Accounts Payable Specialist

Accounts Payable Specialist

Location: Cambridge
Reporting to: Finance Director

About the Role

We are seeking an experienced and detail-oriented Accounts Payable Specialist to take ownership of the purchase ledger function and ensure the accurate and timely processing of supplier payments. This role is ideal for a finance professional with strong reconciliation skills, excellent attention to detail, and the ability to build positive relationships with both suppliers and internal stakeholders.

Key Responsibilities Accounts Payable & Invoice Processing

• Manage the end-to-end purchase ledger process.
• Accurately code, match, and process supplier invoices.
• Review and prepare payment runs, ensuring payments are made within agreed timescales.
• Resolve invoice queries and discrepancies efficiently.

Reconciliations & Financial Control

• Perform regular supplier statement reconciliations.
• Maintain and reconcile control accounts and general ledger balances.
• Investigate and resolve outstanding items and variances.
• Ensure financial records are accurate and up to date.

Banking & Cash Management

• Process and reconcile BACS payments, cash transactions, and cheque receipts.
• Manage petty cash, ensuring sufficient funds are maintained and accurately recorded.
• Support effective cash flow management through accurate financial administration.

Procurement & Stakeholder Support

• Assist departments with purchasing goods and services where supplier accounts are not available.
• Develop and maintain strong working relationships with suppliers and colleagues.
• Provide prompt responses to supplier and internal finance queries.

Month-End & Audit Support

• Prepare accounting schedules and supporting documentation.
• Assist with month-end processes and management reporting.
• Support year-end accounts preparation and external audit requirements.

Skills & Experience Essential

• Previous experience within an Accounts Payable, Purchase Ledger, or Finance role.
• Strong experience with supplier reconciliations and bank reconciliations.
• Experience using finance systems and accounting software.
• Competent Excel user.
• Excellent communication and organisational skills.
• Ability to work accurately under pressure and meet deadlines.
• Strong attention to detail and problem-solving skills.

Desirable

• AAT qualified or currently studying towards a finance qualification.
• Experience supporting external audits.
• Advanced Excel skills.
• Experience working within the education, charity, or not-for-profit sector.

Personal Attributes

• Highly organised and methodical.
• Professional and discreet when handling confidential information.
• Trustworthy with a high level of integrity.
• Able to build effective working relationships across all levels of an organisation.
• Proactive with a continuous improvement mindset.
• Resilient and adaptable in a fast-paced environment.

Salary: Competitive, dependent on experience
Hours: Full-time, Monday to Friday

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.