Estate Agent Assistant Sales Manager - Overview: Are you an Estate Agent with a proven track record in sales, valuation and listing of residential property? Are you currently working in Estate Agency and feeling unsettled or undervalued within your current position? If you are a Senior Negotiator, Senior Valuer / Lister, Assistant Manager, Sales Manager or Valuations Manager looking for your next career move up the property ladder we would like to hear from you. Estate Agent Assistant Sales Manager - Remuneration: £27,000 - £28,000 Basic Salary £45,000 - £50,000 On Target Earnings Company Car / Allowance Generous holiday allowance increasing each year Carry over holiday allowances to the following year Salary sacrifice pension Plus many other benefits This is a chance to join an award winning property company who are going through exciting periods of growth and who offer tailored award winning training and development programmes at all levels. By being part of this opportunity you will get a lot more than just a career, you will be provided with the tools and opportunities to create a long term goal to be part of an ever growing group of property experts. Estate Agent Assistant Sales Manager - Duties: In a typical day, you will: Plan, direct and lead the operations of the team alongside the Sales Manager Manage the sales side of the office when the Sales manager is away Developing new business opportunities Achieving personal and branch targets Valuing property to sell as appropriate Conducting property viewings Advising vendors of their legal obligations, together with practical suggestions about the marketing of the property Qualifying applicants to assess their financial position and suitability prior to arranging viewings Introducing new business and building alliances with developers within the local community through active networking Ensuring an up-to-date knowledge of market conditions and competitor activities Selling all company products and services strongly and ethically to vendors, purchasers and their advisers alike for a productive outcome Contributing new marketing ideas and proactively supporting marketing initiatives Ensure all staff are trained to satisfactory standards Estate Agent Assistant Sales Manager - Who Qualifies?: The successful candidate will: Possess experience in the field of estate agency Have proven capability of leading by example Be able to demonstrate great customer service skills Hold a full valid UK driving licence Kings Permanent Recruitment for Estate Agents and Financial Services Professionals hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents and Financial Services Professionals is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents, Letting Agents and Financial Services Professionals into permanent positions. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for website for online Estate Agency vacancies. Find Adam Howes on LinkedIn.
Aug 14, 2026
Full time
Estate Agent Assistant Sales Manager - Overview: Are you an Estate Agent with a proven track record in sales, valuation and listing of residential property? Are you currently working in Estate Agency and feeling unsettled or undervalued within your current position? If you are a Senior Negotiator, Senior Valuer / Lister, Assistant Manager, Sales Manager or Valuations Manager looking for your next career move up the property ladder we would like to hear from you. Estate Agent Assistant Sales Manager - Remuneration: £27,000 - £28,000 Basic Salary £45,000 - £50,000 On Target Earnings Company Car / Allowance Generous holiday allowance increasing each year Carry over holiday allowances to the following year Salary sacrifice pension Plus many other benefits This is a chance to join an award winning property company who are going through exciting periods of growth and who offer tailored award winning training and development programmes at all levels. By being part of this opportunity you will get a lot more than just a career, you will be provided with the tools and opportunities to create a long term goal to be part of an ever growing group of property experts. Estate Agent Assistant Sales Manager - Duties: In a typical day, you will: Plan, direct and lead the operations of the team alongside the Sales Manager Manage the sales side of the office when the Sales manager is away Developing new business opportunities Achieving personal and branch targets Valuing property to sell as appropriate Conducting property viewings Advising vendors of their legal obligations, together with practical suggestions about the marketing of the property Qualifying applicants to assess their financial position and suitability prior to arranging viewings Introducing new business and building alliances with developers within the local community through active networking Ensuring an up-to-date knowledge of market conditions and competitor activities Selling all company products and services strongly and ethically to vendors, purchasers and their advisers alike for a productive outcome Contributing new marketing ideas and proactively supporting marketing initiatives Ensure all staff are trained to satisfactory standards Estate Agent Assistant Sales Manager - Who Qualifies?: The successful candidate will: Possess experience in the field of estate agency Have proven capability of leading by example Be able to demonstrate great customer service skills Hold a full valid UK driving licence Kings Permanent Recruitment for Estate Agents and Financial Services Professionals hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents and Financial Services Professionals is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents, Letting Agents and Financial Services Professionals into permanent positions. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for website for online Estate Agency vacancies. Find Adam Howes on LinkedIn.
Term-Time PA to the Deputy Head & Head of Department Independent School South London Term-Time + 2 Weeks £36,800 Office Based Are you an experienced School PA looking for a varied role in a thriving independent school?We're recruiting on behalf of a highly regarded school in South London for an organised and initiative-taking Personal Assistant to support the Deputy Head and a Head of Department. Working at the heart of the school, you'll provide seamless administrative support while building strong relationships with staff, parents and pupils. The Role You'll provide high-level PA support, including: Managing busy diaries and coordinating meetings. Preparing correspondence, agendas and meeting minutes. Maintaining the academic calendar and supporting the senior academic team. Leading the administration of parents' evenings and academic events. Supporting Heads of Department with communications, pupil review meetings and academic administration. Organising mock exam resits and the annual textbook return. Providing occasional reception and absence cover when required. About You You'll have previous PA or EA experience, ideally within a school, college or university, together with: Excellent organisational and communication skills. Strong Microsoft Office skills (Word and Excel). Experience producing accurate minutes. A proactive approach, excellent diligence and the ability to manage confidential information. Experience of iSAMS or a similar school MIS would be an advantage. What's on Offer £36,800 salary Term-time plus two weeks (37 weeks per year) Monday-Friday, 8.00am-5.00pm Up to 14% employer pension contribution Free daily lunch SimplyHealth cash plan Season ticket loan and cycle-to-work scheme Ongoing training and development Staff discounts and well being benefits This is an excellent opportunity to join a welcoming, high-performing school where your contribution will be genuinely valued. If you have the relevant and necessary skills, are seeking a term time only role and are available at short notice apply today to be considered. Please note: Due to an expected influx of applications for this role, I kindly ask that you only apply if you have the relevant and necessary skills and experience.
Aug 14, 2026
Full time
Term-Time PA to the Deputy Head & Head of Department Independent School South London Term-Time + 2 Weeks £36,800 Office Based Are you an experienced School PA looking for a varied role in a thriving independent school?We're recruiting on behalf of a highly regarded school in South London for an organised and initiative-taking Personal Assistant to support the Deputy Head and a Head of Department. Working at the heart of the school, you'll provide seamless administrative support while building strong relationships with staff, parents and pupils. The Role You'll provide high-level PA support, including: Managing busy diaries and coordinating meetings. Preparing correspondence, agendas and meeting minutes. Maintaining the academic calendar and supporting the senior academic team. Leading the administration of parents' evenings and academic events. Supporting Heads of Department with communications, pupil review meetings and academic administration. Organising mock exam resits and the annual textbook return. Providing occasional reception and absence cover when required. About You You'll have previous PA or EA experience, ideally within a school, college or university, together with: Excellent organisational and communication skills. Strong Microsoft Office skills (Word and Excel). Experience producing accurate minutes. A proactive approach, excellent diligence and the ability to manage confidential information. Experience of iSAMS or a similar school MIS would be an advantage. What's on Offer £36,800 salary Term-time plus two weeks (37 weeks per year) Monday-Friday, 8.00am-5.00pm Up to 14% employer pension contribution Free daily lunch SimplyHealth cash plan Season ticket loan and cycle-to-work scheme Ongoing training and development Staff discounts and well being benefits This is an excellent opportunity to join a welcoming, high-performing school where your contribution will be genuinely valued. If you have the relevant and necessary skills, are seeking a term time only role and are available at short notice apply today to be considered. Please note: Due to an expected influx of applications for this role, I kindly ask that you only apply if you have the relevant and necessary skills and experience.
