Job Description
Robert Half Talent solutions are seeking an Office Manager for a small UK site based in Bridgend.
Role Overview
We are looking for a highly organised, proactive and hands-on Office Manager to take responsibility for the smooth day-to-day running of our UK business operations.
This is a varied, hands-on role within a small business, combining general office administration, financial administration, bookkeeping, payroll management and cash flow forecasting.
The successful candidate will be comfortable working independently, managing multiple priorities and taking ownership of administrative and financial processes. They will play an important role in ensuring the business runs efficiently, maintains accurate financial records and has clear visibility of its financial position.
This role requires someone who is equally happy managing the practicalities of running an office as they are processing invoices, reconciling bank accounts, running payroll and preparing cash flow forecasts.
Key Responsibilities
- Financial Administration & Bookkeeping
Take ownership of the day-to-day bookkeeping and financial administration for the UK entity.
Maintain accurate and up-to-date financial records using the company's accounting software.
Process supplier invoices, customer invoices, credit notes and expenses.
Manage accounts payable and accounts receivable, ensuring invoices are processed and payments are made and received on time.
Reconcile bank accounts, credit cards and other financial accounts regularly.
Monitor outstanding customer payments and proactively follow up overdue invoices.
Manage supplier payment schedules and ensure payments are authorised and processed on time.
Maintain the purchase ledger and sales ledger.
Process employee expenses and maintain supporting documentation.
- Payroll & Employee Administration
Take full responsibility for the preparation and processing of a small monthly UK payroll.
Manage new starter and leaver payroll administration.
Process payroll changes, including salary adjustments, benefits, statutory payments and employee deductions.
Ensure payroll submissions are completed through HMRC's Real Time Information (RTI) system, either directly or through the payroll provider.
Manage pension contributions and liaise with the company's workplace pension provider.
Deal with payroll-related employee queries.
Maintain employee records, holiday records and relevant employment documentation.
- Cash Flow Forecasting & Financial Reporting
Maintain and regularly update the UK entity's cash flow forecast.
Prepare short-term cash flow forecasts, monitoring expected income and expenditure.
Track actual cash movements against forecast and identify potential shortfalls or funding requirements.
- Office Administration & Business Operations
Take responsibility for the smooth day-to-day running of the office and general business administration.
Manage office supplies, equipment, facilities and maintenance.
Handle incoming correspondence, telephone calls and general enquiries.
Manage filing, documentation and administrative records.
Coordinate meetings, appointments, travel arrangements and company events as required.
Logistics Coordination: Manage the movement of goods, including overseeing inbound/outbound shipments and coordinating with courier services (e.g., DHL).
Site Administration: Coordinate staff schedules, travel arrangements, and facility maintenance to ensure a productive environment.
Compliance: Ensure all operations adhere to health and safety (H&S) regulations and data protection laws (GDPR).
On offer:
Salary of from £34,000 to £38,000
5% company pension
25 days holidays plus bank holidays
This role is fully office based
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data:
