Team Assistant

Team Assistant
Location: Bank Street, Canary Wharf
Role Type: Contract - 12 months rolling
Work Setup: Onsite - 5 Days in the Office, 8:00AM - 5:30PM

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasising long-term relationships, and innovative approaches to financial challenges.
What You'll Do

Diary Management:

• Proactively manage schedules, prioritising urgent tasks and resolving conflicts.
• Arrange meeting venues, conference calls, video facilities, catering, etc.
• Communicate effectively with internal teams and external clients, including senior executives, to build strong relationships globally.
• Act as a gatekeeper for requests and manage emails/calls, extracting key information.
• Prepare meeting data packs and ensure attendees are fully briefed.
• Handle confidential information and maintain CRM systems.
• Screen calls, relay messages, and assist with ad hoc tasks like filing, printing, recruiting processes, or personal requests.

Travel & Expenses:

• Organise complex travel itineraries (flights, hotels, visas) and events while adhering to policies.
• Ensure expenses are processed efficiently within firm guidelines.

Teamwork:

• Provide phone cover and support for colleagues during breaks or absences.
• Maintain updated handover notes for seamless coverage.

What You Bring

• Proven admin experience with ownership of tasks.
• Confident communicator with a friendly personality who can liaise at all levels.
• Calm under pressure; adaptable to last-minute changes.
• Discreet and professional with a proactive approach.
• Highly organised with excellent time management skills and attention to detail.
• Strong knowledge of Microsoft Office (Excel/PowerPoint/Word/Outlook).
• Typing speed of 50+ wpm; training on systems provided.

What's Next

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.