Accounts Assistant - 12 MONTH FTC Our client is a leading logistics supplier delivering specialist services to clients across the UK and internationally. They're looking for a proactive, organised, and detail-oriented Accounts Assistant to join their busy and friendly finance team. This is a great opportunity for someone with previous accounting experience who wants to grow their career within a dynamic, expanding organisation. You'll support a wide range of accounting functions while also assisting with credit control, helping to maintain strong financial processes and healthy cash flow. Accounts & Financial Administration Manage day-to-day accounting activities using Sage 50 Process purchase and sales invoices in both UK and overseas currencies Reconcile bank accounts and company credit card statements Administer supplier bank verification procedures, including verbal and written confirmations Process employee expense claims Create remittances and liaise with suppliers regarding payments Work closely with the Operations team to reconcile supplier invoices Investigate and resolve supplier account discrepancies promptly Maintain and update customer and supplier account information, including bank details Assist with customer invoicing, supplier payments, and bank reconciliations Liaise with domestic and international customers on account queries and financial transactions Assist with the preparation and submission of quarterly VAT returns Approve and process international payments and foreign currency transactions Credit Control Support Provide support to the Credit Control function, including cover during absences Review customer accounts and identify overdue balances Monitor weekly aged debt reports and escalate concerns where necessary Maintain professional customer relationships while supporting timely collection of outstanding payments What we are looking for includes Previous experience in an Accounts Assistant, Finance Assistant, or Accounts Administrator role Experience using Sage 50 or similar accounting software Strong Microsoft Excel and data entry skills Excellent organisational skills and attention to detail Strong communication and interpersonal abilities Ability to manage multiple tasks and meet deadlines Comfortable liaising with customers, suppliers, colleagues, and senior management Experience working with overseas transactions and multiple currencies is advantageous What's On Offer Full training and ongoing professional development opportunities Temporary-to-permanent opportunity with long-term career prospects On-site gym facilities and showers Comfortable breakout area and staff facilities Regular team-building activities and social events Friendly and supportive working environment Location: Horsham, West Sussex Contract: Temporary to Permanent Hours: Full-Time Apply now to join a growing finance team with a specialist logistics and aerospace support business. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Aug 14, 2026
Contractor
Accounts Assistant - 12 MONTH FTC Our client is a leading logistics supplier delivering specialist services to clients across the UK and internationally. They're looking for a proactive, organised, and detail-oriented Accounts Assistant to join their busy and friendly finance team. This is a great opportunity for someone with previous accounting experience who wants to grow their career within a dynamic, expanding organisation. You'll support a wide range of accounting functions while also assisting with credit control, helping to maintain strong financial processes and healthy cash flow. Accounts & Financial Administration Manage day-to-day accounting activities using Sage 50 Process purchase and sales invoices in both UK and overseas currencies Reconcile bank accounts and company credit card statements Administer supplier bank verification procedures, including verbal and written confirmations Process employee expense claims Create remittances and liaise with suppliers regarding payments Work closely with the Operations team to reconcile supplier invoices Investigate and resolve supplier account discrepancies promptly Maintain and update customer and supplier account information, including bank details Assist with customer invoicing, supplier payments, and bank reconciliations Liaise with domestic and international customers on account queries and financial transactions Assist with the preparation and submission of quarterly VAT returns Approve and process international payments and foreign currency transactions Credit Control Support Provide support to the Credit Control function, including cover during absences Review customer accounts and identify overdue balances Monitor weekly aged debt reports and escalate concerns where necessary Maintain professional customer relationships while supporting timely collection of outstanding payments What we are looking for includes Previous experience in an Accounts Assistant, Finance Assistant, or Accounts Administrator role Experience using Sage 50 or similar accounting software Strong Microsoft Excel and data entry skills Excellent organisational skills and attention to detail Strong communication and interpersonal abilities Ability to manage multiple tasks and meet deadlines Comfortable liaising with customers, suppliers, colleagues, and senior management Experience working with overseas transactions and multiple currencies is advantageous What's On Offer Full training and ongoing professional development opportunities Temporary-to-permanent opportunity with long-term career prospects On-site gym facilities and showers Comfortable breakout area and staff facilities Regular team-building activities and social events Friendly and supportive working environment Location: Horsham, West Sussex Contract: Temporary to Permanent Hours: Full-Time Apply now to join a growing finance team with a specialist logistics and aerospace support business. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Data Entry Clerk Swadlincote - 13.50 to 14.00 per hour - weekly pay Days Monday to Friday - 8am - 5pm (40 hours per week) Working as part of the office team in a manufacturing company, immediate start, ongoing work Duties for an Data Entry Clerk Working in a busy factory / manufacturing environment Data entry using ASA Software - using an inhouse computer system Inputting measurements and sizes Reading from engineering drawings Attention to detail is essential. Working as part of a team Experience required for an Data Entry Clerk Data Entry experience - worked on similar inhouse computer systems Good IT skills Microsoft Word, Outlook and Excel Admin and secretarial experience an advantage Detail of a Data Entry Clerk Based in Swadlincote Days Monday to Friday 8am to 5pm 13.50 to 14.00 per hour depending on experience - weekly pay Strong Excel / IT skills a distinct advantage Previous office administration / assistant experience preferred - but training will be provided Please click apply for the Data Entry Clerk based in Swadlincote The Job People is acting as an Employment Business in relation to this vacancy. We are an Equal Opportunities employer and welcome applications from all backgrounds. We do not charge candidates any fees or request deposits at any stage of the recruitment process. By applying for this position, you agree to The Job People holding and processing your personal data in accordance with our Privacy Policy on our website.
Aug 14, 2026
Seasonal
Data Entry Clerk Swadlincote - 13.50 to 14.00 per hour - weekly pay Days Monday to Friday - 8am - 5pm (40 hours per week) Working as part of the office team in a manufacturing company, immediate start, ongoing work Duties for an Data Entry Clerk Working in a busy factory / manufacturing environment Data entry using ASA Software - using an inhouse computer system Inputting measurements and sizes Reading from engineering drawings Attention to detail is essential. Working as part of a team Experience required for an Data Entry Clerk Data Entry experience - worked on similar inhouse computer systems Good IT skills Microsoft Word, Outlook and Excel Admin and secretarial experience an advantage Detail of a Data Entry Clerk Based in Swadlincote Days Monday to Friday 8am to 5pm 13.50 to 14.00 per hour depending on experience - weekly pay Strong Excel / IT skills a distinct advantage Previous office administration / assistant experience preferred - but training will be provided Please click apply for the Data Entry Clerk based in Swadlincote The Job People is acting as an Employment Business in relation to this vacancy. We are an Equal Opportunities employer and welcome applications from all backgrounds. We do not charge candidates any fees or request deposits at any stage of the recruitment process. By applying for this position, you agree to The Job People holding and processing your personal data in accordance with our Privacy Policy on our website.
