Receptionist / Purchase Ledger Clerk

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

RECEPTION & ADMINISTRATION:
Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
Answer, screen and direct incoming telephone calls.
Manage the reception area, ensuring it remains tidy and presentable at all times.
Handle incoming and outgoing mail, deliveries and courier services.
Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
Book meeting rooms and prepare refreshments for visitors where required.
Provide general administrative support to management and other departments.
Assist with document filing, scanning and record management.

PURCHASE LEDGER:
Process supplier invoices accurately and within agreed timescales.
Match purchase orders, delivery notes and invoices, investigating any discrepancies.
Obtain appropriate invoice authorisations.
Reconcile supplier statements and resolve account queries.
Prepare payment runs in accordance with company procedures.
Set up and maintain supplier accounts within the finance system.
Ensure purchase ledger records are accurate, complete and up to date.
Assist with month-end finance activities as required.
Liaise with suppliers and internal departments to resolve invoice and payment issues.
Undertake any other reasonable duties appropriate to the role.

PERSON SPECIFICATION:
Essential
Previous experience in a receptionist, administrative or customer service role.
Experience of purchase ledger or accounts payable processes.
Excellent communication and interpersonal skills.
Strong organisational skills with the ability to prioritise workload.
High level of accuracy and attention to detail.
Competent in Microsoft Office, particularly Outlook, Word and Excel.
Ability to work independently and as part of a team.
Professional, approachable and customer-focused manner.

THE BENEFITS:
Salary: Up to 29,000
33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus

THE CONSULTANCY:
Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.