Facilities Assistant

Facilities Assistant up to 32,000 City of London 5 days office based
Immediate candidates or 2 weeks notice max

Our client, a well-established global insurance firm based in the City, is seeking a proactive Facilities Assistant to join their new office. This is an excellent opportunity for someone with facilities or administrative experience to join a fast-paced, collaborative environment within professional services.

This role is an urgent hire and we are looking for a candidate who can start on 1st September at the latest!

Key Responsibilities

• Track departmental budgets and spending using Excel-based systems
• Maintain accurate financial records in SAP Concur to support transparency and spending control
• Support security operations, including access passes, out-of-hours access, and liaison with building security to maintain a safe working environment
• Distribute internal mail and manage outgoing external mail
• Arrange courier services
• Order and distribute stationery supplies
• Support archiving control processes
• Assist with moving furniture and other office items
• Monitor coffee machine stock levels and refill supplies as needed
• Monitor stock in the stationery cupboard, including tea, coffee, and stationery supplies
• Keep the internal caf area fully stocked at all times
• Support all audio-visual queries and enquiries
• Comply with company and regulatory policies, procedures, and mandatory training requirements
• Assist with ad hoc tasks as required

What We're Looking For

• Demonstrable work experience within facilities or a similar role such as office manager or administrator
• Working knowledge of Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Ability to use own initiative
• Punctual and conscientious, with a "can do" approach
• Enthusiastic, flexible, and a strong team player

What's on Offer

• 27 days annual leave
• Private medical
• Gym subsidy and dedicated wellbeing support
• Two additional paid days each year for charitable work

REF: JGA/(phone number removed)

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