(Senior) Insolvency Case Administrator Ref: BCR/JC/32163 Birmingham Salary: (phone number removed) (Dependant on Experience) ( 25-35 for Case Administrator / 35-40k for Senior Case Administrator) Walsall / Aldridge (or Birmingham City Centre) - Great Benefits (Marketing leading company) Bell Cornwall Recruitment have a great new opportunity for an Insolvency Case Administrator or Senior Insolvency Case Administrator at a well-established firm in the Midlands. They are looking for an ambitious and proactive individual to support their dynamic team. Insolvency Case Administrator responsibilities: Management of insolvency cases including administrations, liquidations, CVA's and bankruptcies Identifying prospective clients and preparing the necessary documentation Investigating director's conduct and company affairs Attending meetings and communicating effectively with creditors, debtors and stakeholders Developing and implementing case strategies Communicating and supporting the wider accountancy team within the firm The ideal candidate will have: Must have previous experience within the insolvency field Strong knowledge of insolvency procedures and processes Strong knowledge of Microsoft 365 Excellent written and verbal communication skills If you are an experienced Senior Insolvency Case Administrator don't hesitate to get in touch now! INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Aug 14, 2026
Full time
(Senior) Insolvency Case Administrator Ref: BCR/JC/32163 Birmingham Salary: (phone number removed) (Dependant on Experience) ( 25-35 for Case Administrator / 35-40k for Senior Case Administrator) Walsall / Aldridge (or Birmingham City Centre) - Great Benefits (Marketing leading company) Bell Cornwall Recruitment have a great new opportunity for an Insolvency Case Administrator or Senior Insolvency Case Administrator at a well-established firm in the Midlands. They are looking for an ambitious and proactive individual to support their dynamic team. Insolvency Case Administrator responsibilities: Management of insolvency cases including administrations, liquidations, CVA's and bankruptcies Identifying prospective clients and preparing the necessary documentation Investigating director's conduct and company affairs Attending meetings and communicating effectively with creditors, debtors and stakeholders Developing and implementing case strategies Communicating and supporting the wider accountancy team within the firm The ideal candidate will have: Must have previous experience within the insolvency field Strong knowledge of insolvency procedures and processes Strong knowledge of Microsoft 365 Excellent written and verbal communication skills If you are an experienced Senior Insolvency Case Administrator don't hesitate to get in touch now! INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
This is an exciting opportunity for an experienced Executive Assistant to provide high-level administrative support within the energy and natural resources sector. The role is based in Central London and requires exceptional organisational skills and the ability to handle confidential information with discretion. Client Details This medium organisation operates within the Energy and Natural Resources industry, offering innovative solutions and services to its clients. It is committed to excellence and supports a professional and efficient working environment. Description As Executive Assistant, you will; Provide comprehensive support to senior executives, including calendar management and meeting coordination. Prepare, edit, and proofread correspondence, reports, and presentations. Manage travel arrangements, including booking flights, accommodation, and itineraries. Handle sensitive and confidential information with utmost discretion. Coordinate and organise internal and external meetings, ensuring all logistics are in place. Act as the first point of contact for executives, managing communications efficiently. Assist in the preparation of reports and documentation for board meetings. Maintain an organised filing system for easy document retrieval. Profile A successful Executive Assistant should have: Proven experience in an Executive Assistant within a corporate setting, ideally within the Energy Sector. Strong organisational and multitasking abilities with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Ability to work under pressure and manage competing priorities effectively. A proactive approach to problem-solving and decision-making. Professionalism and discretion in handling sensitive information. Job Offer Competitive salary ranging from £60,000 to £70,000 per annum. 10% performance-based bonus. Permanent position offering long-term career stability. Opportunities to work within the energy and natural resources industry in London. Professional and supportive company culture. If you are an organised and motivated Executive Assistant looking for an exciting role in London, we encourage you to apply today.
Aug 14, 2026
Full time
This is an exciting opportunity for an experienced Executive Assistant to provide high-level administrative support within the energy and natural resources sector. The role is based in Central London and requires exceptional organisational skills and the ability to handle confidential information with discretion. Client Details This medium organisation operates within the Energy and Natural Resources industry, offering innovative solutions and services to its clients. It is committed to excellence and supports a professional and efficient working environment. Description As Executive Assistant, you will; Provide comprehensive support to senior executives, including calendar management and meeting coordination. Prepare, edit, and proofread correspondence, reports, and presentations. Manage travel arrangements, including booking flights, accommodation, and itineraries. Handle sensitive and confidential information with utmost discretion. Coordinate and organise internal and external meetings, ensuring all logistics are in place. Act as the first point of contact for executives, managing communications efficiently. Assist in the preparation of reports and documentation for board meetings. Maintain an organised filing system for easy document retrieval. Profile A successful Executive Assistant should have: Proven experience in an Executive Assistant within a corporate setting, ideally within the Energy Sector. Strong organisational and multitasking abilities with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Ability to work under pressure and manage competing priorities effectively. A proactive approach to problem-solving and decision-making. Professionalism and discretion in handling sensitive information. Job Offer Competitive salary ranging from £60,000 to £70,000 per annum. 10% performance-based bonus. Permanent position offering long-term career stability. Opportunities to work within the energy and natural resources industry in London. Professional and supportive company culture. If you are an organised and motivated Executive Assistant looking for an exciting role in London, we encourage you to apply today.
Private Client Legal Secretary / Legal Support Assistant Location: Shrewsbury (Office Based) Salary: 25,000 - 26,000 Are you an experienced Legal Secretary or an organised administrator looking to build a long-term career within a respected legal practice? We are recruiting on behalf of our client for a proactive and detail-oriented individual to provide essential support to their busy Private Client team in Shrewsbury. Key Responsibilities Provide comprehensive administrative and secretarial support to the Private Client department. Prepare, format and manage legal documents, correspondence and client files. Assist fee earners with day-to-day administrative tasks to ensure the smooth running of the department. Maintain accurate records, organise documentation and support effective office processes. Handle general office administration while delivering a professional service to clients and colleagues. About You Previous experience as a Legal Secretary or within a strong administrative or clerical support role. Experience within Private Client is desirable, although candidates with experience in other areas of law will also be considered. Background working within a legal practice or professional services environment. Highly organised with excellent attention to detail and strong communication skills. Looking for a stable, long-term support role within a collaborative and professional team.
Aug 14, 2026
Full time
Private Client Legal Secretary / Legal Support Assistant Location: Shrewsbury (Office Based) Salary: 25,000 - 26,000 Are you an experienced Legal Secretary or an organised administrator looking to build a long-term career within a respected legal practice? We are recruiting on behalf of our client for a proactive and detail-oriented individual to provide essential support to their busy Private Client team in Shrewsbury. Key Responsibilities Provide comprehensive administrative and secretarial support to the Private Client department. Prepare, format and manage legal documents, correspondence and client files. Assist fee earners with day-to-day administrative tasks to ensure the smooth running of the department. Maintain accurate records, organise documentation and support effective office processes. Handle general office administration while delivering a professional service to clients and colleagues. About You Previous experience as a Legal Secretary or within a strong administrative or clerical support role. Experience within Private Client is desirable, although candidates with experience in other areas of law will also be considered. Background working within a legal practice or professional services environment. Highly organised with excellent attention to detail and strong communication skills. Looking for a stable, long-term support role within a collaborative and professional team.
A well-established public sector organisation in Portsmouth is looking to appoint a temporary Finance Assistant for 6 - 8 weeks to support its busy finance function. Joining a welcoming and supportive team, you'll play a key role in maintaining the smooth running of day-to-day financial processes, ensuring accuracy and efficiency across a range of finance activities. This is an excellent opportunity to gain valuable experience within a respected organisation that places a strong emphasis on collaboration, attention to detail, and high professional standards. Offering flexible working arrangements and a competitive hourly rate, this temporary position is ideal for an experienced finance professional seeking their next interim assignment. What will the temporary Finance Assistant role involve? Supporting daily financial processes, including bank reconciliations and invoice processing, ensuring smooth transaction management Assisting with supplier payments, petty cash, and maintaining accurate financial records using QuickBooks and NHS systems Contributing to Pension administration, including data entry and reconciliation activities, to support pension scheme integrity Responding to finance-related queries from staff and external bodies, providing clear and professional assistance Supporting month-end procedures and financial reporting tasks, ensuring compliance with data governance standards Suitable Candidate for the temporary Finance Assistant vacancy: Experienced in supporting financial operations within a healthcare or public sector environment, with familiarity of NHS or similar systems Organised, attentive to detail, and capable of handling confidential information with professionalism Strong IT skills, particularly with QuickBooks, Excel, and other accounting software; proactive in supporting financial processes Good communication skills, with the ability to work effectively as part of a team and respond to varied queries Adaptable and willing to take responsibility for individual tasks while supporting wider team functions Additional benefits and information for the role of temporary Finance Assistant: 28 days holiday including banking holidays Based in Southsea with no free parking Office based role 37 hours per week Government pension scheme Salary will be dependent on experience Opportunity to work with a committed team dedicated to public health CMA Recruitment Group is acting as a recruitment business in relation to this role. CMA complies with all relevant UK legislation and doesn t discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.
