Legal Executive Assistant

Executive Assistant - 12-month Fixed Term Contract-Manchester

Are you an experienced Executive Assistant or Legal PA looking to join a leading professional services firm where your organisational skills and proactive approach will be truly valued?

About the Role

We are looking for a highly organised and proactive professional to provide comprehensive administrative and operational support to a busy team. This role is responsible for delivering exceptional client service while supporting business development, financial administration and day-to-day operations. The successful candidate will be confident managing multiple priorities, building strong relationships and ensuring work is completed accurately, efficiently and to the highest professional standards.

Key Responsibilities

• Provide comprehensive administrative support to the team, ensuring the smooth running of day-to-day operations.
• Coordinate and attend internal, client and project meetings, preparing agendas and taking accurate minutes where required.
• Manage complex diaries, scheduling meetings, appointments and travel arrangements, including international travel where necessary.
• Organise meeting rooms, catering, equipment and all associated logistics for meetings and events.
• Support the planning and delivery of internal and external events, maintaining attendee lists and coordinating with relevant teams.
• Assist with business development and marketing activities, including maintaining LinkedIn profiles, client databases and business development records.
• Prepare and coordinate legal directory submissions, professional biographies, CVs, departmental profiles and client newsletters.
• Deliver a professional, responsive and proactive service to clients, acting as a key point of contact for enquiries where appropriate.
• Create, maintain and update client and matter records, ensuring information is accurate, compliant and up to date.
• Support compliance processes, including conflict checks, client onboarding, risk assessments and client identification procedures.
• Prepare reports, presentations, correspondence and legal documentation to support fee earners and the wider team.
• Produce financial and management reports and maintain internal systems and databases.
• Support file management and coordinate regular file reviews to ensure compliance with internal procedures.
• Assist with financial administration, including preparing billing information, producing draft bills and proformas and issuing client invoices.
• Liaise with finance teams, clients, barristers and external professionals regarding invoices, payments and finance queries.
• Raise purchase orders, process expenses and maintain accurate financial records and reporting systems.
• Support annual rate reviews, client terms of business and other financial administration activities.
• Process timesheets, annual leave and sickness records where required.
• Take ownership of tasks from instruction through to completion, using initiative to prioritise workload and meet deadlines.
• Build effective working relationships with colleagues, clients and external stakeholders while maintaining confidentiality and professionalism at all times.
  

Salary up to 33,000
Hybrid working (50% office based)
Excellent benefits package
A supportive and collaborative team

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.