements across repairs and maintenance services. This role is critical in maintaining accurate records, monitoring performance, and supporting audits to safeguard the organisation's reputation and service delivery standards. This role involves handling a variety of tasks including scheduling, correspondence, data entry and assisting team members with day to day activities. Prepare and edit documents, reports and presentations for gas, electrical, fire safety, asbestos, legionella and other statutory checks Track certifications, insurance, and accreditations to ensure validity. Support internal audits and inspections by preparing documentation and reports. Manage compliance databases and systems, ensuring data accuracy and timely updates. Log and monitor remedial works following inspections, ensuring timely completion. Raise Purchasing Orders Carry out compliance administration tasks in relation to Fire Risk Assessments. Handle incoming calls, emails, and other communications professionally. Maintain filing systems (electronic and physical) for easy retrieval. Support teams with planning and administrative tasks as needed. Ensure compliance with company policies and procedures. Monthly capturing of Overtime and Milage claims About You Knowledge of compliance requirements in property maintenance (gas safety, electrical testing, fire safety etc) Strong administrative background, ideally within housing, repairs or facilities management Familiarity with compliance processes in housing, property maintenance, or facilities management Proven administrative experience Proficiency in MS Office (Word, Excel, Outlook, Teams, Sharepoint) Strong organisational and time management skills Excellent written and verbal communication skills Ability to handle confidential information with discretion. Experience maintaining records and databases with high accuracy. Solutions focussed and multitasking abilities. Customer service orientation. Adaptability in a fast-paced environment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Jun 11, 2026
Seasonal
Compliance Administrator Salary: 28,000 per annum Location: Dagenham (hybrid working arrangements) Contract Type: 6-month Fixed Term Contract We are seeking a Compliance Administrator on behalf of our client to provide administrative support to their compliance team. Role Overview The Compliance Administrator will provide essential administrative support to ensure the organisation meets statutory, regulatory and internal compliance requirements across repairs and maintenance services. This role is critical in maintaining accurate records, monitoring performance, and supporting audits to safeguard the organisation's reputation and service delivery standards. This role involves handling a variety of tasks including scheduling, correspondence, data entry and assisting team members with day to day activities. Prepare and edit documents, reports and presentations for gas, electrical, fire safety, asbestos, legionella and other statutory checks Track certifications, insurance, and accreditations to ensure validity. Support internal audits and inspections by preparing documentation and reports. Manage compliance databases and systems, ensuring data accuracy and timely updates. Log and monitor remedial works following inspections, ensuring timely completion. Raise Purchasing Orders Carry out compliance administration tasks in relation to Fire Risk Assessments. Handle incoming calls, emails, and other communications professionally. Maintain filing systems (electronic and physical) for easy retrieval. Support teams with planning and administrative tasks as needed. Ensure compliance with company policies and procedures. Monthly capturing of Overtime and Milage claims About You Knowledge of compliance requirements in property maintenance (gas safety, electrical testing, fire safety etc) Strong administrative background, ideally within housing, repairs or facilities management Familiarity with compliance processes in housing, property maintenance, or facilities management Proven administrative experience Proficiency in MS Office (Word, Excel, Outlook, Teams, Sharepoint) Strong organisational and time management skills Excellent written and verbal communication skills Ability to handle confidential information with discretion. Experience maintaining records and databases with high accuracy. Solutions focussed and multitasking abilities. Customer service orientation. Adaptability in a fast-paced environment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Job Title: Office & Operations Administrator Location: Tewkesbury, Gloucestershire, GL20 8JH Salary: 30,000 - 35,000 per annum, depending on experience Job Type: Full-time, Permanent (Monday to Friday) About Colt Precision Colt Precision is a precision engineering and manufacturing company supplying high-quality machined components to customers across a range of industries. We pride ourselves on delivering exceptional service, quality, and reliability while maintaining strong relationships with our customers and suppliers. About The Role: We are seeking a highly organised and proactive Office & Operations Administrator to support the day-to-day running of our business. This is a varied role that will provide administrative support across sales, production planning, customer service, purchasing, dispatch, finance, and quality functions. The successful candidate will play a key role in ensuring smooth communication between customers, suppliers, and the shop floor while helping to maintain efficient operational processes throughout the business. Key Responsibilities: Sales Administration & Customer Support: Process customer enquiries and sales orders accurately. Maintain customer records and order documentation. Progress customer orders and provide regular updates on delivery schedules. Act as a key point of contact for customers regarding order status and delivery information. Support the preparation of quotations and customer correspondence. Production Planning & Shop Floor Support: Raise and issue works orders to the shop floor. Assist with production scheduling and planning activities. Liaise with production personnel to monitor order progress. Ensure manufacturing documentation is accurate and up to date. Purchasing & Supplier Management: Order raw materials, tooling, consumables, and other business supplies. Communicate with suppliers regarding pricing, availability, and delivery schedules. Monitor stock levels and support