Aug 14, 2026
Seasonal
A well-established public sector organisation in Portsmouth is looking to appoint a temporary Finance Assistant for 6 - 8 weeks to support its busy finance function. Joining a welcoming and supportive team, you'll play a key role in maintaining the smooth running of day-to-day financial processes, ensuring accuracy and efficiency across a range of finance activities. This is an excellent opportunity to gain valuable experience within a respected organisation that places a strong emphasis on collaboration, attention to detail, and high professional standards. Offering flexible working arrangements and a competitive hourly rate, this temporary position is ideal for an experienced finance professional seeking their next interim assignment. What will the temporary Finance Assistant role involve? Supporting daily financial processes, including bank reconciliations and invoice processing, ensuring smooth transaction management Assisting with supplier payments, petty cash, and maintaining accurate financial records using QuickBooks and NHS systems Contributing to Pension administration, including data entry and reconciliation activities, to support pension scheme integrity Responding to finance-related queries from staff and external bodies, providing clear and professional assistance Supporting month-end procedures and financial reporting tasks, ensuring compliance with data governance standards Suitable Candidate for the temporary Finance Assistant vacancy: Experienced in supporting financial operations within a healthcare or public sector environment, with familiarity of NHS or similar systems Organised, attentive to detail, and capable of handling confidential information with professionalism Strong IT skills, particularly with QuickBooks, Excel, and other accounting software; proactive in supporting financial processes Good communication skills, with the ability to work effectively as part of a team and respond to varied queries Adaptable and willing to take responsibility for individual tasks while supporting wider team functions Additional benefits and information for the role of temporary Finance Assistant: 28 days holiday including banking holidays Based in Southsea with no free parking Office based role 37 hours per week Government pension scheme Salary will be dependent on experience Opportunity to work with a committed team dedicated to public health CMA Recruitment Group is acting as a recruitment business in relation to this role. CMA complies with all relevant UK legislation and doesn t discriminate on any protected characteristics. By completing the application process, you agree to the terms outlined in our Privacy Notice and that CMA may contact you in connection with your application in relation to CMA providing you with work finding services. Our Privacy Notice can be viewed under the privacy tab on our website. CMA is currently receiving a high volume of applications. Whilst we ensure all applications are considered, regrettably, it may not be possible to respond individually to all applications received.
Administrative Assistant needed in Colwyn Bay, £13.05ph PAYE - Reference: OR109048 We have an opportunity that has become available for an experienced Business Support Officer to join our Childcare Business Support Team. The post holder will be required to: To provide a professional administrative and business support service to all Social Care teams including minute-taking and data inputting activity in respect of Safeguarding/Looked after Children/Family Support & Intervention/Vulnerable People. The Business Support function support sensitive, complex and distressing subjects for which a high level of emotional resilience is required. This is a full time role on a temporary basis. If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared. Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage. You can also follow us at Twitter/Facebook/LinkedIn or via our website
Aug 14, 2026
Seasonal
Administrative Assistant needed in Colwyn Bay, £13.05ph PAYE - Reference: OR109048 We have an opportunity that has become available for an experienced Business Support Officer to join our Childcare Business Support Team. The post holder will be required to: To provide a professional administrative and business support service to all Social Care teams including minute-taking and data inputting activity in respect of Safeguarding/Looked after Children/Family Support & Intervention/Vulnerable People. The Business Support function support sensitive, complex and distressing subjects for which a high level of emotional resilience is required. This is a full time role on a temporary basis. If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared. Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage. You can also follow us at Twitter/Facebook/LinkedIn or via our website
Assistant Project Manager 35000 - 40000 + Benefits An excellent opportunity has arisen for an ambitious Assistant Project Manager to join a growing and highly regarded project management consultancy delivering a diverse portfolio of construction projects across Yorkshire and the wider North of England. Working with a strong pipeline of work across the healthcare sector, this role will provide the opportunity to support the delivery of complex and high-quality projects within hospitals, clinical environments and wider healthcare estates. You will work alongside experienced Project Managers and Directors, gaining valuable exposure across the full project lifecycle from inception through to completion. This is an ideal opportunity for an Assistant Project Manager looking to develop their career within a consultancy environment, working on projects that make a genuine difference to communities and end users. As an Assistant Project Manager, you will support the successful delivery of healthcare and public sector projects, working closely with clients, consultants, contractors and wider project teams. Key responsibilities will include: Supporting the delivery of healthcare construction projects through all stages of the project lifecycle. Assisting Senior Project Managers with project planning, coordination and reporting. Supporting the management of programmes, budgets, risks and project milestones. Attending client, consultant and contractor meetings, preparing actions and progress updates. Assisting with procurement processes, tender reviews and contract administration. Supporting change control, risk management and project governance procedures. Monitoring project performance against agreed time, cost and quality objectives. Maintaining accurate project documentation and reporting systems. Supporting stakeholder engagement across healthcare clients, design teams and delivery partners. Assisting with the successful handover and completion of projects within live operational environments. About You The successful candidate will ideally have: Experience supporting construction or property projects within a consultancy, contractor or client-side environment. Exposure to healthcare, education, public sector or complex refurbishment projects would be advantageous. A degree or relevant qualification in Project Management, Construction Management, Quantity Surveying, Building Surveying, Civil Engineering or a related discipline. Strong organisational skills with the ability to manage multiple priorities. Excellent communication skills with the confidence to engage with clients and project stakeholders. A proactive approach with a genuine desire to progress within project management. Good understanding of construction delivery processes, project controls and contract administration. Experience working on healthcare schemes including hospitals, clinical facilities, NHS estates or healthcare refurbishments. Knowledge of NEC and/or JCT forms of contract. Experience working within live environments where programme, safety and stakeholder management are critical. Working towards a professional qualification with APM, RICS, CIOB or ICE. Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Aug 14, 2026
Full time
Assistant Project Manager 35000 - 40000 + Benefits An excellent opportunity has arisen for an ambitious Assistant Project Manager to join a growing and highly regarded project management consultancy delivering a diverse portfolio of construction projects across Yorkshire and the wider North of England. Working with a strong pipeline of work across the healthcare sector, this role will provide the opportunity to support the delivery of complex and high-quality projects within hospitals, clinical environments and wider healthcare estates. You will work alongside experienced Project Managers and Directors, gaining valuable exposure across the full project lifecycle from inception through to completion. This is an ideal opportunity for an Assistant Project Manager looking to develop their career within a consultancy environment, working on projects that make a genuine difference to communities and end users. As an Assistant Project Manager, you will support the successful delivery of healthcare and public sector projects, working closely with clients, consultants, contractors and wider project teams. Key responsibilities will include: Supporting the delivery of healthcare construction projects through all stages of the project lifecycle. Assisting Senior Project Managers with project planning, coordination and reporting. Supporting the management of programmes, budgets, risks and project milestones. Attending client, consultant and contractor meetings, preparing actions and progress updates. Assisting with procurement processes, tender reviews and contract administration. Supporting change control, risk management and project governance procedures. Monitoring project performance against agreed time, cost and quality objectives. Maintaining accurate project documentation and reporting systems. Supporting stakeholder engagement across healthcare clients, design teams and delivery partners. Assisting with the successful handover and completion of projects within live operational environments. About You The successful candidate will ideally have: Experience supporting construction or property projects within a consultancy, contractor or client-side environment. Exposure to healthcare, education, public sector or complex refurbishment projects would be advantageous. A degree or relevant qualification in Project Management, Construction Management, Quantity Surveying, Building Surveying, Civil Engineering or a related discipline. Strong organisational skills with the ability to manage multiple priorities. Excellent communication skills with the confidence to engage with clients and project stakeholders. A proactive approach with a genuine desire to progress within project management. Good understanding of construction delivery processes, project controls and contract administration. Experience working on healthcare schemes including hospitals, clinical facilities, NHS estates or healthcare refurbishments. Knowledge of NEC and/or JCT forms of contract. Experience working within live environments where programme, safety and stakeholder management are critical. Working towards a professional qualification with APM, RICS, CIOB or ICE. Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Office Manager Waterloo £42,000-£45,000 Office Based 9am-5pm Our client, a mid-size investment firm specialising in infrastructure investment and asset management, is looking for an experienced Office Manager to oversee their stunning London office. Supporting a team of around 40 employees and reporting to the CFO, you'll take ownership of workplace operations while helping to maintain a positive, collaborative culture where employees are genuinely valued. The Role A varied position combining office management, executive support and business operations, including: Managing the day-to-day running of the office and facilities. Supporting the Supervisory Board with meetings, board packs, minute-taking and Director travel. Coordinating onboarding, suppliers, SharePoint, IT and Health & Safety. Managing compliance training and ensuring the business remains audit-ready. Organising office events and initiatives that enhance employee engagement and workplace culture. About You You'll have previous Office Manager or Workplace Coordinator experience, along with: Experience supporting senior executives or Boards. Excellent organisational and stakeholder management skills. Knowledge of SharePoint, Health & Safety and supplier management. A proactive, hands-on approach with excellent attention to detail. This is a fantastic opportunity to join a highly regarded investment firm offering beautiful offices, a supportive culture, genuine autonomy and the chance to make a real impact Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Aug 14, 2026
