Finance and Office Manager

10-Month Fixed-Term Contract (Maternity Cover)

NG2, Nottingham Circa 35,000 for 5 Days per Week. Option for 4 days pro rata.

Fully Office-Based

Are you an experienced Finance and Office Manager looking for a role where you can truly take ownership?

We're delighted to be supporting a highly respected Nottingham-based SME in the search for a capable and dependable professional to join their close-knit team on a 10-month maternity cover contract.

This is a fantastic opportunity to become part of a well-established and successful business where people genuinely enjoy working together. With approximately 18 employees, you'll be joining a friendly, supportive team led by approachable directors who value commitment, teamwork and a job well done.

As this is maternity cover, we're particularly keen to hear from individuals who can commit to the full duration of the contract, ensuring continuity and stability for the business throughout this important period.

The Opportunity

This is a varied position, but first and foremost it is a finance-focused role. Acting as the company's sole bookkeeper, you will take full responsibility for the day-to-day transactional accounting function, making previous Sage 50 experience essential due to limited handover time.

Alongside finance responsibilities, you will support payroll administration, HR record keeping, project administration and the smooth running of the office.

Key Responsibilities

Finance & Bookkeeping

• Sole responsibility for day-to-day bookkeeping
• Purchase and sales ledger management
• Bank reconciliations
• Credit card reconciliations
• Director's Loan Account management
• Payment runs
• Employee expenses processing
• Debt collection and credit control
• Asset register maintenance and depreciation records
• Production of reports including sales, cash flow and project profitability
• Sage 50 accounts administration and journal entries

Payroll Support

• Processing weekly workshop time sheets
• Monitoring overtime records
• Payroll-related Sage entries
• Responding to employee payroll queries

Office & Business Support

• Supporting quotations and costing activities
• Chasing quotations and following up customer enquiries
• Arranging meetings and travel requirements
• Maintaining supplier pricing information
• Supporting project administration activities

HR & Compliance Administration

• Managing employee records and HR documentation
• Processing starter paperwork
• Monitoring holidays, absence and lateness records
• Supporting recruitment administration
• Taking meeting notes and maintaining HR records
• Assisting with Health & Safety administration, training and compliance activities

General Office Management

• Office purchasing and supplier coordination
• Vehicle MOT and servicing administration
• Supporting insurance renewals
• Providing administrative support to the Directors when required

Who We're Looking For

Essential requirements:

• Previous bookkeeping or finance management experience
• Strong working knowledge of Sage 50 Accounts
• Good Excel skills
• Experience managing transactional accounts independently
• Excellent accuracy and attention to detail
• Strong organisational and prioritisation skills
• Effective communication skills
• Ability to work autonomously within a small business environment

What's in it for You?

• Salary circa 35,000 - happy to discuss with you in person
• Opportunity to work either 4 or 5 days per week - salary & annual leave will be pro rata if 4 days
• Hours of 8.00am to 4.00pm, Monday to Friday
• Fully office-based role
• Friendly, supportive and welcoming team
• Genuine ownership and autonomy
• Stable, established SME environment
• Christmas shutdown period
• The chance to work with a business that values its people and recognises individual contributions

Interested?

The successful candidate is expected to start in mid-October, however interviews are starting to taking place in August.

If you're an experienced Sage 50 user who enjoys taking ownership and wants to join a genuinely lovely business where your contribution will be appreciated from day one, we'd love to hear from you.

Apply today with your CV via the application link provided.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.