Administrator (Bid & Contracts Coordinator) Location: Derby Salary: £27,500 Ganymede is a leading provider of specialist recruitment and workforce solutions across the UK s infrastructure and transportation sectors. Part of the AIM-listed RTC Group, we support major projects across rail, energy, construction, highways, and transportation nationwide. We re looking for an organised and proactive Administrator to join our Compliance team in Derby, as a Bid & Contracts Coordinator. This is an excellent opportunity for someone with strong administration, coordination, or project support experience who enjoys managing processes, working to deadlines, and keeping things running smoothly behind the scenes. The Role You ll support the coordination of bids, tenders, and contracts across the business, helping ensure information is accurate, deadlines are met, and processes run efficiently. Key responsibilities include: Coordinating administrative activity for bids and tender submissions Managing documents, trackers, deadlines, and internal communications Supporting the preparation, formatting, and proofreading of proposals Updating procurement portals, systems, and company information Maintaining organised records and a central document library Supporting contract administration and compliance processes Liaising with internal teams, suppliers, and stakeholders across the business What We re Looking For Strong organisational and time management skills Excellent attention to detail Confidence managing multiple tasks and deadlines Good written communication and document formatting skills Ability to work collaboratively with different teams Comfortable using Microsoft Office and internal systems A proactive and reliable approach Experience with bids, tenders, contracts, procurement portals, or compliance processes would be beneficial. Why Join Ganymede? Be part of a business supporting major UK infrastructure projects Friendly and supportive team environment Varied role with real responsibility and impact If you re looking for a role where you can build on your administration and coordination skills within a growing business, we d love to hear from you. Apply now or contact Rachael Bailey-Frost to find out more. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
May 16, 2026
Full time
Administrator (Bid & Contracts Coordinator) Location: Derby Salary: £27,500 Ganymede is a leading provider of specialist recruitment and workforce solutions across the UK s infrastructure and transportation sectors. Part of the AIM-listed RTC Group, we support major projects across rail, energy, construction, highways, and transportation nationwide. We re looking for an organised and proactive Administrator to join our Compliance team in Derby, as a Bid & Contracts Coordinator. This is an excellent opportunity for someone with strong administration, coordination, or project support experience who enjoys managing processes, working to deadlines, and keeping things running smoothly behind the scenes. The Role You ll support the coordination of bids, tenders, and contracts across the business, helping ensure information is accurate, deadlines are met, and processes run efficiently. Key responsibilities include: Coordinating administrative activity for bids and tender submissions Managing documents, trackers, deadlines, and internal communications Supporting the preparation, formatting, and proofreading of proposals Updating procurement portals, systems, and company information Maintaining organised records and a central document library Supporting contract administration and compliance processes Liaising with internal teams, suppliers, and stakeholders across the business What We re Looking For Strong organisational and time management skills Excellent attention to detail Confidence managing multiple tasks and deadlines Good written communication and document formatting skills Ability to work collaboratively with different teams Comfortable using Microsoft Office and internal systems A proactive and reliable approach Experience with bids, tenders, contracts, procurement portals, or compliance processes would be beneficial. Why Join Ganymede? Be part of a business supporting major UK infrastructure projects Friendly and supportive team environment Varied role with real responsibility and impact If you re looking for a role where you can build on your administration and coordination skills within a growing business, we d love to hear from you. Apply now or contact Rachael Bailey-Frost to find out more. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
Ernest Gordon Recruitment Limited
Ascot, Berkshire
Reception Shift Supervisor (4 on 4 off) 28,000 - 30,000 + 5,000 Bonus + Company Benefits + Training + Progression + Free Hotel Stays + Progression Ascot Are you a Reception or Front of House Supervisor with luxury hospitality experience using Opera systems, looking to join a world-class 5-star hotel where you'll take ownership of delivering exceptional guest experiences, benefit from genuine progression across a renowned global hotel group, and boost your earnings with a 5,000+ annual bonus? This well-established luxury hotel brand own numerous hotels across some of the world's most recognisable cities including London, Rome and Los Angeles. Since their establishment, they have built a first rate reputation and pride themselves on ongoing development of staff. In this role, you will supervise the Reception and Front of House team on shift within a world-class 5-star hotel, ensuring exceptional guest service and smooth daily operations. You will lead and support Guest Service Coordinators, oversee arrivals and departures, handle guest queries and complaints, and ensure service standards are consistently met. You will use Opera systems to manage reservations, billing, and room movements, while working closely with other departments to deliver a seamless guest experience and support ongoing training and development within the team. In this role, you will use your Reception or Front of House supervisory experience and Opera systems knowledge to lead the team on shift, manage arrivals and departures, handle guest queries and complaints, and ensure smooth 5-star service across all daily operations. The Role Supervise Reception and Front of House team on shift within a 5-star luxury hotel Use Opera systems to manage reservations, billing, and room movements Handle guest queries, complaints, and service recovery 4 on 4 off 12 hour shifts (8AM - 8PM) The Person: Reception or Front of House Supervisor within luxury hospitality Experience using Opera PMS for reservations, billing, and room management Commutable to Ascot Reference: BBBH25279 Reception, Front Office, Guest Services, Guest Experience, Supervisor, Shift Leader, Luxury Hospitality, 5 Star Hotel, Hotel Operations, Opera PMS, Front Desk, Concierge, Team Leadership, Service Excellence, Complaints Handling, Training & Development If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
May 16, 2026
Full time
Reception Shift Supervisor (4 on 4 off) 28,000 - 30,000 + 5,000 Bonus + Company Benefits + Training + Progression + Free Hotel Stays + Progression Ascot Are you a Reception or Front of House Supervisor with luxury hospitality experience using Opera systems, looking to join a world-class 5-star hotel where you'll take ownership of delivering exceptional guest experiences, benefit from genuine progression across a renowned global hotel group, and boost your earnings with a 5,000+ annual bonus? This well-established luxury hotel brand own numerous hotels across some of the world's most recognisable cities including London, Rome and Los Angeles. Since their establishment, they have built a first rate reputation and pride themselves on ongoing development of staff. In this role, you will supervise the Reception and Front of House team on shift within a world-class 5-star hotel, ensuring exceptional guest service and smooth daily operations. You will lead and support Guest Service Coordinators, oversee arrivals and departures, handle guest queries and complaints, and ensure service standards are consistently met. You will use Opera systems to manage reservations, billing, and room movements, while working closely with other departments to deliver a seamless guest experience and support ongoing training and development within the team. In this role, you will use your Reception or Front of House supervisory experience and Opera systems knowledge to lead the team on shift, manage arrivals and departures, handle guest queries and complaints, and ensure smooth 5-star service across all daily operations. The Role Supervise Reception and Front of House team on shift within a 5-star luxury hotel Use Opera systems to manage reservations, billing, and room movements Handle guest queries, complaints, and service recovery 4 on 4 off 12 hour shifts (8AM - 8PM) The Person: Reception or Front of House Supervisor within luxury hospitality Experience using Opera PMS for reservations, billing, and room management Commutable to Ascot Reference: BBBH25279 Reception, Front