Full time
Office Manager Waterloo £42,000-£45,000 Office Based 9am-5pm Our client, a mid-size investment firm specialising in infrastructure investment and asset management, is looking for an experienced Office Manager to oversee their stunning London office. Supporting a team of around 40 employees and reporting to the CFO, you'll take ownership of workplace operations while helping to maintain a positive, collaborative culture where employees are genuinely valued. The Role A varied position combining office management, executive support and business operations, including: Managing the day-to-day running of the office and facilities. Supporting the Supervisory Board with meetings, board packs, minute-taking and Director travel. Coordinating onboarding, suppliers, SharePoint, IT and Health & Safety. Managing compliance training and ensuring the business remains audit-ready. Organising office events and initiatives that enhance employee engagement and workplace culture. About You You'll have previous Office Manager or Workplace Coordinator experience, along with: Experience supporting senior executives or Boards. Excellent organisational and stakeholder management skills. Knowledge of SharePoint, Health & Safety and supplier management. A proactive, hands-on approach with excellent attention to detail. This is a fantastic opportunity to join a highly regarded investment firm offering beautiful offices, a supportive culture, genuine autonomy and the chance to make a real impact Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant. £40,000 - £50,000 Office based THE ROLE We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors. WHAT YOU'LL OWN - Run the office day to day - supplies, equipment, maintenance and contractors. - Manage calendars, book meetings and travel, prepare agendas and follow up actions. - Keep SharePoint organised and findable - naming conventions, structure and version control. - Write and maintain SOPs, templates and checklists so tasks are repeatable. - Track tasks, deadlines and owners across teams; flag delays and bottlenecks early. - Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure. - Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried. - Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions. - Organise team events, board meetings, demos and factory visits end to end. - Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival. EDUCATION & EXPERIENCE - A business administration or project management qualification, or equivalent experience - 3+ years running an office, coordinating projects or managing business administration The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered. WHAT YOU'LL BRING - Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook - Task and project tracking in ClickUp - tasks, owners and deadlines kept current - Use of AI tools for drafting, minutes, summaries and checklists, within company rules
Aug 14, 2026
Full time
SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant. £40,000 - £50,000 Office based THE ROLE We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors. WHAT YOU'LL OWN - Run the office day to day - supplies, equipment, maintenance and contractors. - Manage calendars, book meetings and travel, prepare agendas and follow up actions. - Keep SharePoint organised and findable - naming conventions, structure and version control. - Write and maintain SOPs, templates and checklists so tasks are repeatable. - Track tasks, deadlines and owners across teams; flag delays and bottlenecks early. - Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure. - Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried. - Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions. - Organise team events, board meetings, demos and factory visits end to end. - Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival. EDUCATION & EXPERIENCE - A business administration or project management qualification, or equivalent experience - 3+ years running an office, coordinating projects or managing business administration The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered. WHAT YOU'LL BRING - Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook - Task and project tracking in ClickUp - tasks, owners and deadlines kept current - Use of AI tools for drafting, minutes, summaries and checklists, within company rules
Our client is a global law firm with an outstanding reputation. An opportunity has arisen for a PA to join their team as a trusted partner to key executives, directors and associates, you provide exceptional organisational support, keep assignments on track, and deliver clear, professional communication to clients and candidates. You will seamlessly support your dedicated executives. This will include: Becoming an active part within the care of clients and contacts, and dealing with basic client queries Managing the production of documents and occasionally check work for accuracy and formatting Making and taking client related calls and handling messages Liaising with other internal teams to support the scheduling of meetings, interviews and client training Monitoring key dates for clients and ensure compliance procedures are up to date Assisting in the organisation of internal and external events Managing diaries and associated travel/accommodation, meeting rooms, preparing agenda and papers Producing and maintaining excel spreadsheets Liaising with other internal teams and collating necessary information Arranging photocopying, printing, couriers, sending out letters and faxes Receiving instructions through digital dictation Assisting with billing for files within the team The ideal candidate would need previous PA experience within a property, financial services or legal environment. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018 If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
Aug 14, 2026
Full time
Our client is a global law firm with an outstanding reputation. An opportunity has arisen for a PA to join their team as a trusted partner to key executives, directors and associates, you provide exceptional organisational support, keep assignments on track, and deliver clear, professional communication to clients and candidates. You will seamlessly support your dedicated executives. This will include: Becoming an active part within the care of clients and contacts, and dealing with basic client queries Managing the production of documents and occasionally check work for accuracy and formatting Making and taking client related calls and handling messages Liaising with other internal teams to support the scheduling of meetings, interviews and client training Monitoring key dates for clients and ensure compliance procedures are up to date Assisting in the organisation of internal and external events Managing diaries and associated travel/accommodation, meeting rooms, preparing agenda and papers Producing and maintaining excel spreadsheets Liaising with other internal teams and collating necessary information Arranging photocopying, printing, couriers, sending out letters and faxes Receiving instructions through digital dictation Assisting with billing for files within the team The ideal candidate would need previous PA experience within a property, financial services or legal environment. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018 If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities. Katie Bard is acting as an agency and is an equal opportunities employer.
HR Coordinator Location: Southampton Salary: £35,000-£37,500, depending on experience Working pattern: Full time, Monday to Friday Hybrid working: Three days in the office and two days from home We are partnering with a highly regarded, established professional services firm to recruit an experienced HR Coordinator . This is a broad and responsible opportunity within a supportive HR team, offering exposure across HR operations, employee engagement, learning and development, HR systems and the full employee lifecycle. The position is considerably broader than a traditional HR Assistant role and would suit someone with several years of HR experience who is ready to take greater ownership and become a trusted point of contact within the team. The Role You will provide accurate, responsive and commercially focused HR support across the organisation. Responsibilities will include: Coordinating new-starter and onboarding processes Preparing contracts, letters and employee documentation Managing pre-employment checks and induction arrangements Tracking probation periods and contractual changes Maintaining personnel files and employee records Processing salary, promotion and organisational updates Supporting payroll-related administration Coordinating leaver processes Responding to first-line HR queries Supporting employee-relations documentation and meetings Assisting with benefits, recognition and wellbeing initiatives Maintaining HR templates, policies and guidance documents HR Systems and Reporting A significant element of the role will be taking day-to-day ownership of the organisation's HR information system. You will: Maintain accurate employee information Process changes to roles, salaries, reporting lines and contracts Produce standard and bespoke reports Support colleagues with routine system queries Help develop reporting functionality Review reports for accuracy, omissions and inconsistencies Analyse and manipulate HR data using Excel Experience of a specific HR platform is not essential, as training can be provided. However, strong experience using an HR database or HRIS is required. You must be someone who checks and questions data rather than assuming that a system-generated report is automatically correct. Learning and Development You will also support the administration of professional development and qualification programmes, including: Coordinating trainee qualification pathways Supporting examination and registration processes Tracking training and qualification deadlines Liaising with employees, managers and external professional bodies Administering learning and career-development activity Supporting induction programmes Coordinating development conversations You will also assist with employee engagement, inclusion and wellbeing initiatives. About You We are looking for someone with approximately three to four years' relevant HR experience who can demonstrate: Strong HR administration and employee-lifecycle experience Experience maintaining confidential employee data Confidence using an HRIS or employee database Strong Excel and reporting skills Excellent attention to detail Clear and professional written communication The ability to prioritise competing deadlines Confidence working with multiple stakeholders A proactive and curious approach The maturity to work independently while contributing to a collaborative team Experience within professional services, legal, financial services, accountancy, consultancy or another structured corporate environment would be highly beneficial. You will be commercially aware, emotionally intelligent and comfortable joining an organisation that is continuing to develop its systems, culture and ways of working. This opportunity will not suit someone who wants to complete tasks without considering their wider purpose. The organisation is looking for someone who notices inconsistencies, asks sensible questions and looks for opportunities to improve how things are done. Why Apply? Broad exposure across multiple areas of HR Ownership of a business-critical HR system Excellent experience in reporting and employee data Involvement in learning and professional qualifications A supportive and experienced HR team High visibility across the organisation Genuine scope to improve processes and ways of working A newly refurbished, collaborative office environment Please apply with your CV for immediate consideration.