inventory management activities. Dispatch & Logistics: Prepare dispatch documentation and delivery paperwork. Arrange shipments and courier collections. Ensure customer orders are packed, documented, and dispatched correctly. Maintain dispatch records and proof of delivery documentation. Finance & Quality Administration Support: Assist with invoice processing and general finance administration. Support credit control activities when required. Help maintain quality records, certifications, and documentation. Assist with customer and supplier quality documentation requests. Support internal quality and compliance processes. General Office Administration: Answer telephone and email enquiries professionally. Maintain organised filing systems and company records. Support the wider team with administrative tasks as required. Contribute to continuous improvement of office processes and procedures. Skills & Experience: Essential: Previous experience in an administrative or office support role. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Good IT skills, including Microsoft Office (Excel, Word, Outlook). Ability to manage multiple tasks and priorities effectively. High level of accuracy and attention to detail. Professional and customer-focused approach. Desirable: Experience within a manufacturing, engineering, or production environment. Knowledge of sales order processing and production planning. Experience using ERP/MRP systems. Understanding of purchasing, dispatch, or logistics processes. Familiarity with ISO 9001 quality systems. Personal Attributes: Positive and proactive attitude. Strong problem-solving skills. Reliable and dependable. Able to work independently and as part of a team. Comfortable working in a fast-paced manufacturing environment. What We Offer: Competitive salary based on experience. Opportunity to work within a growing precision engineering company. Varied and interesting role with exposure to all areas of the business. Supportive and friendly working environment. Training and development opportunities Early Friday finish Please click the APPLY button and to submit your CV and Cover Letter. Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Operations Administrator may also be considered for this role.
Jun 11, 2026
Full time
Job Title: Office & Operations Administrator Location: Tewkesbury, Gloucestershire, GL20 8JH Salary: 30,000 - 35,000 per annum, depending on experience Job Type: Full-time, Permanent (Monday to Friday) About Colt Precision Colt Precision is a precision engineering and manufacturing company supplying high-quality machined components to customers across a range of industries. We pride ourselves on delivering exceptional service, quality, and reliability while maintaining strong relationships with our customers and suppliers. About The Role: We are seeking a highly organised and proactive Office & Operations Administrator to support the day-to-day running of our business. This is a varied role that will provide administrative support across sales, production planning, customer service, purchasing, dispatch, finance, and quality functions. The successful candidate will play a key role in ensuring smooth communication between customers, suppliers, and the shop floor while helping to maintain efficient operational processes throughout the business. Key Responsibilities: Sales Administration & Customer Support: Process customer enquiries and sales orders accurately. Maintain customer records and order documentation. Progress customer orders and provide regular updates on delivery schedules. Act as a key point of contact for customers regarding order status and delivery information. Support the preparation of quotations and customer correspondence. Production Planning & Shop Floor Support: Raise and issue works orders to the shop floor. Assist with production scheduling and planning activities. Liaise with production personnel to monitor order progress. Ensure manufacturing documentation is accurate and up to date. Purchasing & Supplier Management: Order raw materials, tooling, consumables, and other business supplies. Communicate with suppliers regarding pricing, availability, and delivery schedules. Monitor stock levels and support inventory management activities. Dispatch & Logistics: Prepare dispatch documentation and delivery paperwork. Arrange shipments and courier collections. Ensure customer orders are packed, documented, and dispatched correctly. Maintain dispatch records and proof of delivery documentation. Finance & Quality Administration Support: Assist with invoice processing and general finance administration. Support credit control activities when required. Help maintain quality records, certifications, and documentation. Assist with customer and supplier quality documentation requests. Support internal quality and compliance processes. General Office Administration: Answer telephone and email enquiries professionally. Maintain organised filing systems and company records. Support the wider team with administrative tasks as required. Contribute to continuous improvement of office processes and procedures. Skills & Experience: Essential: Previous experience in an administrative or office support role. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Good IT skills, including Microsoft Office (Excel, Word, Outlook). Ability to manage multiple tasks and priorities effectively. High level of accuracy and attention to detail. Professional and customer-focused approach. Desirable: Experience within a manufacturing, engineering, or production environment. Knowledge of sales order processing and production planning. Experience using ERP/MRP systems. Understanding of purchasing, dispatch, or logistics processes. Familiarity with ISO 9001 quality systems. Personal Attributes: Positive and proactive attitude. Strong problem-solving skills. Reliable and dependable. Able to work independently and as part of a team. Comfortable working in a fast-paced manufacturing environment. What We Offer: Competitive salary based on experience. Opportunity to work within a growing precision engineering company. Varied and interesting role with exposure to all areas of the business. Supportive and friendly working environment. Training and development opportunities Early Friday finish Please click the APPLY button and to submit your CV and Cover Letter. Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Operations Administrator may also be considered for this role.