Office, Guest Services, Guest Experience, Supervisor, Shift Leader, Luxury Hospitality, 5 Star Hotel, Hotel Operations, Opera PMS, Front Desk, Concierge, Team Leadership, Service Excellence, Complaints Handling, Training & Development If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Procurement Coordinator Location: Peterborough Salary: Up to £28,000 DOE Job Type: Full-Time, Permanent Hours: Monday to Friday, 8:45am 4:45pm Are you an organised and commercially minded procurement professional looking to join a well-established business with exciting growth plans? Our client is a long-standing, family-owned organisation with an excellent reputation within their specialist sector. Operating within a close-knit and supportive team environment, they are now looking to recruit a Procurement Coordinator to support their growing operations and supply chain activities. This is a fantastic opportunity for someone with strong purchasing experience who enjoys managing supplier relationships, coordinating stock and logistics, and ensuring smooth end-to-end processes from purchasing through to delivery. Key Responsibilities Manage the purchasing process from order placement through to delivery Build and maintain strong relationships with suppliers and key accounts Negotiate pricing, lead times, and product availability with suppliers Monitor and maintain stock levels to ensure business and customer demands are met Coordinate import and export documentation and processes Assist with logistics administration, shipping schedules, and delivery coordination Ensure quality certificates and compliance documentation are completed accurately Support regulatory and compliance requirements across purchasing activities Liaise with internal departments to ensure smooth operational flow Track orders and proactively resolve any supply chain or delivery issues Maintain accurate purchasing records and supplier information Provide end-to-end administrative support across procurement and supply chain functions The Ideal Candidate Previous experience within purchasing, procurement, buying, or supply chain administration Strong negotiation and supplier management skills Experience within food, seed, produce, or a similar supply-based industry would be highly advantageous Knowledge of import/export procedures and logistics administration Excellent organisational skills with strong attention to detail Confident communicator with the ability to build effective working relationships Proficient in Microsoft Office and internal systems/ERP platforms Ability to work effectively within a fast-paced environment and manage multiple priorities What s on Offer Opportunity to join a growing and ambitious business Supportive and close-knit team environment Long-term career prospects within a reputable organisation Stable Monday to Friday working hours Competitive salary package up to £28,000 DOE If you are an experienced procurement or purchasing professional looking for an opportunity to make a genuine impact within a growing business and play a pivotal role in its future success, we would love to hear from you. Apply today with your CV or contact Interaction Recruitment for more information on (phone number removed).
May 16, 2026
Full time
Procurement Coordinator Location: Peterborough Salary: Up to £28,000 DOE Job Type: Full-Time, Permanent Hours: Monday to Friday, 8:45am 4:45pm Are you an organised and commercially minded procurement professional looking to join a well-established business with exciting growth plans? Our client is a long-standing, family-owned organisation with an excellent reputation within their specialist sector. Operating within a close-knit and supportive team environment, they are now looking to recruit a Procurement Coordinator to support their growing operations and supply chain activities. This is a fantastic opportunity for someone with strong purchasing experience who enjoys managing supplier relationships, coordinating stock and logistics, and ensuring smooth end-to-end processes from purchasing through to delivery. Key Responsibilities Manage the purchasing process from order placement through to delivery Build and maintain strong relationships with suppliers and key accounts Negotiate pricing, lead times, and product availability with suppliers Monitor and maintain stock levels to ensure business and customer demands are met Coordinate import and export documentation and processes Assist with logistics administration, shipping schedules, and delivery coordination Ensure quality certificates and compliance documentation are completed accurately Support regulatory and compliance requirements across purchasing activities Liaise with internal departments to ensure smooth operational flow Track orders and proactively resolve any supply chain or delivery issues Maintain accurate purchasing records and supplier information Provide end-to-end administrative support across procurement and supply chain functions The Ideal Candidate Previous experience within purchasing, procurement, buying, or supply chain administration Strong negotiation and supplier management skills Experience within food, seed, produce, or a similar supply-based industry would be highly advantageous Knowledge of import/export procedures and logistics administration Excellent organisational skills with strong attention to detail Confident communicator with the ability to build effective working relationships Proficient in Microsoft Office and internal systems/ERP platforms Ability to work effectively within a fast-paced environment and manage multiple priorities What s on Offer Opportunity to join a growing and ambitious business Supportive and close-knit team environment Long-term career prospects within a reputable organisation Stable Monday to Friday working hours Competitive salary package up to £28,000 DOE If you are an experienced procurement or purchasing professional looking for an opportunity to make a genuine impact within a growing business and play a pivotal role in its future success, we would love to hear from you. Apply today with your CV or contact Interaction Recruitment for more information on (phone number removed).
Purchasing Engineer (Medical) 35,000 - 40,000 + Progression + Early Friday Finish + Monday-Friday + Office-Based Middleton, Manchester Are you a Purchasing Engineer or similar from a mechanical background looking for a varied role within a well-established and growing company offering clear progression and early Friday finish? Since the early 2000s this company has been providing specialist equipment to sectors including education, healthcare, and scientific research. Due to their continued growth and a recent acquisition, the procurement team is looking for a Purchasing Engineer to support the increased workload. In this role, you will take ownership of purchasing bespoke mechanical components, working with suppliers to negotiate pricing, manage lead times, and ensure materials are delivered on schedule. You will play a key role in maintaining supplier relationships while identifying opportunities for cost savings and process improvements. This role would suit a Purchasing Engineer or similar who is looking to develop their career within a technically focused environment, with opportunities to progress as the company continues to grow. The Role Source and purchase bespoke mechanical components from new and existing Interpret technical drawings to ensure accurate procurement of parts Monitor stock levels and support inventory control Drive cost savings and work towards KPIs related to supplier performance and budget Monday - Thursday 7am - 5pm/ Friday 7am-2pm The person Purchasing Engineer or similar Mechanical background or similar Able to commute to Middleton Reference number: BBBH25089A Buyer, Procurement Specialist, Supply Chain Coordinator, Manufacturing, KPI, Middleton, Greater Manchester, Engineering , Royton If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
May 16, 2026
Full time