Aug 14, 2026
Full time
HR Coordinator Location: Southampton Salary: £35,000-£37,500, depending on experience Working pattern: Full time, Monday to Friday Hybrid working: Three days in the office and two days from home We are partnering with a highly regarded, established professional services firm to recruit an experienced HR Coordinator . This is a broad and responsible opportunity within a supportive HR team, offering exposure across HR operations, employee engagement, learning and development, HR systems and the full employee lifecycle. The position is considerably broader than a traditional HR Assistant role and would suit someone with several years of HR experience who is ready to take greater ownership and become a trusted point of contact within the team. The Role You will provide accurate, responsive and commercially focused HR support across the organisation. Responsibilities will include: Coordinating new-starter and onboarding processes Preparing contracts, letters and employee documentation Managing pre-employment checks and induction arrangements Tracking probation periods and contractual changes Maintaining personnel files and employee records Processing salary, promotion and organisational updates Supporting payroll-related administration Coordinating leaver processes Responding to first-line HR queries Supporting employee-relations documentation and meetings Assisting with benefits, recognition and wellbeing initiatives Maintaining HR templates, policies and guidance documents HR Systems and Reporting A significant element of the role will be taking day-to-day ownership of the organisation's HR information system. You will: Maintain accurate employee information Process changes to roles, salaries, reporting lines and contracts Produce standard and bespoke reports Support colleagues with routine system queries Help develop reporting functionality Review reports for accuracy, omissions and inconsistencies Analyse and manipulate HR data using Excel Experience of a specific HR platform is not essential, as training can be provided. However, strong experience using an HR database or HRIS is required. You must be someone who checks and questions data rather than assuming that a system-generated report is automatically correct. Learning and Development You will also support the administration of professional development and qualification programmes, including: Coordinating trainee qualification pathways Supporting examination and registration processes Tracking training and qualification deadlines Liaising with employees, managers and external professional bodies Administering learning and career-development activity Supporting induction programmes Coordinating development conversations You will also assist with employee engagement, inclusion and wellbeing initiatives. About You We are looking for someone with approximately three to four years' relevant HR experience who can demonstrate: Strong HR administration and employee-lifecycle experience Experience maintaining confidential employee data Confidence using an HRIS or employee database Strong Excel and reporting skills Excellent attention to detail Clear and professional written communication The ability to prioritise competing deadlines Confidence working with multiple stakeholders A proactive and curious approach The maturity to work independently while contributing to a collaborative team Experience within professional services, legal, financial services, accountancy, consultancy or another structured corporate environment would be highly beneficial. You will be commercially aware, emotionally intelligent and comfortable joining an organisation that is continuing to develop its systems, culture and ways of working. This opportunity will not suit someone who wants to complete tasks without considering their wider purpose. The organisation is looking for someone who notices inconsistencies, asks sensible questions and looks for opportunities to improve how things are done. Why Apply? Broad exposure across multiple areas of HR Ownership of a business-critical HR system Excellent experience in reporting and employee data Involvement in learning and professional qualifications A supportive and experienced HR team High visibility across the organisation Genuine scope to improve processes and ways of working A newly refurbished, collaborative office environment Please apply with your CV for immediate consideration.
HR and Payroll Coordinator - Gainsborough. £compettive DOE & quals - plus GREAT bens. 4 or 5 days a week considered.Commutable from Retford, Doncaster, Worksop, Lincoln Your new company A very successful, reputable and expanding company and "brand" based in Gainsborough. Your new role This is a brand new role - and addition to the current HR Team due to projects and expansion. The HR and Payroll Coordinator will be responsible for assisting with a broad range of operational HR Services and payroll. Providing support in payroll administration, HR systems management, workforce data analytics and HR operations. Working in partnership with the Payroll Supervisor, the role plays a key part in ensuring payroll accuracy, maintaining data integrity and driving continuous improvement across HR systems and processes. You will also support with a broad range of operational HR Services, including HR administration, recruitment, training and day-to-day employee relations. This is a hands-on role, requiring a high level of accuracy and attention to detail. This role will ensure the efficient and compliant delivery of HR and Payroll processes while providing high quality support to employees across the business. Working within a small team, the role will report directly to the Head of HR. You will also assist with the HR projects that arise - several are planned for the next 12-18 months. This is an excellent opportunity for a current Payroll / HR Assistant to join a well-established business, who is looking to further develop their career into the HR Advisory space. Working Pattern Open to 4 or 5 days per week If 4 days: will be fully site-based; working days will need to align with existing team coverage, so flexibility is limited If 5 days: 1 day per week working from home (subject to team rota/coverage) Core hours are 08:30 - 17:00, Monday to Friday What you'll need to succeed The successful applicant will have: Previous experience in a payroll Previous experience in HR systems, HR operations or HR administration role. Systems optimisation improvement would be advantageous. Experience administering HR and payroll systems, maintaining employee records and ensuring data accuracy. Strong understanding of payroll processes, statutory payments, pensions and payroll controls. Experience producing HR and Payroll reports, analysing data and maintaining management information. Experience supporting employee lifecycle administration and HR operations. Good understanding of UK employment law and HR best practice. What you'll get in return Salary £30-35k DOE and qualification level Free onsite parking More than standard holiday entitlement - 25 days plus the BHs Holiday purchase scheme Healthcare Plan Occupational pension scheme, increased contributions with increased service. Subsidised onsite canteen Cycle to work scheme Employee Assistance Programme Wellness Programme Other benefits After 1 year service further enhanced benefits such as Income Protection Insurance, Life Insurance and Company performance bonus What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Aug 14, 2026
Full time
HR and Payroll Coordinator - Gainsborough. £compettive DOE & quals - plus GREAT bens. 4 or 5 days a week considered.Commutable from Retford, Doncaster, Worksop, Lincoln Your new company A very successful, reputable and expanding company and "brand" based in Gainsborough. Your new role This is a brand new role - and addition to the current HR Team due to projects and expansion. The HR and Payroll Coordinator will be responsible for assisting with a broad range of operational HR Services and payroll. Providing support in payroll administration, HR systems management, workforce data analytics and HR operations. Working in partnership with the Payroll Supervisor, the role plays a key part in ensuring payroll accuracy, maintaining data integrity and driving continuous improvement across HR systems and processes. You will also support with a broad range of operational HR Services, including HR administration, recruitment, training and day-to-day employee relations. This is a hands-on role, requiring a high level of accuracy and attention to detail. This role will ensure the efficient and compliant delivery of HR and Payroll processes while providing high quality support to employees across the business. Working within a small team, the role will report directly to the Head of HR. You will also assist with the HR projects that arise - several are planned for the next 12-18 months. This is an excellent opportunity for a current Payroll / HR Assistant to join a well-established business, who is looking to further develop their career into the HR Advisory space. Working Pattern Open to 4 or 5 days per week If 4 days: will be fully site-based; working days will need to align with existing team coverage, so flexibility is limited If 5 days: 1 day per week working from home (subject to team rota/coverage) Core hours are 08:30 - 17:00, Monday to Friday What you'll need to succeed The successful applicant will have: Previous experience in a payroll Previous experience in HR systems, HR operations or HR administration role. Systems optimisation improvement would be advantageous. Experience administering HR and payroll systems, maintaining employee records and ensuring data accuracy. Strong understanding of payroll processes, statutory payments, pensions and payroll controls. Experience producing HR and Payroll reports, analysing data and maintaining management information. Experience supporting employee lifecycle administration and HR operations. Good understanding of UK employment law and HR best practice. What you'll get in return Salary £30-35k DOE and qualification level Free onsite parking More than standard holiday entitlement - 25 days plus the BHs Holiday purchase scheme Healthcare Plan Occupational pension scheme, increased contributions with increased service. Subsidised onsite canteen Cycle to work scheme Employee Assistance Programme Wellness Programme Other benefits After 1 year service further enhanced benefits such as Income Protection Insurance, Life Insurance and Company performance bonus What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
