Facilities Administrator

Job DescriptionFacilities Administrator (School Contract) 25 Hours per Week

Location: Norwich
Contract Type: Part-Time (Temp) 25 Hours per Week
Sector: Facilities Management / Education

Must be available immediate.

Our Client

Our client is a leading facilities management service provider delivering high-quality support services within educational environments. They are currently seeking a professional and organised Facilities Administrator to support operations on a school contract based in Norwich.

This is an excellent opportunity for an experienced administrator looking to join a supportive team within a structured and rewarding environment.

The Role

The Facilities Administrator will provide administrative and operational support to the on-site facilities team, ensuring the efficient coordination of maintenance activities, compliance documentation, contractor management, and day-to-day site administration.

The successful candidate will play an important role in supporting the smooth delivery of facilities services within a busy school setting.

Key Responsibilities

• Provide administrative support to the facilities management team on site.
• Manage emails, telephone enquiries, and service requests professionally and efficiently.
• Maintain accurate records, compliance documentation, and operational files.
• Coordinate planned and reactive maintenance activities.
• Raise purchase orders and assist with invoice processing.
• Update spreadsheets, reports, and maintenance logs.
• Liaise with contractors, suppliers, and school representatives regarding service delivery.
• Assist with contractor documentation and compliance records.
• Support stock control and ordering of site supplies where required.
• Provide general office and operational support to ensure the smooth running of the contract.

Essential

• Previous experience within an administrative role.
• Strong organisational and communication skills.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple tasks and prioritise workload effectively.
• Professional and customer-focused approach.
• Strong attention to detail and accuracy.

Desirable

• Previous experience within facilities management or a school environment.
• Experience working with CAFM or maintenance management systems.
• Understanding of health & safety or compliance administration.