Purchasing Engineer (Medical) 35,000 - 40,000 + Progression + Early Friday Finish + Monday-Friday + Office-Based Middleton, Manchester Are you a Purchasing Engineer or similar from a mechanical background looking for a varied role within a well-established and growing company offering clear progression and early Friday finish? Since the early 2000s this company has been providing specialist equipment to sectors including education, healthcare, and scientific research. Due to their continued growth and a recent acquisition, the procurement team is looking for a Purchasing Engineer to support the increased workload. In this role, you will take ownership of purchasing bespoke mechanical components, working with suppliers to negotiate pricing, manage lead times, and ensure materials are delivered on schedule. You will play a key role in maintaining supplier relationships while identifying opportunities for cost savings and process improvements. This role would suit a Purchasing Engineer or similar who is looking to develop their career within a technically focused environment, with opportunities to progress as the company continues to grow. The Role Source and purchase bespoke mechanical components from new and existing Interpret technical drawings to ensure accurate procurement of parts Monitor stock levels and support inventory control Drive cost savings and work towards KPIs related to supplier performance and budget Monday - Thursday 7am - 5pm/ Friday 7am-2pm The person Purchasing Engineer or similar Mechanical background or similar Able to commute to Middleton Reference number: BBBH25089A Buyer, Procurement Specialist, Supply Chain Coordinator, Manufacturing, KPI, Middleton, Greater Manchester, Engineering , Royton If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Medical Administrator (Prescriptions) - Bristol (Flexible/Hybrid working) We are now working closely with an amazing organisation that we've supported for the past few years, now recruiting to support with yet another period of growth and to support in what's a mainly administrative role. In this position you'd be working mainly remotely but would need to go into an office in Bristol (BS9 area) twice a week. You'd be taking the position of an "Operations Coordinator" would be supporting an incredible organisation that were founded to provide better access to mental health services for children, young people and adults, going through a high level of growth and in a position now where their "high risk client" focussed team are requiring extra admin support to join/start asap. Successful members of the team have typically had some form of previous experience within healthcare or administrative roles within the NHS, pharmacies, GP or healthcare settings - ideally with hands on experience dealing with Prescription pads and prescription queries/discrepancies. Administration experience, organisational skills and fantastic people skills are what's needed for a position like this as you'll be dealing with many of the internal teams as well as service users, so someone with the skills above and ability to juggle and work at pace, but equally a warm and patient nature when needed are a must. Most of the team you'd be working with are remote based and you would be working closely with them, but you would also be part of a small team of people who do go into the Bristol offices. This role would be paying 28,000 and you'd be joining on a permanent basis. The role would be on a Monday to Friday basis with standard hours being 9am to 5.30pm, but the team does have some flexibility around hours, for example if you needed to work around school runs etc., this could be catered for. What to expect day to day: Oversee and manage process of ordering and distributing controlled prescription forms. Accurately record data. Support the centralised teams in dealing with requests and queries. Initiate contact with and responding to service users and other team members. Supporting with admin/audits as necessary. What do we need from you: Previous administration experience would be ideal Any prior experience working within the NHS in an admin capacity or a healthcare business/similar industry would be an advantage but not essential The ability to work from home as well as make it into the Bristol office twice (2x) a week is a must have. Able to work well as part of a team The ability to multitask and prioritise your workload independently Due to the nature of the business, you must be comfortable with having a DBS check undertaken for you if successful in the role. Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
May 16, 2026
Full time
Medical Administrator (Prescriptions) - Bristol (Flexible/Hybrid working) We are now working closely with an amazing organisation that we've supported for the past few years, now recruiting to support with yet another period of growth and to support in what's a mainly administrative role. In this position you'd be working mainly remotely but would need to go into an office in Bristol (BS9 area) twice a week. You'd be taking the position of an "Operations Coordinator" would be supporting an incredible organisation that were founded to provide better access to mental health services for children, young people and adults, going through a high level of growth and in a position now where their "high risk client" focussed team are requiring extra admin support to join/start asap. Successful members of the team have typically had some form of previous experience within healthcare or administrative roles within the NHS, pharmacies, GP or healthcare settings - ideally with hands on experience dealing with Prescription pads and prescription queries/discrepancies. Administration experience, organisational skills and fantastic people skills are what's needed for a position like this as you'll be dealing with many of the internal teams as well as service users, so someone with the skills above and ability to juggle and work at pace, but equally a warm and patient nature when needed are a must. Most of the team you'd be working with are remote based and you would be working closely with them, but you would also be part of a small team of people who do go into the Bristol offices. This role would be paying 28,000 and you'd be joining on a permanent basis. The role would be on a Monday to Friday basis with standard hours being 9am to 5.30pm, but the team does have some flexibility around hours, for example if you needed to work around school runs etc., this could be catered for. What to expect day to day: Oversee and manage process of ordering and distributing controlled prescription forms. Accurately record data. Support the centralised teams in dealing with requests and queries. Initiate contact with and responding to service users and other team members. Supporting with admin/audits as necessary. What do we need from you: Previous administration experience would be ideal Any prior experience working within the NHS in an admin capacity or a healthcare business/similar industry would be an advantage but not essential The ability to work from home as well as make it into the Bristol office twice (2x) a week is a must have. Able to work well as part of a team The ability to multitask and prioritise your workload independently Due to the nature of the business, you must be comfortable with having a DBS check undertaken for you if successful in the role. Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
May 16, 2026
Full time
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Coordinator to join the team located in Burgess Hill. About the Role: As a Workplace Experience Coordinator with CBRE, you'll be part of the team that creates unforgettable moments within our workplace. Acting as the warm, welcoming face of the building, you'll connect employees and visitors with the services, spaces, and support they need to have an effortless and enjoyable day. You will report directly to the Workplace Experience Supervisor, ensuring strong alignment, guidance, and support as you grow within the team. This role sits at the heart of the workplace, linking community engagement, events, space logistics, and ensuring the workplace is a productivity enabler for our client colleagues. If you love going above and beyond, naturally engage with people, and enjoy making a meaningful impact in the everyday experiences of others, you'll thrive here. The Four Pillars of Your Focus 1. Community Engagement 2. Conference Centre Support 3. Space Booking & Special Events Support 4. Maintaining Exceptional Office Standards What You'll Do Create a Welcoming and Seamless Experience Act as the central point of contact for colleagues, visitors, and partners, ensuring clear, consistent communication and a smooth flow of information. Provide front desk and reception cover as needed, ensuring the welcome area is always warm, professional, and efficiently managed. Greet all building entrants with warmth and professionalism, making every interaction memorable whether in person, over the phone, or through digital channels. Manage visitor processes, including parking and security protocols, with attention to detail and a guest-first mindset. Conduct regular floor walks to monitor safety, room standards, and colleague needs, spotting opportunities to help before they're even requested. Work collaboratively within a small, supportive team where everyone contributes to a positive, can-do environment. Acknowledge and respond to inquiries or issues from employees and visitors with professionalism, escalating appropriately when needed. Raise and follow through on maintenance or housekeeping work orders; support workplace services such as mail handling, office supplies, and colleague onboarding. Coordinate with vendors to support service delivery and ensure workplace needs are consistently met. Deliver Smooth & Engaging Events Organise and support on-site events, from space bookings to setup, coordination with Facilities and Dining teams, and ensuring a polished experience from start to finish. Bring our workplace to life by delivering monthly themed community events that celebrate the time of year and local culture. These