Exciting opportunity for graduate in Product Development or Product Design to join award winning business as a Product Development Administrator. Supporting the Product Developers throughout the design and development process. The administrative function will involve close liaison with the Sales, Purchasing and Marketing departments, as well as working with the brands with licensor approvals. Based in Lancing, West Sussex. Apply now, immediate interviews available. Salary c£26,000 pa plus bonus and benefits.
Jun 11, 2026
Full time
Exciting opportunity for graduate in Product Development or Product Design to join award winning business as a Product Development Administrator. Supporting the Product Developers throughout the design and development process. The administrative function will involve close liaison with the Sales, Purchasing and Marketing departments, as well as working with the brands with licensor approvals. Based in Lancing, West Sussex. Apply now, immediate interviews available. Salary c£26,000 pa plus bonus and benefits.
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Role Overview We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations. This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment. Key Responsibilities Coordinate travel, accommodation, and logistical arrangements for operational teams. Manage and maintain SharePoint sites, databases, and administrative records. Prepare professional presentations, reports, and business documentation. Utilise Microsoft Excel and Power BI to produce reports and analyse operational data. Organise meetings, prepare agendas, record minutes, and track follow-up actions. Welcome visitors and support site administration activities. Coordinate deliveries and support general office management duties. Support employee engagement initiatives, working groups, and wellbeing activities. Produce and distribute internal and external reports, business plans, and performance updates. Manage purchasing card transactions and monitor expenditure against approved budgets. Liaise with stakeholders across multiple sites and departments. Provide administrative support for compliance, health & safety, and operational activities. Travel occasionally to other operational sites as required. Essential Requirements Previous experience in an administrative or office support role. Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. Excellent organisational skills with the ability to manage competing priorities. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively within a team environment. Professional and customer-focused approach. Desirable Requirements Experience using Power BI. Full UK driving licence. Experience managing SharePoint sites. Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams. Apply now! Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Jun 10, 2026
Contractor
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Role Overview We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations. This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment. Key Responsibilities Coordinate travel, accommodation, and logistical arrangements for operational teams. Manage and maintain SharePoint sites, databases, and administrative records. Prepare professional presentations, reports, and business documentation. Utilise Microsoft Excel and Power BI to produce reports and analyse operational data. Organise meetings, prepare agendas, record minutes, and track follow-up actions. Welcome visitors and support site administration activities. Coordinate deliveries and support general office management duties. Support employee engagement initiatives, working groups, and wellbeing activities. Produce and distribute internal and external reports, business plans, and performance updates. Manage purchasing card transactions and monitor expenditure against approved budgets. Liaise with stakeholders across multiple sites and departments. Provide administrative support for compliance, health & safety, and operational activities. Travel occasionally to other operational sites as required. Essential Requirements Previous experience in an administrative or office support role. Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. Excellent organisational skills with the ability to manage competing priorities. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively within a team environment. Professional and customer-focused approach. Desirable Requirements Experience using Power BI. Full UK driving licence. Experience managing SharePoint sites. Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams. Apply now! Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Role: Purchasing Administrator Location: Chandler's Ford Hours: 15 hours per week / Temporary ( 12 months ) Dynamite Recruitment is working in partnership with a well established business based in Chandlers Ford. Our client is looking for a part-time Purchasing Administrator to join their team on a 12 month temporary basis. As a Purchasing Administrator you will play a key role in managing stock allocation, purchasing, and general administration within a specialist team. The ideal candidate will be IT literate with an understanding of inventory and purchasing Key Responsibilities: Onboarding new technicians using processes and internal systems Manage stock control for the warehouse team using specialist systems Handle a range of purchase orders, ensuring accuracy and efficiency Organize stock and uniforms for new starters and leavers Sourcing lockups for technicians Process technician-related stock requests promptly and efficiently. Maintain a busy inbox and ensure timely responses to emails within agreed timeframes Allocate staff appropriately and raise requests for any discrepancies Communicate with technicians and various departments to manage stock requests and resolve any issues Complete general administration Liaise between third parties and stakeholders to manage enquiries The Ideal Candidate: Strong administrative skills with an ability to handle multiple tasks Experience working under pressure in a busy environment Computer literate, including proficiency with Excel Highly organised with the ability to multitask and prioritise workloads A proactive individual who is keen to take ownership of responsibilities If you re ready to contribute to a fast-growing business and join a supportive, dynamic team, we d love to hear from you!
