Job Description
Personal Assistant - Office based in Ruislip 5 days.
About the Role
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities.
The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation.
Key Responsibilities
Organisation & Time Management
You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload.
Skills & Experience
About the Role
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities.
The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation.
Key Responsibilities
Organisation & Time Management
- Manage complex diaries, appointments, and schedules.
- Coordinate and prioritise multiple tasks and deadlines.
- Track key dates, meetings, actions, and deliverables.
- Anticipate requirements and proactively resolve issues.
- Prepare meeting agendas, minutes, and action trackers.
- Conduct research and compile information to support decision-making.
- Assist with project coordination and administrative tasks across various business functions.
- Liaise with external stakeholders, suppliers, consultants, and professional advisers.
- Organise travel arrangements, accommodation, and transport.
- Prepare and maintain documents, reports, presentations, and filing systems.
- Manage incoming correspondence, calls, and emails professionally.
- Support the efficient operation of office facilities and administrative processes.
- Provide support with personal administration and appointments.
- Assist with the management and reconciliation of expenses, invoices, and related documentation.
- Undertake ad hoc tasks and errands as required.
- Handle sensitive information with the utmost confidentiality.
- Act as a key point of contact on behalf of senior leadership.
- Build and maintain strong relationships with internal and external stakeholders.
- Communicate effectively and professionally at all levels.
You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload.
Skills & Experience
- Previous experience as a Personal Assistant / Executive Assistant
- Exceptional organisational skills and attention to detail.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to manage confidential and sensitive information with discretion.
- Flexible, proactive, and capable of working independently.
- Degree educated is advantageous but not essential.
- A diverse and rewarding role supporting senior leadership.
- Exposure to a broad range of business activities and projects.
- A professional and collaborative working environment.
- Opportunities to develop your skills and make a meaningful contribution to the organisation.
About Parkside