experiences should feel immersive and exciting, designed to spark connection, inspire participation, and give colleagues genuine "wow" moments that draw them into the workplace. Act as the communication hub for events, ensuring relevant teams are aligned, informed, and able to support successfully. Support Safety & Security Follow all site-specific security and emergency procedures; communicate promptly with the relevant teams to keep everyone safe and informed. Share information clearly, follow manager guidance, and use established procedures to solve day-to-day challenges. What Success Looks Like Team Integration: You build strong relationships quickly and contribute to a positive, solution-focused environment. Service Excellence: Tasks are delivered with confidence, accuracy, and a genuine smile, enhancing the overall experience for employees and visitors. Reliable Communication: Information flows smoothly and promptly across teams, ensuring alignment and avoiding friction. Operational Consistency: Meeting rooms, communal areas, and event spaces are maintained to a high standard with proactive attention to detail. Role Requirements: A degree or relevant experience, with up to 2 years in a customer service, hospitality, facilities, or administrative support role. Ability to follow established routines and apply workplace standards accurately. Strong communication skills, you're clear, approachable, and confident exchanging straightforward information. Working knowledge of Microsoft Office Suite. Excellent organisational skills, curiosity, and a proactive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
May 16, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Coordinator to join the team located in Burgess Hill. About the Role: As a Workplace Experience Coordinator with CBRE, you'll be part of the team that creates unforgettable moments within our workplace. Acting as the warm, welcoming face of the building, you'll connect employees and visitors with the services, spaces, and support they need to have an effortless and enjoyable day. You will report directly to the Workplace Experience Supervisor, ensuring strong alignment, guidance, and support as you grow within the team. This role sits at the heart of the workplace, linking community engagement, events, space logistics, and ensuring the workplace is a productivity enabler for our client colleagues. If you love going above and beyond, naturally engage with people, and enjoy making a meaningful impact in the everyday experiences of others, you'll thrive here. The Four Pillars of Your Focus 1. Community Engagement 2. Conference Centre Support 3. Space Booking & Special Events Support 4. Maintaining Exceptional Office Standards What You'll Do Create a Welcoming and Seamless Experience Act as the central point of contact for colleagues, visitors, and partners, ensuring clear, consistent communication and a smooth flow of information. Provide front desk and reception cover as needed, ensuring the welcome area is always warm, professional, and efficiently managed. Greet all building entrants with warmth and professionalism, making every interaction memorable whether in person, over the phone, or through digital channels. Manage visitor processes, including parking and security protocols, with attention to detail and a guest-first mindset. Conduct regular floor walks to monitor safety, room standards, and colleague needs, spotting opportunities to help before they're even requested. Work collaboratively within a small, supportive team where everyone contributes to a positive, can-do environment. Acknowledge and respond to inquiries or issues from employees and visitors with professionalism, escalating appropriately when needed. Raise and follow through on maintenance or housekeeping work orders; support workplace services such as mail handling, office supplies, and colleague onboarding. Coordinate with vendors to support service delivery and ensure workplace needs are consistently met. Deliver Smooth & Engaging Events Organise and support on-site events, from space bookings to setup, coordination with Facilities and Dining teams, and ensuring a polished experience from start to finish. Bring our workplace to life by delivering monthly themed community events that celebrate the time of year and local culture. These experiences should feel immersive and exciting, designed to spark connection, inspire participation, and give colleagues genuine "wow" moments that draw them into the workplace. Act as the communication hub for events, ensuring relevant teams are aligned, informed, and able to support successfully. Support Safety & Security Follow all site-specific security and emergency procedures; communicate promptly with the relevant teams to keep everyone safe and informed. Share information clearly, follow manager guidance, and use established procedures to solve day-to-day challenges. What Success Looks Like Team Integration: You build strong relationships quickly and contribute to a positive, solution-focused environment. Service Excellence: Tasks are delivered with confidence, accuracy, and a genuine smile, enhancing the overall experience for employees and visitors. Reliable Communication: Information flows smoothly and promptly across teams, ensuring alignment and avoiding friction. Operational Consistency: Meeting rooms, communal areas, and event spaces are maintained to a high standard with proactive attention to detail. Role Requirements: A degree or relevant experience, with up to 2 years in a customer service, hospitality, facilities, or administrative support role. Ability to follow established routines and apply workplace standards accurately. Strong communication skills, you're clear, approachable, and confident exchanging straightforward information. Working knowledge of Microsoft Office Suite. Excellent organisational skills, curiosity, and a proactive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Full job description Executive Operations Assistant (Commercial / Startup Environment) Banbury / Hybrid £35,000 - £40,000 Basic + Early Stage Growth Opportunity + Hybrid Flexibility Are you a highly organised Executive Assistant or Operations Coordinator with strong commercial awareness, who enjoys bringing structure, solving problems, and helping ambitious businesses operate more effectively? On offer is the opportunity to join an early-stage, fast-growing environmental technology business operating within one of the UK's most exciting emerging sectors. This is not a traditional Executive Assistant position. The founder is looking for someone commercially switched-on who can help create order behind the scenes and become a trusted right-hand person. In this role, you will support day-to-day business operations, manage schedules and communications, coordinate travel and meetings, and bring structure to internal processes. You will also assist with accounts administration and support wider operational activity across multiple areas of the business. This role would suit an Executive Assistant, Commercial Assistant, Operations Coordinator, Office Manager or Business Support professional with strong organisational skills and experience working within fast-moving commercial environments. The Role Manage diary scheduling, calendars, meetings and appointments Coordinate travel arrangements and day-to-day executive support Manage emails and communications with a commercial mindset Support accounts administration and business reporting Introduce structure and improve operational organisation Assist with wider business operations and administration Act as a trusted support function to the founder across multiple business activities Hybrid working with flexibility around location The Person Experience as an Executive Assistant, Operations Coordinator or similar role Strong organisational and prioritisation skills Commercial awareness and proactive mindset Comfortable working in fast-moving environments Accounts or finance administration experience advantageous Corporate or startup experience beneficial Self-motivated and highly organised individual Ref:(phone number removed) Key Words: Executive Assistant, Commercial Assistant, Executive Operations Assistant, Operations Coordinator, Business Support, Office Manager, Startup Operations, Executive Support, Accounts Administration, Business Administration, Banbury, Oxford, Bicester, Warwick, Northampton, Hybrid. If you are interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Peopleforge Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
May 16, 2026
Full time
Full job description Executive Operations Assistant (Commercial / Startup Environment) Banbury / Hybrid £35,000 - £40,000 Basic + Early Stage Growth Opportunity + Hybrid Flexibility Are you a highly organised Executive Assistant or Operations Coordinator with strong commercial awareness, who enjoys bringing structure, solving problems, and helping ambitious businesses operate more effectively? On offer is the opportunity to join an early-stage, fast-growing environmental technology business operating within one of the UK's most exciting emerging sectors. This is not a traditional Executive Assistant position. The founder is looking for someone commercially switched-on who can help create order behind the scenes and become a trusted right-hand person. In this role, you will support day-to-day business operations, manage schedules and communications, coordinate travel and meetings, and bring structure to internal processes. You will also assist with accounts administration and support wider operational activity across multiple areas of the business. This role would suit an Executive Assistant, Commercial Assistant, Operations Coordinator, Office Manager or Business Support professional with strong organisational skills and experience working within fast-moving commercial environments. The Role Manage diary scheduling, calendars, meetings and appointments Coordinate travel arrangements and day-to-day executive support Manage emails and communications with a commercial mindset Support accounts administration and business reporting Introduce structure and improve operational organisation Assist with wider business operations and administration Act as a trusted support function to the founder across multiple business activities Hybrid working with flexibility around location The Person Experience as an Executive Assistant, Operations Coordinator or similar role Strong organisational and prioritisation skills Commercial awareness and proactive mindset Comfortable working in fast-moving environments Accounts or finance administration experience advantageous Corporate or startup experience beneficial Self-motivated and highly organised individual Ref:(phone number removed) Key Words: Executive Assistant, Commercial Assistant, Executive Operations Assistant, Operations Coordinator, Business Support, Office Manager, Startup Operations, Executive Support, Accounts Administration, Business Administration, Banbury, Oxford, Bicester, Warwick, Northampton, Hybrid. If you are interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Peopleforge Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Your next employer has an exciting opportunity available for an ambitious Sales Support Administrator to join their team! Offering long term career prospects and the opportunity to grow and develop within the role, as if that wasn't enough they will also provide full training and are offering a salary of 28,000pa. What will I be doing as a Sales Support Administrator? You will be responsible for all aspects of sales order processing from taking the call, inputting the orders, and liaising with the team Answering inbound calls and emails Liaising with the merchandising, warehouse, and distribution teams Maintain high levels of service for customers Work from your own initiative and efficiently prioritise your workload General office duties to ensure the smooth running of a busy sales office and supporting administration The opportunity to attend 2 trade shows in the year We would LOVE to hear from you if you have the following skills and experience. Have previous experience within a similar Sales Support/ Sales Administrator or Sales Order Processing or customer service / coordinator role Good knowledge of Microsoft Office packages Previous experience using system and an ability to learn Sage Whats in it for you as a Sales Support Administrator? Working hours 9am - 5pm Monday to Friday NO weekends Salary of up to 28,000 dependant on experience 28 days holiday plus Christmas period shut down Free car parking Full training and induction period Development and career opportunities Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
May 16, 2026
Full time
Your next employer has an exciting opportunity available for an ambitious Sales Support Administrator to join their team! Offering long term career prospects and the opportunity to grow and develop within the role, as if that wasn't enough they will also provide full training and are offering a salary of 28,000pa. What will I be doing as a Sales Support Administrator? You will be responsible for all aspects of sales order processing from taking the call, inputting the orders, and liaising with the team Answering inbound calls and emails Liaising with the merchandising, warehouse, and distribution teams Maintain high levels of service for customers Work from your own initiative and efficiently prioritise your workload General office duties to ensure the smooth running of a busy sales office and supporting administration The opportunity to attend 2 trade shows in the year We would LOVE to hear from you if you have the following skills and experience. Have previous experience within a similar Sales Support/ Sales Administrator or Sales Order Processing or customer service / coordinator role Good knowledge of Microsoft Office packages Previous experience using system and an ability to learn Sage Whats in it for you as a Sales Support Administrator? Working hours 9am - 5pm Monday to Friday NO weekends Salary of up to 28,000 dependant on experience 28 days holiday plus Christmas period shut down Free car parking Full training and induction period Development and career opportunities Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 16, 2026
Seasonal
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Inspire Resourcing are currently recruiting an Internal Sales Rep on behalf of our client in Sutton in Ashfield. Key responsibilities: Responding to B2B customer enquiries - via email phone and website Providing timely product advice samples quotations and follow-ups as needed Preparing quotations and resolving pricing issues Updating CRM system Proactive customer contact to build and maintain relationships Grow sales profitably with existing accounts - up-selling & cross-selling Accountability for the profitability product mix and growth of own customer portfolio Identifying new business opportunities (from market research or internally generated leads) Carrying out research Making contact with potential customers to pitch for new business securing new deals Following up to ensure repeat business Requirements At least one years office based sales experience (not essential) Knowledge of export processes (EUR1 COO and Incoterms) Great customer service skills - listening negotiation problem-solving commercially astute driven resilient honest friendly & approachable supportive of colleagues Good attention to detail Able to prioritise effectively Knowledge of CRM ideally Sage (desirable not essential) Experience with industrial products/customers would be advantageous A competitive remuneration package A friendly team and great working environment (newly refurbished offices) Hybrid working - option to work from home one day per week once fully onboarded Enhanced holiday entitlement 25 days (+ Bank Holidays) - extra accrued with service Life insurance if you opt to join the pension scheme Enhanced company sick pay - accrues with service Structured induction training and ongoing commitment to training & development High degree of autonomy Free fruit and as much Nespresso coffee or Yorkshire Tea as you can drink Fridays are dress down and early finish Strong Company Values: We care deeply about People Partners & Longevity
May 16, 2026
Full time
Inspire Resourcing are currently recruiting an Internal Sales Rep on behalf of our client in Sutton in Ashfield. Key responsibilities: Responding to B2B customer enquiries - via email phone and website Providing timely product advice samples quotations and follow-ups as needed Preparing quotations and resolving pricing issues Updating CRM system Proactive customer contact to build and maintain relationships Grow sales profitably with existing accounts - up-selling & cross-selling Accountability for the profitability product mix and growth of own customer portfolio Identifying new business opportunities (from market research or internally generated leads) Carrying out research Making contact with potential customers to pitch for new business securing new deals Following up to ensure repeat business Requirements At least one years office based sales experience (not essential) Knowledge of export processes (EUR1 COO and Incoterms) Great customer service skills - listening negotiation problem-solving commercially astute driven resilient honest friendly & approachable supportive of colleagues Good attention to detail Able to prioritise effectively Knowledge of CRM ideally Sage (desirable not essential) Experience with industrial products/customers would be advantageous A competitive remuneration package A friendly team and great working environment (newly refurbished offices) Hybrid working - option to work from home one day per week once fully onboarded Enhanced holiday entitlement 25 days (+ Bank Holidays) - extra accrued with service Life insurance if you opt to join the pension scheme Enhanced company sick pay - accrues with service Structured induction training and ongoing commitment to training & development High degree of autonomy Free fruit and as much Nespresso coffee or Yorkshire Tea as you can drink Fridays are dress down and early finish Strong Company Values: We care deeply about People Partners & Longevity