Jun 10, 2026
Full time
Role: Purchasing Administrator Location: Chandler's Ford Hours: 15 hours per week / Temporary ( 12 months ) Dynamite Recruitment is working in partnership with a well established business based in Chandlers Ford. Our client is looking for a part-time Purchasing Administrator to join their team on a 12 month temporary basis. As a Purchasing Administrator you will play a key role in managing stock allocation, purchasing, and general administration within a specialist team. The ideal candidate will be IT literate with an understanding of inventory and purchasing Key Responsibilities: Onboarding new technicians using processes and internal systems Manage stock control for the warehouse team using specialist systems Handle a range of purchase orders, ensuring accuracy and efficiency Organize stock and uniforms for new starters and leavers Sourcing lockups for technicians Process technician-related stock requests promptly and efficiently. Maintain a busy inbox and ensure timely responses to emails within agreed timeframes Allocate staff appropriately and raise requests for any discrepancies Communicate with technicians and various departments to manage stock requests and resolve any issues Complete general administration Liaise between third parties and stakeholders to manage enquiries The Ideal Candidate: Strong administrative skills with an ability to handle multiple tasks Experience working under pressure in a busy environment Computer literate, including proficiency with Excel Highly organised with the ability to multitask and prioritise workloads A proactive individual who is keen to take ownership of responsibilities If you re ready to contribute to a fast-growing business and join a supportive, dynamic team, we d love to hear from you!
Office and Operations Administrator Wishaw, Sutton Coldfield £27,000 £35,000 DOE Full-Time Permanent About Chellserv We're a specialist electrical and temporary power contractor delivering projects across the UK site power, lighting, heating, water, fire evacuation and security, alongside commercial and industrial electrical installations. We have a strong reputation, long-standing client relationships and a solid foundation. We're now investing in our people and processes to support the next stage of growth, and this role is a key part of that. The Role Based at our Sutton Coldfield office, you'll work closely with our Finance Director and Head of Operations to keep the business organised, compliant and running well. This isn't a role where you'll be stuck doing the same thing every day. You'll have genuine impact across compliance, finance, operations and people, and real input into how things get better over time. For the right person, there's a clear path to grow with the business. What you'll be doing: Compliance and Accreditations: Managing our company accreditations, health and safety documentation and company policies with a weekly review to stay on top of renewals and keep everything current. Finance and Invoicing: Processing purchase invoices, maintaining the purchase ledger, supporting payroll preparation and issuing monthly client invoices. Operations: Keeping vehicle, plant and equipment records up to date, supporting materials sourcing and purchasing, and maintaining project and mileage records. People and Onboarding: Managing the onboarding process for new starters end to end collecting documents, coordinating inductions and keeping personnel records current, alongside supporting HR administration. Communications: First point of contact for calls, emails and post handling client account queries and keeping on top of the general enquiries inbox. Systems and documents maintaining our SharePoint filing system and keeping documentation organised and accessible across the business. About You We're looking for someone organised and proactive, who takes pride in doing things properly and isn't afraid to speak up when something could work better. Industry background isn't important and we'll support you in getting up to speed on the sector. Please don't be put off if you don't tick every box. We're more interested in finding the right person than the perfect CV, and we will support your development and growth. You'll need: Experience in an admin, coordination or operations support role. Strong attention to detail and organisational skills. Good Microsoft Office skills. A clear communication style and the ability to manage your own workload. What we're offering: £27,000 £35,000 depending on experience. Real responsibility and ownership from day one. A direct working relationship with senior management. Genuine investment in your development and progression. A supportive, collaborative team. A stable business that's been trusted for over 40 years. If you are interested in joining a supportive, collaborative team, apply! Our Commitment We want Chellserv to be a place where everyone feels welcome and can do their best work. We hire based on ability, attitude and potential, and we're committed to making sure every member of our team is treated with fairness and respect. We'd encourage anyone who feels right for this role to apply, regardless of background.
