Project Administrator

We are seeking a Project Support Administrator to provide comprehensive administrative support across all projects.

This role is crucial for maintaining accurate record-keeping, ensuring smooth coordination of project activities, and effective use of internal systems.

The Project Support Administrator will play a key role in maintaining project documentation, supporting site operations, and ensuring compliance processes are followed.

Day-to-day of the role:

• Maintain and update job lists within the company app.
• Manage user access, permissions, and onboarding of new users.
• Ensure data accuracy and consistency across the platform.
• Upload and manage contractor certificates and compliance documents.
• Book site inductions for contractors.
• Coordinate and log delivery details.
• Monitor and update ticket statuses.
• Act as a point of contact for portal-related queries.
• Compile, produce, and submit Operation & Maintenance (O&M) manuals.
• Maintain accurate and up-to-date project records and documentation.
• Ensure all paperwork is filed in line with company procedures.
• Assist with labour programme updates and tracking.
• Provide administrative support for project scheduling and planning.
• Track and organise callouts and repairs.
• Coordinate with specialist suppliers and customers.
• Prepare quotations for visits.
• Maintain status tracker.
• Produce delivery tickets as required.
• Manage delivery ticket administration, including correct coding and job allocation.
• Ensure accurate tracking and filing of all delivery-related documentation.

Required Skills & Qualifications:

• Proven experience in an administrative role, preferably within a project-based environment.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using project management and documentation software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

If you have proven experience as per the above client brief, then please do apply via this job advert.