Ernest Gordon Recruitment Limited
Ascot, Berkshire
Front of House (Reception / Luxury Hospitality) 26,500 + 5,000 Bonus + Progression + Training + Free Hotel Stays + Company Benefits Ascot Are you an Administrator working within hospitality, looking for a permanent role in a luxury 5-star hotel where you'll be handling F&B administration as part of a friendly team, with genuine progression across a world-renowned hotel group and the opportunity to increase your earnings through a 5,000+ annual bonus? This well-established luxury hotel brand own numerous hotels across some of the world's most recognisable cities including London, Rome and Los Angeles. Since their establishment, they have built a first rate reputation and pride themselves on ongoing development of staff. In this varied role you will play a key part in the tight-knit office team as you undertake a broad range of administrative work, primarily within the F&B department. Your day-to-day responsibilities will include writing up menus, dealing with enquiries and reservations, and assisting across the hotel with welcoming guests, event support coordinating the assistant manager's diary. This role would suit a an Administrator looking for a stable, local role in a Luxury Hotel offering a nice working environment, company bonus and free hotel stays in luxury sites across the globe. The Role: Write menus, respond to enquiries and booking confirmations File documents and procedures on booking system Support team with welcoming of guests on occasion Other associated office responsibilities within F&B department Play a key part in tight-knit office team The Person: Administrator or similar within hospitality Commutable to Ascot Administrator, Admin, Front, of, House, Food, Beverage, Office, Support, Orders, Coordinator, Processing, F&B, Hotel, Luxury, Leisure, Microsoft Hospitality, Restaurant, Food, Beverage, 5 , Ascot, Bagshot, Bracknell, Stonehill, Egham, Camberley, Slough, Windsor Reference Number: BBBH25277 If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
May 16, 2026
Full time
Front of House (Reception / Luxury Hospitality) 26,500 + 5,000 Bonus + Progression + Training + Free Hotel Stays + Company Benefits Ascot Are you an Administrator working within hospitality, looking for a permanent role in a luxury 5-star hotel where you'll be handling F&B administration as part of a friendly team, with genuine progression across a world-renowned hotel group and the opportunity to increase your earnings through a 5,000+ annual bonus? This well-established luxury hotel brand own numerous hotels across some of the world's most recognisable cities including London, Rome and Los Angeles. Since their establishment, they have built a first rate reputation and pride themselves on ongoing development of staff. In this varied role you will play a key part in the tight-knit office team as you undertake a broad range of administrative work, primarily within the F&B department. Your day-to-day responsibilities will include writing up menus, dealing with enquiries and reservations, and assisting across the hotel with welcoming guests, event support coordinating the assistant manager's diary. This role would suit a an Administrator looking for a stable, local role in a Luxury Hotel offering a nice working environment, company bonus and free hotel stays in luxury sites across the globe. The Role: Write menus, respond to enquiries and booking confirmations File documents and procedures on booking system Support team with welcoming of guests on occasion Other associated office responsibilities within F&B department Play a key part in tight-knit office team The Person: Administrator or similar within hospitality Commutable to Ascot Administrator, Admin, Front, of, House, Food, Beverage, Office, Support, Orders, Coordinator, Processing, F&B, Hotel, Luxury, Leisure, Microsoft Hospitality, Restaurant, Food, Beverage, 5 , Ascot, Bagshot, Bracknell, Stonehill, Egham, Camberley, Slough, Windsor Reference Number: BBBH25277 If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Shipping Coordinator (Mon-Fri 9.30am-5.30pm, office based) Dealing with quotes/bookings/queries on Cross trades business Entering Bill of Lading details and adding where needed manifests details into the company's bespoke system. Dealing with COD, Switch Bills, Indemnities for cargo release. Issuing Quotations following up quotations made for Containers, Break bulk, OOG & RORO Process bookings via telephone and email, from UK customers/Traders and Local Line POL agents. Confirming booking details back to the customer, informing them of special requirements or restrictions, ensuring Credit worthiness. General enquiries relating to quotes/bookings/scheduling. Dealing with and resolving queries promptly
May 16, 2026
Full time
Shipping Coordinator (Mon-Fri 9.30am-5.30pm, office based) Dealing with quotes/bookings/queries on Cross trades business Entering Bill of Lading details and adding where needed manifests details into the company's bespoke system. Dealing with COD, Switch Bills, Indemnities for cargo release. Issuing Quotations following up quotations made for Containers, Break bulk, OOG & RORO Process bookings via telephone and email, from UK customers/Traders and Local Line POL agents. Confirming booking details back to the customer, informing them of special requirements or restrictions, ensuring Credit worthiness. General enquiries relating to quotes/bookings/scheduling. Dealing with and resolving queries promptly
BIM Manager Construction - Swindon BIM Manager - Swindon Salary: £55,000 - £65,000 + Benefits Location: Swindon Sector: Life Sciences Engineering High-Performance Environments A highly specialised engineering contractor is recruiting a BIM Manager as part of a strategic initiative to strengthen and streamline BIM delivery across the business. This is a newly created, business-critical role, introduced to provide clear leadership, improve consistency, and drive greater efficiency in BIM processes across multiple offices and project teams. The successful BIM Manager based in Swindon will operate with group-wide influence, working closely with design, engineering, and construction teams to ensure BIM is embedded effectively at every stage of the project lifecycle. About the BusinessThe business operates at the forefront of technically complex construction, delivering high-performance environments within life sciences, pharmaceuticals, research, advanced manufacturing, and specialist engineering sectors.Projects frequently involve highly controlled spaces such as laboratories, cleanrooms, and production environments, delivered for blue-chip clients with demanding technical and regulatory requirements. The organisation is employee-owned, placing long-term quality, collaboration, and continuous improvement at the centre of how it operates. About the RoleThis BIM Manager, Swindon position has been created to support continued growth and improve how BIM is managed and applied across the group. Rather than being aligned to a single project, the BIM Manager will work across multiple offices and live schemes, helping to standardise BIM processes, improve coordination, and streamline information management.As BIM Manager, you will take ownership of BIM strategy, governance, and delivery, ensuring BIM is practical, consistent, and genuinely supports efficient project delivery from design through to installation on site. Responsibilities Lead and manage BIM processes and standards across multiple projects and offices Develop, implement, and maintain BIM Execution Plans (BEPs) and digital workflows Provide technical leadership and day-to-day support to BIM coordinators and project teams Work closely with design and construction teams to improve model coordination and clash resolution Ensure BIM outputs align with site delivery, installation sequencing, and construction requirements Drive continuous improvement in BIM capability, data management, and digital best practice Act as the internal point of contact and business lead for all BIM-related matters About You Proven experience working as a BIM Manager, or a Senior BIM Coordinator ready to step into a BIM Manager role Strong understanding of BIM standards, workflows, and common industry software (Revit, Navisworks, CDE platforms) Experience working in technically complex or regulated environments such as life sciences, laboratories, cleanrooms, or similar Confident influencing multidisciplinary teams across design, engineering, and construction A practical, delivery-focused BIM Manager who can streamline processes without over-complicating them What's on Offer £57,000 - £65,000 DOE Car allowance, pension, and bonus Newly created BIM Manager role with genuine scope to shape BIM across the business Group-wide responsibility with long-term progression opportunities Exposure to some of the most advanced engineered environments in the UK If you'd like to discuss this BIM Manager opportunity further, please apply below or contact James Mitchell at the Southampton Hays office for a confidential conversation. #