Jun 10, 2026
Full time
Office and Operations Administrator Wishaw, Sutton Coldfield £27,000 £35,000 DOE Full-Time Permanent About Chellserv We're a specialist electrical and temporary power contractor delivering projects across the UK site power, lighting, heating, water, fire evacuation and security, alongside commercial and industrial electrical installations. We have a strong reputation, long-standing client relationships and a solid foundation. We're now investing in our people and processes to support the next stage of growth, and this role is a key part of that. The Role Based at our Sutton Coldfield office, you'll work closely with our Finance Director and Head of Operations to keep the business organised, compliant and running well. This isn't a role where you'll be stuck doing the same thing every day. You'll have genuine impact across compliance, finance, operations and people, and real input into how things get better over time. For the right person, there's a clear path to grow with the business. What you'll be doing: Compliance and Accreditations: Managing our company accreditations, health and safety documentation and company policies with a weekly review to stay on top of renewals and keep everything current. Finance and Invoicing: Processing purchase invoices, maintaining the purchase ledger, supporting payroll preparation and issuing monthly client invoices. Operations: Keeping vehicle, plant and equipment records up to date, supporting materials sourcing and purchasing, and maintaining project and mileage records. People and Onboarding: Managing the onboarding process for new starters end to end collecting documents, coordinating inductions and keeping personnel records current, alongside supporting HR administration. Communications: First point of contact for calls, emails and post handling client account queries and keeping on top of the general enquiries inbox. Systems and documents maintaining our SharePoint filing system and keeping documentation organised and accessible across the business. About You We're looking for someone organised and proactive, who takes pride in doing things properly and isn't afraid to speak up when something could work better. Industry background isn't important and we'll support you in getting up to speed on the sector. Please don't be put off if you don't tick every box. We're more interested in finding the right person than the perfect CV, and we will support your development and growth. You'll need: Experience in an admin, coordination or operations support role. Strong attention to detail and organisational skills. Good Microsoft Office skills. A clear communication style and the ability to manage your own workload. What we're offering: £27,000 £35,000 depending on experience. Real responsibility and ownership from day one. A direct working relationship with senior management. Genuine investment in your development and progression. A supportive, collaborative team. A stable business that's been trusted for over 40 years. If you are interested in joining a supportive, collaborative team, apply! Our Commitment We want Chellserv to be a place where everyone feels welcome and can do their best work. We hire based on ability, attitude and potential, and we're committed to making sure every member of our team is treated with fairness and respect. We'd encourage anyone who feels right for this role to apply, regardless of background.