ndy File Associates Limited is working as a Recruitment Agency on behalf of our client in relation to this permanent, part-time opportunity. Administrative Assistant (Part-Time) Salary: 14,870.70 per annum Hours: 22.5 hours per week (flexible working hours available) Location: Rotherham S60 Reporting to: Operations Manager / Facilities Manager The Role Our client is a growing Facilities Management company seeking a reliable, organised and proactive Administrative Assistant to provide part-time support to their operations team. This varied role is ideal for someone with excellent attention to detail, strong IT skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting ongoing projects, maintaining accurate records, organising job documentation and providing day-to-day administrative support across the business. Key Responsibilities Match photographs of completed works to the relevant jobs and accurately upload records. Organise, maintain and update electronic job files and documentation. Provide general administrative support to the operations team. Update spreadsheets, databases and internal systems. Assist with compiling reports and project information. Liaise with engineers, subcontractors and office staff to obtain any outstanding information. Ensure completed job records are accurate, complete and compliant. Assist with document control, filing and record management. Provide ad hoc administrative support across a range of operational and project-based activities. Person Specification Essential Skills & Experience Strong organisational skills with excellent attention to detail. Good IT skills, including Microsoft Excel, Outlook and Word. Ability to prioritise workloads and work independently. Excellent written and verbal communication skills. Reliable, proactive and able to work accurately when handling large volumes of information. Desirable Previous administration experience within Facilities Management, Construction, Maintenance or Property Services. Experience using job management or CAFM systems. Experience managing digital documents, photographs and electronic filing systems. Benefits Flexible part-time working hours. Friendly and supportive working environment. Opportunity to develop your skills within the Facilities Management sector. Potential for additional hours and career progression as the business continues to grow
Aug 14, 2026
Full time
ndy File Associates Limited is working as a Recruitment Agency on behalf of our client in relation to this permanent, part-time opportunity. Administrative Assistant (Part-Time) Salary: 14,870.70 per annum Hours: 22.5 hours per week (flexible working hours available) Location: Rotherham S60 Reporting to: Operations Manager / Facilities Manager The Role Our client is a growing Facilities Management company seeking a reliable, organised and proactive Administrative Assistant to provide part-time support to their operations team. This varied role is ideal for someone with excellent attention to detail, strong IT skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting ongoing projects, maintaining accurate records, organising job documentation and providing day-to-day administrative support across the business. Key Responsibilities Match photographs of completed works to the relevant jobs and accurately upload records. Organise, maintain and update electronic job files and documentation. Provide general administrative support to the operations team. Update spreadsheets, databases and internal systems. Assist with compiling reports and project information. Liaise with engineers, subcontractors and office staff to obtain any outstanding information. Ensure completed job records are accurate, complete and compliant. Assist with document control, filing and record management. Provide ad hoc administrative support across a range of operational and project-based activities. Person Specification Essential Skills & Experience Strong organisational skills with excellent attention to detail. Good IT skills, including Microsoft Excel, Outlook and Word. Ability to prioritise workloads and work independently. Excellent written and verbal communication skills. Reliable, proactive and able to work accurately when handling large volumes of information. Desirable Previous administration experience within Facilities Management, Construction, Maintenance or Property Services. Experience using job management or CAFM systems. Experience managing digital documents, photographs and electronic filing systems. Benefits Flexible part-time working hours. Friendly and supportive working environment. Opportunity to develop your skills within the Facilities Management sector. Potential for additional hours and career progression as the business continues to grow
Temporary Executive Assistant / Administrator Location: Twickenham Duration: 4-8 Weeks Start Date: ASAP Contract Type: Temporary Overview Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes. The role is split approximately 50/50 between supporting the Manager and providing general office administration support. Key Responsibilities Executive Assistant Support Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated. Arrange and coordinate meetings, including sending invitations and managing meeting logistics. Monitor and manage email inboxes, prioritising correspondence and responding where appropriate. Act as a key point of contact for internal and external stakeholders. Provide general administrative support to the Manager as required. Administration & Office Support Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action. Monitor ticket progress and assist with follow-up where necessary. Maintain accurate records and update internal systems. Support day-to-day office administration activities. Assist with document management, filing and general business support tasks. Collaborate with colleagues to ensure smooth operational processes. Skills & Experience Required Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role. Strong organisational and time management skills. Experience managing busy calendars and coordinating meetings. Confident handling multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. High attention to detail and ability to work independently. Systems Experience HubSpot (essential) Microsoft Outlook (essential) Experience working with ticketing or workflow management systems would be advantageous. Person Specification Proactive and self-sufficient approach to work. Strong problem-solving abilities. Professional and approachable manner. Able to hit the ground running with minimal supervision. Flexible and adaptable to changing priorities. What's on Offer Immediate start available. Short-term temporary assignment (4-8 weeks). Varied role combining EA and administrative responsibilities. Opportunity to gain experience within a dynamic business environment. Interested candidates should be available to start immediately and commit to the duration of the assignment. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 14, 2026
Seasonal
Temporary Executive Assistant / Administrator Location: Twickenham Duration: 4-8 Weeks Start Date: ASAP Contract Type: Temporary Overview Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes. The role is split approximately 50/50 between supporting the Manager and providing general office administration support. Key Responsibilities Executive Assistant Support Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated. Arrange and coordinate meetings, including sending invitations and managing meeting logistics. Monitor and manage email inboxes, prioritising correspondence and responding where appropriate. Act as a key point of contact for internal and external stakeholders. Provide general administrative support to the Manager as required. Administration & Office Support Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action. Monitor ticket progress and assist with follow-up where necessary. Maintain accurate records and update internal systems. Support day-to-day office administration activities. Assist with document management, filing and general business support tasks. Collaborate with colleagues to ensure smooth operational processes. Skills & Experience Required Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role. Strong organisational and time management skills. Experience managing busy calendars and coordinating meetings. Confident handling multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. High attention to detail and ability to work independently. Systems Experience HubSpot (essential) Microsoft Outlook (essential) Experience working with ticketing or workflow management systems would be advantageous. Person Specification Proactive and self-sufficient approach to work. Strong problem-solving abilities. Professional and approachable manner. Able to hit the ground running with minimal supervision. Flexible and adaptable to changing priorities. What's on Offer Immediate start available. Short-term temporary assignment (4-8 weeks). Varied role combining EA and administrative responsibilities. Opportunity to gain experience within a dynamic business environment. Interested candidates should be available to start immediately and commit to the duration of the assignment. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Reactive Driving Recruitment
Coseley, West Midlands
Junior Administrative Assistant (Entry-Level) Wolverhampton Full-Time Temporary to Permanent £12.71 per hour Our client is looking for a motivated and organised Junior Administrative Assistant to join their team in Wolverhampton. This is much more than just an administrative role. It's an opportunity to get your foot in the door with a successful business, learn how the company operates, and progress into other areas as your skills and experience develop. No previous office experience is required, as full training will be provided. The role will begin on a temporary basis for three months, with the opportunity to become permanent for the right candidate. The Role You'll support the day-to-day running of the office while gaining valuable administrative experience and developing your skills. Key Responsibilities Maintaining organised digital and paper filing systems. Scanning, naming and filing documents accurately. Using Microsoft Outlook to manage emails and calendars. Entering information into Microsoft Excel spreadsheets. Answering telephone calls and taking messages. Greeting visitors and providing general office support. Assisting colleagues with a variety of administrative tasks. What We're Looking For Keen to start a career in administration. Organised with good attention to detail. Confident using a computer and willing to learn Microsoft Office. Friendly with good communication skills. Reliable, punctual and eager to learn. No previous office experience required. What's on Offer Full training provided. Temporary to permanent opportunity. Supportive working environment. Excellent opportunity to gain office experience and build a long-term career. If you're looking for your first office role and are eager to learn and develop your skills, we'd love to hear from you. Apply today! Please note: Due to the high volume of applications, if you have not heard from us within two weeks, unfortunately your application has been unsuccessful.