May 16, 2026
Full time
BIM Manager Construction - Swindon BIM Manager - Swindon Salary: £55,000 - £65,000 + Benefits Location: Swindon Sector: Life Sciences Engineering High-Performance Environments A highly specialised engineering contractor is recruiting a BIM Manager as part of a strategic initiative to strengthen and streamline BIM delivery across the business. This is a newly created, business-critical role, introduced to provide clear leadership, improve consistency, and drive greater efficiency in BIM processes across multiple offices and project teams. The successful BIM Manager based in Swindon will operate with group-wide influence, working closely with design, engineering, and construction teams to ensure BIM is embedded effectively at every stage of the project lifecycle. About the BusinessThe business operates at the forefront of technically complex construction, delivering high-performance environments within life sciences, pharmaceuticals, research, advanced manufacturing, and specialist engineering sectors.Projects frequently involve highly controlled spaces such as laboratories, cleanrooms, and production environments, delivered for blue-chip clients with demanding technical and regulatory requirements. The organisation is employee-owned, placing long-term quality, collaboration, and continuous improvement at the centre of how it operates. About the RoleThis BIM Manager, Swindon position has been created to support continued growth and improve how BIM is managed and applied across the group. Rather than being aligned to a single project, the BIM Manager will work across multiple offices and live schemes, helping to standardise BIM processes, improve coordination, and streamline information management.As BIM Manager, you will take ownership of BIM strategy, governance, and delivery, ensuring BIM is practical, consistent, and genuinely supports efficient project delivery from design through to installation on site. Responsibilities Lead and manage BIM processes and standards across multiple projects and offices Develop, implement, and maintain BIM Execution Plans (BEPs) and digital workflows Provide technical leadership and day-to-day support to BIM coordinators and project teams Work closely with design and construction teams to improve model coordination and clash resolution Ensure BIM outputs align with site delivery, installation sequencing, and construction requirements Drive continuous improvement in BIM capability, data management, and digital best practice Act as the internal point of contact and business lead for all BIM-related matters About You Proven experience working as a BIM Manager, or a Senior BIM Coordinator ready to step into a BIM Manager role Strong understanding of BIM standards, workflows, and common industry software (Revit, Navisworks, CDE platforms) Experience working in technically complex or regulated environments such as life sciences, laboratories, cleanrooms, or similar Confident influencing multidisciplinary teams across design, engineering, and construction A practical, delivery-focused BIM Manager who can streamline processes without over-complicating them What's on Offer £57,000 - £65,000 DOE Car allowance, pension, and bonus Newly created BIM Manager role with genuine scope to shape BIM across the business Group-wide responsibility with long-term progression opportunities Exposure to some of the most advanced engineered environments in the UK If you'd like to discuss this BIM Manager opportunity further, please apply below or contact James Mitchell at the Southampton Hays office for a confidential conversation. #
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator
May 16, 2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator
Stores Coordinator Role Start date: 30/06/2026 End date: 20/10/2026 with possibility of extension / permanent contract. Location: Moray West Windfarm Ocean Winds House 28 Commercial Road Buckie AB56 1UN Onsite, Hybrid, Remote: Onsite Rate: 15.50 (PAYE rate). Let me know if you need the umbrella rate let me know. Overtime: 150% and 200% Working hours: 84 hours per week ,12 hours per day - 7x days on 7x days off Interview process: F2F 45 mins Job description and Key deliverables: Main Duties: Picking and issuing stock/materials Loading and unloading deliveries Using forklifts and cranes safely Managing warehouse storage areas Stock rotation and stock checks Packing and dispatching goods Using SAP or warehouse systems for inventory control Maintaining health & safety standards Completing paperwork and delivery records Skills & Experience Previous warehouse/stores/material control experience Forklift Truck (FLT) experience or licence preferred Good organisation and attention to detail Basic IT skills (MS Office/SAP) Ability to work shifts and manual handling tasks Understanding of health & safety procedures Adecco is a disability confident employer. We are committed to providing an inclusive and accessible recruitment process. If you require reasonable adjustments at any stage, please let us know so we can support you. We use generative AI tools to support our screening process to ensure a fair and consistent experience for all applicants. All final hiring decisions are made by our recruitment team. If you do not hear from us within five working days, your application may not have progressed on this occasion. We encourage you to apply for future opportunities. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
May 16, 2026
Seasonal
Stores Coordinator Role Start date: 30/06/2026 End date: 20/10/2026 with possibility of extension / permanent contract. Location: Moray West Windfarm Ocean Winds House 28 Commercial Road Buckie AB56 1UN Onsite, Hybrid, Remote: Onsite Rate: 15.50 (PAYE rate). Let me know if you need the umbrella rate let me know. Overtime: 150% and 200% Working hours: 84 hours per week ,12 hours per day - 7x days on 7x days off Interview process: F2F 45 mins Job description and Key deliverables: Main Duties: Picking and issuing stock/materials Loading and unloading deliveries Using forklifts and cranes safely Managing warehouse storage areas Stock rotation and stock checks Packing and dispatching goods Using SAP or warehouse systems for inventory control Maintaining health & safety standards Completing paperwork and delivery records Skills & Experience Previous warehouse/stores/material control experience Forklift Truck (FLT) experience or licence preferred Good organisation and attention to detail Basic IT skills (MS Office/SAP) Ability to work shifts and manual handling tasks Understanding of health & safety procedures Adecco is a disability confident employer. We are committed to providing an inclusive and accessible recruitment process. If you require reasonable adjustments at any stage, please let us know so we can support you. We use generative AI tools to support our screening process to ensure a fair and consistent experience for all applicants. All final hiring decisions are made by our recruitment team. If you do not hear from us within five working days, your application may not have progressed on this occasion. We encourage you to apply for future opportunities. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Language Matters Recruitment Consultants Ltd
City, London
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of London. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
May 16, 2026
Seasonal
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of London. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Client Services Coordinator Location: London (Hybrid working - 3 days in office) Salary: £28,000-£30,000 Contract: Full-time The Role This is a varied administrative position within a busy, client facing team that delivers workplace learning and education programmes. The team supports multiple internal stakeholders and external partners, operating in a fast paced environment where organisation and attention to detail are essential. You'll provide day to day coordination and operational support, helping the team run smoothly and ensuring clients and visitors receive a professional, well organised experience. This role suits someone who enjoys being the go to person, keeping diaries in order, managing details, and supporting events and client activity. A work laptop will be provided. What You'll Be Doing You'll act as a central point of coordination for the team, handling scheduling, enquiries and administrative processes. Key responsibilities include: Coordinating diaries and booking meetings with clients and partners Managing scheduling requests via phone and email Maintaining accurate records and data across internal systems Welcoming visitors and acting as a front of house point of contact when required Handling inbound calls and routing messages appropriately Supporting the organisation of internal and external events Coordinating client communications and mailings Raising invoices and supporting basic finance administration Providing general administrative support to ensure the team operates efficiently What You'll Bring This role suits someone organised, proactive and calm under pressure, who enjoys working in a dynamic, people facing environment. Essential At least 2 years experience in an administrative, coordination or bookings based role Strong diary management experience using email and calendar tools Confident using office software (email, spreadsheets, presentations and documents) Excellent organisational skills with strong attention to detail Clear, professional written and verbal communicationAbility to prioritise competing demands and manage time effectively Comfortable working independently while contributing to shared team goals Friendly, professional manner with colleagues and visitors What's On Offer £28,000-£30,000 salary Hybrid working model (London based office) Work laptop provided Employee wellbeing and assistance programme Private healthcare cover Pension scheme