Finance & Purchasing Administrator (No finance experience required) The Role We are looking for a proactive and highly organised person to carry out the role of Finance & Purchasing Administrator in Immingham. This is an exciting opportunity for someone with a positive working attitude who can work confidently on their own initiative while supporting the wider finance and procurement functions of the business. The successful candidate will play a key role in ensuring the smooth and accurate processing of purchase ledger activities, supplier communications, payroll support and procurement administration within a fast-paced operational environment. The Opportunity This is a fantastic opportunity to join a well-established business within the rail sector. You will become part of a supportive and hardworking team where your contribution is valued and where you will gain broad exposure across finance, purchasing and operational administration. Key Responsibilities Accurately process high volumes of supplier invoices, ensuring correct coding to cost centres, departments and nominal accounts Match purchase orders, goods received documentation and invoices before payment approval Reconcile supplier statements and resolve invoice discrepancies in a timely manner Maintain supplier master data including bank details, contact information and payment terms Submit ad hoc payment requests to the Finance Manager as required Respond to supplier and internal enquiries professionally and efficiently Support month-end and year-end finance processes to agreed deadlines Assist with audit preparation and auditor queries Process all administration relating to company vehicles Assist with the reconciliation of weekly employee timesheets to support payroll cover during annual leave Support procurement processes to ensure materials and operational requirements are correctly identified and purchased Carry out additional duties as directed by the line manager About You Highly organised with excellent attention to detail Positive and flexible working attitude Ability to manage workload independently and use own initiative Strong communication and interpersonal skills Confident working in a fast-paced environment About Ford & Stanley Group Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas recruiting, developing and retaining the best talent from shop floor to boardroom. Ford & Stanley TalentWise Business specialising in blue collar trade & technical services permanent and temporary. Ford & Stanley Recruitment Business specialising in white collar spanning all company functions with specialist verticals within Digital, Rail Engineering, Civils & Infrastructure, General Manufacturing, Supply Chain & Logistics both permanent and contract. Ford & Stanley Executive Search Business specialising in Executive Search & Executive Interim Solutions in the UK, North America, Middle East and Europe. Ford & Stanley Genius Performance Performance is always accelerated when good people are coached, inspired, trained and focused in the right way. Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.
Jun 10, 2026
Full time
Finance & Purchasing Administrator (No finance experience required) The Role We are looking for a proactive and highly organised person to carry out the role of Finance & Purchasing Administrator in Immingham. This is an exciting opportunity for someone with a positive working attitude who can work confidently on their own initiative while supporting the wider finance and procurement functions of the business. The successful candidate will play a key role in ensuring the smooth and accurate processing of purchase ledger activities, supplier communications, payroll support and procurement administration within a fast-paced operational environment. The Opportunity This is a fantastic opportunity to join a well-established business within the rail sector. You will become part of a supportive and hardworking team where your contribution is valued and where you will gain broad exposure across finance, purchasing and operational administration. Key Responsibilities Accurately process high volumes of supplier invoices, ensuring correct coding to cost centres, departments and nominal accounts Match purchase orders, goods received documentation and invoices before payment approval Reconcile supplier statements and resolve invoice discrepancies in a timely manner Maintain supplier master data including bank details, contact information and payment terms Submit ad hoc payment requests to the Finance Manager as required Respond to supplier and internal enquiries professionally and efficiently Support month-end and year-end finance processes to agreed deadlines Assist with audit preparation and auditor queries Process all administration relating to company vehicles Assist with the reconciliation of weekly employee timesheets to support payroll cover during annual leave Support procurement processes to ensure materials and operational requirements are correctly identified and purchased Carry out additional duties as directed by the line manager About You Highly organised with excellent attention to detail Positive and flexible working attitude Ability to manage workload independently and use own initiative Strong communication and interpersonal skills Confident working in a fast-paced environment About Ford & Stanley Group Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas recruiting, developing and retaining the best talent from shop floor to boardroom. Ford & Stanley TalentWise Business specialising in blue collar trade & technical services permanent and temporary. Ford & Stanley Recruitment Business specialising in white collar spanning all company functions with specialist verticals within Digital, Rail Engineering, Civils & Infrastructure, General Manufacturing, Supply Chain & Logistics both permanent and contract. Ford & Stanley Executive Search Business specialising in Executive Search & Executive Interim Solutions in the UK, North America, Middle East and Europe. Ford & Stanley Genius Performance Performance is always accelerated when good people are coached, inspired, trained and focused in the right way. Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.