Aug 14, 2026
Full time
Junior Administrative Assistant (Entry-Level) Wolverhampton Full-Time Temporary to Permanent £12.71 per hour Our client is looking for a motivated and organised Junior Administrative Assistant to join their team in Wolverhampton. This is much more than just an administrative role. It's an opportunity to get your foot in the door with a successful business, learn how the company operates, and progress into other areas as your skills and experience develop. No previous office experience is required, as full training will be provided. The role will begin on a temporary basis for three months, with the opportunity to become permanent for the right candidate. The Role You'll support the day-to-day running of the office while gaining valuable administrative experience and developing your skills. Key Responsibilities Maintaining organised digital and paper filing systems. Scanning, naming and filing documents accurately. Using Microsoft Outlook to manage emails and calendars. Entering information into Microsoft Excel spreadsheets. Answering telephone calls and taking messages. Greeting visitors and providing general office support. Assisting colleagues with a variety of administrative tasks. What We're Looking For Keen to start a career in administration. Organised with good attention to detail. Confident using a computer and willing to learn Microsoft Office. Friendly with good communication skills. Reliable, punctual and eager to learn. No previous office experience required. What's on Offer Full training provided. Temporary to permanent opportunity. Supportive working environment. Excellent opportunity to gain office experience and build a long-term career. If you're looking for your first office role and are eager to learn and develop your skills, we'd love to hear from you. Apply today! Please note: Due to the high volume of applications, if you have not heard from us within two weeks, unfortunately your application has been unsuccessful.
Executive Assistant Woking 35,000 - 40,000 + Travel Allowance + Travel Expenses Paid for + Pension + Holiday + UK & European Travel Are you highly organised, proactive and looking for an opportunity to begin or progress your career as an Executive Assistant/ Project Coordinator? This is a unique opportunity to work closely with a Construction Director within a growing construction business, supporting major projects across the UK and Europe. Previous Executive Assistant experience is not essential. This position could suit an ambitious Administrator, Personal Assistant, Project Coordinator or similar professional looking to step into their first dedicated Executive Assistant role. Working Monday to Friday, you'll become the Construction Director's trusted right-hand person, managing their diary, coordinating meetings and arranging travel. You'll also accompany them to construction sites and business meetings throughout the UK and Europe, including Germany, the Netherlands, Spain and wider Europe. No two weeks will look the same. One week could involve travelling between UK construction sites, while the next could include flights, hotels, client meetings and project visits across Europe. This role is ideal for someone adaptable, confident and comfortable working within a constantly changing schedule. Your Role as Executive Assistant Will Include: Managing the Construction Director's diary, meetings and appointments Coordinating UK and European travel, accommodation and itineraries Driving the Construction Director between UK project sites, meetings and airports Travelling to projects across Europe, including Spain, Germany and the Netherlands Preparing documents, meeting packs and reports Taking meeting notes and following up on agreed actions Managing emails, correspondence and confidential information The Successful Executive Assistant Will Have: Some experience within administration, coordination, personal assistance or a similar position Excellent organisational and time-management skills A full UK driving licence and confidence driving long distances Willingness to travel regularly throughout the UK and Europe A proactive, adaptable and professional approach The ability to manage changing priorities and think ahead
Aug 14, 2026
Full time
Executive Assistant Woking 35,000 - 40,000 + Travel Allowance + Travel Expenses Paid for + Pension + Holiday + UK & European Travel Are you highly organised, proactive and looking for an opportunity to begin or progress your career as an Executive Assistant/ Project Coordinator? This is a unique opportunity to work closely with a Construction Director within a growing construction business, supporting major projects across the UK and Europe. Previous Executive Assistant experience is not essential. This position could suit an ambitious Administrator, Personal Assistant, Project Coordinator or similar professional looking to step into their first dedicated Executive Assistant role. Working Monday to Friday, you'll become the Construction Director's trusted right-hand person, managing their diary, coordinating meetings and arranging travel. You'll also accompany them to construction sites and business meetings throughout the UK and Europe, including Germany, the Netherlands, Spain and wider Europe. No two weeks will look the same. One week could involve travelling between UK construction sites, while the next could include flights, hotels, client meetings and project visits across Europe. This role is ideal for someone adaptable, confident and comfortable working within a constantly changing schedule. Your Role as Executive Assistant Will Include: Managing the Construction Director's diary, meetings and appointments Coordinating UK and European travel, accommodation and itineraries Driving the Construction Director between UK project sites, meetings and airports Travelling to projects across Europe, including Spain, Germany and the Netherlands Preparing documents, meeting packs and reports Taking meeting notes and following up on agreed actions Managing emails, correspondence and confidential information The Successful Executive Assistant Will Have: Some experience within administration, coordination, personal assistance or a similar position Excellent organisational and time-management skills A full UK driving licence and confidence driving long distances Willingness to travel regularly throughout the UK and Europe A proactive, adaptable and professional approach The ability to manage changing priorities and think ahead
Executive Team Administrator / Office Coordinator Location: Glasgow Salary: 32,000 Hours: Full-Time, Permanent About the Role We are looking for a highly organised and proactive Executive Team Administrator to provide first-class support to senior leadership and wider teams. This is a varied and fast-paced position where no two days are the same, offering the opportunity to play a central role in supporting business operations, project administration, marketing activities, and office coordination. The successful candidate will enjoy working in a collaborative environment, have exceptional attention to detail, and thrive when managing multiple priorities. Key Responsibilities As a key member of the team, your responsibilities will include: Providing professional executive-level support to senior stakeholders and wider team Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation Producing high-quality correspondence, reports, minutes, and submissions Assisting with a range of HR administration and people-related activities Maintaining internal systems and technology platforms, including compliance and audit reporting Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking Assisting with fee forecasting and reporting Support team with presentations and tender submission documents Supporting marketing initiatives Cordinating meetings, and arranging appointments via Outlook and Teams Booking travel and accommodation for senior leaders and wider teams Maintaining project records and filing systems to ensure information is accurate and accessible Processing holiday, absence, and valuation documentation Organising team events, celebrations, and company social activities, including annual events You'll bring: Experience within an administrative, PA, Executive Assistant, or office support role Outstanding organisational skills with the ability to juggle multiple tasks and deadlines Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel Excellent written communication and accurate typing skills Strong attention to detail and commitment to producing high-quality work Exceptional interpersonal skills and the ability to build relationships at all levels A proactive, solutions-focused approach and willingness to take ownership of tasks A positive, flexible, and team-oriented attitude The ability to handle sensitive information with professionalism, discretion, and confidentiality Desirable: Experience using Adobe InDesign (training can be provided) Previous exposure to financial administration, reporting, or project support Benefits Discounted parking Private Healthcare 27 days annual leave plus bank holiday and 2 week Xams shutdown Pension Contribution Cycle to work scheme If you're an enthusiastic and professional administrator who enjoys working at the heart of a busy business, we'd love to hear from you. Please contact Denise at the Glasgow office or email (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Aug 14, 2026
Full time
Executive Team Administrator / Office Coordinator Location: Glasgow Salary: 32,000 Hours: Full-Time, Permanent About the Role We are looking for a highly organised and proactive Executive Team Administrator to provide first-class support to senior leadership and wider teams. This is a varied and fast-paced position where no two days are the same, offering the opportunity to play a central role in supporting business operations, project administration, marketing activities, and office coordination. The successful candidate will enjoy working in a collaborative environment, have exceptional attention to detail, and thrive when managing multiple priorities. Key Responsibilities As a key member of the team, your responsibilities will include: Providing professional executive-level support to senior stakeholders and wider team Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation Producing high-quality correspondence, reports, minutes, and submissions Assisting with a range of HR administration and people-related activities Maintaining internal systems and technology platforms, including compliance and audit reporting Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking Assisting with fee forecasting and reporting Support team with presentations and tender submission documents Supporting marketing initiatives Cordinating meetings, and arranging appointments via Outlook and Teams Booking travel and accommodation for senior leaders and wider teams Maintaining project records and filing systems to ensure information is accurate and accessible Processing holiday, absence, and valuation documentation Organising team events, celebrations, and company social activities, including annual events You'll bring: Experience within an administrative, PA, Executive Assistant, or office support role Outstanding organisational skills with the ability to juggle multiple tasks and deadlines Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel Excellent written communication and accurate typing skills Strong attention to detail and commitment to producing high-quality work Exceptional interpersonal skills and the ability to build relationships at all levels A proactive, solutions-focused approach and willingness to take ownership of tasks A positive, flexible, and team-oriented attitude The ability to handle sensitive information with professionalism, discretion, and confidentiality Desirable: Experience using Adobe InDesign (training can be provided) Previous exposure to financial administration, reporting, or project support Benefits Discounted parking Private Healthcare 27 days annual leave plus bank holiday and 2 week Xams shutdown Pension Contribution Cycle to work scheme If you're an enthusiastic and professional administrator who enjoys working at the heart of a busy business, we'd love to hear from you. Please contact Denise at the Glasgow office or email (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