May 16, 2026
Full time
Client Services Coordinator Location: London (Hybrid working - 3 days in office) Salary: £28,000-£30,000 Contract: Full-time The Role This is a varied administrative position within a busy, client facing team that delivers workplace learning and education programmes. The team supports multiple internal stakeholders and external partners, operating in a fast paced environment where organisation and attention to detail are essential. You'll provide day to day coordination and operational support, helping the team run smoothly and ensuring clients and visitors receive a professional, well organised experience. This role suits someone who enjoys being the go to person, keeping diaries in order, managing details, and supporting events and client activity. A work laptop will be provided. What You'll Be Doing You'll act as a central point of coordination for the team, handling scheduling, enquiries and administrative processes. Key responsibilities include: Coordinating diaries and booking meetings with clients and partners Managing scheduling requests via phone and email Maintaining accurate records and data across internal systems Welcoming visitors and acting as a front of house point of contact when required Handling inbound calls and routing messages appropriately Supporting the organisation of internal and external events Coordinating client communications and mailings Raising invoices and supporting basic finance administration Providing general administrative support to ensure the team operates efficiently What You'll Bring This role suits someone organised, proactive and calm under pressure, who enjoys working in a dynamic, people facing environment. Essential At least 2 years experience in an administrative, coordination or bookings based role Strong diary management experience using email and calendar tools Confident using office software (email, spreadsheets, presentations and documents) Excellent organisational skills with strong attention to detail Clear, professional written and verbal communicationAbility to prioritise competing demands and manage time effectively Comfortable working independently while contributing to shared team goals Friendly, professional manner with colleagues and visitors What's On Offer £28,000-£30,000 salary Hybrid working model (London based office) Work laptop provided Employee wellbeing and assistance programme Private healthcare cover Pension scheme
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
May 16, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Lettings Coordinator ( 26,000- 28,000, Birmingham, 8:45am-5:30pm) Salary: 26,000 - 28,000 Location: Birmingham Hours: 8:45am - 5:30pm About My Client A leading residential property business with an excellent reputation across both prime and regional markets. Known for delivering exceptional service and maintaining high professional standards, the company offers a supportive and fast-paced working environment within a successful lettings team. The Role This is an exciting opportunity to join a busy Birmingham lettings office as a Lettings Coordinator, supporting the operational running of the team and ensuring a smooth onboarding and marketing process for rental properties. You'll work closely with landlords, tenants and internal teams to ensure compliance obligations are met while maintaining exceptional customer service standards throughout the lettings journey. Key responsibilities Managing the onboarding of landlords and ensuring all compliance requirements are completed before marketing Creating and updating property details on internal systems Staying up to date with industry legislation and Anti Money Laundering procedures Liaising with centralised deal progression and property management teams to ensure documentation is in place before move-ins Preparing for internal and external office audits Preparing market appraisal packs and supporting the Head of Lettings with documentation Booking photography, floorplans and EPCs through preferred suppliers Uploading property information to systems and websites Creating marketing materials and brochures for the lettings team Assisting with remarketing properties and rental evaluations Handling incoming calls and providing a high level of customer service Providing feedback to landlords, tenants and applicants following viewings Managing invoices and arranging payments Organising meetings, calls and meeting rooms Recording and submitting expense claims Supporting the wider team with general administration duties What You'll Need Previous experience within an administrative or coordination role Ideally experience within lettings, property, estate agency or sales administration Strong organisational and multitasking abilities Excellent communication and customer service skills High attention to detail and accuracy Ability to work effectively in a fast-paced environment both independently and as part of a team Strong IT skills including Microsoft Office Professional and confident telephone manner No driving licence required What's on Offer Competitive salary package Supportive and collaborative office environment Opportunity to join a highly regarded property brand Exposure within a busy and successful lettings team Immediate start available Access to company benefits and resources
May 15, 2026
Full time
Lettings Coordinator ( 26,000- 28,000, Birmingham, 8:45am-5:30pm) Salary: 26,000 - 28,000 Location: Birmingham Hours: 8:45am - 5:30pm About My Client A leading residential property business with an excellent reputation across both prime and regional markets. Known for delivering exceptional service and maintaining high professional standards, the company offers a supportive and fast-paced working environment within a successful lettings team. The Role This is an exciting opportunity to join a busy Birmingham lettings office as a Lettings Coordinator, supporting the operational running of the team and ensuring a smooth onboarding and marketing process for rental properties. You'll work closely with landlords, tenants and internal teams to ensure compliance obligations are met while maintaining exceptional customer service standards throughout the lettings journey. Key responsibilities Managing the onboarding of landlords and ensuring all compliance requirements are completed before marketing Creating and updating property details on internal systems Staying up to date with industry legislation and Anti Money Laundering procedures Liaising with centralised deal progression and property management teams to ensure documentation is in place before move-ins Preparing for internal and external office audits Preparing market appraisal packs and supporting the Head of Lettings with documentation Booking photography, floorplans and EPCs through preferred suppliers Uploading property information to systems and websites Creating marketing materials and brochures for the lettings team Assisting with remarketing properties and rental evaluations Handling incoming calls and providing a high level of customer service Providing feedback to landlords, tenants and applicants following viewings Managing invoices and arranging payments Organising meetings, calls and meeting rooms Recording and submitting expense claims Supporting the wider team with general administration duties What You'll Need Previous experience within an administrative or coordination role Ideally experience within lettings, property, estate agency or sales administration Strong organisational and multitasking abilities Excellent communication and customer service skills High attention to detail and accuracy Ability to work effectively in a fast-paced environment both independently and as part of a team Strong IT skills including Microsoft Office Professional and confident telephone manner No driving licence required What's on Offer Competitive salary package Supportive and collaborative office environment Opportunity to join a highly regarded property brand Exposure within a busy and successful lettings team Immediate start available Access to company benefits and resources