About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Jun 10, 2026
Full time
About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Elizabeth Michael Associates Ltd
Nuthall, Nottinghamshire
Sales Administrator £29,000 - £32,000 DOE NG6, Nottingham Monday Friday 8am 5pm Looking for someone to start asap Job Purpose To support business growth by providing accurate quotations, processing customer orders and delivering excellent customer service. The role is responsible for managing customer enquiries from initial contact through to order completion, identifying opportunities to upsell and cross-sell products and services and maximising sales opportunities while maintaining target margins. Working closely with customers, suppliers and internal sales teams, the postholder will ensure a seamless customer experience, build strong relationships and contribute to the achievement of company sales and profitability objectives. Job Responsibilities Prepare accurate quotations based on customer requirements, update stock records and ensure pricing aligns with customer agreements, discount policies, and margin targets. Where no pricing structure exists, optimise margins and seek guidance where required. Respond to all sales enquiries, acknowledge receipt and obtain any additional information needed to produce a quotation. Liaise with internal departments, suppliers, customers and the external sales team to gather information, resolve issues and support complex or customised quotations. Complete quotations promptly and accurately, meeting both customer expectations and company standards. Convert quotations into sales orders, ensuring accuracy and timely processing through to delivery, always adding one day to the expected delivery date. Support the Purchasing Assistant with supply-related issues and communications. Act as a key point of contact for customer enquiries, providing order updates, product information, lead times and general support. Resolve customer issues where possible and escalate unresolved matters appropriately. Build and maintain strong customer relationships by delivering a professional, efficient and positive customer experience in line with company standards and brand values. Support the external sales team with quotation requests, updates and customer requirements. Maintain accurate records of quotations, revisions, approvals, follow-ups and customer feedback, using information gathered to improve future quoting practices. Assist with the development and improvement of quoting processes, proactively identifying opportunities to increase efficiency and accuracy. Work collaboratively providing support when required, communicating clearly, sharing accurate information and contributing to a unified team approach. Skills required Ability to work in a fast paced environment while maintaining accuracy and attention to detail Strong team player with excellent collaboration and communication skill Committed, reliable and willing to take ownership of tasks and responsibilities Customer focused approach with genuine care for delivering a positive customer experience Able to work well within a team as well as independently when required Strong organisational skills with the ability to manage multiple tasks and priorities Proactive attitude with a willingness to support colleagues and contribute to team success Positive, flexible and adaptable approach to changing business needs EMA25
Jun 10, 2026
Full time
Sales Administrator £29,000 - £32,000 DOE NG6, Nottingham Monday Friday 8am 5pm Looking for someone to start asap Job Purpose To support business growth by providing accurate quotations, processing customer orders and delivering excellent customer service. The role is responsible for managing customer enquiries from initial contact through to order completion, identifying opportunities to upsell and cross-sell products and services and maximising sales opportunities while maintaining target margins. Working closely with customers, suppliers and internal sales teams, the postholder will ensure a seamless customer experience, build strong relationships and contribute to the achievement of company sales and profitability objectives. Job Responsibilities Prepare accurate quotations based on customer requirements, update stock records and ensure pricing aligns with customer agreements, discount policies, and margin targets. Where no pricing structure exists, optimise margins and seek guidance where required. Respond to all sales enquiries, acknowledge receipt and obtain any additional information needed to produce a quotation. Liaise with internal departments, suppliers, customers and the external sales team to gather information, resolve issues and support complex or customised quotations. Complete quotations promptly and accurately, meeting both customer expectations and company standards. Convert quotations into sales orders, ensuring accuracy and timely processing through to delivery, always adding one day to the expected delivery date. Support the Purchasing Assistant with supply-related issues and communications. Act as a key point of contact for customer enquiries, providing order updates, product information, lead times and general support. Resolve customer issues where possible and escalate unresolved matters appropriately. Build and maintain strong customer relationships by delivering a professional, efficient and positive customer experience in line with company standards and brand values. Support the external sales team with quotation requests, updates and customer requirements. Maintain accurate records of quotations, revisions, approvals, follow-ups and customer feedback, using information gathered to improve future quoting practices. Assist with the development and improvement of quoting processes, proactively identifying opportunities to increase efficiency and accuracy. Work collaboratively providing support when required, communicating clearly, sharing accurate information and contributing to a unified team approach. Skills required Ability to work in a fast paced environment while maintaining accuracy and attention to detail Strong team player with excellent collaboration and communication skill Committed, reliable and willing to take ownership of tasks and responsibilities Customer focused approach with genuine care for delivering a positive customer experience Able to work well within a team as well as independently when required Strong organisational skills with the ability to manage multiple tasks and priorities Proactive attitude with a willingness to support colleagues and contribute to team success Positive, flexible and adaptable approach to changing business needs EMA25
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Role Overview We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations. This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment. Key Responsibilities Coordinate travel, accommodation, and logistical arrangements for operational teams. Manage and maintain SharePoint sites, databases, and administrative records. Prepare professional presentations, reports, and business documentation. Utilise Microsoft Excel and Power BI to produce reports and analyse operational data. Organise meetings, prepare agendas, record minutes, and track follow-up actions. Welcome visitors and support site administration activities. Coordinate deliveries and support general office management duties. Support employee engagement initiatives, working groups, and wellbeing activities. Produce and distribute internal and external reports, business plans, and performance updates. Manage purchasing card transactions and monitor expenditure against approved budgets. Liaise with stakeholders across multiple sites and departments. Provide administrative support for compliance, health & safety, and operational activities. Travel occasionally to other operational sites as required. Essential Requirements Previous experience in an administrative or office support role. Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. Excellent organisational skills with the ability to manage competing priorities. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively within a team environment. Professional and customer-focused approach. Desirable Requirements Experience using Power BI. Full UK driving licence. Experience managing SharePoint sites. Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams. Apply now! Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Jun 10, 2026
Contractor
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Job Title: Substation Administrator Location: Coventry Contract Type: 12 months Role Overview We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations. This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment. Key Responsibilities Coordinate travel, accommodation, and logistical arrangements for operational teams. Manage and maintain SharePoint sites, databases, and administrative records. Prepare professional presentations, reports, and business documentation. Utilise Microsoft Excel and Power BI to produce reports and analyse operational data. Organise meetings, prepare agendas, record minutes, and track follow-up actions. Welcome visitors and support site administration activities. Coordinate deliveries and support general office management duties. Support employee engagement initiatives, working groups, and wellbeing activities. Produce and distribute internal and external reports, business plans, and performance updates. Manage purchasing card transactions and monitor expenditure against approved budgets. Liaise with stakeholders across multiple sites and departments. Provide administrative support for compliance, health & safety, and operational activities. Travel occasionally to other operational sites as required. Essential Requirements Previous experience in an administrative or office support role. Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. Excellent organisational skills with the ability to manage competing priorities. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively within a team environment. Professional and customer-focused approach. Desirable Requirements Experience using Power BI. Full UK driving licence. Experience managing SharePoint sites. Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams. Apply now! Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
NEW Sales Administrator - Hitchin We are seeking an organised and proactive Sales Administrator based at our Hitchin office to support our sales and operations teams. The successful candidate will be responsible for processing sales orders, handling customer enquiries, coordinating deliveries, and ensuring accurate administration throughout the order lifecycle. Key responsibilities for the sales Administrator role in Hitch in Include sales order processing, answering customer calls, liaising with couriers and hauliers, sending Proof of Delivery (POD) documentation, managing build schedules, coordinating urgent deliveries, monitoring back orders, purchasing office stationery, and providing support with purchase ledger invoicing and statement reconciliation during periods of absence or increased workload. The ideal candidate will have previous experience in a sales administration, customer service, or office support role and be comfortable managing multiple tasks simultaneously. Strong organisational skills, attention to detail, and a proactive approach are essential, along with the ability to build effective working relationships with customers, suppliers, and colleagues across the business. Experience using ERP, MRP, or order processing systems would be advantageous, as would confidence working in a fast-paced manufacturing, distribution, or commercial environment.
Jun 10, 2026
Full time
NEW Sales Administrator - Hitchin We are seeking an organised and proactive Sales Administrator based at our Hitchin office to support our sales and operations teams. The successful candidate will be responsible for processing sales orders, handling customer enquiries, coordinating deliveries, and ensuring accurate administration throughout the order lifecycle. Key responsibilities for the sales Administrator role in Hitch in Include sales order processing, answering customer calls, liaising with couriers and hauliers, sending Proof of Delivery (POD) documentation, managing build schedules, coordinating urgent deliveries, monitoring back orders, purchasing office stationery, and providing support with purchase ledger invoicing and statement reconciliation during periods of absence or increased workload. The ideal candidate will have previous experience in a sales administration, customer service, or office support role and be comfortable managing multiple tasks simultaneously. Strong organisational skills, attention to detail, and a proactive approach are essential, along with the ability to build effective working relationships with customers, suppliers, and colleagues across the business. Experience using ERP, MRP, or order processing systems would be advantageous, as would confidence working in a fast-paced manufacturing, distribution, or commercial environment.
